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03/21/1977120 March 21; 1977 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by the clerk in the Council Chambers of the Village Hall on Monday, March 21, 1977 at 8:05 p.m. The clerk called the roll and reported that the following were Present: D. Jeffrey Blumenthal Norma Gavin Cynthia J. Marty Edwin B. Seidman Daniel H. Stiehr Vernon E. Swanson Absent: Bernard Forrest, President and that a quorum was present and in attendance at the meeting. Also present were Messrs. James Stucko, representing the Village attorney, and Norris Stilphen, manager. Trustee Swanson moved, seconded by Trustee Marty, that Trustee Stiehr be appointed President pro tem. Motion carried unanimously. Trustee Gavin moved, seconded by Trustee Seidman, that the minutes of the regular meeting held March 7, 1977 be approved as corrected. (Page 118 - line 26 - delete "if the job classification is lower "; add "because of reverting back to 85 per cent of FQE "; correct typographical error on Page 117). Motion carried unanimously. Approve Warrant No. W -77 -3 Trustee Gavin moved, seconded by Trustee Seidman, that Warrant No. W -77 -3 - Payment of bills, including fund transfers and reimbursements, be approved. Adopted by the following vote: Ayes: Blumenthal, Gavin, Marty, Seidman, Stiehr, Swanson (6) Nays: None (0) Treasurer's Report The treasurer's report, dated February 28, 1977, was received, and included cash and investment statements, detail expenditures by activity, revenue and expense statement, highlight control report, and cash flow statements. Approve Consent Agenda The Consent Agenda, with one item deleted, was presented for consideration as follows: CONSENT AGENDA Ordinance providing for filing of Tentative Annual Budget. (0- 77 -18) Appointment of Mr. Stanley R. Rundell as Emergency Services and Disaster Agency Coordinator. Trustee Seidman moved, seconded by Trustee Blumenthal, that the rules be waived to permit action on the ordinance providing for the filing of the tentative annual budget at its first presentation. Motion carried unanimously. Trustee Seidman moved, seconded by Trustee Swanson, that the Consent Agenda be approved, including passage of the ordinance. Adopted by the following vote: p, Ayes: Blumenthal, Gavin, Marty, Seidman, Stiehr, Swanson (6) Nays: None (0) b a� The President pro tem signed the ordinance indicating his approval thereof. r o *Mr. Rundell was swan in as ESDA Coordinator. .# Adopt 1977 Zoning Map The 1977 Zoning Map was reviewed. Trustee Marty moved, seconded by Trustee Gavin, that the Revised Zoning Map be adopted and published. Motion carried unanimously. Authorize Ordinance 3 Hr. Parking The manager recommended that parking be 8 A.M. to 10 P.M. limited to three hours between 8:00 a.m. and 10:00 p.m. at the Village Hall parking 121 lot (Lot No. 1) and the Library parking lot (Lot No. 4). Employees will be issued a parking permit for their cars so they would not be in violation. Discussion was had on the proposed limitation of parking. It was suggested that parking be limited to three hours at all times to simplify the signs; three hour parking until 6 p.m. at the library parking lot; three hour parking limited to week days; and an area be set aside for one -half hour parking or a shorter period if desirable, Commuter parking was given as a reason for the full parking lot, and Mr. Ralph Boches, attorney, suggested no parking be permitted between 8 a.m. and 9 a.m. which would eliminate commuter parking. The President pro tern asked that the intern prepare a report on who is parking and how long. Trustee Seidman stated meetings at the library often lasted more than three hours, and therefore he was opposed to a three hour limitation after 6 p.m. Chief Brandt said there would be selective checking for enforcement of the three hour limitation on parking, and pointed out that activities at the Presby- terian Church often used many Village Hall parking stalls. Trustee Marty suggested that permission be obtained from the Chief of Police if cars are to be parked for more than three hours. The Chief stated impounded cars are not parked at the Village Hall. Mrs. Laura Lee Christoph, Evergreen Place, said three hour parking was not long enough for many activities at the Jewett Park Recreation Center. Townley Club members' CO cars are sometimes driven to the Recreation Center at 10 a.m. for bus trips to shows, etc. CO and the bus might not return before 6 p.m. She suggested a count be made of how many employees' and police cars are parked during the day. Trustee Marty moved, seconded by Trustee Swanson, that the attorney be directed to prepare an ordinance limiting