06/16/1980 (2)1
June 16, 1980
The regular meeting of the President and Board of Trustees of the Village of
Deerfield was called to order by the President in the Council Chamber of the
"Vil•lage'Hall on Monday, June 16, 1980, at 8:00 P.M. Deputy Clerk Marjorie Emery
called the roll and reported that the following were
Present: Bernard Forrest, President
Jerold L. Heisler
Cynthia J. Marty
Edwin B. Seidman
J. Robert York
Absent: Norma Gavin
Vernon E. Swanson
and -that a quorum was present and.in attendance at the meeting. Also present were
Mrs. Naomi Clampitt, Acting Village,Clerk; James Stucko, Village Attorney; and
Robert D. Franz, Village Manager.
Trustee Seidman moved, seconded by Tr
meeting of June 2, 1980, be approved.
APPROVE WARRANT
NO. W -80 -6
bdrsements, be approved for payment.
I
AYES: Heisler, Marty, Seidman, York
NAYS: None (0)
ustees'Heisler, that the minutes of the
Motion carried unanimously.
Trustee Heisler moved, seconded by'Trustee
Marty, that Warrant No. W -80 -6, payment of
bills, including fund transfers and reim-
Adopted by the following vote:
(4)
Trustee Seidman inquired of Finance Director George Valentine for details of the
$1;200 payment to Eurus, as shown on the Treasurer's Report. Mr. Valentine explained
that this was for reconstruction of parts of the computer system due to problems
caused by failure of the air conditioning and also because of grit on the disks
following the move of the equipment to the new Police addition. Trustee York asked
about the $700 payment to Western Union and it was explained that this was for the
LEADS terminal and hardware.
Trustee Marty moved, seconded by Trustee Heisler, that the Treasurer's Report be
accepted. Motion carried by the following vote:
AYES: Heisler, Marty, Seidman, York (4)
NAYS: 'None (0)
PUBLIC HEARING President Forrest explained that the Board of Trustees,
RFP FOR CATV at an earlier meeting, had reviewed the Request For
Proposal developed by the CATV Committee and had asked
for comments. This Public Hearing was being held to permit anyone with comments to
speak.
Mr. Marvin Ehlers addressed the Board, referring to a written commentary which he
had presented to President Forrest the week previously. He stated that one of his
major concerns was in regard to the scope of the activity, stating that in his view
CATV would be putting a large electrical pipe into each home, capable of many things.
He discussed new techniques and capabilities of such a system. Further, he felt
the agreement should contain constraints requiring each new kind of service to be
very carefully controlled. He discussed tariff procedures for each new service.
.Mr.. Ehlers told the Board that they were, in effect, sitting as the ICC or FCC,
since no regulatory agency now exists for cable television. In discussing the revenue,
Mr. Ehlers said he would encourage broadening the RFP in regard to what actually con-
stitutes revenue, mentioning catalogue sales specifically. He then discussed security
and privacy aspects; service to nearby communities; and what could happen during the
next fifteen years. He advised the Board to proceed slowly and carefully.
C
Trustee Marty asked Mr. Ehlers whether he thought these matters he had discussed
should be spelled out in the RFP or in the contract itself. Mr. Ehlers felt they
should be in both, since the bidders should be aware of the constraints under which
they would be bidding. A lengthy discussion followed regarding the rapidly changing
aspects of CATV.
Mr. D. Jeffrey Blumenthal, Chairman of the CATV Committee which developed the RFP,
told the Board that the Committee had developed a document which deals with philo-
sophy: since there are many companies interested in bidding, the Committee reasoned
152
that the RFP should have flexibility and be tailored to the Village. He stated
that the technology has changed just in the past two weeks and we can not.wa:it
for the •ultimate system. Further, he was not certain that 'these points should
be included in the RFP, stating that the competitive nature of the business saves
the Village from the nitty - gritty details. The FCC has chosen not to regulate
CATV now but they could take over; however, right now, the Village is in a position
to regulate the basic monthly charge. The franchise fee is fixed at 3% of gross
revenue, according to the FCC. Projected revenue is roughly $1,000'per month at
3%.
Trustee Seidman asked whether, once the cable is in, the Village could control
what was done. Mr. Blumenthal replied that we can ask for guaranteed service
and comparable rates but perhaps we could not control new services. Mr. Ehlers
said he was not arguing for inclusion of all new services but only wished to
protect the Village and was warning about future controls. Mr. Blumenthal said
that one of the key ares of concern is the fact that this will require major con-
struction for 'installation and he.wanted to be certain that the streets.and.other
torn up areas were restored properly. Regarding security, Mr. Blumenthal.said
that only one company which has responded thus far can offer two -way service, and
that the Committee is concerned about protecting security and privacy.
