05/19/1980140
May 19, 1980
The regular meeting of the President and Board of Trustees of the Village of
Deerfield was called to order by the President in the Council Chamber of the
Village Hall on Monday, May 19, 1980, at 8:i5 P.M. Deputy Clerk - Marjorie Emery
called the roll and reported that the following were
Present: Bernard Forrest, President
Norma-Gavin
Jerold L. Heisler
Cynthia J. Marty
Vernon E. Swanson
J. Robert..York,
Absent: Edwin B. Seidman
and that a quorum was present and.in attendance at the meeting. Also present were
Mrs. Naomi Clampitt, Acting Village Clerk; James Stucko, Village Attorney; and
Robert D. Franz, Village Manager.
Trustee Swanson moved, seconded by Trustee Heisler, that the minutes of the meeting
of May 5, 1980, be approved. Motion carried unanimously. President Forrest asked
that future minutes reflect the presence of the Acting Village Clerk and the Deputy
Clerk. `
APPROVE WARRANT Trustee Heisler moved, seconded by Trustee Swanson,
NO,.AW -80 -5 0 that Warrant No. W -80 -5, payment of bills, - including
fund transfers and reimbursements, be approved for
payment. Adopted by the following vote:
AYES: Gavin, Heisler, Marty, Swanson, York (5)
NAYS: None (0)
9
n �
FINAL PAYMENT FOR Trustee Marty moved, seconded by Trustee Swanson,
TREATMENT PLANT that the report and recommendation of Village En-
gineer James Soyka be accepted, authorizing final
payment for treatment plant.improvements in the amount -of $99,726.25• Motion
carried by the following vote:
AYES: Gavin, Heisler, Marty, Swanson, York (5)
NAYS: None (0)
INCREASE IN Finance Director George Valentine elaborated on
WATER RATES his report and recommendation that water rates be
increased, explaining that while this would be the
first increase in the rates in three years, the need arises from a variety of sources.
First, Highland Park has increased from 35.21 per 100 cubic feet to 43.7c the cost
,r_of water to the Village of Deerfield. Second, costs have increased in all phases
of our operation; and third, we are looking forward to substantial capital expendi-
tures for booster stations and looping the system. The most correct way to acqui -re
the additional funds needed is from a rate increase. The proposed rate is 98c per
cubic foot, which Mr. Valentine stated should be sufficient for the next three .years.
Water rates in other areas range up to $3.00 per thousand gallons. In response to
a question as to the percentage of water loss per year, Mr. Valentine replied that
this has been as high as 22% but was down to 10% this past year, which is a very
good record. He again stated that this increase should be sufficient for the next
three years, barring Highland Park's having substantial expenses which, according
to the contract negotiated in 1959, they could then pass on to the Village of Deerfi .
Trustee Marty, seconded by Trustee Gavin, moved acceptance of the report and recom-
mendation of the Finance Director. Motion carried unanimously.
ORDINANCE 0 -80 -25 Trustee Marty moved, seconded by Trustee Heisler,
WATER RATE INCREASE that the rules be waived permitting adoption-of an
ordinance - on first reading - increasing the water
rates to 98t per 100 cubic feet, such increase to be effective June 1, 1980. Motion
carried unanimously.
Trustee Heisler moved, seconded by Trustee York, that the ordinance be adopted
Motion carried by the following vote:
AYES: Gavin, Heisler, Marty, Swanson, York (5)
NAYS: None (0)
I
l41
CONSENT AGENDA
ORDINANCE 0 -80-26 Trustee Marty stated that the Finance Committee
RESTAURANT AND had discussed a $100 maximum license fee for resta-
FOOD STORE LICENSES rants, however, this was not the consensus of the
Board. This will constitute second reading, increas-
ing fees from $20 to $15 /register /year and from $20 /year to $1 /seat /year ($20 minimum).
ORDINANCE 0 -80 -27 This will constitute second reading of the ordinance
BILLIARD AND POOL increasing fees from $25,0010 $10 per table.
TABLE LICENSE FEES
ORDINANCE 0 -80 -28
PEDDLER LICENSE FEES
This will constitute second reading of the ordinance
increasing peddler license fees from $30 per year to
$10 daily; $30 monthly.
Trustee Swanson moved, seconded by Trustee Marty, that the Consent Agenda be adopted.
