08/20/1979,11
August 20, 1979
The regular meeting of the '.President and Board of Trustees of the Village of
Deerfield was called to order by the President in the Council Chambers of the Village
Hall on Monday, August 20, 1979 at 8:08 p.m. The clerk called the roll and reported
that the following were
Present: Bernard Forrest, President
Norma Gavin
Jerold L. Heisler
Cynthia J. Marty
Edwin B. Seid an
J. Robert York
Absent: Vernon E. Swanson
and that a quorum was present and in attendance at the meeting. Also present were Messrs.
Don Dancer, representing the Village attorney, and Norris Stilphen, manager.
Trustee Gavin moved, seconded by Trustee Seidman, that the minutes of the regular
meeting held August 6, 1979 be approved as submitted. Motion carried unanimously.
Approve Warrant No. W -79 -8 Trustee Heisler moved, seconded,by Trustee
Marty, that Warrant No. W -79 -8 - payment of
bills, including fund transfers and reimbursements, be approved. Adopted by the following
vote:
Ayes: Gavin, Heisler, Marty,'$eidman, York (5)
Nays: None (0)
Treasurer's Report The treasurer's report, dated July 1979 was
submitted and included-.the highlight control
report, cash and investment statements, detail expenditures by activity, revenue and expense
statements, and cash flow statements.
The treasurer said there have
mean less water sold. The State is
estimated receipts will be exceeded.
publication. "`
Public Hearing- Amendment to
Lake -Cook Plaza Annexation
Agreement
been heavy water sales but recent rains will probably
slow in remitting sales tax but it is projected that
The treasurer's report has been prepared for
A public hearing was held by the President and
Board of Trustees to consider an amendment to
the Lake -Cook Plaza Annexation Agreement dated
September 3, 1974. Mr. Salvatore Buccola, one
of the owners of Lake -Cook Plaza, stated he was asking for two modifications - an increase
in the height of the:Cork and Cleaver sign to ten feet, and aa-addtironal.'�aign one foot
from the property line, 8 feet in height, to advertise the Bruiiswiek-Bowling Lanes. The
additional height is needed for the Cork and Cleaver sign because the abutting property
owner has planted spruce trees which tend to obscure the sign at its present height.
A roadway connecting Lake -Cook Plaza and Deerbrook Shopping center is subject to
an annual - license agreement and the Brunswick sign. Mr. Buccola said if the roadway is
closed the sign will be removed within thirty days. Lake -Cook Plaza will be responsible
of the installation of the roadway., getting the sign and renewing the annual license sftree-
ment, Brunswick to pay for and install the sign. He said accidents were not at Lake -Cook
Plaza, but rather at Deerbrook, and expressed concern about the accidents that may occur
on the connecting roadway and security-problems that may result from the two exits.
Trustee Marty moved, seconded by.-Trustee Gavin,that the hearing be adjourned at
8:34 p.m. Motion carried unanimously.
Public Hearing - Annexation and A public hearing was held by the President and
Agreement 6.8 A North of Tennaqua Board of Trustees on the petition of Mr... 7___:.::
I -1 Office,Research,Restricted Vincent Vecchione, Deerfield, to annex the 6.8
Industrial District (Vecchione) acres in unincorporated Lake County east of
the Illinois Tollway, west of Claviriia Subdiv-
ision and north of the Tennaqua Club on Meadow Lane. The Agreement would provide for
annexation as an I -1 Office, Research, Restricted Industrial District, with variation to
permit a reduction in the required number of parking spaces and to permit parking in the
front yard.
Mr. Vecchione said the subject property was zoned UR -1 under the Lake County Zoning
Ordinance, and while the Board had felt it should be single family residence, he had
been unable to find a buyer under the previous annexation agreement. He has had plans
prepared for an office development, and Barton - Ashman have done a traffic study. Messrs.
