05/07/1979%, .I,
May 7, 1979
The regular meeting of the President and Board of Trustees of the Village of
Deerfield was called to order by the President in the Council Chambers of the Village
Hall on Monday, May .7, 1979 at 8:05 p.m. The clerk called the roll and reported that
the following were
Present: Bernard Forrest',::P.regident
Norma Gavin
Jerold L..Heisler
Cynthia J. Marty
Edwin B. Seidman
Vernon E. Swanson
J. Robert York
- '.Absent:. None
and that a quorum was present and in attendance at the meeting. Also present were
Messrs. James Stucko, representing the Village attorney, and Norris Stilphen, manager..
Trustee Seidman moved, seconded by Trustee Marty, that the minutes of the
special meeting held April 23, 1979 be approved as submitted. Motion carried un-
animously.
Trustee Seidman moved, seconded by Trustee Gavin, that the minutes of the regular
meeting held April 16, 1979 be approved with the following addition: Page 37, line 39-
Add: "Discussion centered on the sign for Brunswick and obtaining permission for the
roadway from Mr. Valenti and others ". Motion carried unanimously.
Student Government Day The manager read the names of those students
May 9, 1979 who were elected to fill village offices and
serve as employees on May 9th, Student Govern-
ment Day. The students were congratulated.by the President:.
D.E. Gehr.ig.Memorial Award to Mr.:�George Schleicher, Chairman of the Board
Officer Kenneth Anderson _ of Police Commissioners, presented the Donald
police officer of
accomplishments as
officers.
E. Gehrig Memorial Award for the outstanding
1978 to Investigator Kenneth Anderson. He briefly reviewed his
an investigator and deserving of the respect shown by his fellow
Officer Anderson stated the award was a great honor and the Deerfield Police
Department was the best department in Illinois. He said all citizens should be proud
of the men. 'He thanked the Chief, officers and his wife�and.daughter for the award.
Engineer's Report
jectives.
The Village engineer submitted a report dated
May 1, 1979 on the status of departmental ob-
1
1
Trustee Marty stated the price of concrete is going up, and suggested the Board
consider the installation of asphalt streets with concrete curbs and gutters in new
subdivisions. She said the asphalt streets in Deerfield Park were holding up well, where-
as concrete streets, particularly in Hovland Subdivision, were cracked and broken.
Trustee Swanson said that with escalating prices, perhaps the Board ought to consider
asphalt.
Proclamation - National Nursing Home
Week May 13 to 19
residents to join in appreciation for
in the community.
President Forrest read the Proclamation
designating the week of May 13 to 19, 1979
as National Nursing Home Week and urging all
the high standards of care that are provided
Trustee Marty moved, seconded by Trustee Gavin, that.the Proclamation be approved..
Motion carried unanimously.
Proclama_tjon.,- Cancer Bike- A -Thon The President read the Proclamation designating
Sunday, May 20, 1979 May 20, 1979 as Cancer Bike -A -Thou Sunday and
urging all residents to support this fund raising
effort.
Trustee Heisler moved, seconded by Trustee Marty, that the Proclamation be
approved. Motion carried unanimously.
Discussion- Parking Lot Study Discussion was had on the Police Chief's study
Fees - Salary for Enforcement of private property parking enforcement. There
is a total of 1599 parking spaces on private
property in the Central Business District.. 204 parking spaces have a low probability
of entering into a contract for parking enforcement, leaving a total of 1395 spaces. .
45
Based on a salary of $12,000 per year plus benefits, and a 6 hour day 5 days per week,
the cost per privately owned parking space would be 67 cents per month; .if 80 per cent
of the space is contracted, the cost would rise to 84 cents per month..The cost to busi.
nesses would-be 75 per cent of the annual salary plus benefits ($12,000 plus $3,000), or
$11,250.
The $12,000 annual salary'was questioned. The manager said it was a full -time job
and that kind of salary will have to be paid. However, $12,000 is for a fully qualified
employee, and is not a starting salary, Ms. Dorothy Collins, Village Center Development
Commission, stated the Lake Forestordinance established 16 types of activity, but only
three referred to parking enforcement. President Forrest recommended payment of $8 to
$10 per space per year. Mr. Larry Dondanville of the VCDC said the Central Business Dist-
rict pays sales tax and asked why-"not charge $1.00 per year per parking space.
