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03/05/1979 (2)22 March 5, 1979 The regular meeting of the President and Board of Trustees of the Village of Deerfield.was called to order by the President in the Council Chambers of the Village Hall on Monday, March 5, 1979 at 8:15 p.m. The.clerk called the roll and reported that_the following were Present: Bernard Forrest, President D. Jeffrey Blumenthal Norma Gavin Jerold L. Heisler Cynthia J. Marty Edwin B. Seidman Vernon E. Swanson Absent: None and that a quorum was present and in attenance at the meeting. Also present were Messrs. James Stucko, representing the Village attorney, and Norris Stilphen, manager. Trustee Seidman moved, seconded by Trustee Marty, that the minutes of the regular meeting held February 19, 1979 . be approved with the following change: Page 18, line 31 - strike "in January ",_add "since December ". Motion carried unanimously. Public Hearing Revenue Sharing. George Valentine. The President stated the Public Hearing on the possible use of Revenue Sharing funds would be conducted by'-the Finance Director, Mr. Valentine explained procedures that must be followed on the use-of revenue sharing funds, including a Public Hearing before the Budget is adopted. He submitted a written report showing the Village obligation of $423,500 for the Police building, including approximately $71,000 for the year 1978 -79. An additional $17,000 is obligated for the year 1979 -80. An estimated $119,000 will be received for the year 1979 -80. If the money is not expended, waivers may be obtained. Enabling legislation will expire in September, 1980 but it is likely that it will continue with changes proposed. There.being no comments on the proposed use of revenue sharing funds, the President adjourned the hearing at 8:20 p.m. Table Request for'Recapture In connection with a request for a recapture 3/B ' "13 "Lots 11 & 30,.Deerfield Acres ordinance for Lots 11 'and 13, Deerfield Acres Subdivision, the Village engineer.submitted two drawings, -Plans "A" and "B ", prepared by the Planner. In each case, Lots 3.(old Lot 12) and 29 must be included in order to meet the minimum depth. With no right -of- way dedication required, Plan "A" shows four lots, each 75 ft. by 123 ft., and Lots a, b, c, and d meeting minimum area requirements. If a 60 ft. dedication is required, only two lots can be created, each 75 ft. by 123 ft. , as shown in Plan "B ". Mr. Stucko said a decision must be made on specifics before passage of an ordinance. The developer asked for a copy of the report, and asked for a delay of at least 30 days. S/B "pars. Van Newenhizen" Trustee Seidman moved, seconded by Trustee Gavin, that -the matter be tabled until there is clarification. Motion carried unanimously. There has been no meeting of the Village Center Development Commission for consideration of the contract form for agreement to enforce parking restrictions on rivatel owned lots Therefore no recommendation was received. P Y A report from the Plan Commission recommended that a Special Use be granted to permit a second story addition to the Illinois Bell Telephone Company building at 821 Deerfield Illinois Bell Telephone Company will not reopen P.C. Report -..Sp. Use Ill. Bell Authorize Ordinance Road, subject to the provision that a business office at this location. C The Village Center Development Commission did not submit a report, and President Forrest pointed out that the Plan Commission and the Deerfield Center Development must cooperate in any building planned in the Village Center. Plan Commission Chairman John Baer stated a member of the VCDC was present at the hearing. The President stated that it was a lack of communication between the Plan Commission and the VCDC rather than a 01 problem that needs correction. Parking was discussed. It was stated there were 22 parking stalls and only. 9 employees. Trustee Heisler asked.if .the telephone company was willing to contract to open up certain parking spaces for the general public. An Illinois Telephone Company representative that the company has done this where there was accessibility and he would take it up with the company. He also stated more parking spaces could be provided if the oak trees on the,property were cut down, but he was assured that the trees should remain. Trustee Marty.moved,. seconded.by Trustee Heisler, that the recommendation be.. accepted and the attorney prepare the ordinance granting the Special Use. Motion carried unanimously. BZA Report Ill.. Bell Variations A report from the Board of Zoning Appeals recom- Authorize Ordinance mended that variations be granted for parking, screening and sideyard requirements because the Zoning Ordinance has been changed. Lot coverage will remain the same if a second story is added. .Trustee Seidman moved, seconded by.Trustee Marty, that the recommendation be accepted and the attorney prepare the ordinance granting the variations requested. Motion carried unanimously. P.C. Report - Nonconforming Lots - Authorize Ordinance conforming lots of records in the than required, the total.iriterior for in that particular zoning dis than 5 feet, and undev.eloped; lots A report from the Plan Commission recommended that the Zoning