04/21/1980t32
April 21, 1980
The regular meeting of'the President and Board of Trustees of the Village of
Deerfield was called to order by the President in the Council'Chamber of the
Village Hall on Monday, April 21, 1980, at 8:01i The Deputy Clerk called
the roll and reported that the following were
Present: Bernard Forrest; President
Norma.Gavin_
Jerold L. Heisler
Cynthia J. Marty
Edwin B. Seidman
Vernon E. Swanson
Absent: J. Robert York
and that a quorum was present and in attendance at the meeting. Also present
were James Stucko, Village Attorney, and Robert D. Franz, Village Manager.
Trustee Gavin moved, seconded by Trustee Marty, that the minutes of the previous
meeting be approved with the following correction:Page 3, regarding Ordinance
0- 80 -15, add to the end of the first paragraph: "Mr. Stucko replied that this
applies only to homes." Motion carried unanimously.
APPROVE WARRANT
NO. W -80 -4
Adopted by the following
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Trustee Heisler moved, seconded by Trustee Marty,
that Warrant No. W -80 -4, payment of bills, including
fund transfers and reimbursements, be approved for payment.
vote:
AYES: Gavin, Heisler, Marty, Seidman, Swanson (5)
NAYS: None (0)
TREASURER'S Treasurer George Valentine reported that the Village
REPORT will be receiving substantial sums of money in sales
tax revenue as this has been an outstanding year.
He projects sales tax at roughly 10% over this past year, which he feels is a con-
servative projection. He also feels the MFT receipts will meet the projection in
the new budget. A general discussion was had regarding finances, after which the
report was accepted.
PUBLIC HEARING ON REVENUE SHARING
President Forrest opened the Public Hearing and asked Mr. Valentine to explain the
purpose of the hearing, which is to acquaint the public with the various plans for
expending Revenue Sharing Funds. Mr. Valentine explained that the problem is that
there is no way now of knowing whether revenue sharing will be extended, therefore
there are two budgets for use of these funds: (1) If discontinued after Septem-
ber 1st, the Village will have available in this fiscal year $E3,179. It is pro-
posed that $10,000 be used to complete the Police addition and $45,780 to abate
taxes for the debt incurred in building that addition; (2) If continued, the
Village would have $113,179. The same expenditures of $10,000 and $45,780 are
shown, with the difference of $57,399 shown as a balance at the end of the fiscal
year. Comments from the audience were invited. There being none, the hearing was
adjourned.
PUBLIC HEARING ON 1980 -81 BUDGET
President Forrest opened the Public Hearing on the proposed 1980 -81 budget and
read his budget message, which is included in the budget itself. The President
then read a letter from .Library Board Chairman Thomas Parfitt regarding next year's
levy for the library. President Forrest also read a letter, from Trustee York, ex-
pressing his general agreement with the proposed budget and his regret in not being
present for the meeting. Comments and /or questions from the audience were invited.
There being none, the hearing was adjourned.
ORDINANCE 0 -80 -19
BUDGET ADOPTION
Trustee Marty moved,
Motion carried by the
Trustee Seidman moved, seconded by Trustee Heisler, that
the rules be waived to permit passage of this ordinance
on first reading. Motion carried unanimously. 'Then
seconded -by Trustee Swanson, that the ordinance be adopted.
following vote:
AYES: Gavin, Heisler, Marty, Seidman, Swanson (5)
NAYS: None (0)
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ORDINANCE 0- 80 -20.. Trustee Gavin moved, seconded by Trustee Heisler, that
MANAGER'S SALARY the rules be waived to permit passage of the ordinance
on first reading. Motion carried unanimously. Then
Trustee Marty moved, seconded by Trustee.Swanson, that the ordinance be adopted
.,setting the Village Manager.'s. sal «ry at $37,500. Motion carried by the following
vote:
. AYES.: .Gavin, Heisler, Marty, Seidman, Swanson (5)
NAYS: None (0)
ORDINANCE 0- 80-21 Trustee Marty moved, seconded by Trustee Gavin, that
WAGE AND SALARY PLAN the rules be waived to permit passage of the ordinance
on first reading. Motion carried unanimously. Then
Trustee Marty moved, seconded by Trustee Swanson, that the Wage and Salary Plan
Ordinance, setting salaries for Village personnel, be adopted. Motion carried
by the following vote:
AYES: Gavin, Heisler, Marty, Seidman, Swanson (5)
NAYS: None' (0)
PROCLAMATION're: President Forrest read his Proclamation regarding
NATIONAL NURSING National Nursing Home week, as requested by the
HOME WEEK Brentwood Nursing Home, who had a representative in
attendance to receive the proclamation. By motion of
Trustee Marty, seconded by Trustee Swanson, the proclamation was approved unan-
imously.