At the request of'the President ,..Central Business District parking studies from
1964 to 1979 were compiled. He had requested consideration of off - street parking require-
ments in the Central Business District for altered use of buildings.
Discussion was had on parking requirements, is there a shortage of parking space,
and is Saturday a peak day. Two new..-lots will be opened after June 15th but decision
has not been made on the use of these lots - .whether parking for commuters or for general
parking. There should be no monitoring of parking during the summer when Edens will be
reconstructed,:and Waukegan Road will be improveds plus construction of parking lots.
President Forrest said there had been no ::fur.ther:'_ parking .requirements.:since...197.4. 4
which has aggravated the problem. Trustee Marty said many parking lots-are not striped
or striping is in poor condition, and.new striping will make more parking spaces avail-
able. Ms. Collins pointed out the old ordinance could be counterproductive if a new
business proposes to.come into the Central Business District. Mr. Dondanville stated
the Frost building should provide more than 100 parking spaces but had none. It was his
opinion the building should be torn down.
Comments from the VCDC will be awaited.
Lake -Cook Rd. Traffic Study Discussion was had on the traffic study.of Lake -Cook
Authorize Traffic Count Road.submitted by the Traffic Institute of North -
western.University. The study indicates two recom-
mendations.to alleviate.the traffic accident problem on Lake -Cook Road - the opening of
a roadway between Lake -Cook Plaza and the Deerbrook Shopping center,.and the installation
of a traffic control light at the entrance of Lake -Cook Plaza. The Chief of Police said
• the traffic count, taken during bad weather,was not accurate.but._he had-_.no.doubt':that
warrants would be met'for traffic lights. A reduction in speed is not the answer, most
accidents occur when cars coming to.or exiting from Lake -Cook Plaza cross traffic on Lake -
Cook Road.
.Residents of Briarwood Vista stated nothing was said about traffic lights east of
Waukegan Road where great difficulty is experienced in entering Lake -Cook Road, particularly
during rush hours. It was pointed out that warrants could not be satisfied for eight
hours per day, and the residents were given a copy of the state requirements. It was
suggested that the residents first talk to the Village engineer before pursuing the matter
further.
Trustee Swanson read from the Annexation Agreement with Lake -Cook Plaza that the
developer will pay for traffic signals when warrants are met. Mr. Charles Buccola, one
of the owners, said he would acquiesce.to paying for the traffic lights. Discussion was
had on the roadway.to_ connect Deerbrook and Lake -Cook Plaza. Mr. Stucko_stated the
design of the sign had.been approved by Brunswick.and is being reviewed by Great America.
Mr. Buccola said a license is necessary for the connecting roadway, and the agreement
must be signed by the Lake -Cook Plaza Trust, Montgomery Ward, the`Brunswick Corporation, and
Mr. Joseph Valenti, developer of Deerbrook. Mr.! Buccola stated that with two entrances,
the security problem would be doubled.
Regarding the-request of.Briarwood Vista residents for traffic lights.or a stop
sign on Lake -Cook Road at the entrance to the subdivision, President.Forrest said he
had tried.to arrange_a meeting with the President of Northbrook to discuss traffic con-
ditions on Lake- Cook:Road east of Waukegan,.but had received no answer to his request. He
will write to the President of Northbrook again.
The manager stated the State will do a traffic count on -Lake -Cook Road at the Lake -
Cook Plaza. After further discussion, Trustee Swanson moved, seconded by Trustee Gavin,
that a traffic count be authorized of the Lake -Cook area to determine whether there is
sufficient traffic to warrant installation of traffic lights.
Motion carried unanimously.
M
Accept S.C. Report -No Signage A report from the Safety Council recommended
Oxford & Kingston
that no signage be installed to the Oxford -
Kingston intersection at this time, but the
intersection would continue to be monitored and to recommend signage if it is warranted.
The meeting was recessed at 9:25 p.m. snf reconvened at 9:35 p.m., all
members present.
