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07/07/1980July 7, 1980 The regular meeting of the President and Board of Trustees of the Village of, Deerfield was called to order by the President in the Council Chamber of the Village Hall on Monday, July 7, 1980,. at 8 P.M. The clerk called the roll and .reported that the following were Present:.. Bernard Forrest, President ,and that a'quorum was present and in attendance at the meeting. Also present were James.Stucko, Village Attorney, and Marjorie Emery, Assistant Village Manager. Trustee Seidman moved, seconded by Trustee Heisler, that the minutes of the meeting of June 16, 1980 be approved. Motion carried unanimously. WATER SYSTEM STUDY Village Engineer James Soyka read a report and recommendation of the Architectural and Engineering Selection Committee regarding an Engineering Consultant for the Water System Study. He stated that the study would involve field work and the preparation of a computer model to give recommendations for reinforcing the system and whatever is needed to correct. any apparent weakness. He further stated that the Committee felt their objectives would be best accomplished by a joint venture by the.firms of.Greeley and Hansen and Pitometer Associates. The Committee recommended that Greeley and Hansen be awarded the contract as Prime Contractor at a cost not to exceed $27,550.00, with Pitometer and Associates as Sub - Contractor, an arrangement agreeable to both firms. Trustee Gavin moved,.seconded by Trustee Seidman, to accept the report of the Architectural and Engineering Selection Committee. Motion carried unanimously. TRAFFIC SIGNS Safety Council Chairman, John Blumberg, re- GUIDELINES ported that the Safety Council felt the need for re- evaluation of the Guidelines for Sign - age recommended and accepted and approved by the Board in 1977. In order to have a firm basis upon which to act in unison in the future, Mr. Blumberg re- quested that the Board re- affirm the 1977 Guidelines. Upon receipt of such re- affirmation the Safety Council would review by field visits all signage within the Village to determine if it was within those guidelines and make subsequent recommendations. After such review the Safety Council would pre- sent its Guidelines for Board acceptance and approval. A.number of residents from Laurel Hill North were present inquiring as to what effect the agenda item would have upon the recent installation of a sign at Stratford and Somerset Avenues. They were advised that the matter before the Board was Guideline establishment rather than concern for .particular signs and that their inquiry be addressed to the Safety Council at its next meeting. Trustee Heisler moved, seconded by.Trustee Swanson; to re- affirm the 1977 Guidelines. Motion carried unanimously. VCDC REPORT Mrs. Dorothy Collins read a report from the ACTION AVENUE VCDC outlining its present progress, findings CONCEPT and position regarding the Action Avenue con- cept. She stated that the VCDC endorsed the concept. Mrs. Collins presented maps showing three alternative plans for con- tinuing the north portion of Action Avenue (Park Avenue) southward. She also stated there existed a posibility of extending Petersen Lane north along the east edge of Jewett Park to Hazel Avnue. Trustee Swanson praised the report stating it was virtually a White Paper. Trustee Seidman stated that he could not support the report since it did not present a final recommendation. Trustee Heisler stated the VCDC was to be commended in that it had responded to what the Board had requested. Mayor Forrest stated that he strongly opposed any plan to extend Petersen Lane northward to Hazel and would prefer that any such consideration be deleted from recommendations. Norma Gavin Edwin B. Seidman Vernon E. Swanson J. Robert York Jerold L. Heisler Absent: Cynthia J. Marty ,and that a'quorum was present and in attendance at the meeting. Also present were James.Stucko, Village Attorney, and Marjorie Emery, Assistant Village Manager. Trustee Seidman moved, seconded by Trustee Heisler, that the minutes of the meeting of June 16, 1980 be approved. Motion carried unanimously. WATER SYSTEM STUDY Village Engineer James Soyka read a report and recommendation of the Architectural and Engineering Selection Committee regarding an Engineering Consultant for the Water System Study. He stated that the study would involve field work and the preparation of a computer model to give recommendations for reinforcing the system and whatever is needed to correct. any apparent weakness. He further stated that the Committee felt their objectives would be best accomplished by a joint venture by the.firms of.Greeley and Hansen and Pitometer Associates. The Committee recommended that Greeley and Hansen be awarded the contract as Prime Contractor at a cost not to exceed $27,550.00, with Pitometer and Associates as Sub - Contractor, an arrangement agreeable to both firms. Trustee Gavin moved,.seconded by Trustee Seidman, to accept the report of the Architectural and Engineering Selection Committee. Motion carried unanimously. TRAFFIC SIGNS Safety Council Chairman, John Blumberg, re- GUIDELINES ported that the Safety Council felt the need for re- evaluation of the Guidelines for Sign - age recommended and accepted and approved by the Board in 1977. In order to have a firm basis upon which to act in unison in the future, Mr. Blumberg re- quested that the Board re- affirm the 1977 Guidelines. Upon receipt of such re- affirmation the Safety Council would review by field visits all signage within the Village to determine if it was within those guidelines and make subsequent recommendations. After such review the Safety Council would pre- sent its Guidelines for Board acceptance and approval. A.number of residents from Laurel Hill North were present inquiring as to what effect the agenda item would have upon the recent installation of a sign at Stratford and Somerset Avenues. They were advised that the matter before the Board was Guideline establishment rather than concern