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06/04/1979June 4, 1979 The regular meeting of the President and Deerfield was called to order by the President Hall on Monday,. June 4, 1979 at 8:03 p.m. The the following were Present: Board of Trustees of the Village of in the Council Chambers of the Village clerk called the roll and reported that Bernard Forrest, President Norma Gavin Jerold L. Heisler Cynthia Marty Edwin B. Seidman Vernon E. Swanson J. Robert York Absent: None and that a quorum was present and in attendance-at the meeting. Also present were Messrs. Don Dancer, representing the Village attorney, and Norris Stilphen, manager. Trustee Seidman moved, seconded by Trustee - Marty, that the minutes of the regular meeting held May 21, 1979 be approved as corrected. (Page 49 - line 42, insert "captured" in lieu of "held "; line 57, insert "President and "; Page 50 - delete third paragraph; Page 51 - next to last line, -- "for ", not "to "; Page 52 - next to last line, insert "in the same building "). Motion carried unanimously. Mr. James Stucko, representing the Village attorney, entered the meeting at 8:07 p.m., and repaced Mr. Don Dancer. P.W. Report - Departmental Objectives Director of Public Works Edmund Klasinski submitted a report on departmental objectives for..the fiscal year 1979 -80 and:an..update of 1978 -79 objectives. He said water con- sumption is increasing and it may be necessary to put in restrictions. Low water pressure resulted from youngsters cutting the intake to the water tank but repairs have been made. The young people climbed the tank and painted a "B" in Deerfield. The need -for:.liability insurance-' on the water tank was discussed. Mr. Stucko said there was no need for liability insurance - the tank is surrounded with a fence and no trespassing signs are posted. Mr. Klasinski stated the Public Works Department is restoring parkways, painting crosswalks, and continuing with the street patching program. Streets are being marked with symbols to show the location of inlets-:and fire hydrants. He was commended by the Board on the excellence of his report. Re': ; VW Service Road Mr. Stucko said the must be coordinated owners of the adjoining tract. He has written to Mr. Carl has asked to arrange a meeting. Volkswagen service road with Mr. Fishman, one of the Schmidt of Volkswagen and 1 Authorize Ordinance - Vehicle License Discussion was.had on the Board's February 5th Fees -Due Jan. 1 decision to increase the fees for vehicle licenses with a due date of June 1. The first year the license will be for 18 months, and thereafter for 12 months. Trustee Seidman stated many people would send in a check for $20, rather than the $30 fee required for an 18 month vehicle license. Trustee Heisler asked why a change should be made - vehicle licenses are now applied by pressure and are no longer the old type decals. He said there is no problem in affixing the vehicles licenses in the winter. Trustee Heisler moved, seconded by Trustee York, that the attorney prepare an ordinance amending the fee schedule for vehicle licenses as shown on the attached appli- cation, with the same due date of January 1st. Motion carried unanimously. Authorize O.rdinance -$5 dog Trustee Gavin moved, seconded by Trustee Marty, License Due Jan... 1 that the attorney prepare an ordinance changing the fee for all dog licenses to $5.00, due January 1. Motion carried unanimously. VCDC Report- Parking Contract A report from the Village Center Develpment No Action Commission recommended that no further action be taken on the proposed contract with private parking lot owners until another study is conducted by the VCDC this fall. Mr. Larry Dondanville of the VCDC has done a parking study recently. 55 Trustee Marty moved, seconded by Trustee Gavin, that the report be accepted. Motion carried unanimously. VCDC Report -No Change Z.O. Requirements A.report from the Village Center Development for Business Establishments - Refer Commission recommended that the existing Back to VCDC tained. It is the Commission's necessary parking requirements Zoning Ordinance regarding parking require- ments for business establishments be opinion that the present ordinance adequately covers the for business uses.