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03/07/19771.1 6 March 7, 1977 The regular meeting of the President and Board of Trustees of the Village of Deerfield was called to order by the President in the Council Chambers of the Village Hall on Monday, March 7, 1977 at 8:05 p.m. The clerk called the roll and reported that the following were Present: Bernard Forrest, President Norma Gavin Cynthia J. Marty Edwin B. Seidman Daniel H. Stiehr Vernon E. Swanson Absent: D. Jeffrey Blumenthal and that a quorum was present and in attendance at the meeting. Also present were Messrs. James Stucko, representing the Village attorney, and Norris Stilphen, manager. Trustee Seidman moved, seconded by Trustee Swanson, that the minutes of the regular meeting held February 21, 1977 be approved as corrected. (Page 115 -para. Reports, 5th line - after Commerce insert "said ".) Motion carried unanimously. P.W. Reports Public Works Director Ed Klaskinski submitted a report on departmental objectives and the annual report for 1976. TV inspection of sewers was minimal this year, but sewers were repaired and debris cleaned out. The Village will have to re- advertise for bids on TV sewer inspection unless the present firm will agree to extend the contract. Sanitary sewer connections will have to be gone over this summer due to water main breaks this winter. $23,841 has been spent so far this winter on freeze ups and water main breaks, and this figure does not include costs of restoration of parkways. There has been a marked reduction in man hours lost due to injuries since the Accident Preven- tion Committee was formed as well as in paid sick time. Proclamation -Save Your Vision Week - March 6 -12. 1977 The President read a Proclamation designating the week of March 6 to 12, 1977 as the Golden Anniversary of Save Your Vision Week. Trustee Marty moved, seconded by Trustee Seidman, that the Proclamation be approved. Motion carried unanimously. Approve Consent Agenda The Consent Agenda, with one item deleted, was presented for consideration as follows: CONSENT AGENDA Appointment of Mr. Arnold Silberman to the Youth Council. Ordinance amending Section 22 -167 by adding Lake -Cook Plaza to the list of locations designating Fire Lanes. (0- 77 -16) Ordinance calling a regular Village election on April 19, 1977. (0- 77 -17) Trustee Seidman moved, seconded by to permit action on the Ordinance calling tion. Motion carried unanimously. Trustee Seidman moved, seconded by be approved, including passage of the two Ayes: Gavin, Marty, Seidman, Stiehr, Swa Nays: None (0) Trustee Marty, that the rules be waived a regular election at its first presenta- Trustee Stiehr, that the Consent Agenda ordinances. Adopted by the following vote: :ison (5) The President signed the ordinances indicating his approval thereof. Approve Agreement -Lake Co. The Agreement was presented between the Lake Bd. of Health Rabies & Animal County County Board of Health and the Village Control- Registration & Impoundment Fees of stray biting animals. of Deerfield pertaining to procedures for rabies and animal control activities and setting a fee for rabies registration and impoundment It was pointed out that paragraph 1 of the Agreement was I [1 11'7 not clear. Mr. Stucko said.he'would ' re- phrase this.section for clarification. Trustee Marty moved, seconded by Trustee Gavin, that the President be authorized to sign the Agreement with the Lake County Board of Health after Section 1 is clarified. Motion carried unanimously. Report -Phase I Commuter Parking A report from the Village engineer stated & Throat Widening Chestnut /Deerfield the plans and specifications for the Phase I Commuter Parking Lot and the Chestnut /Deer- field Road throat widening will be completed the week of March 28 and will be available for review. Both projects must be reviewed by the State Department of Transportation before bids can be advertised. Both projects will be bid at the same time. Trustee Swanson said the underpass can be fixed up after the pedestrian bridge is installed. Discussion - Housing Code A memorandum from the Director of Building and Zoning stated the Village has not formally adopted a Housing Code. If one is adopted, periodic inspections of all residences in the Village must be made, which would require the employment of one CD full -time person and probably an additional part -time employee. He has little or no legal authority to enforce compliance with building code regulations on older resi- dences or to force owners to upgrade go--e their property even though there are no significant code violations. Discussion was had on whether a Housing Code was necessary to prevent deteriora- tion of older homes, particularly rental housing. Trustee Seidman suggested getting a copy of Evanston's Housing Code, a standard code, or copies of other municipalities codes, for review. Mr. Stucko said the Village has only a nuisance ordinance, and suggested copies of Codes be obtained which he will look over. The Human Relations Commission has a survey on apartments but.nothing has been.done about a survey on houses. Trustee Gavin stated that part of the survey belongs with the Human Relations Commission. She pointed out that many young people do not go to college and the Village should show some concern about them. An additional survey must be made before any decision on a Housing Code. The President asked Mr. Stucko to review Housing Codes when copies have been received. Discussion -No Parking Discussion was had on the elimination of CBD- Authorize Ordinance all on- street parking in the Central Business District. Trustee Marty said parking on Waukegan Road cannot be removed until the parking problem is resolved with the Deerfield State Bank and other businesses. She said the Village Hardware might leave the gate open to Deerfield Road to eliminate parking at the Submarine Shop, which would allow the bus to park at the bus stop. Trustee Stiehr moved, seconded by Trustee Seidman that the attorney prepare an ordinance to prohibit all parking on Deerfield Road. Motion carried unanimously. Mr. Stucko stated he can vary the dates on which no parking in designated spaces will become effective. Trustee Gavin stated the driveway at the Garden Spot is hardly wide enough for two cars, and the hedge may require trimming. Mr. Klasinski will measure the width of the alley. Trustee Marty said nothing should be done about eliminating parking on the east side of Waukegan Road north of the State Bank driveway unless there is a commitment from the Bank that they will permit the use of their parking lot. Mrs. Willard Loarie, Oxford Road, suggested that parking be prohibited on Waukegan Road only during rush hours; at other times parking is no problem. Re: Sr. Citizen Housing ' Mr. Stucko stated that, under the present Workshop Meeting P.C., H.R.C. Zoning Ordinance, Senior Citizen Housing is & Board treated the same as other housing in the R -7 Multiple - family District. The present ordinance requires a hearing before the Board of Zoning Appeals if variations are requested for Senior Citizen Housing. He proposed that the Zoning Ordinance be amended to permit the Plan Commission to consider Senior Citizen housing as a Special Use and treated as a Planned Development, giving the Plan Commission the power to grant variations on height, density, parking, etc. on a case by case basis. 