parking to three hours between 8 a.m. and 10 p.m. on Lots 1 and 4. Motion carried, Trustee Seidman voting Nay. Approve Johnson Preliminary A report from the Plan Commission recommended Plat - Resub. Lot 56, Hovland's approval of the preliminary plat of the Alan G. Johnson Planned .Development, a resubdivision of Lot 56, Hovland's Subdivist- on,into three lots at the southeast corner of Birchwood and Gordon, provided connections are made to the storm water detention system for the entire block. Trustee Seidman moved, seconded by Trustee Marty, that the attorney prepare an ordinance approving the Planned Development of Lot 56, Hovland's Subdivision, including the provision for connection to the storm water detention system. Motion carried unanimously. BZA Report- Variations A report from the Board of Zoning Appeals recom- 747 Central (Arnold Pederson) mended that: 1) A variation be granted to permit Authorize Ordinance the construction of storage warehouse with no side yard setback at the southeast portion of the property at 747 Central Avenue, a site of less than five acres, as requested by Mr. Arnold Pedersen; 2) Denial of the petition to permit construction of an office building adjacent to Central Avenue; and 3) Construction of a building at the north end of the property did not receive a majority vote. No outside storage shall be permitted and all vehicles in the parking area shall be operable and currently licensed. The north portion of the property is located on an existing street adjacent to residential property and in an area where an alternate street is planned. Mr. Ralph Boches, attorney for the petitioner, stated the proposed office buildin would have a setback of 100 feet and the old office building would be removed. Sara Lee was notified about the hearing and no one was present to object to the storage warehouse at the southeast portion of the property. All inoperable and unlicensed vehicles will be removed and the parking area will be paved and striped, although the former building commissioner felt that drainage would be better if gravel were used in lieu of pavement. Mr. Robert Fox, a member of the Board of Zoning Appeals, stated that, except for the warehouse recommended at the southeast corner, the variations requested constituted an expansion of the non = conforming use on a site of less than five acres, and the Village having a Comprehensive Plan, it did not make sense to permit expansion of the non - conforming use. Trustee Marty moved, seconded by Trustee Seidman, that the attorney be directed to prepare an ordinance granting a variation to permit the construction of a storage warehouse at the southeast corner of the property at 747 Central Avenue with no setback in lieu of the required 25 feet. Motion carried unanimously. 122 Trustee Seidman moved, seconded by Trustee Blumenthal, that the attorney prepare an ordinance to permit construction of a detached office building with a setback of 100 feet from the centerline of Central Avenue. Motion carried unanimously. S.C. Report -No Parking on A report from the:Safety Council recom- Park 10 AM to Noon mended that parking be prohibited on Park Authorize Ordinance Avenue between the hours of 10:00 a.m. and 12:00 noon on weekdays. A resident of Park Avenue stated the street should not be singled out as a parking lot and it is getting progressively worse. Recently only six parked cars were owned by Deerfield residents out of a total of 49 parked cars, some from Lake Forest, Northbrook and Riverwoods. All other streets in the area have no parking from 10 a.m. to noon. Children sometimes run out between parked cars although they are warned by parents not to.do so. Trustee Seidman moved, seconded by Trustee Blumenthal, that the attorney be directed to prepare an ordinance to prohibit parking on Fair Oaks, Springfield and Park Avenue between the hours of 10:00 a.m. and noon on weekdays. Motion carried unanimously. The manager suggested that parking could be provided between the curb and the railroad, but the resident objected and said this was a residential area. Request for YES Funding Mrs. Jane White, Secretary of a Jewish Woman's organization, stated that for 13 years the organization had supported a Youth Employment Service (YES) for young people from Evanston up to Lake Forest and Glenview, Northbrook and Deerfield. YES is providing a real service to these communities - counseling to high schools in the area, canvassing businesses for jobs, and signing up young people for employ- ment. YES enjoys good community relations with Family Service and the faculties of the high schools, and is recognized by the Department of Labor. The organization can no longer