08/04/1980August 4, 1980
n
The regular meeting of the President and Board
Deerfield was called to order August 4, 1980 a
the roll and reported that the following were
of Trustees of the Village of
8:10 P.M. The Clerk called
Present: Bernard.Forrest, President
Norma Gavin
Jerold L. Heisler
° Edwin B. Seidman
Vernon E. Swanson
J. Robert York
Cynthia J. Marty
and that a quorum was present and in-attendance at the meeting. Also present
were Richard V. Houpt, Village Attorney and Robert D. Franz, Village Manager.
Trustee Seidman moved, seconded by Trustee Heisler, :that minutes of July. 2-1_*&:,23,
1980 be approved with the following correction: on page one, under "Treasurer's
Report ", delete "a decided upswing" from line 5. Motion carried unanimously.
PROCLAMATION: SENIOR CITIZENS'
RECOGNITION DAY
second.by Trustee Marty. .
Mayor Forrest read his proclamation re: Senior
Citizens' Recognition Day. It was unanimously
approved on motion by Trustee Swanson and
163
REPORT ON Director of Building and Zoning Charles Smalley
DEPARTMENTAL reported on his department's objectives. In
OBJECTIVES addition he stated that the berm and landscap-
ing at United Conveyor Corp. was now complete
bringing it into compliance with the annexation agreement. He also reported that
a court hearing was scheduled in mid August regarding property at 1745 Christopher
Lane and requested a member of counsel to represent the Village at the hearing.
Mr. Houpt will review the files to determine if Deerfield has any jurisdiction
in the matter..
Responding to a.question regarding progress being made to resolve the violation
at 118 Willow, he stated work was going slowly (the owner is doing the work him-
self) but there was definite progress and that the owner is to appear in court
the latter part of this.month. Mrs. Marty congratulated Mr. Smalley on his
report, remarking particularly about the excellence.of his weekly reports.
VETO Mayor Forrest read a message whereby to go
SCAVENGER on record that he was vetoing the action
CONTRACT taken at the regular meeting of-the Board of
Trustees on July 23, 1980, in awarding a
scavenger contract to Standard Disposal Service. The Mayor's veto message is
attached hereto and made a part of the minutes.
Considerable discussion ensued about types of service levels, combination of
service levels, possible optional service of curb or back door, types of services
in other, communities, likelihood of attracting more bidders, and performance
bond.:requirements. Questions about whether there was enough time to advertise,
receive, and award bids by September 1, 1980 were answered by Manager Franz. He
reported that Standard Disposal Service had agreed to extend its present contract
for one month at a cost over the current rate.
Questioned as to the effect of the veto on the Board's procedure, Mr. Houpt stated
that the veto had rescinded the past action awarding a contract. However, as
an alternative, a motion could be made to approve the contract notwithstanding
the veto, requiring a two - thirds vote of all the Trustees for passage. Trustee
'Seidman stating that he felt the question should be called for the record, moved,
seconded by Trustee Marty,to award the contract notwithstanding the president's
veto. Motion failed on following vote:
AYES: None (0)
NAYS: Gavin, Heisler, Marty, Seidman, Swanson, York (6)
Mayor Forrest expressed his appreciation for the Board's action.
164
Mr. George Valentine, Finance Director, was instructed to prepare bid specifica-
tions for twice -a -week backdoor service, once -a -week backdoor service, twice
a week curb service with the possibility of giving residents options after
January 1, 1981, and $150,000 performance bond or equivalent C.D. requirement.
PLAN COMMISSION Manager Franz read the Plan Commission Report
RECOMMENDATION and its recommendation (by a vote of 4 to 1)
DOUBLE-STRIPING that Art. 8.2 -3, 8d of the Zoning Ordinance.
PARKING LOTS _ be_ amended to permit parking spaces to be de-
linenated by single lines as well as double
lines now required. Plan Commission Chairman Arthur Rollin, who had cast the
dissenting vote, was present. He stated that certain large companies chose
to double stripe their parking lots believing they attracted customers thereby
increasing sales. Trustee Heisler was of the opinion that companies who did
not choose to double stripe their lots obviously had reasons they considered
valid. In his opinion, the matter of single or double striping was a manage- .
ment decision and that the recommended amendment permitted such a choice. Trustee
Marty moved, seconded by Trustee Heisler to accept the Plan Commission recom -_
mendation and that the Village Attorney be instructed.to prepare the necessary
ordinance. Motion carried, Trustee Seidman voting nay.
REPORT: BUILDING Manager Franz>read the report from the Building
BOARD OF APPEALS Board of Appeals recommending granting the
petition of Walter C. Carlson, A.I.A. and
Mark Rosen, owner of property at 851 Northwoods Drive to substitute web Trus
Joist structural system in lieu of a dimensional lumber framing system. Respond-
ing to questioning, Mr. Charles Smalley stated that in his professional opinion,
the Trus Joist system was superior, particularly in this uniquely designed build-
ing. He stated that the Building Board of Appeals has all necessary evidence
to concur in this professional opinion.
Trustee Swanson moved, seconded by Trustee York, that the recommendation of the
Building Board of Appeals be accepted and the Director of Building and Zoning
be authorized to issue the requested permit. Trustee Seidman moved, seconded
by Trustee Marty, to amend the motion by adding that no occupancy permit be
issued until a representative of Trus Joist Corp. has filed an inspection report
with the Village insuring safety. Motion to amend carried by the following vote:
AYES: Gavin, Marty, Seidman, Forrest (4)
NAYS: Heisler, Swanson, York (3)
The amended motion carried unanimously.
