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09/18/1978 (2)1 i 1 September 18, 1978 The regular meeting of the President and Board of Trustees of the Village of Deerfield was called to order by the President in the Council Chambers of the Village Hall on Monday, September 18, 1978, at 8:50 P.M. The Acting Clerk called the roll and reported that the following were: Present: Bernard Forrest, President D�;I. - Blumenthal Norma Gavin Jerold L. Heisler Cynthia J. Marty Edwin B. Seidman Vernon E. Swanson Absent: None and that a quorum was present and in attendance at the meeting. Also present were James Stucko, representing the Village Attorney, and Norris W. Stilphen, Village Manager. Trustee Marty moved, seconded by Trustee Blumenthal, that the minutes of the meeting of September 5, 1978, be approved as submitted. Motion carried un- animously. Approve Warrant Trustee Seidman.- moved, seconded by Trustee Marty, W -78 -9 that Warrant No. W -78 -9 - Payment of bills, including fund transfers and reimbursements, be approved. Adopted by the following vote: Ayes: Blumenthal, Gavin, Heisler, Marty, Seidman, Swanson (6) Nays: None (0) Treasurer's Report The Treasurer's Report, dated August 31, 1978, was presented, and included cash and investment statements, detail expenditures by activity, revenue and expense statement, highlight control report, and cash flow statement. Mr :._ Geoxge Valentine reported that the sales tax income is improving. He also reported that the tax bills will probably not be received until December, which will mean that the Village would start collecting in the second or third week of December. The reason for the delay, according to the County, is the lateness in setting the multiplier. The Board asked that Mr. Valentine keep them advised on this matter, pointing out that there is a loss of interest to the taxpayers of the Village of between $7,000 to -58,000 per month. Police Chief's Report Chief Richard Brandt's Report on Departmental Objectives Departmental Objectives was discussed in regard to the increased number of ac- cidents, with Chief Brandt explaining that there has been an increase in traffic on Lake -Cook Road since it was improved and there has also been increased reporting of accidents on private property. He has requested the Northwestern Traffic Institute to study the entire situation at Lake -Cook Road and Waukegan Road and that entire area and would anticipate that this might be done in the next few months. When the access is opened between Lake -Cook Plaza and Deerbrook shopping centers there should be a reduction in traffic problems. Also, the Village Engineer will inquire of the State regarding the possibility of installing a traffic light at the Lake -Cook Plaza entrance. The two Cadets were responsible for increased enforcement of the bicycle ordinance this past summer. Liquor con- trol cases have increased over the past four years due to stricter enforcement. Proclamation - 10116 President Forrest read a Proclamation for National National Bosses Day Bosses' Day, October 16th, and presented the Proclama- tion to Mrs. Patricia Haroski. Reinstatement of Mrs. Diane Chapman,. representing the Cadwell PTO, Crossing Guards requested the reinstatement of the crossing guard at the Hackberry -Pine intersection, reporting the results of traffic surveys at that location at various times of the day. Safety Committee Chair- man John Blumberg reported that his Committee had recommended either an adult or a trained student patrol boy. or girl at this location. For the Hackberry and COMMENTS ON SENIOR CITIZEN HOUSING RESOLUTION Mayor Bernard Forrest - 9/18/78 While I believe that the resolution passed this evening is self explanatory, I would like to amplify several points so that there is a clear understanding of what this res -)lution. means. As the resolution states - and recognizing the need for Senior Citizen Housing - we have followed several steps resulting in the selection of the properties designated. This resolution expresses our intent to move forward with a Senior Citizen's housing project and authorizes. the Manager, our Consultant from TACH - Henry Hyatt - and John Corn, the head of our site selection committee to enter into negotiations for the purchase of the properties. No budgets or financial considerations have yet been established., pending these negotiations. We expect, following the initial negotiations, a report to the Board on the availability of the properties and the funds required to purchase them. The Board will then be in a position to discuss financing, costs to the Village, and a more complete plan. Assuming the property can be acquired, the next step would be for the Village to consider proposals from developers to build and operate the project. Sources of funding from various governmental programs will also be explored. The next step after acquisition will be the selection of a contractor and developer who will acquire tl ". land from the Village,_ build the development and operate it as an independent venture, providing housing to Senior Citizens with rent sub - sidies provided by the Federal programs. The resulting development will be self - supporting, pay taxes to the Village and answer the need for Senior Citizen housing. The Village will merely serve as a catalyst in bringing the project to fruition. The commitment of public funds to this project will be considered after the initial negotiations are complete. Should any permanent funding by the Village 'be required, the matter will receive full public hearings before final action is undertaken.. Tonight's resolution is a.