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02/07/1977 (2)1 I'. February 7, 1977 The regular meeting of the President and Board of Trustees of the Village of Deerfield was called to order by the President in the Council Chambers of the Village Hall on Monday, February 7, 1977 at 8:10 p.m. The clerk called the roll and reported that the following were Present: Bernard Forrest, President D. Jeffrey Blumenthal Norma Gavin Cynthia J. Marty Edwin B. Seidman Daniel H. Stiehr Absent: Vernon E. Swanson and that a quorum was present and in attendance at the meeting. Also present were Messrs. Herbert Linn, representing the Village attorney, and Norris Stilphen, manager. Trustee Gavin moved, seconded by Trustee Marty, that the minutes of the regular meeting held Fanuary 17, 1977 be approved as submitted. Motion carried unanimously. Engineer's Report The Village engineer submitted a written Departmental Objectives report on Departmental Objectives. Mr. Soyka stated that raw figures on the change in the sewer use charge have been submitted to the USEPA. He estimated the sewer use charge to be 60 to 63 cents per 100 cubic feet of water used for residences. The Greenwood /Waukegan traffic signals will be completed in about a week. Regarding resurfacing - parking - lanes -on Waukegan Road, he hopes the State will do this work. $50,000 will cover the cost of resurfacing the - parking - ±anes and there is a possi- bility that it may be done. Trustee Gavin moved, seconded by Trustee Marty, that the engineer be directed to go forward with the application for FAUS funds for resurfacing the - parking -lanes m Waukegan Road, from Orchard to Osterman. Motion carried unanimously. As an added objective, the department is designing the Colony Point - King's Cove water main connection. The Engineering Department employs three full -time and one part -time employees. He reported there is a Court case on the Special Assessment for installation of the North Waukegan Road sanitary sewer. Approve Consent Agenda The Consent Agenda, with two items removed, was presented for consideration as follows: CONSENT AGENDA Appointments: Frank Reiner to the Human Relations Commission Eugene Bader to the Safety Council Ordinance authorizing a Special Use for McDonald's Restaurant and Covenants. (0 -77 -8) First presentation: Ordinance creating an additional Class E liquor license for a restaurant at Lake -Cook Plaza. Authorize Jenkins & Boller retainage to be reduced from 10 per cent to 5 per cent. Approval of supplemental payment of $107,788.04 to Jenkins & Boller. Resolution objrcting to the rezoning by Cook County of the southeast corner of Sanders and Lake Cook Road. Approve request from Lake -Cook Plaza for an ordinance creating fire lanes. Authorize the President to sign the final plat of Laurel Hill North Subdivision, a resubdivision of Solomon's Subdivision. Trustee Blumenthal moved, seconded by Trustee Gavin, that the Consent Agenda be approved, including passage of the ordinance authorizing a Special Use for McDonald's restaurant. Adopted by the following vote: Ayes: Blumenthal, Gavin, Marty, Seidman, Stiehr (5) Nays: None (0) 109 The President signed the ordinance indicating his approval thereof. Ordinance -Mun. Code Amend. The ordinance was presented amending Sections Sec. 2 -136 and 2 -137 Re: 2 -136 and 2 -137 of the Municipal Code of 1975 Board of Bldg. Appeals to establish a 7 member Board of Building Appeals, (0 -77 -9) (Now 5 members), the additional two appointees to serve for 5 years, and also providing for removal from office for continued absence from meeting, 4 members of the Board to constitute a quorum. Trustee Seidman moved, seconded by Trustee Blumenthal, that the rules be waived to permit action on the ordinance at its first presentation. Motion carried unanimously. Trustee Seidman then moved, seconded by Trustee Blumenthal, that the ordinance be passed as presented. Adopted by the following vote: Ayes: Blumenthal, Gavin, Marty, Seidman, Stiehr (5) Nays: None (0) The ordinance was passed as presented by the following vote: Ayes: Blumenthal, Gavin, Marty, Seidman, Stiehr (5) Nays: None (0) The President signed the ordinance indicating his approval thereof. Discussion Action Ave. Plans Discussion was had on the report of the Architec- & Costs -Refer to VCSG tural and Engineering Committee regarding Village Pay 1/2 Plan Cost Action Avenue proposed by the Village Center Study Group. Proposals of two consultants were examined. It was the recommendation of Trustee Swanson that the Village and the Village Center Study Group (or their representatives) enter into a contract with a consultant for a full study and report using the general work outline shown in the Harland Bartholemew proposal. The cost of the study should be split between the Village and the Study Group with the Village paying a maximum of $10,000, and some type of development corporation or district should be formed jointly between the Village and a private group representing the merchants before a contract is into with the consultant. Trustee Stiehr stated that the Village engineer has given a rough estimate of costs for the project, but it was his opinion that a full study and report from a consultant was mandatory. He estimated the cost for such a study to be between $15,000 and $30,000 with a probable cost of $18,000 to $25,000. He also said a separate corporation should be formed. Discussion was had on the report and decision was made that the matter be dis- cussed with the Central Business Committee, the Village Center Study Group and the Chamber of Commerce. Trustee Seidman moved, seconded by Trustee Marty, that the Board agree in principal with the plan, the Village to pay one -half the cost of a study and report and the Central Business District Committee to pay the remainder. Motion carried unanimously. The manager will talk to Mr. Dan Christensen of the Village Center Study Group about the report and estimated costs to property owners. The matter will be referred to the Home Rule Committee for review. Table Lipowich Resub. Plat President Forrest stated a six month extension had been granted for final approval of the Lipowich Resubdivision at Wilmot Road between Herter and Berkeley. Trustee Seidman moved, seconded by Trustee Marty, that execution of the final The President signed the ordinance indicating his approval thereof. 