STATUS REPORT
DIAL -A -RIDE BUS
for additional publicity, raising
adult ridership, and the gathering
the coming year was discussed.
ACCEPTANCE
IDOT AUDIT
Manager Franz reported on his meeting July 24,
1980 with representatives of RTA and NORTRAN
to discuss the Dial -a -Ride program. The need
of fares, additiona.1 cost to village, increased
of additional data before making plans for
Trustee Heisler moved, seconded by Trustee
Swanson, that the IDOT audit be accepted.
Motion carried unanimously.
RESOLUTION:. Upon receipt of a copy of H.R. 6417 and further
AMENDMENT TO information, discussion of a proposed resolu-
H.R. 6417 tion (tabled July 21, 1980) was resumed. Trus-
tee Seidman observed that H.B. 6417 while pro-
viding for local decision and control for transportation of handicapped, did
require localities to demonstrate a program of some special services and approval
by the Department of Transportation. Trustee Seidman moved, seconded by Trustee
Marty,to adopt the resolution. Carried unanimously.
SENIOR CITIZEN
BUS FARE'
nition Day in Wauconda, Ill.
.Trustee Swanson moved, seconded by Trustee
Seidman, to underwrite the expense ($55.00) of
bus transportation for Senior Citizens' Recog-
Motion carried by following vote:
AYES: Gavin, Heisler, Marty,,Seidman, Swanson, York (6)
NAYS: None (0)
1
1-�
i
RESOLUTION: OBJECTION Trustee Marty moved, seconded by Trustee
LAKE CTY. ZON. AMEND. Gavin that a resolution be adopted object -
ALCOHOLIC BEVERAGES ing to the approval of an application for
TOLLWAY NORTH a conditional use permit to allow the sale
of alcoholic beverages at Tollway North
Office Center, 108 Wilmot, Rd., Deerfield. Motion carried, Trustee York voting
Nay.
Mayor Forrest stated that the Village had been served with a law suit regard-
ing the Board of Police Commissioners. Trustee Marty moved, seconded by
Trustee Seidman, that the Village Attorney be authorized to defend the suit.
Motion unanimously approved.
Mayor Forrest mentioned receipt of a communication regarding Cable TV which
had been forwarded to CATV Chairman Jeffrey Blumenthal regarding a meeting
to be held in Winnetka.
Manager Franz announced that unofficial 1980.census data received from the
Census Bureau, showed a 15% decrease in population recorded in 1970.. He
announced that the Village had 10 days in which to respond to these pre-
liminary figures and-was at work on the matter. He expressed confidence
that the more than 500 homes which were built in-Deerfield during the last decade
as opposed to the census data figure of 45 homes would be certain to alter
the population figures.
There .'being no further business to come before the Board, upon motion by
Trustee Seidman, the meeting was adjourned at 9:40 P.M.
APPROVED:
Village President
1
ATTEST:
Village Clerk
165
,.IT,-
I6 6 MAYOR'S VETO MESSAGE
August 4, 1980
In accordance with the provisions of Section 2 -28 of the
hereby veto the action taken at the regular meeting of
July 23, 1980, in awarding a scavenger contract to Stand
t
Municipal Code of Deerfield,
the Board of Trustees on
and Disposal Company.
In exercising my veto power, I ask that the members of the Board of Trustees reconsider
the award of the bid, reject all bids, and seek new bids based on the recommendations
and proposals contained in this veto message.
take this action for the following reasons:
In fiscal year 1979 -1980, Village expenditures for scavenger service were
$505,000. The contract awarded on July 23rd would result in annual expendi-
tures of $937,000 in the first year of the contract - an increase of 86%.
This would necessitate a monthly rate increase to the homeowner of 76% for
twice -a -week service - an increase which I find unacceptable.
At the least, I believe the Board should reconsider its position on a mandatory
twice-a -week service. There are currently 700 homes receiving once -a -week ser-
vice. If they were required to have- twice -a -week service, their cost would go
from the current $7.40 monthly charge to $15.42, an increase of 108 %. This would
affect our;Senior Citizens and others who do not need twice -a -week service. Indeed,
some of our Seniors do not even have one full container of household waste now.
If they had to have twice -a -week service, there would be nothing to pick up on
the second day.
There is an innovative approach to this problem which has been instituted in some
neighboring communities - and I am sure you will agree that this is worth investigating
for Deerfield. This is an optional service which permits residents to determine whether
they wish twice -a -week curb service as an alternative to twice -a -week back door pick -up.
A survey of Deerfield indicates that approximately one -half of the residents regularly
place some refuse at the curb. They should have the option of placing all refuse at
the curb, resulting in considerably lower cost to them.
Under this system, those residents who would prefer the higher level of service could
opt for that type. The residents could choose the type service best suited to their
particular household.
Other options the Village should explore are:
K reduction in the performance bond, which would still provide `he needed 'insurance
for the Village but would not unnecessarily increase the monthly scavenger rate
for our residents.
The option of having the scavenger do the billing as opposed to the present system
whereby we include the refuse charge with our quarterly water bills.
This Board and I have always operated under the principle that it is our responsiblity
to do everything within our power to assist our residents by keeping expenditures as
reasonable as possible. This is particularly important in these inflationary times
when all costs are escalating rapidly. While it is certain that scavenger service is
one of the necessities, we can and must take any prudent action possible to offer this
service to our homeowners of the least cost.
call to your attention the staff report prepared July 31st at my request. In my
opinion, this substantiates the need for us to explore this matter further.
In summary, I ask that you reconsider the action of July 23rd and that you direct
the staff to seek bids which will incorporate the recommendations I have included
In this message to you.
`1
5
1
O,
4
IX