Watson and Chin presented an architectural drawing of a 260 feet by 120 feet building,
a two -story split level .QAffice building with a low profile only 20 feet high. The
property will be landscaped and there will be no traffic behind the houses to the east-
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The office building will contain approximately 100,000 square feet of:=r.entable-Zsp.ace and
therefore parking for 250 cars should be adequate. If the parking space is not adequate,
the property is large enough to provide additional parking. Mr. Vecchione said Barton-
Ashman had completed a traffic study. The firm projects 180 cars entering during the
morning and 20 cars leaving. In the afternoon 160 cars will leave between 4:30 and 5:30 p.m.
A traffic control officer will be stationed at the Deerfield - Castlewood intersection during
rush hours and will be paid by the - office complex.
A resident of Clavinia pointed out that it is only one block fo- Deerfield Road, and
20 to 30 cars use the roadway as access to Tennaqua. Mr. Philip Vision, Deerfield Road, -
stated that Deerfield Road cannot take the. impact of 400 additional cars without widening or
an increase in accidents.
Mr. Vecchione said the office building would provide a buffer to the h6uses to the
east, traffic would be controlled on a five day week basis, and it would bring revenue t6
the Village.
On motion.by Trustee Marty and seconded by Trustee Seidman, the hearing was adjourned
at 9:05 p.m.
VCDC Recommendation Parking A report from the Village Center Development Com-
Notify Village by Sept. 15 mission recommended that the 22 parking spaces in
Lot 9 and 22 of the.44. spaces in -Lot 10 be leased
to the merchants of Deerfield .for their employees' use.
Discussion was had on the parking lots and the number of spaces that employees might
use. Trustee Heisler stated at $10 per month, employees will not. use the parking lots. It
was pointed out that the merchants. will lease the park ng_:spaces_,on. a quarterly basis.
Trustee Marty moved, seconded by Trustee Gavin, that a letter be sent to businessmen
stating that.-22-parking spaces are available to lease at the prevailing rate on the
::south side of Deerfield Road, and the Village is_ to be notified by September 15 if space
to be leased..
Motion carried unanimously.
In response to a question from'a resident who leases space, Trustee Heisler stated
the matter would be handled administratively but he was assured of a space. Trustee
Heisler stated care must be taken that space is leased only to bona fide empl6yees.:of
merchants.
Trustee Marty suggested that the parking fee might be increased to 50 cents per day,
but the President stated 25 cents per day was sufficient. Trustee Heisler suggested
that on leased spaces, any space that is available cari.be used.
Bd. of Police Commissioners Report.
Commissioners be accepted.
C
Motion carried unanimously.
P.C. Report Sp. Use Briarwood
School -100 Children
Authorize Ordinance
Trustee Marty moved, seconded by Trustee Seidman,
that the annual report of the Board of Police
A report from the Plan Commission recommended that
the previously granted Specidl ".Use :ordinance
be amended.to,>>permit an enrollment of 100 children
in the child care center at Briarwood School .
Trustee Seidman moved, seconded by Trustee York, that the Plan Commission's report
be approved and the attorney be directed to prepare the necessary ordinance.
Motion carried unanimously,.
P:C. Report- Lake -Cook Plaza A report from the Plan Commission recommended that
Annexation Agreement Amend. the_'Lake -Cook Plaza Annexation Agreement be
Atty. Prepare Amend. & Ordinance amended to permit the Cork and Cleaver sign to
be raised to a height of ten feet from the top'of
the south .curb of Lake -Cook Road, and to deny the request of Brunswick.Recreation Center
to permit an additional sign one foot from the property line.:
Trustee York moved, seconded by Trustee Seidman, the recommendation of the Plan
Commission regarding the Cark and Cleaver sign be approved.
Motion carried unanimously.
Trustee Heisler moved, seconded by Trustee York, that the report and recommendation
of the Plan Commission be denied, and the Brunswick sign be approved, the attorney to pre-
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F
pare the amendment- -to the Annexation- - Agreement and the Ordinance.
Motion. carried unanimously.
The meet -ing was recessed at 9:35 p.m.= and- reconvened -at -9:50 -p.m.
P.C. Report - Vecchione Annexation The - report of the Plan Commission recommended
and Agreement Denied - Refer to denial of the petition of Mr. Vincent Vecchione
P.C. and Planner . petition for an- annexation agreement and annex-
ation of the 6.8 acre tract on Meadow Lane
located west of- Clavinia subdivision -, north of Tennaqua, and east of the Illinois
Tollway.