- first step in the implementation of this program and will enable us to determine the full dimension of the financial aspects of a Senior Citizen housing project for Deerfield. 1 281 Kenmore intersection, the Safety Council did not feel a guard was needed but if one were placed there, a student patrol person would be adequate. Trustee Marty reported the results of her traffic survey..at.01ine Street_ and pointed out a number of unsafe actions by the school children, and suggested that parents in- struct their children on proper procedures. Following further discussion, Trustee Heisler moved that the Village reinstate the adult crossing guard at the Hackberry and Pine intersection, with the Village assuming the cost. There was no second, and the motion failed. Trustee Blumenthal stated that there was no criteria for the placement of crossing guards nor information regarding the use of student patrol guards and asked for clarification of these items. Discussion followed, with Chief Brandt stating that there were other crossings which he felt more serious intersections than some of those where guards were in place and referred to the grading system for Chicago intersections. Trustee Marty moved, seconded by Trustee Seidman, that the matter be tabled until the October 2nd Board meeting for a report from Chief Brandt to include criteria for the placement of guards, and statistics regarding pedestrian and 00 vehicular accidents. The motion was adopted by the following vote: Ayes: Gavin, Marty, Swanson, Forrest (4) Nays: Blumenthal, Heisler, Seidman Q Q Trustee Gavin asked Mr. Harry Grover, Principle of Cadwell School, for the Q reasons pro or con student guards. Mr. Grover stated that he did not feel a young child should assume such responsibility.. President Forrest said he felt a sixth grade student, properly selected and trained, could well handle such responsibility. Trustee MaJ^ty­ suggested that the PTO's consider funding guards. Approve. Consent Trustee Swanson asked that the following items be Agenda deleted from the Consent Agenda: Ordinance granting PUD at 40 Waukegan Road - 1 R Ordinaee amending Special Use for Firestone and consideration of Covenant regarding parking restrictions - 1 R The following items were approved on the Consent Agenda: Ordinance amending the Municipal Code to provide for Stratford Road to yield for Holly Lane - 1 R (0- 78 -36) Ordinance amending the Municipal Code to provide for eastbound Osterman Avenue to stop for Elm Street - 1 R (0- 78 -37) Trustee Seidman moved, seconded by Trustee Blumenthal, that the rules be waived to permit passage on first reading of the two ordinances, and adoption of the Consent Agenda. Motion carried unanimously. Ordinance Granting PUD Trustee Seidman moved, seconded by Trustee DiPietro, 40 Waukegan Rd. Marty, that the rules be waived to permit passage of the ordinance on first reading in response to a request from Mr. Buccola to enable construction to begin. Prior to action on-this inc,tlon, ;the Plan Commission report and recommendation were considered. Plan Commission Report and The Plan Commission recommended acceptance Recommendation = Final Develop- of the Final Development Plan for •40 Waukegan ment Plan - "40 Waukegan Road Road and the granting of a -PUD for_i:he property. 1 rustee Seidman moved, seconded by Trustee Marty, that the recommendation be accepted. Motion carried unanimously. Trustee Seidman's motion to waive the rules and permit passage on first reading, seconded by Trustee Marty, was adopted by the following vote: Ayes: Blumenthal, Heisler, Marty, Seidman (4) Nays: Gavin, Swanson (0- 78 -38) Trustee Swanson reviewed the traffic pattern on the plan, stating that this was primarily the same traffic pattern as formerly except for less ingress and egress. 2820rdinance amending Special Trustee Marty moved, seconded by Trustee Use - 120 Waukegan Road Gavin, that the rules be waived to permit passage 0 -78 -39 on first reading of the ordinance. Motion carried unanimously. Trustee Gavin - moved, seconded by Trustee Heisler, that the ordinance be adopted. Trustee Seidman referred to the provision eliminating parking in front of the Firestone store and stated that this could not be enforced. He then moved that this provision be stricken from the ordinance. There being no second, the amendment to the motion failed. The motion was adopted by the following vote: Ayes: Blumenthal, Gavin, Heisler, Marty, Seidman, Swanson (6) Nays: None (0) The Village Manager was directed to assure that the parking restriction was strictly enforced. Plan Commission Report - The recommendation of the Plan Commission Strub Property Rezoning was considered, that the- Strub Property (Deer- field Center) be rezoned in accordance with the terms of the Annexation Agreement from C -2 to I -1. Trustee Marty moved, seconded by Trustee Gavin, that the Plan Commission recommendation be accepted and the Attorney be directed to prepare the necessary ordinance. The motion carried unanimously. Safety. Council Report - Prohibit Parking on Long- fellow between Waukegan Road and Hermitage Drive carried unanimously. The Safety Council report and recommendation was considered. Trustee Swanson moved, seconded by Trustee Marty, that the recommenda- tion be accepted and the Attorney be directed to prepare the necessary ordinance. The motion Report of Safety Council - The Safety Council's report and recommendation RE: Stop Light at Kates Road that the stop light at Kates and Waukegan Roads be changed to flashing yellow during the hours from 10:00 P.Mq, and 6:00 A.M. was discussed. Village Engineer James Soyka stated that since this is a traffic actuated signal, it must