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04/21/1980t32 April 21, 1980 The regular meeting of'the President and Board of Trustees of the Village of Deerfield was called to order by the President in the Council'Chamber of the Village Hall on Monday, April 21, 1980, at 8:01i The Deputy Clerk called the roll and reported that the following were Present: Bernard Forrest; President Norma.Gavin_ Jerold L. Heisler Cynthia J. Marty Edwin B. Seidman Vernon E. Swanson Absent: J. Robert York and that a quorum was present and in attendance at the meeting. Also present were James Stucko, Village Attorney, and Robert D. Franz, Village Manager. Trustee Gavin moved, seconded by Trustee Marty, that the minutes of the previous meeting be approved with the following correction:Page 3, regarding Ordinance 0- 80 -15, add to the end of the first paragraph: "Mr. Stucko replied that this applies only to homes." Motion carried unanimously. APPROVE WARRANT NO. W -80 -4 Adopted by the following 1 Trustee Heisler moved, seconded by Trustee Marty, that Warrant No. W -80 -4, payment of bills, including fund transfers and reimbursements, be approved for payment. vote: AYES: Gavin, Heisler, Marty, Seidman, Swanson (5) NAYS: None (0) TREASURER'S Treasurer George Valentine reported that the Village REPORT will be receiving substantial sums of money in sales tax revenue as this has been an outstanding year. He projects sales tax at roughly 10% over this past year, which he feels is a con- servative projection. He also feels the MFT receipts will meet the projection in the new budget. A general discussion was had regarding finances, after which the report was accepted. PUBLIC HEARING ON REVENUE SHARING President Forrest opened the Public Hearing and asked Mr. Valentine to explain the purpose of the hearing, which is to acquaint the public with the various plans for expending Revenue Sharing Funds. Mr. Valentine explained that the problem is that there is no way now of knowing whether revenue sharing will be extended, therefore there are two budgets for use of these funds: (1) If discontinued after Septem- ber 1st, the Village will have available in this fiscal year $E3,179. It is pro- posed that $10,000 be used to complete the Police addition and $45,780 to abate taxes for the debt incurred in building that addition; (2) If continued, the Village would have $113,179. The same expenditures of $10,000 and $45,780 are shown, with the difference of $57,399 shown as a balance at the end of the fiscal year. Comments from the audience were invited. There being none, the hearing was adjourned. PUBLIC HEARING ON 1980 -81 BUDGET President Forrest opened the Public Hearing on the proposed 1980 -81 budget and read his budget message, which is included in the budget itself. The President then read a letter from .Library Board Chairman Thomas Parfitt regarding next year's levy for the library. President Forrest also read a letter, from Trustee York, ex- pressing his general agreement with the proposed budget and his regret in not being present for the meeting. Comments and /or questions from the audience were invited. There being none, the hearing was adjourned. ORDINANCE 0 -80 -19 BUDGET ADOPTION Trustee Marty moved, Motion carried by the Trustee Seidman moved, seconded by Trustee Heisler, that the rules be waived to permit passage of this ordinance on first reading. Motion carried unanimously. 'Then seconded -by Trustee Swanson, that the ordinance be adopted. following vote: AYES: Gavin, Heisler, Marty, Seidman, Swanson (5) NAYS: None (0) 133 ORDINANCE 0- 80 -20.. Trustee Gavin moved, seconded by Trustee Heisler, that MANAGER'S SALARY the rules be waived to permit passage of the ordinance on first reading. Motion carried unanimously. Then Trustee Marty moved, seconded by Trustee.Swanson, that the ordinance be adopted .,setting the Village Manager.'s. sal «ry at $37,500. Motion carried by the following vote: . AYES.: .Gavin, Heisler, Marty, Seidman, Swanson (5) NAYS: None (0) ORDINANCE 0- 80-21 Trustee Marty moved, seconded by Trustee Gavin, that WAGE AND SALARY PLAN the rules be waived to permit passage of the ordinance on first reading. Motion carried unanimously. Then Trustee Marty moved, seconded by Trustee Swanson, that the Wage and Salary Plan Ordinance, setting salaries for Village personnel, be adopted. Motion carried