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11/21/1977 (2)'II November.21,.197T. The regular meeting of the President and Board of Trustees of the'Village of Deerfield was called to order by the President in the Council Chambers of the Village Hall on Monday, November 21, 1977 at 8:05 p.m. The clerk called the roll and reported that the following were Present: Bernard Forrest, President Norma Gavin Jerold L. Heisher Cynthia J. Marty Vernon E. Swanson Absent: D. Jeffrey Blumenthal Edwin B. Seidman and that a quorum was present and in attendance at the meeting. Also present were Messrs. James Stucko, representing the Village attorney, and Norris Stilphen, manager. Trustee Marty moved, seconded by Trustee Gavin, that the minutes of the regular meeting held November 7, 1977 be approved as corrected. (Page 193 - "Deputy Commissioner "; Page 194, line 24 -Add first word "purported" and, after line 45 add "Trustee Blumenthal said he had done computer studies of the zoning of the area, but a determining factor was the Annexation Agreement wherein the owners of the former Strub property agreed to accept a Planned Development in the Office and Re- Search District if this classification becomes available "; Page 195, line 1 - R -1 and line 22 - Add "by municipal bond people "; Page 196, 2nd line - Add "separately ".) Motion carried unanimously. Approve Warrant No. W -77 -11 Trustee Gavin moved, seconded by Trustee Marty, that Warrant No. w -77 -11 - payment of bills, including fund transfers and reimbursements, be approved. Adopted by the following vote: Ayes: Gavin, Heisler, Marty, Swanson (4) Nays: None (0) Treasurer's Report The treasurers report of October, 1977 was .received and included cash and investment statements, detail expenditures by activity, revenue and expense statement, high- light control report, and cash flow statements. The treasurer said it was an un- usual year for the Water Fund, but Highland Park has been notified that a flap valve was stuck on a standby meter, the negative usage indicating a loss of approximately 35.6 million gallons, and a credit. has been requested by the manager. The water billing was transferred to the computer and bills were sent about five days late. Police data have not been transferred to the computer but the Chief of Police has given the necessary information. Tax bills will be sent out the 13th of December. The President asked for a written report. President Forrest announced that a Sports Parade would be held Sunday, November 27 at 2:00 p.m. and all organizations and teams are invited to participate. Proclamation Children's Theater The President read a Proclamation designa- of Deerfield Time -Dec. 2 -11 ting the period December 2nd through Dec- ember 11th to be Children's Theater of Deerfield Time and urging all residents to attend the production of Tom Sawyer. Trustee Marty moved, seconded by Trustee Swanson, that the Proclamation be adopted. Motion carried unanimously. Approve Consent Agenda The Consent Agenda, with one item removed, was presented for consideration as follows: CONSENT AGENDA Authorize release of $43,000 from escrow funds to Lakeland Construction Co. for work completed in Laurel Hill North. Ordinance amending the Annual Budget pertaining to Commuter Parking Lot funds. (0- 77 -74) Ordinance granting a variation from the side yard provisions of the Zoning Ordinance for the property at 925 Osterman. (0- 77 -75) First Presentation: Ordinance authorizing a Planned Development of Lots 98 and 99, Hovland's Subdivision. �J I i 201 First Presentation: Ordinance authorizing a Planned Development of Lot 1, Hovland's Subdivision. Appointments: Police Pension Board: John Cooper, Chairman Paul Glick Manpower Commission: Lee Johnson H. Joseph Plack Board of Zoning Appeals: Robert Speckmann Human Relations Commission: Rosemary Stavropoulos Catherine Fiorillo Carl Sabath Environmental Commission: William Prokop Phillip Elbling Plan Commission: Harriet Rosenthal Richard Deutsch Safety Council: John Blumberg Dr. Stephen Rosen Joan Burbank Youth Council: Sally Martin Robert Hart Rosemary Sazonoff George Simon Electrical Commission: Charles Smalley John Liske Ted Galvani Jack Gagne Gurdev Singh James R. Brown First Presentation: Ordinance authorizing an additional Class A liquor license. Trustee Gavin moved, seconded by Trustee Marty, that the rules be waived to permit action on the Ordinance granting.a variation at 925 Osterman at its first presentation. Motion carried unanimously. Trustee Marty moved, seconded by Trustee Swanson, that the Consent Agenda be adopted, including approval of the appointments and passage of the two ordinances. Adopted by the following vote: Ayes: Gavin, Heisler, Marty, Swanson (4) Nays: None (0) Ordinance- Agreement Re: The Ordinance was presented providing for