03/17/1980y d,
123
..March
17,-1980
The regular meeting of the President and Board of Trustees of the V'ii-l:a.ge. of
Deerfield was call -d to order by the President in the Council Chamber of f e =-- --
Village Hall errsn'Monday, March 17, 1980, at 8:07 P.M. The clerk called the roll
and reported that the following were
Present: Bernard Forrest, President
Norma Gavin
Jerold L: Heisler
Cynthia J. Marty .
Edwin B. Seidman
Vernon E. Swanson
J. Robert York
and that a quorum was present and in attendance at the meeting. Also present were
Messrs. Donald Dancer, Village Attorney, and Robert D. Franz, Village Manager:
Trustee Seidman moved, seconded by Trustee Heisler, that the minutes of the meeting
held on March 3, 1980, be approved as submitted. Motion carried unanimously.
APPROVE WARRANT Trustee Heisler moved, seconded by Trustee Seidman, that
NO. W -80 -3 Warrant No. W 780 -3, payment of bills, including fund
transfers and reimbursements, be approved for payment.
.:Adopted by the following vote:
AYES: Gavin, Heisler, Marty, Seidman, Swanson, York (6)
NAYS: None (0)
TREASURER'S Finance Director Valentine stated that the report was
REPORT relatively uninspiring and President Forrest replied that
operating the Village under budget was indeed inspiring.
and commended Mr. Valentine on a fine performance. Discussion centered on the financial
picture at the Village garage, which must raise the.amount charged to the various de-
partments for services as the garage has been losing money for the past few months.
The reason for this is the fact that the garage operation is not billing the various
user departments enough to cover their expenses. This will be reflected in-the pro-
posed budget when charges are raised. Mr. Valentine stated that, generally speaking,
the operation of the garage is less expensive than if this were contracted out to
other sources, the costs would rise due to book charges for labor, additional cost
for parts, and so forth - plus the fact that our mechanics are needed at night and
during bad weather when other mechanics are less available.
SAFETY COMMITTEE RE: The Safety Committee was directed by the President and
LEFT'TURN LANE Board to consider the safety factors involved in having
Public Works personnel install a left turn lane at the
Deerfield - Wilmot Road intersection. Their report recommended that this installation
be deferred until the reconstruction of Wilmot Road -s scheduled. It was the con-
sensus of the Board that this did not address the question and that the Board had
already decided to proceed with this installation. The accident print -out did not
show the cause or nature of the accidents at this intersection; therefore, Trustee
Marty moved, seconded by Trustee York, that the matter be tabled pending receipt of
a description of the accidents. Motion carried by the following vote:
AYES: Gavin, Marty, Seidman, Swanson, York (5)
NAYS: Heisler (1)
PLAN COMMISSION RE: The recommendations of the.Plan Commission regarding the
SENIOR HOUSING petition of the Deerfie.ld Senior Housing Corporation for
an amendment to the Zoning Map rezoning property on
Osterman Avenue and Central Avenue to C -1. [Village Center District]; a Special Use
Commercial PUD for housing for the elderly; and the vacation of Pettis Lane and a
portion of an unimproved alley were read by Mr. Franz. The recommendations were
considered individually as follows:
(1) Amendment to the Zoning Map, rezoning the property to C -1. This was the
subject of a public hearing before the Plan Commission on February 28th, following
which the Plan Commission unanimously recommended approval.
Trustee Marty moved, seconded by Trustee Seidman, that the Village Attorney be directed
to prepare the necessary ordinance, rezoning the subject properties to C -1, Village
Center District, for consideration by the Board at the time the final development
plan has .been reviewed by the Plan Commission and forwarded to the Board of Trustees.
Motion carried unanimously.
124
(2) Special Use Commercial PUD for hou\ -111� f
or the elderly: The. Plan Commission
recommended approval with seven s "; p , ati ons."-,: is t)e Board cons i dered each of the
seven and ! �Pl��.: ° i with a1 i_ except the requi re��.`;;�;; t: t the unit be spri nkl ered.;
finc:sly Feasible. The architect for the pro,*,Lct w °; Present and explained.ihat
- Fed'eirdl requirements are that all corridors and the lobby muI- `tube. sprinklered. Each
unit will have smoke detectors which will, be connected to a cep: ° -zal analyzer panel'
so that the alarms would be monitored by someone other than -the t..� The Fire
Department's concern had been for the access to the building for the snu-r' ke1-.- This
will be taken care of by the installation of stabilized turf; which is a layer of
turf placed on a heavy underlayment of crushed stone. This will be on the north-
western side of the subject property, but will be landscaped and esthetically.
pleasing. Mr. John Corn and Mr. Daniel Sloan were present and stated that all of
the stipulations were acceptable to Deerfield Senior Housing Corporation and TACH.