by the following vote: AYES: Gavin, Heisler, Marty, Seidman, Swanson (5) NAYS: None' (0) PROCLAMATION're: President Forrest read his Proclamation regarding NATIONAL NURSING National Nursing Home week, as requested by the HOME WEEK Brentwood Nursing Home, who had a representative in attendance to receive the proclamation. By motion of Trustee Marty, seconded by Trustee Swanson, the proclamation was approved unan- imously. o PROCLAMATION re: President Forrest read his Proclamation regarding BAHA'I WEEK National Baha'i Week. Representatives were present and received the Proclamation after it was unanimously approved on motion of Trustee Swanson, seconded by Trustee Gavin. .. PLAN COMMISSION RE: Mr. Franz read the findings and recommendation of the ..,ZONING TEXT AMENDMENT Plan Commission regarding a text amendment to the Zoning Ordinance relative to minimum land area per dwelling unit for Senior Housing, reducing the required area from 600 square feet to 595 square • feet per.unit. At the time-this amendment was proposed, Mr. Stucko prepared the implementing ordinance. .After discussion, Trustee Seidman moved, seconded by Trustee Heisler, that the report be accepted and that this stand as first reading .of the ordinance, with instructions that the ordinance be distributed to the Board again before the next meeting. Motion carried unanimously. FINANCE COMMITTEE RE: After discussing the present business fee schedule, the BUSINESS LICENSE FEES Finance Committee recommended variouschanges, as follows: Food Stores, from $15 /year to $15 /register /year Restaurants, from $20 /year to $$1 /seat /year ($20 minimum) Billiard Rooms, from $25 /year to $10 /table /year Peddlers, from $30 /year to $30 /month Trustee Heisler moved, seconded by Trustee Swanson,.that the recommendations be accepted and the Attorney directed to prepare the necessary ordinance. Motion !•-,...carried unanimously. ATTORNEY'S REPORT RE: Village Attorney Stucko reported that, following the NUMBER OF PEOPLE PER .discussion at the April 7th meeting regarding the number RESIDENCE PROVISIONS of unrelated people permitted per single family home, he had reviewed the Zoning Ordinance and confirmed that _ the provision of five unrelated people was included in the Ordinance. Discussion 1. followed as to enforcement procedures, with President Forrest requesting a written policy from Mr. Smalley at the next Board meeting. Mr. Stucko pointed out that the Zoning Ordinance provides for penalties for violations as does the Municipal Code. '_.'However, enforcement may be more difficult. The Courts have upheld similar restric- tions based on land use, and the Building Department can issue citations for such violations, which are then turned over to the Village Prosecutor for prosecution. _Mr. Franz reported that he planned to schedule a meeting in the very near future with Prosecutor Harold Winer, Attorney James Stucko and Charles Smalley to discuss means of citing offenders and arriving at compliance. ATTORNEY'S REPORT RE: Mr. Stucko reported that, at the request of Trustee PARKING IN FRONT YARD Marty, he had prepared an ordinance restricting parking to paved or otherwise designated parking areas. 134 Mr. Smalley reported that a survey showed that our requirements for driveways is' similar to other communities'. Trustee Gavin expressed concern that this ordinance would be aimed at a particular group of people. A lengthy discussion followed, with Trustee Swanson stating that this practice of parking several Vehicles in the front yard area is observable i.n many areas of'the community and is indicative of neighborhood erosion. It was pointed out that some families have five or six cars and need room to park these_ vehicles. It was moved by Trustee Marty, seconded by Trustee*Gavin, that this stand as a first reading of the ordinance. The motion carried unanimously. 