Motion carried by the following vote:
AYES: Gavin, Heisler, Marty, Swanson, York (5)
NAYS: None (0)
AWARD OF TREE BID Trustee Heisler moved, seconded by Trustee Swanson,
that the bid for 50/50 parkway trees be awarded to
Arthur Weiler, Inc., at the prices shown and as recommended by Public Works Director
Edmund Klasinski. Trustee Swanson noted that this award had been deferred at the
previous Board meeting due to the fact that two bids had not been tabulated: One of
these was a "no bid" and the other bid was high.
Motion to award the bid to Weiler carried by the following vote;
AYES: Gavin, Heisler, Marty, Swanson, York (5)
NAYS:. None (0)
AWARD OF BID FOR
TREE AND STUMP
REMOVAL
vote:
Trustee Marty moved, seconded by Trustee Gavin, that
the bid for tree and stump removal be awarded to
Hendricksen Tree Experts, Inc., at a cost not to
exceed $9,000. Motion carried by the following
AYES: Gavin, Heisler, Marty, Swanson, York (5)
NAYS:. None (0)
AWARD OF BID FOR The Board discussed Mr. Soyka's recommendation that
SIDEWALK AND CURB the bid be awarded to the low bidder, Dover General
REPLACEMENT Contractors. President Forrest asked whether the
references had been checked and Mr. Franz replied
that since this'company is new in municipal work, there was not much of such work
to check.-However, communities in which they have worked have inspected the finished
product and indicated no problems. While awarding the bid to this company will re-
quire more staff time for inspections, it was the consensus that the partners had
worked with a reputable company previous to forming their own company and had been
1- well trained. Trustee,Marty moved, seconded by Trustee Swanson, that the bid for
50/50 sidewalk and curb replacement be awarded to Dover General Contractors at a bid
price of $2.17 per square foot of sidewalk and $6.99 per lineal foot for curb. Motion
carried by the following vote:
-'AYES:' Gavin, Heisler, Marty; Swanson, York (5)
NAYS: None (0)
APPROPRIATE $1,000 President Forrest asked the Board to consider an item
~ TOWARD CEMETERY not inc,luded on the Agenda. He stated that the
MAINTENANCE FUND Cemetery Board was in need of assistance to provide
perpetual care at the Deerfield Cemetery. President
Forrest asked that the Board consider appropriating $1,000 seed money to get the
., "'Cemetery Board started on acquisition of sufficient funds to care for maintenance of
this very, important part of the Village. He.stated that the Deerfield Lions may try
to match the Village's contribution; but that he would like to see a fund of $25,000
established. Mr. John Willman was present in his capacity of President of the Cemetery
Board; and explained the difficulty he has encountered in securing funds for this pur-
pose. He has signed a contract for mowing and trimming the grounds every ten days
and has enough funds for ten mowings. Trustee Marty moved, seconded by Trustee Gavin,
142 ,
that $1,000 be appropriated toward a fund for perpetual care of the, cemetery. Motion
carried by.the following vote: -
AYES: Gavin, Heisler, Marty, Swanson, York (5)
NAYS: None (0)
TELEPHONE COMPANY President Forrest stated that he had written to
'CONSTRUCTION WORK Mr. Charles Marshall, Chief Executive Officer of the
Illinois Bell Telephone Company, on May 8th, regarding
the many problems with the construction work being done by his company. He asked
whether any reply had been received. Mr. Franz reported that he had met with repre-
sentatives of the Telephone Company on May 16th, and received the same assurances we,
have received previously. They now say they are concerned about the Village's having
the impression that the Telephone Company does not care about the problems - and they
say they do care. They now say they will complete the street work by May 25th and .
be finished with the entire job by May 30th. Mr. Franz stated that there has been
some improvement in the operation with several personnel changes. The staff has pre-
pared a punch list to confirm the'verbal list given the representatives last Friday,
and has asked for confirmation, in writing, from the company stating their deadlines
and the work to be completed. Mr. Marshall has been asked to respond to President
Forrest's letter.
There being no further business to come before the Board, the meeting was adjourned
at 8:45 P.M, on motion of Trustee Marty, seconded by Trustee Swanson.
APPROVED:
VILL GE PRESIDENT
ATTEST:
Villag Jerk
1