Mr. Marvin Ehlers, representing the Plan Commission, was also present. President
Forrest asked that Mr. Ehlers study the development plans presented that evening
and communicate with the Board if there appeared to be any problems.
Trustee Marty moved, seconded by.Trustee Heisler, that the Commercial PUD be approved
with the stipulations except for the sprinklering. Motion carried unanimously.
(3) Vacation of Pettis Lane and a portion of an unimproved alley: The Board also
acknowledged the Plan Commission's recommendation to vacate Pettis Lane and the
port.ion:of the alley. A plat of-vacation will be prepared, signed by the Plan Com-
mission and forwarded to the Village Board for approval.
A public hearing on.the text amendment to the Zoning Ordinance on lot size. re-
quirements is scheduled for March 27, 1.980 and the report will be ready for Board
consideration at the April 7, 1980 meeting.
President Forrest commended the Plan Commission for the expedient manner in which
they have considered the Senior Housing matter and for their excellent recommendation,
showing the thoroughness with which it had been handled. He also commended the
Senior Housing Corporation for a difficult job well done.
In reply to a question regarding financing, Mr. Corn stated that he also,had some
concern in this regard but that it is difficult to tell what President Carter has
planned. The bulk of the cuts will be done in 1981, with some in 1980. Mr. Sloan
said that it seems that the bulk of the cuts would be made in community development
plans rather than in housing. We have received approval for funding in the last
fiscal year, with a commitment from HUD to go through with this project - however,
no one can say with certainty right now as to what will happen. However,.it is
hoped that this information will be available within the next few days.
Discussion then turned to a Supplemental Recommendation from the Plan Commission
relative to traffic matters on Osterman Avenue. Trustee Marty moved, seconded by
Trustee Seidman, that the matter of prohibiting parking on Osterman Avenue-be re-
ferred to the Safety Council for report and recommendation. Motion carried unani -.
mously. The Paul Box Traffic Study will be forwarded to them for their information.
The Post Office has plans to restructure the traffic pattern and this is presently
being implemented.
The matter of SOS funds was discussed briefly, it being pointed out that these funds
are now in jeopardy. The widening of Osterman Avenue may not be possible with these
funds, and Elm Street may also be questionable.
VCDC RE: Mr. Franz read the recommendation of the Village Center
BANNERS Development Commission that the Zoning Ordinance not be
amended to permit the merchants to display a banner over
the Deerfield - Waukegan Road intersection, advertising sidewalk sale days.
After discussion as to restricting such permission to only approved requests, it
was the consensus of the Board that this could not be done. Trustee Gavin asked
that this matter be referred back to the VCDC with the request that they consider
other alternatives so that similar requests might be accommodated in the future.
She mentioned kiosks but suggested that imaginative and innovative ideas be considered:
The Board agreed that some excellent suggestions could be made by the VCDC for con-
sideration and implementation by the Board.
Trustee Marty moved, seconded by Trustee Seidman, that the Commons' request for.
hanging a banner be denied. Motion carried unanimously.
ORDINANCE 0 -80 -12 Trustee Marty moved, seconded by Trustee Seidman, that
NON - CONFORMING USES the ordinance amending the Zoning Ordinance regarding non
-- conforming uses be adopted. Motion carried by the following
vote:
AYES: Gavin, Heisler, Marty, Seidman, Swanson, York (o)
NAYS: None (0)
125
ORDINANCE ADOPTING
Trustee Seidman stated
that it was
still his opinion that
BOCA BASIC PROPERTY
this
ordinance was I not
needed and`
that existing ordinances
MAINTENANCE CODE - 1978_
were
adequate.. He stated
further
that the Village does.
not
have the personnel
necessary to
enforce the ordinance.
Some discussion followed,
with
President Forrest
stating that
this would stand as
first reading of the ordinance.
ORDINANCE RE: ENFORCE-
MENT OF BOCA BASIC CODE
ORDINANCE RE: GROVE
AND BROOKSIDE YIELD SIGN
ORDINANCE CREATING AN
ADDITIONAL CLASS C
LIOUOR LICENSE
Class C, beer and wine,
President Forrest stated that this would stand as first
reading of the ordinance.
President Forrest stated that this would stand as first
reading of the ordinance.
President Forrest stated that this would stand as first
reading of the ordinance. The background check material
is being finalized by the Police Department in regard to
the request of the owners of Let Them Eat Cake for a
license.