the Purchase Lot 17, Hillside Sub. execution of an agreement with the Presbyterian Presbyterian Home Home for the purchase of Lot 17, Hillside Sub - (0-77-76) division, for a street extension and other muni- cipal purposes, the agreement attached which provides for payment of the purchase price of $21,500 to be paid in annual installments during a period not exceeding ten years, with interest at six per cent, a total of $27,885.50. Trustee Marty moved, seconded by Trustee Heisler, that the rules be waived to permit action on the ordinance at its first presentation. Motion carried unanimously. Trustee Marty moved, seconded by Trustee Gavin, that the ordinance be passed as presented. Adopted by the following vote: Ayes: Gavin, Heisler, Marty, Swanson (4) Nays: None (0) The President signed the ordinance and the agreement indicating his approval thereof. P.C. Report -Shell Sp. Use A report from the Plan Commission recommended BZA Report- Variations approval of a Special Use for the reconstruction Authorize Ordinance of the Shell Oil Station at Waukegan and Lake -Cook Roads, for a self - service gas station. A report from the Board of Zoning Appeals that variations be granted to permit 202 the reconstruction of the Shell Oil Company service station at Waukegan and Lake -Cook Roads with a lot size of 16,000 sq. ft. in lieu of the required 40,000 sq. ft., and yard variations for the canopy, the pump island and the tank location. Discussion was had on the recommendations of the Plan Commission and Board of Zoning Appeals and the self- service pumps which are proposed to be installed. It was agreed that the reconstruction would be an improvement over the present non -con- forming use. Trustee Marty moved, seconded by Trustee Heisler, that the recommendations of the Plan Commission and the Board of Zoning Appeals be accepted, and the attorney prepare the required ordinance. Motion carried unanimously. S.C. Report- McDonald's A report from the Safety Council recommended Driveway- Workshop Meeting that a workshop meeting be held as soon as possible with the President and Board of Trustees, the manager, the Director of Building and Zoning, the Chief of Police and representatives of McDonald's to discuss the ingress and egress problems that exist at the McDonald's restaurant. As an interim measure the Council recommended that McDonald's be allowed to restripe the north end of their parking lot to allow angle parking and an emergency lane next to the building, and to re- radius the northern- most curb at the entrance for a greater margin of safety when entering. Trustee Marty moved, seconded by Trustee Swanson, that the interim measures proposed by the Safety Council be approved, and a workshop meeting be arranged as soon as possible, the Village engineer to attend this meeting. Motion carried unanimously. S.C. Report -25 mph _& Exceptions A report from the Safety Council enumer- Authorize Ordinance ated the following exceptions to the recommended 25 miles per hour speed limit within the Village: Deerfield Road - 30 mph; Waukegan Road - 30 -35 mph; Lake -Cook Road - 40 -45 mph; Wilmot Road - 30 mph; Hazel Avenue - 25 mph; and Greenwood Avenue - 25 mph. Trustee Heisler moved, seconded by Trustee Marty, that the recommendations of the Safety Council be accepted and the attorney be directed to prepare the ordinance. Motion carried unanimously. The manager stated there was not enough money in the Budget to cover the cost of the signs. Chief Brandt said that all streets with a speed limit of 25 miles per hour must be posted. BZA Report- Variation A report from the Board of Zoning Appeals 720 Timber Hill (Ferester) remmended that a variation be granted to Authorize Ordinance permit the construction of an addition at 720 Timber Hill Road 25 feet from the northerly property line in lieu of the 30 foot 42 inch front setback requirement, as requested by Mr. and Mrs. Stuart Ferester. Trustee Marty moved, seconded by Trustee Swanson, that the recommendation be accepted and the attorney be directed to prepare the ordinance granting the variation. Motion carried unanimously. BZA Report- Variations 920 Holly Ct. (Siegal) Authorize Ordinance in lieu of the required structure having a rear by Mr. and Mrs. Barry S A retort from the Board of Zoning Appeals recommended that variations be grnated to permit the construction of an addition at 920 Holly Court with a front yard of 24 feet 30 feet, said addition being to an existing non - conforming yard of 18 feet and a corner side yard of 10 feet, as requested iegal. Trustee Gavin moved, seconded by Trustee Heisler, that the recommendation be accepted and the attorney be authorized to prepare the ordinance granting the variations. Motion carried unanimously. i �r 203 Approve Assumption Scavenger Mr. Stucko stated that the Assumption