1980 AUDIT It was reported that proposals for the 1980 audit had been received from six firms. After review, both the Finance Committee and Finance Director recommended accepting the proposal of Karrison and Byrne. .Discussion was had regarding this firm's qualifications, particularly in the area of computer systems. Mr. Valentine stated that this auditing procedure was not intended as a systems study but only as a back -up audit to make certain there are no major flaws in the Village's accounting system. Trustee Marty moved, seconded by Trustee Swanson, that Karrison and Byrne be appointed to perform the 1980 audit at a cost not to exceed $9,000. Motion carried by-the following vote: AYES: Gavin, Heisler, Marty, Seidman, Swanson (5) NAYS: None (0) WATER ALLOCATION Discussion was had regarding autorization for Attorney HEARING REPRESENTATIVE Berle L. Schwartz to represent the Village at 'the Water Allocation Hearings. Mr. Schwartz represented the Village at the hearings held in 1975, and also represented Riverwoods and High- land Park. Jim Soyka also spent approximately two days at the hearings giving testimony on Deerfied's need for water, zoning, projected maximum growth and land to be annexed.i This testimony:'is required in order to justify the need for water or risk being cut back. Trustee Heisler moved, seconded by Trustee Swanson,that- Berle L. Schwartz be authorized to represent Deerfield at the Water Allocation Hearings at the rates established in his letter of April 8th. Motion carried by the following vote: AYES: Gavin, Heisler, Marty, Swanson (4) NAYS: Seidman (1) AMENDED TRUCK Chief Brandt reported that the Attorney for Vernon Hills SCALE AGREEMENT had requested minor changes in the Truck Scale Agreement and that all other parties had agreed to -the changes. Trustee Seidman moved, seconded by Trustee Gavin, that the President be authorized to sign the amended agreement. Motion carried by the following vote: AYES: Gavin, Heisler, Marty, Seidman, Swanson (5) NAYS: None (0) ORDINANCE 0 -80 -22 President Forrest stated that he would like to recommend VILLAGE CLERK HOURS that no specific hours be included in the ordinance for the. Village Clerk. Trustee Seidman moved, seconded by Trustee Heisler that the rules be waived to permit passage of the ordinance on first reading. Motion carried unanimously. Trustee Gavin moved, seconded by Trustee Heisler, that the ordinance be adopted, omitting specific hours for the Clerk. Motion carried by the following vote: AYES: Gavin, Heisler, Marty, Seidman, Swanson (5) NAYS: None (0) President Forrest reported that Mrs. Marjorie Emery had been sworn in' by Mrs. Naomi Clampitt as Deputy Village Clerk. HOLLY LANE Mr. Franz reported that erosion of the bank of the SANITARY West Fork of the North Branch of the Chicago River had SEWER REPAIRS exposed the.old sanitary sewer installed around 1909 and the urgency of the situation resulted in agreement by the President and Board of Trustees (polled by telephone) to securing quotes on moving that portion of the sewer further from the ditch. Scully Hunter and Scully had performed the work at a cost of $11,040. Formal authorization was requested. Trustee Seidman moved, seconded by Trustee Heisler, that the Manager be authorized to spend no more than $15,000 to repair the sewer and restore the area, which restoration Will be done by Village forces. 1 1 i1 1115 DEPARTMENTAL OBJECTIVES FOR 1980 -81 President Forrest pointed out that the Department:Heads of the staff were present to discuss their. Objectives for the coming fiscal year. Before these ._objectives are finalized, the President and Board wished to discuss the pro - ,'•'..posed "objectives with each Department Head. -ADMINISTRATION: 'President Forrest stated that the Community Development Group 'meetings were very useful and that he.would .like-to see them expanded to include other interested parties such as the Fire Department,.when there is an area of mutual concern. He also asked that Mr. Franz work very closely with the VCDC in regard to future development of the Village Center. Trustee Seidman stated .-that he felt the Village Manager should not spend too much of his evening hours - attending meetings. He also complimented Mr. Franz on the; "Status Quotes" and asked that it be continued as it was very helpful in keeping the Board informed. FINANCE: In reply to a question, Mr. Valentine stated that he hoped;to start the new accounting on the computer shortly after June 1st. The main frame has been moved to-its new home in the new Police addition where there have been some problems, which are now being remedied. BUILDINGS Mr. Smalley stated that he would like to reduce the Departmental correspondence in the files to the microfilm as his next project. Trustee Heisler asked that enforcement procedures for the various violations