AWARD BID - WINDOW Trustee Marty moved, seconded by Trustee Gavin, that the
TREATMENT - POLICE bid for window treatment in the Police addition be awarded
to AS Industries, at a bid price of $1,249.90. Motion
carried by the following vote:
AYES: Gavin, Heisler, Marty, Seidman, Swanson, York (6)
NAYS: None (0)
0 -80 -13 RE: BUDGET Trustee Marty moved, seconded by Trustee Gavin, that the
.HEARING AND PUBLICATION rules be waived to permit consideration on first reading
of the ordinance providing for the filing of the Tentative,
Annual Budget for 1980 -81, and for public inspection and public hearing on the
same. Motion carried unanimously.
.Trustee Gavin moved, seconded by Trustee Marty, that the ordinance be adopted.
Motion carried by the following vote:
AYES" Heisler, Marty, Seidman, Swanson,-York (6)
.NAYS: None (0)
RESOLUTION RE: TRANSFER president Forrest asked Mr. Franz to read, in its en-
FROM SEWER FUND TO SENIOR rirety, Resolution R- 80- 5,.authorizing the transer of
HOUSING - R -80 -5 necessary funds from the Sewer Fund on an interim basis,
and to provide for interest . at a commercially reason -
able rate, for the property acquisition for Senior Housing until said funds are re-
imbursed by Federal Funds. Trustee Seidman moved, seconded by Trustee Heisler, that
the Resolution be adopted. Motion carried by the following vote:
AYES: Gavin, Heisler, Marty, Seidman, Swanson, York (6)
NAYS: None (0)
AGREEMENT RE: TRAFFIC Trustee Seidman stated that the tenants of the 400
SIGNAL - LAKE -COOK PLAZA Building were concerned about the difficulty in getting
out into traffic and felt that this installation might
further compound the problem. Trustee Swanson said that this problem must have
been recognized in the designing stage but that Jim Soyka should be asked to eport
`on this. Discussion followed regarding the internal traffic problems in this complex.
Mrs. Christoph suggested that some thought be given to changing the traffic patterns
at DiPietro Plumbing and the 400 Building. This will be referred to the Village En-
gineer for recommendation.
Trustee Heisler moved, seconded by Trustee Gavin, that the agreement be approved
and the President authorized to sign. Mot ion carried unanimously.
OPTION CONTRACT President Forrest explained a real estate contract between
WARD PROPERTY the Village and the owners of the properties at 710 and
714 Osterman Avenue, stating that for $10.00 the Village
could obtain an option for the purchase of these properties. The option would be
for ninety days, and that he recommended entering into the option with discussions
to be held with the VCDC regarding possible uses for these properties. Trustee
Seidman moved, seconded by Trustee Swanson, that this be approved. Motion carried
by the following vote:
'AYES: Gavin, Heisler, Seidman, Swanson, York (5)
NAYS: Marty (1)
President Forrest stated that the Plan Commission would also meet with the VCDC
fn d4criicc thiq
126
101 ;'Af R LOSS
___
Trustee Seidman questioned the water loss and.Mr. Valentine
sa'id.,that this was relatively low. Efforts will- continue
to rif!diuce the loss
even further. ,Some of this can be accounted .for by water main
bre4-::i,s , fire fighting,
and so forth.
CAMPAIGN
Trustee Seidman objected to the number of_ political signs
POSTERS
displayed in the Village and asked whether the Board would
consider banning such signs altogether. It was agreed
that the control
exercised insured that the signs would be removed within a specified
period of time or
the deposit would be forfeited..
RESIDENTS REQUEST
Trustee Seidman moved, seconded by Trustee Gavin, that
FOR NO PARKING
the Attorney be directed to prepare and ordinance pro-
hibiting parking on East and West Summit Courts between
certain hours (to
be re'comme.nded:by the staff). This is in answer to a request of
residents in the
area. Motion carried unanimously.
The Homeowners' Association is to be notified that this ordinance will be considered
at the April 7th meeting.
RESOLUTION - R -80-6 Responding to a request from NORTRAN, Trustee Heisler
RTA STUDENT FARES moved that a resolution be adopted requesting student
fares throughout the week on RTA vehicles. Trustee
Seidman seconded the motion, which carried unanimously.
There being no further business to come before the Board, Trustee Seidman moved,
seconded by Trustee Swanson, that the meeting be adjourned at 9:20 P.M. Motion
carried unanimously.
APPROVED:
Village resident
ATTEST:
e, �
Village Clerk
By:.
.'Deputy Villa lerk
1