of the Contract by Standard Diposal Agreement for scavenger service by Standard Service of Ill. Disposal Service of Illinois, Inc. and the bond were in order. The operator has agreed to operate in accordance with the terms of the Agreement between the Village of Deerfield and SCA Services of Illinois, Inc. Trustee Marty moved, seconded by Trustee Gavin, that the President be directed to execute the consent to the assignment of the Scavenger Service Agreement to Standard Disposal Service of Illinois, Inc. Adopted by the following vote: Ayes: Gavin, Heisler, Marty, Swanson (4) Nays: None (0) Ordinance -Mun. Code Amend. Trustee Marty moved, seconded by Trustee Swanson, Sec. 22.165 No Parking 10 AM to Noon -Elm St. Central to Lot 5 (0- 77 -77) south of its intersection and 12 Noon. Adopted by that the ordinance be passed amending Section 22.165 of the Municipal Code by adding to the list of locations where parking of vehicles is limited the following: On both sides of Elm Street north of its intersection with Central Avenue and with the entrance to Lot 5 between the hours of 10:00 A.M. the following vote: Ayes: Gavin, Heisler, Marty, Swanson (4) Nays: None (0) The President signed the ordinance indicating his approval thereof. Discussion -Final Report The final report of the Deerfield Center Study Deerfield Center Study Committee was received and discussed at length. Committee President Forrest said he had served as Trustee and President for 12 years, and numerous com- mittees had been appointed to work on parking problems, better traffic circulation and revitalization of the Central Business District. Many improvements have been made - trees have been planted and Waukegan and Deerfield Roads paved. Steps are being taken to set up to determine how further improvements shall be funded, but any committee must act as an agent of the Board. Mr. Stucko said there are a number of avenues- a Parking Committee or study group to make recommendations on funding, land acquistion and revitalization, but it is up to the Board to take final action. As an alternative, the Board can designate an area for Special Services which will provide a more limited approach. The funding for a Special Service area is paid by the property owners and the cost not spread throughout the community. Whatever decision is made, it will still be the province of the corporate authorities. Members of the business community who participated in the discussion were Messrs. Richard Ross, attorney, Robert,York of the Chamber of Commerce, and Dan Christensen, Deerfield Center Study Committee. Mr. Ross suggested the creation of a committee, similar to the Plan Commission, to work on the problems and financing germane to the Business District and submit recommendations to the Board. Trustee Swanson said a commission should be established and advertise for members to be appointed by the Board. He said the Central Business District should be defined. Mr. Ross said a list of members of the Committee would be submitted to the Manpower Commission. Trustee Heisler said the Plan Commission has jurisdiction, an4--tfreir recommenda o by the Board. It was his recommendation that this matter remain with the Plan Commission. Mr. Stucko stated he would report on what steps should be taken. ' Trustee Marty moved, seconded by Trustee Heisler, that the Board approve the general plan, and the attorney submit a report can be done. Motion carried unanimously. Ordinance -Mun. Code Amend. Sec. 22.130(c) 3 Hr. Parking Lot 1. 4 & Village Hall Drive Between 8 AM & 6 PM (0- 77 -78) between the hours and 8:00 A.M. and of the Village, the Library and West stickers by the manager. The ordinance was presented amending Subsection 22.130(c) of the Municipal Code to provide that no vehicle shall be parked in either Lot 1 or Lot 4, or the driveway to Lot 1 from Waukegan Road, on days other than Saturday, Sunday or Village holidays for a period in excess of three hours 6:00 p.m., except for vehicles operated by employees Deerfield Township, who will be issued appropriate 204 Trustee Marty moved, seconded by Trustee Gavin, that the rules be waived to permit action on the ordinance at its first presentation. Motion carried unanimously. Trustee Marty then moved. seconded by Trustee Gavin, that the ordinance be passed as presented. Adopted by the following vote: Ayes: Gavin, Heisler, Marty, Swanson (4) Nays: None (0) The President signed the ordinance indicating his approval thereof. Brickyard Cleanup - Zoning Mr. Stucko stated that Mr. Albert Marcowitz, Request to Planning Review owner of the brickyard property, has indicated Committee his willingness to cleanup the brickyard and has made significant progress and will perhaps finish by the end of the week. Mr. Marcowitz would like some direction from the Board as to what