for .particular signs and that their inquiry be addressed to the Safety Council at its next meeting. Trustee Heisler moved, seconded by.Trustee Swanson; to re- affirm the 1977 Guidelines. Motion carried unanimously. VCDC REPORT Mrs. Dorothy Collins read a report from the ACTION AVENUE VCDC outlining its present progress, findings CONCEPT and position regarding the Action Avenue con- cept. She stated that the VCDC endorsed the concept. Mrs. Collins presented maps showing three alternative plans for con- tinuing the north portion of Action Avenue (Park Avenue) southward. She also stated there existed a posibility of extending Petersen Lane north along the east edge of Jewett Park to Hazel Avnue. Trustee Swanson praised the report stating it was virtually a White Paper. Trustee Seidman stated that he could not support the report since it did not present a final recommendation. Trustee Heisler stated the VCDC was to be commended in that it had responded to what the Board had requested. Mayor Forrest stated that he strongly opposed any plan to extend Petersen Lane northward to Hazel and would prefer that any such consideration be deleted from recommendations. t56 Trustee Swanson moved" 'seconded by Trustee Gavin, that the VCDC Action Avenue report be'acrepted." Motion carried, Trustee Seidman voting nay: CONSENT AGENDA ORDINANCE 0 -80 -29 off -site parking - Knaak Building. ORDINANCE 0 -80 -30 Ordinance granting Special Use expanding Multiple Use structure and SPecial Use.for... Ordinance granting Variations for Knaak Building. .. .. • Trustee Seidman moved, seconded by Trustee Heisler that the consent agenda be approved and ordinances passed. Motion carried by following vote: AYES: Gavin, Heisler, Seidman, Swanson, York (5) NAYS: None (0) AWARD CONTRACT Village Engineer James Soyka stated that two HOUSE DEMOLITION quotes for demolition of house at 730 Central 730 CENTRAL AVE. Avenue had been received: David Robinson,.Con- struction for $2,100.00 and Louis Tazioli:• , Excavating and Building for $3,150.00 and'$1,120.00 for filling in old founda- tion with sand fill. Mr. Soyka stated that the Robinson bid was to remove,,all- but basement floor. Trustee Gavin moved, seconded by Trustee York to accept the David Robinson..:µ. Construction bid in amount of $2,100.00. Motion carried by following vote: AYES: Gavin, Heisler, Seidman, Swanson, York (5) NAYS: None (0) ORDINANCE 0 -80 -31 Trustee Seidman moved, seconded by Trustee BUDGET AMENDMENT Swanson that the rules be waived to permit passage of this ordinance on first reading..' Motion carried unanimously. Trustee Gavin moved, seconded by Trustee Heisler that the ordinance (to pro- vide for additional funds to purchase.property at 710 and 714 Osterman) be" adopted.` Motion carried by following vote: AYES: Gavin, Heisler, Seidman, Swanson, York (5) NAYS: None (0) RESOLUTION 0 -80 =14 Trustee Heisler moved, seconded by Trustee REFERENDUM RE: Seidman, that the Resolution be adopted. APPOINTED VILLAGE CLERK Motion carried by following vote: AYES: Gavin, Heisler, Seidman, Swanson, York (5) NAYS: , None (0) Mayor Forrest stated that he had received from Trustee Marty a letter stating her approval of the adoption of the Resolution. DISCUSS DRAFT Discussion was had regarding the draft. :... DEERFIELD /BANNOCKBURN Desiring more time for consideration of the SANITARY SEWER AGREEMENT provisions of the agreement, the Board will continue further discussion at the Board meeting July 21, 1980 when the item will appear on the agenda. AWARD OF BIDS CONCRETE STREET PATCHING MFT MATERIALS by following vote: Trustee Seidman moved, seconded by Trustee Heisler,that C &L Paving of Lincolnshire be . awarded the bid for Concrete Street Patching in the amount of $19,.995.48. Motion carried AYES: Gavin, Heisler,.Seidman, Swanson, York (5) NAYS: None (0) Trustee Heisler moved, seconded by Trustee Swanson, that the bituminous patch- ing mixture bid be awarded to Peter Baker and Son of Lake Bluff in the amount of $17,200.00. Motion carried by the following vote: AYES: Gavin, Heisler, Seidman, Swanson, York (5) NAYS: None (0) 1 1 1 157 Trustee Seidman moved, seconded by Trustee- .Gavin,that the.sand bid be awarded to-Scarpelli Materials, Inc.-of.DesPlaines in the amount.,of $2.,925.00. Motion carried by following vote: AYES: Gavin, Heisler, Seidman, Swanson `York. -.(5) NAYS: None (0) .Tid"stee" Swanson moved; seconded by Trustee Heisler, that the bid for Traffic :Marking Paint be awarded to E & H Utility Sales,-Inc. of Carol "Stream in the amount of $3,876.00. Motion carried by following vote: AYES: Gavin, Heisler, Seidman, Swanson, York (5) 'NAYS: None (0) Village Engineer-James Soyka stated that no bids had been received for MFT -,materials asphalt filler or class X ready mix or for Sidewalk Replacement. These items will be re- advertised -and bids received on July 15, 1980. CLERI:' S REPORT <and­Frocedures for Elec tact with the Elections ,on further developments The Clerk reported attending a Workshop at Lake County College regarding new rules tion Consolidation. The Clerk will keep in close con - Department of Lake County and report to the Board in Election Consolidation procedures. Tiustee'Seidman commended Chief Brandt on the new Summary Reports. Trustee Heisler moved, seconded by Trustee Gavin, to adopt a resolution .commdnding the Family Day Committee for a superb job in planning and :handling the Family Day activities. Motion carried unanimously. 'Trustee Seidman commended Charles Smalley, Director of Building.and Zoning .Department for his excellent reports. Trustee York commented on Mayor Forrest's letter to Governor Thompson urging his..signing of Bill 1585 to permit ambulance service to Deerfield residents without holding a referendum. Trustee York indicated he felt the,letter was most appropriate and timely.. There being no further business to come before the Board, Trustee Heisler "moved, seconded by Trustee Seidman, that the.meeting be adjourned at 9:15 P.M. Motion carried unanimously. .APPROVED VILLAGE PRESIDENT ATTEST: Village Clef-k-)