Mrs. Donald Bauer, 420 Cumnor Court, suggested that more than three free channels
be specified, projecting for future need. Mr. Blumenthal replied that three
channels have a lot of capacity, pointing out the existing channels in our area
and the programming which they presently carry.
Trustee York asked whether Deerfield should consider extending this proposal
to the neighboring communities which, he felt, are probably too small to interest
CATV marketing people. Mr. Blumenthal.said that this had been considered in depth.
Highland Park has approached Deerfield to join with them; however, in order to keep
control, we chose to operate unilaterally. Any other community wishing to be in-
cluded would have to deal with the company eventually selected by Deerfield but
that we'are not in the business of providing this service for other communities.
Mr. George Schleicher, 1535 Dartmouth Lane, stated that he wants CATV in his home
and complimented the CATV Committee on.the excellent job they have done. He.pointe
out an ambiguity in the section requiring "...production equipment, facilities and
personnel be made available at no charge for governmental, educational and_public
access use." He stated that this could be very expensive if it required a pro-
duction crew, lighting, and so forth, and that this cost would be passed on to the
subscriber. He was concerned that without a more complete definition of what the
company must provide, the cost could be double or triple that of other communities.
He stated that Rockford's monthly charge to the subscribers is $7.50. Rockford
residents can see their City Council in action, but Mr. Schleicher did not know
how that was paid for. His concern was that, if the Village asked for too much,
the cost to the subscriber could be unnecessarily and prematurely raised.
After further discussion, Mr. Blumenthal said that because this is a very competitive
field, Deerfield could expect a full spectrum of responses from.the RFP. Trustee
Seidman; agreeing with Trustee York, said he felt it would be a good idea to include
some of the concerns mentioned at the Public Hearing as an addition to the end of
the draft RFP.
NOTE: After all agenda items were considered, Mr. Blumenthal and the members of
the CATV Committee were recognized by President Forrest. The changes suggested
had been.incorporated in the RFP, and were reviewed by the President and Board at
this time. The changes were approved and the Committee directed to prepare -a final
version of the RFP for distribution by the Village Manager.
During the hearing, Mr. Paul Hertzberg, 1155 Stratford Road, stated that he had
been looking into CATV for the past two years for. his advertising agency, and would
be willing to offer any assistance the Village desired. President Forrest•expresse
his appreciation for the offer.
LEAGUE STUDY RE: President Forrest stated that Mrs. Naomi Clampitt, Acting
VILLAGE CLERK Village Clerk, had read the report prepared by the League
of Women Voters and had submitted a short report which he
asked be made part of the League's report. Mrs. Marilyn Scholl, who Chaired the
Study Committee, was present as were Mrs. Dee Dee Faulkner and Mrs. Edna Schade,
members of the Committee. Discussion followed regarding the .report of the .League.
The recommendation stated that the League advised that a referendum be he.ld;to
change the Village Clerk position from-'ejected to appointed, without regard to who
would hold that position. Trustee Seidman asked whether the LWV felt it should be
a separate position or part of another administrative position. Mrs. Scholl said
the Committee did not address that question, feeling that it was very much the
province of the President and Board of Trustees. Highland Park is the only com-
parable community which has-an elected Clerk. The League'-s''position - is'that in
a-Village of some complexity, with a paid staff,a full time Clerk is not necessary.'
Mr. Stucko pointed out that a Clerk is required by Statute.
'Mrs-.•Scholl °stated that neither she nor any member of the Study Committee was
-an 'attorney and'that the wording suggested by them for the referendum question was
-not necessarily the legal wording for the proposition. She also stated that she
spoke for the League in offering the full support of the members as far as edu-
cational support for the referendum. Mr..Stucko stated that the form of the pro -
position as submitted by the League was very good.
After discussion regarding the Clerk's salary and when the position would be changed
from elected to appointed, the Village Attorney was directed-to prepare the necessary
Resolution for consideration at the July 7th meeting.
WATER The Architectural and Engineering.Selection Committee
SYSTEM has interviewed three firms regarding a water system
STUDY analysis for the Deerfield distribution system. They
will have a'report and recommendation for the Board at
the July 7th meeting.'
ENFORCEMENT" The report of Charles Smalley, Director of Building and
_ PROCEDURES Zoning, regarding code enforcement procedures was dis-
cussed. Trustee Marty moved, seconded by Trustee Heisler,
that the report be accepted. Motion carried unanimously. The question as to whether
the short or long form procedure should be used will be left to the discretion of
the enforcement officers.
INCREASE-IN Chief of Police Richard Brandt's report regarding a
CHARGE - SPECIAL recommended increase from $15 per hour to $18 for
POLICE DETAILS special Police details was discussed. Trustee Seidman
`a moved, seconded by Trustee Heisler, that the recommenda-
tion-be accepted and the charge raised to $18.00 per hour. Motion carried unani-
mously.