be operated continuously according to the State requirements. However, the new detector loops have not been installed but within two or three weeks, this work will be completed, and this will solve the problems now being experienced at that location. The matter was dropped in view of this information. Safety Council Report Re: The Safety Council's recommendation that the Street Light at Woodvale Village install a street light at Woodvale Avenue and Warrington Road and Warrington Road was discussed. It was pointed out that the Village established a street light policy in 1967 whereby residents who want street lighting may pay the cost (which was set at $600) and the Village would proceed with the installation. In view of this Resolution, the residents who requested this installation at Woodvale and Warrington were granted approval upon deposit of the $600 fee with the Village. The Village Attorney was directed to prepare an amendment to the Resolution to reflect the actual cost of such installations, which would be between $1200 and $1500 at the present time. President Forrest explained that this policy was adopted because homeowners have paid for the cost of their street lights, either in the price of the home or by special assessment. Therefore, any new installa- tions must be at the expense of those directly benefitted rather than from tax- payers throughout the Village. Trustee Marty moved, seconded by Trustee Gavin, that the recommendation be accepted and the light installed upon receipt of $600.00( from the property owners benefitted. The motion was carried by the following vote: Ayes: Blumenthal, Gavin, Marty, Seidman, Swanson (5) Nays: Heisler Trustee Seidman moved, seconded by Trustee Blumenthal, that the Resolution be updated to require payment by those benefitted at the current price as determined by the Village Engineering Department. Motion carried unanimously. Vecchionne, 6.8 Acres North Village Attorney James- Stucko reported 283 of Tennaqua - Resolution and that Mr. Vecchione's Attorney, Russell Miller, Ordinances had requested that these matters be tabled since the Plat of Annexation has not been completed by the surveyor. Inasmuch as Mr. Vecchione will be unable to attend the meeting on October 2, the matter was tabled until October 16th, on motion of Trustee Marty, seconded by Trustee Gavin, and carried unanimously. Resolution designating sites The Resolution designating 705 and 711 Waukegan for Senion Citizen Housing Road as sites, for acquisition for Senior. Citizen Housing was read in its entirety. Trustee Heisler moved, seconded by Trustee Swanson, that the Resolution be adopted. The motion carried unanimously. Trustee Heisler stated that the two sites were the Masonic Temple and the Deerfield Schwinn Cyclery. President Forrest read a prepared statement regarding this matter, copy of which is made a part of these minutes. Award of Bid - Tree and Stump Trustee Marty moved, seconded by Trustee Removal - Superior Landscaping Blumenthal, that the bid for tree and stump 8,165.70 removal be awarded to the low bidder, Superior Landscaping Inc., at a total bid price of $8,165.70. Motion carried by the following vote: Q Ayes: Blumenthal, Gavin, Heisler, Marty, Seidman, Swanson (6) Q Nays: None (0) Q Award of Bid - S.O.S. Re- Trustee Seidman moved, seconded by Trustee surfacing - Liberty Asphalt Gavin, that the bid for Safer Off -roads System $49,960.20 resurfacing be awarded to Liberty Asphalt Corp. at a total bid price of $49,960.20. The motion was adopted by the following vote: Ayes: Blumenthal, Gavin, Heisler, Marty, Seidman, Swanson Nays: None (0) Lake - McHenry Law Enforce- Chief Brandt reported that the Village is deeply ment Request for Contribution involved in two studies with the Lake_ - McHenry Law Enforcement Commission, i.e., an engineering study on the radio network and the 911 program. He recommended that the Village contribute $600 to the Commission as was done last year. Trustee Marty moved, seconded by Trustee Seidman, that the Village contribute $600 to the Lake - McHenry Law Enforcement Commission for 'fiscal 1978 -79. Motion carried by the following vote: Ayes: Blumenthal, Gavin, Heisler, Marty, Seidman, Swanson Nays: None (0) Special Legislation for In response to the Village's request over the Liquor. Licenses for past few years, legislation has been passed which Churches and Schools would permit the issuance of special licenses to churches and private schools for fund raising events under certain conditions. Mr. Stucko reported that the Class F license in the Municipal Code would be applicable in the Village for such functions at a cost of $25.00 per event. A letter will be sent to inform the community churches of this new legislation. Discussion re: Real Estate A letter was received from a local real estate and Garage Sale Sims company requesting a change in the ordinance to permit "Open House" signs. After discussion it was the Board's decision to refer this to the Plan Commission for public hearing for an amendment to the Zoning Ordinance. Trustee Marty moved, seconded by Trustee Gavin, that this matter be referred to the Plan Commission to amend the Zoning Ordinance to permit one open house sign for a 24 hour period in front of the house for sale. The motion carried unanimously. Trustee Seidman stated that the residents on Springfield Avenue plan to petition the Board for a change in the parking restrictions on their street. There being no further business, the meeting was adjourned at 10:30P.M. on motion of Trustee Swanson, seconded by Trustee Gavin, and carried unanimously. APPROVED President ATTEST: Deputy Vil age C1 k �I