fund the service exclusively and therefore they are asking for support from public bodies, either Revenue Sharing Funds or General Corporate funds. Funds have been received from Highland Park. Mrs. White requested $1500 from the Village, and will request $500 from West Deerfield Township, a total of $2000. About 75 per cent of the population of the Township is in the Village. She presented statistical information and the budget of YES. A good many of the jobs are in Highland Park and Highwood, and the high schools consider YES an excellent facility. The President pro tem stated the Board is working on the Budget, and the request will be referred to the Finance Committee. lst Presentation - Ordinance No Parking on Deerfield Road in Business District The first presentation was made of an ordinance amending Section 22.165 of the Municipal Code by adding three locations in the Business District where parking is prohibited on Deerfield Road at any time, with varying effective dates left blank. Accept Touche Ross & Co. A letter from Touche Ross & Co. estimated Audit - $8300 a fee of $8,300.for the annual audit of the financial records of the Village. A representative of the firm stated the audit program would have to be re- designed with a computer with a one -time added cost of approximately $1,000. Trustee Blumenthal stated he hoped there would be standardization of the report and use of the same format. He was not satisfied with the report last year. With regard to building fees, he would like more backup and information on how many tested. Trustee Marty moved, seconded by Trustee Swanson, that the Board accept the proposal of Touche Ross & Co. for the audit of the Village's financial records at an estimated cost of $8,300. Adopted by the following vote: Ayes: Blumenthal, Gavin, Marty, Seidman, Stiehr, Swanson (6) Nays: None (0) Imo, LJ 123 Approve EURUS Contract Discussion was had on the proposed contract with Purchase & Maintenance EURUS CORPORATION for the purchase of a computer, hardware and software and a maintenance agreement, as corrected with changes made primarily for clarification. Trustee Marty moved, seconded by Trustee Swanson, that the President be authorized to sign the contract, as corrected, with EURUS CORPORATION. Adopted by the following vote: Ayes: Blumenthal, Gavin, Marty, Seidman, Stiehr, Swanson (6) Nays: None (0) Authorize Touche Ross & Co. Trustee Seidman moved, seconded by Trustee Marty, Contract - Computer Monitoring that the attorney be directed to prepare a contract between Touche Ross & Co. and the Village of Deerfield for monitoring the EURUS computer installation and approval at a cost not to exceed $2,000. Motion carried unanimously. No Recommendation Re: School Consolidation April 9, 1977. Decision was made that no position should be taken on the question of consolidation of School Districts 109 and 110 to be voted on at an election on Authorize Ordinance- Deputy The Chief of Police requested the preparation of Chief of Police & Salary an ordinance to create the position of Deputy Chief, to be appointed by the Chief and to serve at his pleasure. A salary should be established for the position which will be permanent. The Deputy Chief will have added responsibilities. Trustee Marty moved, seconded by Trustee Blumenthal, that the attorney prepare an ordinance creating the full time position of Deputy Chief of Police to be appointed by the Chief of Police. Motion carried unanimously. Trustee Marty said the Board is working on the Budget and will establish a salary for the Deputy Chief. Clerk's Reports The clerk reported that the precinct maps for West Deerfield Township appear to be reasonable as they pertain to the Village. Absentee ballots for the Village- Library -Park District election on April 19th are now available from the clerk. The Agreement with Lake County for rabies and animal control has not been received. Mr. Stucko said that it had been turned over to the President for execution. Reports The manager reported that the Crane Company has 25,000 sq. ft. available for rent. He does not know the rental to be charged nor how long the space will be available, but he will get further information. The manager reported that bills have been introduced in the legislature which would pre -empt Home Rule powers regarding Police Commission functions. He was directed to call Representative Betty Lou Reed to ask her to oppose these bills. Trustee Seidman reported a bill has been introduced to ban outside liquor signs. There being no further business, on motion by Trustee Seidman and seconded by Trustee Blumenthal, the meeting was adjourned at 10:25 p.m. APPROVED: President ATTEST: Village Clerk