- Ms. Dorothy Collins, Chdirman pro tem of the VCDC, stated the Commission felt it would hamper business if they had to pay-7for additional. parking. If the floor area is increased, additional parking is required ,: but only to the extent required by the additional space.- .President Forrest asked if minutes were not kept, or if the recommendation could not show the VCDC's reasoning on parking requirements. He pointed out that, in effect, the VCDC asked other businesses to carry a business that did not have adequate parking, and stated that Harry's Grill had no parking. Trustee Marty moved, seconded by Trustee Seidman, that the matter be referred back to the Deerfield Center Development Commission. Motion carried unanimously. BZA Report - Sideyard Variation 1003 Wilmot (Pence) Authorize Ordinance corner lot with a sideyard of 14 feet The variation is requested because of existing nonconformity. A report froip the Board of Zoning Appeals recommended that a variation be granted to permit the reconstruction of an accessary building at 1003 Wilmot Road on a reversed 9 -5/8 inches, as requested by Mr. and Mrs. John Pence. an ordinance change, and will not increase the pre- Trustee Seidman moved, seconded by Trustee Heisler, that the recommendation of the Board of Zoning Appeals be accepted and the attorney be directed to prepare an ordinance granting the variation. Motion carried unanimously. Table for 6 Mos. Revisions to 208 A letter from Northeastern Illinois Planning Water Quality Implementation Statement Commission requested approval of revisions to the 208 Water Quality Management Agency Implementation Statement, approved by the Commission on January 4, 1979. The manager said substantial changes have been made in the Statement, but recommended that it be ap- proved. :.P.resident Forrest said he saw no reason to approve the revised statement-,.at this time, and proposed that the matter be tabled for six months. Trustee Seidman asked for a report from the Village engineer on,:-the advantages and disadvantages of the revisions. Trustee Seidman moved, seconded by Trustee Gavin, that the matter be tabled for six months. Motion carried unanimously. Resolution Amending Lake -Cook Plaza. Mr. Stucko stated the Resolution amending the Annexation Agreement & Sp. Use Otdiriarice Lake -Cook Plaza Annexation Agreement and the Tabled to June 18 Meeting Ordinance amending the Special Use Ordinance to permit increased land coverage were not ready for action. He said one.:more signature of a Trustee is:needed on the.amendment to the Annexation.Agreement. Trustee Marty moved, seconded by Trustee Gavin, that the Resolution and Ordinance be tabled to the next meeting on June 18, 1979. Motion carried unanimously. Re: Commuter Parking Construction of Phase II parking has-not been started, but Comm6nwealth is now setting the poles. The manager stated that initially 75 cars on the east side of the tracks would be .displaced. On the.west side, 225, cars will be displaced. The project-.will take about three weeks. 56 Request for Connection to Village Sewer A letter was received from Mr. Thomas System Referred to Bannockburn Board Wood, 1450 North Avenue, Bannockburn,' requesting permission to connect to the Village's sanitary sewer system at either Oakwood or Crabtree Lane. His septic system has backed up three times this year. The manager said Mr. Wood should get the concurrence of the Bannockburn Board, since there would be-one less person to pay his share of the cost of the Bannockburn sewer system. Decision was made that the matter be referred to the Bannockburn Board with a condition for approval that Mr. Wood would disconnect from .Deerfield's'sewer:_system., when Bannockburn has constructed a sewer system. The Bannockburn Board will be asked what is the status of their sewer project. Accept Bid Barrington Nurseries, Inc. Parkway Elm Trees & Stump Removal - $9402.80 Trustee Swanson moved, seconded by Trustee Heisler, that the low bid submitted by Barrington Nurseries, Inc.be accepted for $8,109.20 for removal of diseased parkway elm trees and $1,293.60 for stump grinding, a total of $9,402.80, as recommended by the Director of Public Works. Adopted by the following vote: Ayes: Gavin, Heisler, Marty, Seidman, Swanson, York (6) Nays: None (0) $8,000 has been budgeted for elm tree and stump' :removal:,. and the service will be discontinued when it