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PROCLAMATION re: President Forrest read his Proclamation regarding
BAHA'I WEEK National Baha'i Week. Representatives were present
and received the Proclamation after it was unanimously
approved on motion of Trustee Swanson, seconded by Trustee Gavin.
.. PLAN COMMISSION RE: Mr. Franz read the findings and recommendation of the
..,ZONING TEXT AMENDMENT Plan Commission regarding a text amendment to the Zoning
Ordinance relative to minimum land area per dwelling unit
for Senior Housing, reducing the required area from 600 square feet to 595 square
• feet per.unit. At the time-this amendment was proposed, Mr. Stucko prepared the
implementing ordinance. .After discussion, Trustee Seidman moved, seconded by
Trustee Heisler, that the report be accepted and that this stand as first reading
.of the ordinance, with instructions that the ordinance be distributed to the Board
again before the next meeting. Motion carried unanimously.
FINANCE COMMITTEE RE: After discussing the present business fee schedule, the
BUSINESS LICENSE FEES Finance Committee recommended variouschanges, as follows:
Food Stores, from $15 /year to $15 /register /year
Restaurants, from $20 /year to $$1 /seat /year ($20 minimum)
Billiard Rooms, from $25 /year to $10 /table /year
Peddlers, from $30 /year to $30 /month
Trustee Heisler moved, seconded by Trustee Swanson,.that the recommendations be
accepted and the Attorney directed to prepare the necessary ordinance. Motion
!•-,...carried unanimously.
ATTORNEY'S REPORT RE: Village Attorney Stucko reported that, following the
NUMBER OF PEOPLE PER .discussion at the April 7th meeting regarding the number
RESIDENCE PROVISIONS of unrelated people permitted per single family home,
he had reviewed the Zoning Ordinance and confirmed that
_ the provision of five unrelated people was included in the Ordinance. Discussion
1. followed as to enforcement procedures, with President Forrest requesting a written
policy from Mr. Smalley at the next Board meeting. Mr. Stucko pointed out that the
Zoning Ordinance provides for penalties for violations as does the Municipal Code.
'_.'However, enforcement may be more difficult. The Courts have upheld similar restric-
tions based on land use, and the Building Department can issue citations for such
violations, which are then turned over to the Village Prosecutor for prosecution.
_Mr. Franz reported that he planned to schedule a meeting in the very near future
with Prosecutor Harold Winer, Attorney James Stucko and Charles Smalley to discuss
means of citing offenders and arriving at compliance.
ATTORNEY'S REPORT RE: Mr. Stucko reported that, at the request of Trustee
PARKING IN FRONT YARD Marty, he had prepared an ordinance restricting parking
to paved or otherwise designated parking areas.
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Mr. Smalley reported that a survey showed that our requirements for driveways
is' similar to other communities'. Trustee Gavin expressed concern that this
ordinance would be aimed at a particular group of people. A lengthy discussion
followed, with Trustee Swanson stating that this practice of parking several
Vehicles in the front yard area is observable i.n many areas of'the community
and is indicative of neighborhood erosion. It was pointed out that some
families have five or six cars and need room to park these_ vehicles. It was
moved by Trustee Marty, seconded by Trustee*Gavin, that this stand as a first
reading of the ordinance. The motion carried unanimously.