Ordinance be amended to provide that sideyard requirements for developed non - R-3 zoning district and where sideyards are less sideyard required shall not be less 70 percent called trict and have a single interior sideyard of not less of record setbacks as required in that zoning district. Trustee Marty moved, seconded by Trustee Swanson, that-the-recommendation be accepted and the attorney prepare an ordinance in accordance with the Plan Commission's report. Motion carried unanimously. P.C. Report PRD Lots.101 & 102 A.report from the Plan Commission recommended Hovland, Reject Denial. denial of the petition of Chesterfield Builders Authorize Ordinance for a planned residential development of: °five_: lots, a resubdivision of Lots 101 and 102, Hovland Subdivision, at the northwest corner of Birchwood and Lake -Cook Road. All lots would.require a variation in lot area, lot 3 a variation in depth, a reduction in width,of the cul -de -sac to 50 feet and a reduction in diameter of the cul -de -sac to 80 feet. The property.could be resubdivided into 4 lots without any variations. Trustee Seidman moved, seconded by Trustee Gavin, that the recommendation to deny the petition be accepted. /B "A representative'' Discussion was had on the proposed development and it was pointed out similar variations had been allowe'd_.in,.the past.. The attorn y for Chesterfield stated homes could be'built on four lots but the price would be too high and the homes could not be sold., Trustee Heisler stated the property was bought by Chesterfield with open eyes and with variations in mind and he.felt the Zoning Ordinance should be upheld. The Plan Commission's recommendation to deny failed by the following vote: Ayes: Heisler, Swanson (2) Nays: Blumenthal, Gavin, Marty,. Seidman (4) Trustee Seidman moved, seconded by Trustee Gavin, that the attorney prepare the ordinance approving the Planned Residential Development of the 5 lots with variations in lot area, lot 3 depth and width and radius of the cul -de -sac. Motion carried unanimously. Gov. Commendation The President reported he had received a letter Snow Removal a from Governor Thompson and commendation of action in snow removal in the emergency created by the recent heavy snowstorms. The Certificate of Commendation was presented to Mr. Stanley Rundell, Director. 24 Authorize Ordinance- Prohibit The manager reported that he, the Director Placing Snow on Streets of Public Works and the Chief of Police recommended-that an ordinance be passed to prohibit the placement of snow on streets and highways. A copy of Lake Forest's ordinance was submitted. He said copies of the ordinance could be mailed to the owners of snowplowing services and put in with the applications for vehicle licenses in the fall. Trustee Marty moved, seconded by Trustee Heisler, that an ordinance be prepared as recommended. Motion carried unanimously. The meeting was recessed at 9:05 p.m. and reconvened at 9:45 p.m., all members present. s- Petition-Jonquil Residents Parking Restrictions Authorize Ordinance k Mile that many commuters park all day on the difficult for traffic and, in one case, east side of Elm Street have helped but parking on these lots to Deerfield resi on Jonquil.and more problems. A petition was filed signed by residents of the 700 block on Jonquil Terrace requesting parking restrictions on this street. Mr. .Robert Charles, Jonquil resident, stated street which is only 21 feet wide, making it blocking a driveway. The_neia lots on the the recent action of the Board which restricts cents will bring about more commuter parking Trustee Heisler stated he would favor granting this request but he would like to pass an ordinance 'to get rid of parking on residential streets within one -half mile of the station on Monday through Friday, except holidays, from 10 a:m-.. to,12 noon, and solve the parking problem at one time. Trustee Swanson said there are more cars, 36 today, parked on Chestnut north of Greenwood, and it was intended as an emergency while Edens is being reconstructed. Trustee Heisler pointed out that this parking was partly caused by winter. Trustee Marty moved, seconded by Trustee Seidman, that an ordinance be prepared limiting parking within one -half mile radius of the station with complete blocks where necessary. Motion carried unanimously. A resident of Jonquil Terrace urged the Board to enact the ordinance as soon as possible. He said a tree had been damaged and had to be taken down and cars park on the sidewalk. The ordinance will be on the agenda for the next meeting. 1st Presentation- Ordinance The first presentation was made of an ordin- Delinquent Minors. ante regarding contributing to the.delinquency Referred to Youth Commission of minors. The ordinance was referred to the Youth Commission for comment. 