reaches the budgeted amount. Table Clavinia Restrictive Covenant A letter from Mr. Thomas P. Valenti Request for Two Months proposed an amendment to the Declaration of Restrictive Covenants for Clavinia Resubdivision by replacing the owners of Lots 1 through 9 and imposing maintenance ob- ligations for Outlot 3 on the owners of Outlots 1 and 2. Outlot 3 is within the area bounded by Marcie Court, on which Outlots 1 and 2 front; Lots 1 through 9 have no relat= iopship to Marcie Court,.but front on Castlewood Lane and Sapling Lane. Mr. Stucko explained that it was determined that all lots were responsible for the maintenance of Outlot 3. Trustee Seidman said he wanted a picture or plat of the proposed subdivision. Trustee York moved, seconded by Trustee Heisler, that the matter be tabled for two months. Motion carried, Trustee Swanson voting Nay. Authorize expenditure $2420 Trustee Marty moved, seconded by Trustee Burglar & Fire Alarm System Gavin, that the expenditure of $2,420 at R.R. Station be authorized for the installation of a burglar and fire alarm system in the railroad station. Adopted by the following vote: Ayes: Gavin,. Heisler, Marty, Seidman, Swanson, York (6) Nays: None (0) Clerk's Reports The clerk reported that, in answering an inquiry about the Board of Zoning Appeals and variations, she had discovered that the copy of the Zoning Ordinance was incomplete with several pages missing. Inasmuch as this is the official copy of the Ordinance it is important the clerk's copy is complete. The clerk reported that the ordinance regulating encroachments, passed May 21, 1979 and approved by the President, did not have the blank spaces on the second page filled out. These blanks were to define right of way lines of Waukegan Road, regulated encroachments, established penalties for violations, and provided for publication of the ordinance. I In response to the clerk's question about the second page of the Resolution passed May 7, 1979 which referred to the passage of an ordinance, Mr. Stucko said he had discussed the:matter with Mrs. Emery, assistant manager, and was assured that the Resolution was correct. Reports In response to Trustee Seidman's question. he.was:assured.that:a Village representa- tive would attend the Lake County Building and Health Department hearing on the adopt- ion of the BOCA Basic Property Maintenance Code /1978, with additions. The hearing will be held June 14, 1979 at 7:30 p.m. in the Lake County Board Room. 5? Trustee Seidman distributed a graph showing percentages of rental and tax assistance given to senior citizens, He said the graph clearly showed the need for a graduated scale for such assistance. Mr. Charles Buccola, one of the owners of Lake -Cook Plaza, said he had cir- ulated the agreement for a road connection between Deerbrook and Lake -Cook Plaza to all parties concerned. He stated the Cork and Cleaver restaurant had indicated they would like a change in the height of their sign. Discussion was had on the condemnation of the road connection between Deerbrook and Lake -Cook Plaza. Mr. Stucko explained that the Village could not condemn only the land necessary for the connection, but would also have to condemn the roadways. Mr. Valenti will be invited to the next Board meeting to discuss delays in the road connection. The President asked the Plan Commission to review the proposed Lake County Comprehensive Plan revisions. He said a hearing would be held next Monday evening on the Jewel -Osco liquor license. Any interested person is invited to attend. Authorize $800 for Alterations The manager stated that the Chief of Police Roadway Express Co. Scale had reported that the Village no longer would be permitted to use the Roadway'Express Co. scale to weigh over weight trucks unless extensive electronic alterations are made. Each community using the scale would pay $800 for the alterations. Trustee Seidman moved, seconded by Trustee Heisler, that the expenditure of $800 be authorized for alterations to the Roadway Express Company'scale.. Adopted by the following vote: Ayes: Gavin, Heisler, Marty, Seidman, Swanson, York (6) Nays: None (0) There being no further business, on motion by Trustee Heisler and seconded by Trustee Seidman, the meeting was adjourned at 9:27 p.m. ATTEST- �J r Village Clerk 1 APPROVED: &VC - Presi nt