'DESIGN WORK - Village Engineer James Soyka's recommendat-ion'regarding
OSTERMAN AND authorization to execute an Agreement for Engineer Ser-
WAUKEGAN ROAD vice was discussed. Trustee Seidman moved, seconded by
Trustee Marty, that Richard A. Miller and Associates, Inc.
be desi'gnbtea to "do the design work for the throat widening on Osterman Avenue at
Waukegan Road.for..the:propo5ed,9% of- .project. Motion carried unanimously after
clarification of the question raised by Trustee Seidman regarding bidding procedures.
Village Manager Franz explained that consulting and engineering services do not re-
quire bids but rather quotes. Motion carried by the following vote:
AYES: Heisler, Marty, Seidman, York (4)
NAYS: None (0)
ORDINANCE - SPECIAL First reading was had on an ordinance granting special
USES - KNAAK BUILDING uses for expansion of the existing multiple use structure
and permitting required parking off -site for the Knaak
Building, 701 Deerfield Road.
ORDINANCE - VARIATIONS
First reading was had
on an ordinance
granting variations
FOR THE KNAAK BUILDING
for the Knaak Building,
701 Deerfield
Road.
REQUEST FOR EXTENSION -
Trustee Heisler moved,
seconded by Trustee
York, that the
SUBMISSION OF FINAL PLAT
request for extension
of one year for
submission of the
final plat for Laurel
Hill Woodlands
Subdivision (Busse
Fanm) be granted.
AWARD BID FOR LEGAL Discussion was had regarding the various methods of
ADVERTISING determining costs for advertising. Because of past
problems in comparing prices from different papers, this
bid was•'requested for specific lega Is. Pioneer Press did not choose to bid but would
be happy to print any legal for us. After discussion, Trustee Marty moved, seconded
' by Trustee York, that the bid be awarded to Singer Printing (News - Advertiser). Motion
carried unanimously.
AWARD BID FOR Public Works.Director Klasinski explained that specifica-
'THREE- TRUCKS tions for bidders were purposely very broad to enable
everyone interested 'to bid. Trustee Marty moved, seconded
_ by"Trustee'York, that the bid for three trucks be awarded W Northwest Ford Truck
Sales:; Inc,- at the following bid prices,': Dump Truck - $28,884; Pick -up - $7,709;
Step Van -'$-11,684'.34. Motion carried by the following vote:
AYES: Heisler, Marty, Seidman, York (4)
NAYS: None (0)
AWARD CONTRACT FOR Trustee Marty moved, seconded by Trustee Seidman, that
MFT RESURFACING the bid for the 1980 MFT Asphalt Resurfacing be awarded
to Peter Baker and Son, in the amount of $42.,642.00..
Mot'ion carried by the following vote:
AYES: Heisler, Marty, Seidman,.York (4)
NAYS: None (0)
RESOLUTION R- 80-13: Trustee Seidman moved, seconded by Trustee Marty, that
PREVAILING WAGE RATES the Resolution Establishing Prevailing Wage Rates be
adopted. Motion carried unanimously.
RFP FOR SCAVENGER President Forrest directed that a separate section of
SERVICE AUTHORIZATION the proposal be made for Bid Bond requirements. -After
discussion, it was decided that the difference in cost
for once and twice -a -week service was about $1.50 per month. Trustee Heisler stated
that if the additional $1.50 proved burdensome to Senior Citizens, and upon,recom-
mendation of the Human Relations Commission, the Village could and would make ar-
rangements to give them relief from the added cost. Following that decision, the
Board agreed that once -a -week service should be eliminated and all residents would
receive twice -a -week service. Bids will be requested for several kinds of service,
however - i.e., curb, back door, once -a -week and twice -a -week.
Trustee Marty moved, seconded by Trustee Heisler, that receipt of Standard Disposal
Service of Illinois' letter of June 2, 1980 be acknowledged (said letter agreeing
to terminate the existing contract on 8/31/80 rather than 12/31/80) and that the
staff be authorized to seek bids for scavenger service, including the corrections
noted, as soon as possible. Motion carried unanimously.
TOWNSHIP /VILLAGE
YOUTH WORKER
AGREEMENT
seconded by Trustee Heisler.
Mr. Franz reported that the new Agreement between the
Township and the.Village for funding of the,Youth Worker
had been received and requested authorization for the
President to sign the agreement. Trustee Marty so move
Motion carried unanimously.
VILLAGE CLERK REPORT Mrs. Clampitt, reported that she and Township Clerk
Marilyn Craig would attend a workshop meeting on the
19th of June regarding new election procedures. President Forrest asked that she
keep the Board informed.
There being no further business to come before the Board, the meeting was adjourned
at 9:35 P.M. on motion of Trustee Seidman.
ATTEST:
VILLAGE CLERK
APPROVED:
Lk_,� ��� -
VIL GE PRESIDENT