1st Presentation - Ordinance The first presentation was made.of an ordin- 3 Hr. Parking Rosemary /Deerfield ante establishing 3 hour parking except Sat- urday, Sunday and holidays between 6.a.m. and 9 p.m. on Lot 2, Rosemary and Deerfield Road. It was stated that the Methodist Church had contributed to the purchase of the lot and no provision was made for par..k.ing_for.:the ministers cars and cars of. the employees_of:the'nursery school. The attorney was directed to add that the.3 hour limitation on'parking did not apply to the cars of these people and stickers be fur- nished for identification. Trustee Marty said Park District employees park in the Village Hall lot, and the manager was asked for a report on this parking. Mr. Philip Vision, Deerfield Road, read a statement on commuter parking and the recommendation of the Village Center Development Commission to contract for the enforce- ment of parking restrictions on provately owned lots. He recommended that a special taxing district be established to tax those business properties that would benefit most for the construction of a multi -level parking structure along the planned Action Avenue immediately west of the Deerfield Commons. He.requested the Board of Trustees to reject the Deerfield Center Development Commission's recommendation and to submit his proposal to the Commission for consideration. Z5 Resolution & Indemnity Trustee Marty moved, seconded by Trustee Swanson, Agreement- W.Deerfield Twp. that the Resolution be adopted, in connection Exchange of Property with the exchange of property between West Deer- field Township and the Village of Deerfield, agreeing to indemnify and-hold harmless the Chicago Title and Trust Company against any claims for taxes for 1960,.with the Indemnity Agreement attached. Motion carried unanimously. Reject Bids - Police Addition Trustee Marty moved, seconded by Trustee Blumenthal, that all bids for the construction of an addition to the Police Department be rejected. The Village engineer stated the bids did not reflect the changes in plans which should have reduced the bids. The low bid of $1,112,650 is in excess of $100 per square foot, and it was his opinion that bids should be rejected. The.architect stated that revisions in plans based on his professional judgment should have resulted in.lower bids. The motion to---- rejec -t bids was cart edj; the following vote: Ayes: Blumenthal, Gavin, Heisler, Marty, Seidman, Swanson (6) Nays: None (0) Seek Construction Management Trustee Swanson moved, seconded by Trustee Marty, Advice - Police Addition that the Village seek advice from firms special - izing in construction management to determine the realistic cost.of the Police Addition and whether or not they would build the addition, the scope of the services to include a review, suggested cost savings, estimated cost, and recommendations. Motion carried unanimously. Ordinance Elm St. Improvements The ordinance was presented to provide for a local S/A 115 (0 -79 -8) improvement consisting of the construction of concrete pavement, curb and gutter, disewalk, storm sewer and otherwise improving Elm Street, Special Assessment No. 115: Trustee Marty moved, seconded by Trustee-Gavin, that the rules =:be waived to_, permit action on the ordinance at its first presentation. Motion carried unanimously.. Trustee Marty then moved, seconded by Trustee Gavin, that the said ordinance-'be passed as'presented. Adopted by the following vote: Ayes;:. Blumenthal, Gavin, Heisler, Marty, Seidman, Swanson (6) Nays: None (0) The President signed the ordinance indicating his approval thereof. Appoint.J. Stucko Commissioner President Forrest appointed James.K. Stucko as & D. Newman Deputy Commissioner Commissioner and David C. Newman as Deputy S/A /115 Commissioner of Special Assessment No. 115. Clerk's Report The clerk reported that she would be unable to attend the`next meeting of the Board. Deputy Clerk Naomi Clampitt will fulfill the duties of the clerk while she is away. She has arranged for assistant manager Marjorie Emery to take minutes of.the next meeting. , Reports Trustee Seidman asked for a list of proposed fines to be prepared by Chief Brandt. In response to his question about the Brunswick sign on Lake -Cook Plaza property, Mr. Stucko stated the sign was offered for:Rrunswick, and for a connection between Deerbrook and Lake -Cook Plaza, approval of Montgomery Ward must be obtained, and a hearing for a variation must be held. Trustee Seidman stated the last two Police reports showed violations at Brunswick. Trustee Gavin reported that Cable:TV representatives were in Lake County and :suggested that the Cable TV committee be reactivated. Trustee Swanson stated that, while he questioned whether the minibuses would be running in April, the dispatchers should be got ready and arrangements made for telephone communications. The manager said there will be money in the Budget for dispatchers and drivers and they will be hired as soon as the buses are delivered. 26 A meeting with the President of Northbrook and the :Mayor of Highland Park will bb arranged as soon as possible on Lake -Cook Road traffic. The manager reported that the Environmental Protection Agency would like to establish ozone monitoring equipment in the Village. There will be no cost to the Village. Information will be telephone to the data processing center at Springfield. The Board approved the request of the Environmental Protection Agency. There being no further business, on motion by Trustee Seidman and seconded by Trustee Heisler, the meeting was adjourned at 10:19 p.m. APPROVED.. / President ATTEST: Village Clerk 1