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05/19/1980140 May 19, 1980 The regular meeting of the President and Board of Trustees of the Village of Deerfield was called to order by the President in the Council Chamber of the Village Hall on Monday, May 19, 1980, at 8:i5 P.M. Deputy Clerk - Marjorie Emery called the roll and reported that the following were Present: Bernard Forrest, President Norma-Gavin Jerold L. Heisler Cynthia J. Marty Vernon E. Swanson J. Robert..York, Absent: Edwin B. Seidman and that a quorum was present and.in attendance at the meeting. Also present were Mrs. Naomi Clampitt, Acting Village Clerk; James Stucko, Village Attorney; and Robert D. Franz, Village Manager. Trustee Swanson moved, seconded by Trustee Heisler, that the minutes of the meeting of May 5, 1980, be approved. Motion carried unanimously. President Forrest asked that future minutes reflect the presence of the Acting Village Clerk and the Deputy Clerk. ` APPROVE WARRANT Trustee Heisler moved, seconded by Trustee Swanson, NO,.AW -80 -5 0 that Warrant No. W -80 -5, payment of bills, - including fund transfers and reimbursements, be approved for payment. Adopted by the following vote: AYES: Gavin, Heisler, Marty, Swanson, York (5) NAYS: None (0) 9 n � FINAL PAYMENT FOR Trustee Marty moved, seconded by Trustee Swanson, TREATMENT PLANT that the report and recommendation of Village En- gineer James Soyka be accepted, authorizing final payment for treatment plant.improvements in the amount -of $99,726.25• Motion carried by the following vote: AYES: Gavin, Heisler, Marty, Swanson, York (5) NAYS: None (0) INCREASE IN Finance Director George Valentine elaborated on WATER RATES his report and recommendation that water rates be increased, explaining that while this would be the first increase in the rates in three years, the need arises from a variety of sources. First, Highland Park has increased from 35.21 per 100 cubic feet to 43.7c the cost ­,r_of water to the Village of Deerfield. Second, costs have increased in all phases of our operation; and third, we are looking forward to substantial capital expendi- tures for booster stations and looping the system. The most correct way to acqui -re the additional funds needed is from a rate increase. The proposed rate is 98c per cubic foot, which Mr. Valentine stated should be sufficient for the next three .years. Water rates in other areas range up to $3.00 per thousand gallons. In response to a question as to the percentage of water loss per year, Mr. Valentine replied that this has been as high as 22% but was down to 10% this past year, which is a very good record. He again stated that this increase should be sufficient for the next three years, barring Highland Park's having substantial expenses which, according to the contract negotiated in 1959, they could then pass on to the Village of Deerfi . Trustee Marty, seconded by Trustee Gavin, moved acceptance of the report and recom- mendation of the Finance Director. Motion carried unanimously. ORDINANCE 0 -80 -25 Trustee Marty moved, seconded by Trustee Heisler, WATER RATE INCREASE that the rules be waived permitting adoption-of an ordinance - on first reading - increasing the water rates to 98t per 100 cubic feet, such increase to be effective June 1, 1980. Motion carried unanimously. Trustee Heisler moved, seconded by Trustee York, that the ordinance be adopted Motion carried by the following vote: AYES: Gavin, Heisler, Marty, Swanson, York (5) NAYS: None (0) I l41 CONSENT AGENDA ORDINANCE 0 -80-26 Trustee Marty stated that the Finance Committee RESTAURANT AND had discussed a $100 maximum license fee for resta- FOOD STORE LICENSES rants, however, this was not the consensus of the Board. This will constitute second reading, increas- ing fees from $20 to $15 /register /year and from $20 /year to $1 /seat /year ($20 minimum). ORDINANCE 0 -80 -27 This will constitute second reading of the ordinance BILLIARD AND POOL increasing fees from $25,0010 $10 per table. TABLE LICENSE FEES ORDINANCE 0 -80 -28 PEDDLER LICENSE FEES This will constitute second reading of the ordinance increasing peddler license fees from $30 per year to $10 daily; $30 monthly. Trustee Swanson moved, seconded by Trustee Marty, that the Consent Agenda be adopted. Motion carried by the following vote: AYES: Gavin, Heisler, Marty, Swanson, York (5) NAYS: None (0) AWARD OF TREE BID Trustee Heisler moved, seconded by Trustee Swanson, that the bid for 50/50 parkway trees be awarded to Arthur Weiler, Inc., at the prices shown and as recommended by Public Works Director Edmund Klasinski. Trustee Swanson noted that this award had been deferred at the previous Board meeting due to the fact that two bids had not been tabulated: One of these was a "no bid" and the other bid was high. Motion to award the bid to Weiler carried by the following vote; AYES: Gavin, Heisler, Marty, Swanson, York (5) NAYS:. None (0) AWARD OF BID FOR TREE AND STUMP REMOVAL vote: Trustee Marty moved, seconded by Trustee Gavin, that the bid for tree and stump removal be awarded to Hendricksen Tree Experts, Inc., at a cost not to exceed $9,000. Motion carried by the following AYES: Gavin, Heisler, Marty, Swanson, York (5) NAYS:. None (0) AWARD OF BID FOR The Board discussed Mr. Soyka's recommendation that SIDEWALK AND CURB the bid be awarded to the low bidder, Dover General REPLACEMENT Contractors. President Forrest asked whether the references had been checked and Mr. Franz replied that since this'company is new in municipal work, there was not much of such work to check.-However, communities in which they have worked have inspected the finished product and indicated no problems. While awarding the bid to this company will re- quire more staff time for inspections, it was the consensus that the partners had worked with a reputable company previous to forming their own company and had been 1- well trained. Trustee,Marty moved, seconded by Trustee Swanson, that the bid for 50/50 sidewalk and curb replacement be awarded to Dover General Contractors at a bid price of $2.17 per square foot of sidewalk and $6.99 per lineal foot for curb. Motion carried by the following vote: -'AYES:' Gavin, Heisler, Marty; Swanson, York (5) NAYS: None (0) APPROPRIATE $1,000 President Forrest asked the Board to consider an item ~ TOWARD CEMETERY not inc,luded on the Agenda. He stated that the MAINTENANCE FUND Cemetery Board was in need of assistance to provide perpetual care at the Deerfield Cemetery. President Forrest asked that the Board consider appropriating $1,000 seed money to get the ., "'Cemetery Board started on acquisition of sufficient funds to care for maintenance of this very, important part of the Village. He.stated that the Deerfield Lions may try to match the Village's contribution; but that he would like to see a fund of $25,000 established. Mr. John Willman was present in his capacity of President of the Cemetery Board; and explained the difficulty he has encountered in securing funds for this pur- pose. He has signed a contract for mowing and trimming the grounds every ten days and has enough funds for ten mowings. Trustee Marty moved, seconded by Trustee Gavin, 142 , that $1,000 be appropriated toward a fund for perpetual care of the, cemetery. Motion carried by.the following vote: - AYES: Gavin, Heisler, Marty, Swanson, York (5) NAYS: None (0) TELEPHONE COMPANY President Forrest stated that he had written to 'CONSTRUCTION WORK Mr. Charles Marshall, Chief Executive Officer of the Illinois Bell Telephone Company, on May 8th, regarding the many problems with the construction work being done by his company. He asked whether any reply had been received. Mr. Franz reported that he had met with repre- sentatives of the Telephone Company on May 16th, and received the same assurances we, have received previously. They now say they are concerned about the Village's having the impression that the Telephone Company does not care about the problems - and they say they do care. They now say they will complete the street work by May 25th and . be finished with the entire job by May 30th. Mr. Franz stated that there has been some improvement in the operation with several personnel changes. The staff has pre- pared a punch list to confirm the'verbal list given the representatives last Friday, and has asked for confirmation, in writing, from the company stating their deadlines and the work to be completed. Mr. Marshall has been asked to respond to President Forrest's letter. There being no further business to come before the Board, the meeting was adjourned at 8:45 P.M, on motion of Trustee Marty, seconded by Trustee Swanson. APPROVED: VILL GE PRESIDENT ATTEST: Villag Jerk 1