118 President Forrest stated that ordinance passed by Wilmette, Highland Park, Lake Forest and Northbrook should be reviewed as well as the new HUD regulations. Trustee Marty said she felt that a workshop meeting with the Plan Commission would be desirable to set guidelines for Senior Citizen and low income housing. Mrs. Ruth Bleyler, Chairman of the Human Relations Commission, said it would be helpful if guidelines were set. A number of things must be taken into considera- tion with Federal funding - the Village cannot arbitrarily set size of apartments or the number of units. Before setting limitations, apartments must not be priced out of the market. Plan Commission Chairman Thomas Whaley stated that if a Special Use is permitted only in a R -7 District , there is no possibility of a Planned Development in a Single - family zoned district. President Forrest said the Wilmette ordinance permits a Special Use for'Senior Citizen Housing adjacent to the business district. Trustee Marty again suggested a workshop meeting. The President stated a workshop meeting would be arranged with the Plan Commission and the Human Relations Commission when an analysis of Federal requirements and copies of other ordinances are received. Approve Revised Personnel The manager submitted proposed changes in the Rules Except Sick Leave recently approved and posted Personnel Rules and Regulations. He said changes were minor except for the provisions for sick leave, which are debatable. At present, after paid sick leave is exhausted, further disability payments are made by IMRF or the Police Pension Fund. Trustee Seidman said there was not much salary overlap in police salaries, but the manager pointed out the police are among the highest paid in the area. Trustee Stiehr stated that if an employee is moved to a different job, he should not take a cut in Dav if the lob classification is lower. Trustee Marty moved, seconded'by Trustee Swanson, that th e proposed changes in Personnel Rules and Regulations be approved, except sick leave which will be discussed at a workshop meeting. Motion carried, Trustee Seidman voting "Nay ". Approve P.D. Rules & In connection with the Police Department Regulations Rules and Regulations, a letter from Mr. Stucko recommended that the rules be ex- panded to note that the determination must be made by the Board of Police Commissioners for suspensions beyond five days in length. A Deputy Chief of Police will be appointed by the Chief. Trustee Seidman moved, seconded by Trustee Marty, that the Police Department Rules and Regulations be approved. Motion carried unanimously. Accept Bid $6375 Santucci Trustee Seidman moved, seconded by Trustee Colony Point Water Main Gavin, the acceptance of the bid of Extension $6,350.00 submitted by Carlo V. Santucci, Inc., as recommended by the Village engineer. Adopted by the following vote: Ayes: Gavin, Marty, Seidman, Stiehr, Swanson (5) Nays: None (0) Approve $1500 B & W Water Regarding an additional supply of water to Distribution Study re Riverwoods, the President stated that a dis- West Side Reservoir tribution system analysis is needed to determine what improvements are needed to feed the west side reservoir. Baxter & Woodman have estimated the cost of such a study to be $1,500.and it is probable that Riverwoods will pay $500 toward the cost. Highland Park has not approved an application from Riverwoods for an additional water supply and an additional water allocation must be approved by the Division of Water- ways. The manager stated a third pump must be installed at the West Side Reservoir but the problem is in getting the water into the reservoir. The Village may have to replace the existing 6 inch main with a 10 inch main, or an additional main may have to be installed. The Baxter & Woodman study will tell what should be done. The President stated some Riverwoods residents are opposed to the water system and no easements for water mains have been granted. �1 ll r, 119 Discussion was had on whether Riverwoods,ought to pay a part of the cost of improvements and what rate should be charged. Riverwoods will maintain the water mains and will bill water users. Trustee Marty moved, seconded by Trustee Gavin, that the expenditure of $1,500 be authorized for analysis of the water distribution system by Baxter & Woodman. Adopted by the following vote: Ayes: Gavin, Marty, Seidman, Stiehr, Swanson (5) Nays: None (0) Mrs. Laura Lee Christoph, Evergreen Place, stated that she was opposed to the Village footing the bills for the Baxter & Woodman study, and it was her opinion that the rates charged Riverwoods should be higher inasmuch as residents of the Village have paid for the mains through town. Clerk's Reports The clerk reported that, despite the statement of Mr. Maury Lipowich that taxes had been paid on property included in the Lipowich Subdivision, it had been necessary to get a check from Mr. Lipowich for payment of the first installment of the current 1976 taxes and have payment re- certified by the County Clerk before the plat could be taken to the Planning Department and Recorder's office. The clerk reported that the signed Resolution approving the amendment to the Annexation Agreement for Lake -Cook Plaza, adopted February 7, 1977, had been received and will be recorded. An unsigned letter regarding conditions at the Railroad station was received. There being no further business, on motion by Trustee Stiehr and seconded by Trustee Seidman, the meeting was adjourned at 9:40 p.m. ATTEST: XS 42,L Village Clerk APPROVED: � President