Approve Consent Agenda The Consent Agenda, with ten additions, was
presented for consideration as follows:
CONSENT AGENDA
Authorization for President and Clerk- to-;§ign Maiiitenance.'Agreemeint•,for: Municipal
Streets from July 1, 1979 to June 30, 1980, renewable for one year, the
Department to pay the Village $9,937..47.
Authorization for President and.Clerk to sign new lease agreement with Western Union
and the Milwaukee Road.
First Presentation: Ordinance adopting 1978.National Electrical :,Code.
Authorization for President and Clerk to sign Agreement with West Deerfield Town-
ship re: Youth Worker.
First.Presentation: Ordinance regulating encroachment of public right -of -way for
Waukegan-Road (Ill. Rte. 43) improvement.
Resolution appropriating $21,275 from Motor Fuel Tax Funds for the Village share
of Waukegan Road (Ill. Rte. 43) improvement.
Approval bf traffic signal maintenance provisions and plans and specifications for
Waukegan Road (Ill. Rte. 43) improvement.
First Presentation::,Ordinance to prohibit parking on Waukegan Road, both_: §ides,'
between the northern and southern corporat&olimits.
First ":Presentati6n:.: Ordinance prohibiting discharge of sanitary or industrial
waste into Waukegan Road storm sewer
First Presentation: Ordinance de6ignating Fire Limits.
:4 A, - .j .. . - , .-
Authorization for President to sign five year extension of brickyard agreement
with Illinois Department of Transportation.
First Presentation: Ordinance approving joint agreement with Illinois Department
of Transportation for SOS Elm Street Improvement, allocating the Village
portion, and authorization for the.President to sign.
Resolution appropriating $26,000 from Motor. Fuel Tax F.urids for Deerfield -Pine
Street intersection improvement.
Resolution appropriating. $164,500 from Motor''Fuel'.Tax".F.unds for'..the '.'.1979: Street
Maintenance Program.
Trustee Heisler moved, seconded by Trustee Seidman, that the Consent Agenda
be approved and adopted. On roll call the motion passed by the following vote:
Ayes: Gavin, Heisler, Marty, Seidman, Swanson, York (6)
Nays: None (0)
[1
Authorize President to Sign Discussion was had on the contract between the
Construction Manager Contract Village and the Construction Manager, Mr.
for Police Addition Sven:Flodstrom. Mr. Stucko explained changes
that have been made in the contract and approved
by the Construction Manager. The guaranteed maximum price for the construction of the
Police Addition is $985,913, including the Construction Manager's fee of $47,000, plus
the cost of a full performance bond. The Village shall receive 75 per cent of any
difference between the actual cost and the Guaranteed Maximum.
1
Trustee Marty moved, seconded by Trustee Swanson, that the President be authorized
to sign the contract as presented. Adopted by the following vote:.
Ayes: Gavin, Heisler, Marty, Seidman, Swanson, York (6)
Nays: None "(0)
Discussion-Amendment
TACH Contract
47
to Discussion was had on the amendment to the TACH
agreement dated January 28, 1978, with a schedule
of fees to be paid attached. President Forrest
said a letter should be sent to Mr. Henry Hyatt of TACH asking him for an explanation of
charges, and Mr. John Corn, President of the Deerfield Senior Housing Corporation be
asked to attend the next Board meeting.
Approve Joint Agreement
Twp. & Village'Heating.& Cooling
Controls Honeywel:lProposal $3629
1/3 Twp. 2 /3'Village
approved payment of one -third of
Honeywell, Inc. submitted a proposal dated March 12,
1979 in the amount of $3,629 for rehabilitation of
the controls on the heating and cooling equipment'
for the Township office and Village Annex: at 858-
860 Waukegan Road. The Township Board of Trustees
the charges, the Village to pay two - thirds.
Trustee Swanson moved, seconded by Trustee Gavin, that the Board approve the pay-
ment of two - thirds of-the charges, the Township to pay one - third, the contract with
Honeywell, Inc. to be negotiated by the Township and the Village. Adopted by the
following vote:
Ayes: Gavin, Heisler, Marty, Seidman, Swanson, York (6)
Nays: None (0)
Decision was made not to have a maintenance agreement for heating and cooling
controls at a cost of $2,400 submitted by Honeywell, Inc.
