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03/03/1980.,.1.2,0. • ._ . - .... .. - • .,, °;> March 3, 1980 r The regular meeting of the President and Board of Trustees of the Village of Deerfield was called to order by the President in the Council Chamber of the Village Hall on Monday, March 3, 1980, at 8:01 P.M. The clerk called-the roll and reported that the following were Present: Bernard Forrest,. President Jerold.L. Heisler Cynthia J. Marty Edwin B. Seidman Vernon E. Swanson J. Robert York Absent: Norma Gavin and that a quorum was present and in attendance at the meeting. Also present were Messrs. James Stucko, Village Attorney, and Robert D. Franz, Village Manager.. Trustee Seidman moved, seconded by Trustee Marty, that the minutes of the meeting held on February 18th, be approved, with the following correction: Page 113, Item regarding Resolution - R -80 -3 - Annexation Agreement - at end of first:para- graph, add the following paragraph: "Following the discussion, the Board directed Mr. Stucko to prepare a letter for Mr. Ancel, stating that if the adjoining property were rezoned to other than residential, the Board would waive the 50' set back re- quirement for petitioner's property." Motion carried unanimously. REPORT ON Director of Building and Zoning Charles J. Smalley presented DEPARTMENTAL his report on Departmental Objectives. The Board requested OBJECTIVES that future reports include a short description of each ob- jective plus the recapitulation of action taken.to achieve the objectives. In response to an inquiry from Trustee Swanson as to whether any specific objectives relate to the Plan Commission, Mr. Smalley reported that he was presently working on a procedural manual for the Plan Commission, together with Mrs. Ruffino and Mr. Glees. The next goal.in that respect will be the revamping of the Subdivision Code and ordinances. The criteria for handicapped provisions is presently being revised to meet the new standards. It is hoped that the Electrical Code revisions can be completed by this Fall. YOUTH COUNCIL President Forrest appointed Miss Mary Jo Fanning to serve APPOINTMENT - on the Youth Council as the student representative until ENVIRONMENTAL November of 1982. He also appointed Mr. Lowell'Roseman to CHAIRMAN serve as Chairman of the Environmental.Commission, such appointment for an indefinite period. Trustee Heisler moved, seconded by Trustee Swanson, that the appointments be confirmed. Motion carried unanimously. SAFETY COUNCIL RE: The report of the Safety Council, recommending the installa- GROVE & BROOKSIDE tion of a Yield sign for east and westbound Brookside Lane traffic at Grove Street, was discussed. Chief Brandt stated that Deputy. Chief Davenport is the representative of the Police Department to the Safety Council. The main reason for this recommendation is the fact that school buses and other school oriented traffic use this route. Even though this would be- the only Yield sign in the Village, it appears to be a reasonable solution for this intersection, since problems only occur there infrequently. Trustee Marty moved, seconded by Trustee Heisler, that the recommendation be accepted and the Attorney directed to prepare the necessary implementing ordinance. Motion carried unanimously. Trustee Swanson suggested that the Safety Council attach copies of accident records to future recommendations, if such records are available. BBA RECOMMENDATION President Forrest stated that it was his feeling that the 1978 BOCA CODE Village needs this-additional tool in order to enforce a' basic property maintenance code. Trustee Swanson disagreed with the Board of Building Appeal's recommendation and stated that he, too, felt'.the additional ordinances were needed for use in extreme cases of neglect. Trustee Seidman felt that we did not have the personnel to enforce this Code and that the present ordinances were sufficient. President Forrest said this would be most effective in enforcing basic standards in the case of absentee landlords. Trustee Marty said there are more homes rented now than in previous years and this would be of assistance in ascertaining that such homes were maintained. Mr. Stucko pointed out that he Had discussed the Bollingbrook ordinance and the BOCA Code with the Building Department and the BOCA Code is preferred since it is a nation- ally recognized.Code and would be more effective in a court case. There is also, an ordinance in draft form which would detail the enforcement powers of the Building Department. Trustee Marty moved, seconded by Trustee Heisler, that the Attorney be directed to prepare an ordinance adopting the.1978 BOCA Basic Maintenance Code 1 ^.: 12] and an ordinance dealing with enforcement powers. Motion carried by the following vote: -AYES: Heisler, Marty, Swanson, York (4) NAYS: Seidman (1) ABSENT: Gavin (1) President Forrest-also indicated his support for the motion. CONSENT AGENDA Trustee Seidman moved, seconded by Trustee Swanson, that the Consent Agenda be adopted, .,as follows: STATE HIGHWAY RESOLUTION - Annual resolution for construction on State highways. R -80 -4 RELEASE OF ESCROW - Authorization for release•of escrow funds in the amount of $8,400 for the Vecchione resubdivison, Deerfield Road north of Osterman Avenue. s Motion carried unanimously. CITIZENS FOR A BETTER Trustee Marty asked that this item be removed from the ENVIRONMENT LAWSUIT Consent Agenda. She stated that she felt very strongly that the Deerfield residents should not be subjected to having people coming to their doors at any time of the night that they might choose to do so.' This could be very disturbing if a