1980 AUDIT It was reported that proposals for the 1980 audit had
been received from six firms. After review, both the
Finance Committee and Finance Director recommended accepting the proposal of
Karrison and Byrne. .Discussion was had regarding this firm's qualifications,
particularly in the area of computer systems. Mr. Valentine stated that this
auditing procedure was not intended as a systems study but only as a back -up
audit to make certain there are no major flaws in the Village's accounting
system. Trustee Marty moved, seconded by Trustee Swanson, that Karrison and
Byrne be appointed to perform the 1980 audit at a cost not to exceed $9,000.
Motion carried by-the following vote:
AYES: Gavin, Heisler, Marty, Seidman, Swanson (5)
NAYS: None (0)
WATER ALLOCATION Discussion was had regarding autorization for Attorney
HEARING REPRESENTATIVE Berle L. Schwartz to represent the Village at 'the Water
Allocation Hearings. Mr. Schwartz represented the
Village at the hearings held in 1975, and also represented Riverwoods and High-
land Park. Jim Soyka also spent approximately two days at the hearings giving
testimony on Deerfied's need for water, zoning, projected maximum growth and
land to be annexed.i This testimony:'is required in order to justify the need
for water or risk being cut back. Trustee Heisler moved, seconded by Trustee
Swanson,that- Berle L. Schwartz be authorized to represent Deerfield at the
Water Allocation Hearings at the rates established in his letter of April 8th.
Motion carried by the following vote:
AYES: Gavin, Heisler, Marty, Swanson (4)
NAYS: Seidman (1)
AMENDED TRUCK Chief Brandt reported that the Attorney for Vernon Hills
SCALE AGREEMENT had requested minor changes in the Truck Scale Agreement
and that all other parties had agreed to -the changes.
Trustee Seidman moved, seconded by Trustee Gavin, that the President be authorized
to sign the amended agreement. Motion carried by the following vote:
AYES: Gavin, Heisler, Marty, Seidman, Swanson (5)
NAYS: None (0)
ORDINANCE 0 -80 -22 President Forrest stated that he would like to recommend
VILLAGE CLERK HOURS that no specific hours be included in the ordinance for
the. Village Clerk. Trustee Seidman moved, seconded by
Trustee Heisler that the rules be waived to permit passage of the ordinance on
first reading. Motion carried unanimously. Trustee Gavin moved, seconded by
Trustee Heisler, that the ordinance be adopted, omitting specific hours for the
Clerk. Motion carried by the following vote:
AYES: Gavin, Heisler, Marty, Seidman, Swanson (5)
NAYS: None (0)
President Forrest reported that Mrs. Marjorie Emery had been sworn in' by Mrs.
Naomi Clampitt as Deputy Village Clerk.
HOLLY LANE Mr. Franz reported that erosion of the bank of the
SANITARY West Fork of the North Branch of the Chicago River had
SEWER REPAIRS exposed the.old sanitary sewer installed around 1909
and the urgency of the situation resulted in agreement
by the President and Board of Trustees (polled by telephone) to securing quotes
on moving that portion of the sewer further from the ditch. Scully Hunter and
Scully had performed the work at a cost of $11,040. Formal authorization was
requested. Trustee Seidman moved, seconded by Trustee Heisler, that the Manager
be authorized to spend no more than $15,000 to repair the sewer and restore the
area, which restoration Will be done by Village forces.
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DEPARTMENTAL OBJECTIVES FOR 1980 -81
President Forrest pointed out that the Department:Heads of the staff were
present to discuss their. Objectives for the coming fiscal year. Before these
._objectives are finalized, the President and Board wished to discuss the pro -
,'•'..posed "objectives with each Department Head.
-ADMINISTRATION: 'President Forrest stated that the Community Development Group
'meetings were very useful and that he.would .like-to see them expanded to include
other interested parties such as the Fire Department,.when there is an area of
mutual concern. He also asked that Mr. Franz work very closely with the VCDC
in regard to future development of the Village Center. Trustee Seidman stated
.-that he felt the Village Manager should not spend too much of his evening hours
- attending meetings. He also complimented Mr. Franz on the; "Status Quotes" and
asked that it be continued as it was very helpful in keeping the Board informed.