Accept Bid 50/50 Sidewalk Bids were received April 25, 1979 for the 50/50
Replacement Skoglund Bros. Sidewalk Replacement Program. Trustee Seidman
$2.55 Per Sq. Ft. moved, seconded by Trustee---Heisler, that the bid
of Skoglund Brothers be accepted at the bid price
of $2.55 per square foot as recommended by the Village engineer. Adopted by the following
vote:
Ayes: Gavin, Heisler, Marty, Seidman, Swanson, York (6)
Nays: None (0)
Accept Bid -50/50 Parkway Trees Trustee Heisler moved. seconded by Trustee Swanson,
Arthur..-Weiler, Inc. that the low bid submitted by Arthur Weiler, Inc.
be accepted for the 50/50 Parkway Tree Program.
Adopted by the,following vote:
Ayes: Gavin, Heisler, Marty, Seidman, Swanson, York (6)
Nays: None (0)
Clerk's Reports The clerk reported that the Illinois Municipal
League has arranged a conference for newly elected
officials on May 18 and 19 at the A_t.lington Park Hilton, Arlington Heights, and at
Springfield on June 1 and 2. Reservations will be made by the Village treasurer.
Nominations will be received by the Assembly of Mayors and Village Presidents
of Northeastern Illinois for the purpose of electing five representatives to the North-
eastern Illinois Planning Commission. President Forrest said that he would not consent
to a nomination. It was reported that Messrs. Matthew Rockwell and Robert Ducharme
have resigned from the Northeastern Illinois Planning Commission.
$650 Sr. Citizen Rental President Forrest said $30,000 had been appropriated
& Tax Assistance Approved for :rental and tax assistance for senior citizens
who qualify for such aid. He proposed that $650
be pllocated,lto qualified seniors because costs have increased and there were fewer appli-
cants for assistance than had been projected.
Trustee Marty moved, seconded by TrusteeV av i; that $650 be allocated, for this
year only, to senior citizens eligible for rental or tax assistance. Adopted by the
following vote:
Ayes: Gavin, Heisler, Marty, Seidman, Swanson, York (6)
Nays: None (0)
Mr. Philip Vision, Deerfield Road,:sproposed that:$1,000 be authorized for each
senior citizen eligible for assistance, to let them live out their years with dignity.
President Forrest said the program was not perfect, and a graduated scale of payments has
been suggested.
Mrs. Rose Mary Stavropoulos, Chairman of the Human Relations Commission, thanked
the Board for the increase in payments to eligible senior citizens who were also very
grateful. She said that when grants are given, eligible seniors are asked to sign a
paper.
K1 •
The'President stated they would start-of the parking lots.on.Monday and
the Village engineer make a spot check.then. Trustee Marty proposed waiting until
Monday and put warnings or tickets on.cars illegally parked.
The manager reported that permit parking is oversold and will have to reduce
the number of permits sold.
Trustee Seidman stated that tickets should be issued for cars parked on the
sidewalk. He agreed that the drinking age should not be- changed unless the State
makes the change. He.said five items should be explained on Youth Worker Tom
Creighton'�s report.
Prepare Ordinance -No Parking
Grove Mon. thru Fri. 10 a.m. to
12 Noon
Fridays.
Motion carried unanimously.
Trustee Marty moved, seconded by Trustee
Seidman, that an ordinance be prepared to pro-
hibit parking on Grove Street between the hours
of 10 a.m. and 12 -noon on Mondays through
The Board approved the request of Fire Chief Gagne to use the old building
for training.
The Board approved an automatic wage deduction plan with deposit in a Savings
and Loan which the Village treasurer said can be done. The only requirement is for
minimum of ten --employees to sign up and no changes can be made more than twice a
year.'
The manager said there will be a meeting of the screening committee for the
position of Village manager, and the ten best will be turned over to the President
and Board of Trustees.
The Board approved an 11 cents an hour increase and a change in title for
Terri Schroeder who will graduate soon.
There being no further business, on motion by Trustee Gavin and seconded
by Trustee Seidman, the meeting was adjourned at 10:30 p.m.
ATTEST:
Village Clerk
APPROVE .
President
I
I.
I