type of use of the property would be acceptable. Trustee Marty said significant progress has not been made. There are a number of abandoned things - equipment, trailers, gas pump and tank cars. Mr. Marcowitz said the property has been leased and he cannot remove the lessor's equipment, but he has removed one of the abandoned trucks, a trailer and abandoned cars, four vehicles having been cut up for scrap. He said the property had been annexed involuntarily when the remainder of the property was bought and annexed by the Village. He has taxes to pay and asked that the property be suitably zoned. He will call Mr. Cowhey about the excavating equipment that is on the premises, and if it is of no use he will remove it. There is only one trailer there and the remainder of the material has been moved to the rear so it is not visible from the road. He said he wants to cooperate with the Village and asked for a little cooperation from the Plan Com- mission. The Plan Review Committee is discussing the comprehensive plan now and the brickyard zoning will be brought to the Committee's attention. Assistant Planner Mary Decker said the Barton - Ashman report listed a number of desireable uses for the brickyard property and it was hoped that a request would be received for one of the categories. She will give the list of acceptable uses to Mr. Marcowitz., The President said he would be notified of the date of the next meeting of the Plan Commission and Plan Review Board Committee. Clerk's Reports The clerk reported that, under a new law, subdivision plats need not be submitted to the County Plats Committee but can be recorded without such approval; however, subdivision plats involving State or County highways must be reviewed by the appro- priate department. This statute should speed up the recording of subdivisions. The second installment to tax bills will be sent out about the middle of December, and according to the Tax Extension.Office are up about 15 per cent through- out the County, and in some townships 20 per cent. She was told that it was presumed that many people would pay taxes before the end of the year in order that a deduc- tion may be taken for Federal income tax purposes. The clerk reported that she had not received the ordinance amending the Budget by the addition of $44,000 for land acquisition. The ordinance was turned over to her. Re:Bike Light Enforcement Trustee Heisler stated he was very dis- appointed that only one ticket had been issued in the enforcement of the bicycle light ordinance although the ordinance had been passed October 17th and there was about 1000 hours of patrolling by the police. The ordinance had been thoroughly discussed, had been given wide publicity, and the purpose is to get lights on bikes. If a warning ticket is issued for no lights the owner has seven days to get them or a regular ticket is issued. Chief Brandt said there is a problem of procedures; in seven days the bike is brought to the station with lights or a regular traffic ticket is written. There is also a question as to what age child will the Court accept. He said priorities must be set, calls for service have increased by about 10 per cent and he has no additional employees. Trustee Swanson said the Police Department cars regularly patrol the Village and at the same time can look for violations of the bicycle ordinance. Chief Brandt said there were a lot of things to watch out for and he has to set some kind of priorities. OR Trustee Heisler said he would be much happier if warning tickets were issued. Chief Brandt said the bike light ordinance was not enforced because procedures were not established. If they start giving warning tickets, the owner will report in seven days. The President said any problems of enforcement should have been discussed before the ordinance was passed. Chief Brandt stated the department will start enforcing the bicycle ordinance tomorrow, with particular enforcement of the bike light section. Reports The manager submitted a report on the 208 Local Steering Committee meeting at Libertyville on November 10th. He has asked that he be advised of other suggestions. The next meeting will be held on December 1st. On November 29th a meeting will be held at which Mr. Lane Kendig of the Lake County Planning, Zoning and Environmental Quality will discuss proposed changes in the Community Development Block Grant reguations. The manager will attnd the meeting which will be held at Round Lake Beach. r- co The Environmental Protection Agency report on noise has been given to the Director of Building and Zoning and to the Environmental Commission. There being no further business, on motion by Trustee Gavin and seconded by Trustee Heisler, the meeting was adjourned at 10:10 p.m. APPROVED: President ATTEST: eAzt,"-, '/-& 70 Village Clerk