woman were home alone or if children were in the care of a sitter. Trustee Marty then moved, seconded by Trustee Seidman, that Mr. Stucko be authorized to defend the Village in this lawsuit. Motion carried unanimously. ORDINANCE RE: First reading was had on the amendment to the Zoning Ordinance NON- CONFORMING USES in regard to non - conforming uses, as recommended by the Board of Zoning Appeals. This ordinance would permit administrative action in cases where variations were sought for residential alterations to already non- conforming structures, provided the alteration did not cause a further encroach- ment in the sideyard requirements. A REQUEST FOR CLASS C Request for a Class C (beer-and wine) license was received LIQUOR LICENSE from the owners of "Let Them Eat Cake ", a bakery and restau- rant in Lake -Cook Plaza. Trustee Seidman stated that he was opposed to granting this license, pointing out that when he-joined the Board there were three pouring licenses in the Village and there are now seven. Trustee Heisler stated that since his daughter was employed at this location, he would abstain from the discussion and would not vote on the matter. Mrs. Marilyn Scholl, 515 Jonquil Terrace, introduced the proprietors, Ross Edlund and Gregory Duda, with whom she said the Scholls had been acquainted for many years. She spoke highly of the men and of their establishment and favored issuance'of the license. Mrs. Laura Lee Christoph also spoke in favor of the issuance of the license. A lengthy discussion followed, with Trustee Seidman pointing out that wine had been served at this location illegally when patrons were permitted to bring their own wine: The owners stated that as soon as a copy of Deerfield's ordinance was obtained, they stopped this practice and it had not been repeated. Trustee Swanson stated he did not feel that cake and beer were compatible and questioned granting the license. Trustee Marty moved, seconded by Trustee York, that the Attorney be directed to pre- pare. an' ordinance increasing the number of Class C liquor licenses by one. Motion carried by the following vote: AYES: Marty, York, Forrest (3) NAYS: Seidman, Swanson (2) ABSTAIN: Heisler (1) :ABSENT: Gavin (1) President Forrest pointed out that the ordinance would require two readings and that petitioners were not to interpret the Board's action as assuring them of the license. BID ANALYSIS - One bid was received for the installation of a left turn lane LEFT TURN LANE at Deerfield and Wilmot Road's, and this bid was more than 'DEERFIELD /WILMOT double the Engineer's estimate. Village Engineer Soyka recom- mended that the Public Works Department be authorized to do this - project, using MFT Funds, with,the concurrence of IDOT. Trustee Swanson said he ;-would be very concerned about the safety of our personnel. 'Trustee Seidman moved, seconded by Trustee Heisler, that the bid be rejected and the Village personnel be instructed to complete the project. Motion carried Unanimously. 22 President Forrest directed that the Safety Committee discuss this and report their findings and recommendations to the Board. LAKE COUNTY The Lake County Fair Association communicated with President FAIR QUEEN Forrest asking that the Village participaite in a Lake County Fair Queen Contest. rafter discussion, it was•ahe conselisus that this should be referred to the civic and service organizations of the, community for their, consideration. REPORTS OF THE VILLAGE CLERK: Deputy Village Cl,erk Naomi Clampitt reported that the work for the County in regard to the new election procedures had been completed. She stated that she intended to suggest to the County that the job would have been much easier had the County used the up -to -date Village maps rather than having old material brought up -to -date. REPORTS OF THE VILLAGE MANAGER: Mr. Franz reported that we have now received a quote of $4,900 from Detroit Bullet Trap for installation of the equipment in the new pistol range. It had been contem- plated that this work would be done by Public Works personnel; however, it has been de- termined that these funds are available in the Police Addition Construction fund. The lower quote from Detroit Bullet Trap is a result of the fact that they no longer do the installations themselves but contract it out. Trustee Seidman moved, seconded by Trustee Marty, that this sum be expended for the installation. Motion carried by the following vote: AYES: Heisler, Marty, Seidman, Swanson, York (5) NAYS: None (0) ABSENT: Gavin (1) Mr. Franz reported that the West Deerfield Township Board had allocated $17,000 in Revenue Sharing Funds for the employment of a Social Worker for the Youth Program. He.also reported that he had met with the League of Women Voters' representatives, who also will be contacting the President and Board. The League is putting together their program for the coming year and would like suggestions. The Village has received official word from Lake County that the Green'Bay Recreational Center, can be used for court by the Deerfield Police Department. The cost will be $250 per month. Chief Brandt stated that in measuring this cost against going to Waukegan for Court, it would be well worth the $250, since transportation costs are now about $100 per month and the Officers are out of service for longer periods of time than they will be when court is held in Highland Park. There being no further business to come before the Board, Trustee Marty moved, seconded by Trustee Seidman, than the meeting be adjourned at 9:00 P.M. Motion carried unanimously. ATTEST: -Y, e"L VILLAGE CLERK BY: EPUTY' VI K Approved: VILLAGE PRESIDENT 1