Trustee Marty said it was an excellent plan but she felt Barton & Ashman
report on traffic was not satisfactory. After further discussion the President said
the Plan Commission should get into planning and traffic patterns. Trustee Marty
moved, seconded by Trustee Gavin, that the matter be referred back to the Plan
Commission with instructions to a planner for recommendations on best use of land
and traffic patterns as soon as possible.
Motion-carried unanimously.
Refer Radio Console to Finance Comm.
a cost of $32,000.
Chief Brandt recommended the purchase -of a
new two - position console from Motorola -at -
Trustee Marty moved,: seconded by-Trustee Seidman, -that the matter be refer-
red to the Finance Committee for a report in thirty days.
Motion carried unanimously.
Trustee Marty proposed that the telephone system also be reviewed by the
Finance Committee and the Chief of Police prepare a list of tentative expenditures.
Approve Consent Agenda The Consent Agenda, with one deletion,
was presented for consideration as follows.
CONSENT AGENDA
First Presentation: Ordinance granting Special Use for Health Club at 707 Lake-
" .Co,ok Road.
Ordinance approving amendment to the Zoning Map for Chesterfield -Busse Farm from -
R -1 to R -2.
(0- 79 -53)
Ordinance granting variations to the Zoning Ordinance and Subdivision Code for
the Chesterfield -Busse Farm.
(0- 79 -54)
Authorize release of $82;1620 to Valenti Builders for underground and subdivision
improvements in Clavinia Unit 5.
Trustee Seidman moved, seconded by Trustee Gavin, that the Consent Agenda
be approved, including passage of the two ordinances. Adopted by the following
vote:
AYES: Gavin, Heisler, Marty, Seidman, York (5)
NAYS: None (0)
The President.signed the two ordinances indicating his approval thereof.
1st Presentation of Special Use The first presentation was made of an
Christ Un. Church.... ordinance authorizing a Special Use
List Spec. Organizations for Christ United Methodist Church.
Trustee Gavin moved, seconded by Trustee Heisler, that specific organi-
zations be named in Section 1.
Tax Levy Ordinance
(0- 79 -55)
be passed. Adopted by the following vote:
Trustee Seidman moved, seconded by Trustee
Heisler, that the Tax Levy Ordinance for
the year May 1, 1979 to April 30, 1980
AYES: Gavin, Heisler, Marty, Seidman, York (5)
NAYS: None (0)
0
1
1
1
1
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The President signed the ordinance indicating approval thereof.
Discussion - Valenti Rest- Mr. Thomas Valenti requested a change in the
rictive Covenant. restrictive covenant for Clavinia subdivision.
He said that Lots 1 through 16 were to.be
maintained by property owners. He felt this was in error and Lots 1 through 9 should
be deleted from this requirement.
Trustee York moved, seconded by Trustee Gavin, that the Board approve the re-
quest to remove Lots 1 through 9 from the requirement of maintenance, as requested by
Mr. Valenti.
All Trustees voted Nay.
Trustee Marty said the covenant should not be changed untl':0ut- Lots.:1 and 2
are subdivided.
Award Bid Vacuum St. Sweeper Trustee Seidman moved, seconded by Trustee
Bruce Municipal Equip. -Inc. Heisler, that the bid of Bruce Municipal
$66,900 Equipment, Inc.*'in the amount of $66,900
be accepted, as recommended by the Public
Works Department. Adopted by the following vote:
AYES: Gavin, Heisler, Marty, Seidman, York (5)
NAYS: None (0)
The President reported that the Riverwoods Bike Committee had asked him to write'to
the District Engineer about building a bridge over the Toll Road. Mr. Stilphen said
the roadway was too narrow and that the bridge would have to hang over the side.
There being no further business, on motion by Trustee Heisler, seconded by Trustee
Marty,'the meeting was adjourned at 10:30 p.m.
ATTEST:
Village Clerk
/A_C_C.
APPROVED: el
President