FINANCE: In reply to a question, Mr. Valentine stated that he hoped;to start
the new accounting on the computer shortly after June 1st. The main frame has
been moved to-its new home in the new Police addition where there have been some
problems, which are now being remedied.
BUILDINGS Mr. Smalley stated that he would like to reduce the Departmental
correspondence in the files to the microfilm as his next project. Trustee
Heisler asked that enforcement procedures for the various violations be under-
scored. He further stated that instead of responding to complaints, routine
enforcement should be done on some of the more common problems.
PLANNING: Trustee Swanson noted that much of the objectives of this department
dealt with code enforcement and asked who actually does this. Mr. Smalley re-
plied that Mrs. Ruffino is the Planning and Zoning Officer and her duties include
code enforcement. Mr. Case is the building, plumbing, electrical inspector,
and so forth, and he also does code enforcement. Mr. Smalley was directed to
` include both Mrs. Ruffino's and Mr. Case's objectives in his rather than have
them separate.
ENGINEERING: Mr. Soyka was requested to make an effort to get some temporary
repairs done on the north section of Waukegan Road since it appeared no,major
work would be scheduled for this year.
POLICE: A lengthy discussion was: had regarding traffic enforcement and the
objective stated for 20 citations /accident as opposed to 16 citations last
year. This is the criteria experts recommend; however, Chief Brandt stated that
there has to be some discretion exercised on the part of the officers since
citations need to be written for the offenses which cause the accident, not
just for.the sake of writing citations. Trustee Heisler agreed on the need
for discretion but stated he would like to see more enforcement to reduce the
problems. The discussion then turned to bicycle safety. Chief Brandt reported
that with the computer capability now, information will be available regarding
bicycle riders who have previously been issued warning tickets. Second of-
fenders will be given citations. Warning tickets will be followed up with a
call to the parents, as has been the policy in the past, although this will
be more carefully controlled as Chief Brandt stated it had not been followed
rigorously recently.He also said there are more and more adult offenders.
He also said that in the past „ first priority has been given to the area of
criminal activity and the Board agreed that this was evident in the results.
Trustee Seidman asked about the computer programs, and the Chief replied that
there are four summary type programs still due from Eurus. One of these will
be the Illinois Uniform Crime Report (IUCR) which will eliminage about 24 hours
per month for Police personnel. The other three programs will be-decided as
more experience is gained and decision made as to what is needed.
Vehicle sticker purchases since the reminder cards were sent out are between
150 and 200. The computer print out will be corrected as time permits to
eliminate those vehicles which have been sold or are not in service.
YOUTHBOUND: There were no questions regarding these objectives.
PUBLIC WORKS: These objectives were accepted as presented. Mr.-Klasinski will
be on 'the agenda in May 'to discuss them further.
'STREET DEPARTMENT: Mr. Klasinski reported that salt spreaders usually last only
five years due to corrosion, and the one.to be replaced is now.seven years old.
WATER DEPARTMENT: The leak detection program will be discussed when Mr.'Klas-
inski appears next month.
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Trustee Seidman asked that inquiries be made of the Deerfield State Bank
as to when they plan to pave the area where the building was removed.--
He also asked that Mr. Carr °s parking area behind the Village Market ber.•
cleaned up.
President Forrest directed that action be taken to have the Douglas TV
property cleaned up and kept cleaned permanently.
Discussion was had .regarding the Post Office - traffic improvements. Mr.
Soyka reported that he had talked with the Postmaster and had seen the
proposed plans, which are ready to go out for bid. Discussion followed
regarding the placement of the mail boxes and the handicapped parking
space.
Mr. Franz read a letter from Mr. John Keasling, Science teacher at Wilmot .
Junior High School, requesting permission to burn a small plot of ground
in connection with a class project. The Board authorized Mr. Franz to grant
a variation from the Open Burning ordinance, provided that -the Fire Department
was notified and was present during the burning.
Mr. Franz reminded the Board of a joint meeting on April 28th with the CATV-
Committee. '
There being no further business to come before the Board, the meeting .was
adjourned at 10:20 P.M.
AP OVED:
VILLAG PRESIDENT
JATTtST:
VILLAGE CLERK
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