be under- scored. He further stated that instead of responding to complaints, routine enforcement should be done on some of the more common problems. PLANNING: Trustee Swanson noted that much of the objectives of this department dealt with code enforcement and asked who actually does this. Mr. Smalley re- plied that Mrs. Ruffino is the Planning and Zoning Officer and her duties include code enforcement. Mr. Case is the building, plumbing, electrical inspector, and so forth, and he also does code enforcement. Mr. Smalley was directed to ` include both Mrs. Ruffino's and Mr. Case's objectives in his rather than have them separate. ENGINEERING: Mr. Soyka was requested to make an effort to get some temporary repairs done on the north section of Waukegan Road since it appeared no,major work would be scheduled for this year. POLICE: A lengthy discussion was: had regarding traffic enforcement and the objective stated for 20 citations /accident as opposed to 16 citations last year. This is the criteria experts recommend; however, Chief Brandt stated that there has to be some discretion exercised on the part of the officers since citations need to be written for the offenses which cause the accident, not just for.the sake of writing citations. Trustee Heisler agreed on the need for discretion but stated he would like to see more enforcement to reduce the problems. The discussion then turned to bicycle safety. Chief Brandt reported that with the computer capability now, information will be available regarding bicycle riders who have previously been issued warning tickets. Second of- fenders will be given citations. Warning tickets will be followed up with a call to the parents, as has been the policy in the past, although this will be more carefully controlled as Chief Brandt stated it had not been followed rigorously recently.He also said there are more and more adult offenders. He also said that in the past „ first priority has been given to the area of criminal activity and the Board agreed that this was evident in the results. Trustee Seidman asked about the computer programs, and the Chief replied that there are four summary type programs still due from Eurus. One of these will be the Illinois Uniform Crime Report (IUCR) which will eliminage about 24 hours per month for Police personnel. The other three programs will be-decided as more experience is gained and decision made as to what is needed. Vehicle sticker purchases since the reminder cards were sent out are between 150 and 200. The computer print out will be corrected as time permits to eliminate those vehicles which have been sold or are not in service. YOUTHBOUND: There were no questions regarding these objectives. PUBLIC WORKS: These objectives were accepted as presented. Mr.-Klasinski will be on 'the agenda in May 'to discuss them further. 'STREET DEPARTMENT: Mr. Klasinski reported that salt spreaders usually last only five years due to corrosion, and the one.to be replaced is now.seven years old. WATER DEPARTMENT: The leak detection program will be discussed when Mr.'Klas- inski appears next month. I. 136 Trustee Seidman asked that inquiries be made of the Deerfield State Bank as to when they plan to pave the area where the building was removed.­-- He also asked that Mr. Carr °s parking area behind the Village Market ber.• cleaned up. President Forrest directed that action be taken to have the Douglas TV property cleaned up and kept cleaned permanently. Discussion was had .regarding the Post Office - traffic improvements. Mr. Soyka reported that he had talked with the Postmaster and had seen the proposed plans, which are ready to go out for bid. Discussion followed regarding the placement of the mail boxes and the handicapped parking space. Mr. Franz read a letter from Mr. John Keasling, Science teacher at Wilmot . Junior High School, requesting permission to burn a small plot of ground in connection with a class project. The Board authorized Mr. Franz to grant a variation from the Open Burning ordinance, provided that -the Fire Department was notified and was present during the burning. Mr. Franz reminded the Board of a joint meeting on April 28th with the CATV- Committee. ' There being no further business to come before the Board, the meeting .was adjourned at 10:20 P.M. AP OVED: VILLAG PRESIDENT JATTtST: VILLAGE CLERK C .J Y 1 1 1