00 Ordinance -Mun. Code Amend. Trustee Marty Moved, seconded by Trustee Gavin, W Sec. 3 -32 Liquor Signs that the ordinance be passed amending Section (0- 77 -10) 3 -32 of the Municipal Code of 1975 by establishing regulations for liquor signs and limiting the number and size of such signs, as revised at the January 17, 1977 regular meeting. Mr. Lowell Roseman, owner of Munch Bucket II, stated the ordinance was overly restrictive and pointed out his restaurant is 60 feet back from the street. The ordinance was passed as presented by the following vote: Ayes: Blumenthal, Gavin, Marty, Seidman, Stiehr (5) Nays: None (0) The President signed the ordinance indicating his approval thereof. Discussion Action Ave. Plans Discussion was had on the report of the Architec- & Costs -Refer to VCSG tural and Engineering Committee regarding Village Pay 1/2 Plan Cost Action Avenue proposed by the Village Center Study Group. Proposals of two consultants were examined. It was the recommendation of Trustee Swanson that the Village and the Village Center Study Group (or their representatives) enter into a contract with a consultant for a full study and report using the general work outline shown in the Harland Bartholemew proposal. The cost of the study should be split between the Village and the Study Group with the Village paying a maximum of $10,000, and some type of development corporation or district should be formed jointly between the Village and a private group representing the merchants before a contract is into with the consultant. Trustee Stiehr stated that the Village engineer has given a rough estimate of costs for the project, but it was his opinion that a full study and report from a consultant was mandatory. He estimated the cost for such a study to be between $15,000 and $30,000 with a probable cost of $18,000 to $25,000. He also said a separate corporation should be formed. Discussion was had on the report and decision was made that the matter be dis- cussed with the Central Business Committee, the Village Center Study Group and the Chamber of Commerce. Trustee Seidman moved, seconded by Trustee Marty, that the Board agree in principal with the plan, the Village to pay one -half the cost of a study and report and the Central Business District Committee to pay the remainder. Motion carried unanimously. The manager will talk to Mr. Dan Christensen of the Village Center Study Group about the report and estimated costs to property owners. The matter will be referred to the Home Rule Committee for review. Table Lipowich Resub. Plat President Forrest stated a six month extension had been granted for final approval of the Lipowich Resubdivision at Wilmot Road between Herter and Berkeley. Trustee Seidman moved, seconded by Trustee Marty, that execution of the final 110 plat of the Lipowich Resubdivision be approved. Motion and second were withdrawn when the Plan Commission Chairman said that Mr. Pike, an abutting property owner, had stressed a requirement for a hedge on the north side of the street. Trustee Seidman than moved, seconded by Trustee Stiehr, that the matter be tabled until a letter is received from Mr. Pike about the hedge. Motion carried unanimously. 1st Presentation - Ordinances The first presentation was made of an ordin- Re:.Theft & Retail Theft ance adding a new Section 15 -29.2 to the Municipal Code of 1975 pertaining to theft, and an ordinance adding Section 15 -29.3 pertaining to retail theft. Resolution -Amend Annexation Trustee Seidman moved, seconded by Trustee Agreement- Lake -Cook Plaza Marty, that the Resolution be adopted approving the amendment to the Annexation Agreement between the Village of Deerfield and the Trustees for Lake -Cook Plaza. Motion carried unanimously. Ordinance Amending Sp. Use Trustee Blumenthal moved, seconded by Trustee Lake -Cook Plaza Marty, that the ordinance be passed authoriz- (0-77-11) ing an amendment to Ordinance 74 -59 authoriz- ing a Special Use-Planned Business Development for Lake -Cook Plaza. Adopted by the following vote: Ayes: Blumenthal, Gavin, Marty, Seidman, Stiehr (5) Nays: None (0) The President signed the ordinance indicating his approval thereof. Accept Bids K. Forrest A report from the Finance Director recommended $1851 - Pontiac Lemans acceptance of the high bid of $1,851 submitted J. Corn -$950 Dodge Coronet by Kevin Forrest for the Pontiac Lemans, and the high bid of $950 for the 1975 Dodge Coronet aubmitted by John Corn. Trustee Marty moved, seconded by Trustee Stiehr, that Kevin Forres.t's bid of $1,851 for the 1976 Pontiac Lemans and John Corns bid of $950 for the 1975 Dodge Coronet be accepted. Adopted by the following vote: Ayes: Blumenthal. Gavin, Marty, Seidman, Stiehr (5) Nays: None (0) Ordinance Budget Revision The ordinance was presented revising and Mini -Bus Program Implementation supplementing the Annual Budget for the year (0- 77 -12) May 1, 1976 to April 31, 1977 by the addition of $9,000 to the General Fund Budget for implementation of the mini -bus program. Trustee Seidman moved, seconded by Trustee Gavin, that the rules be waived to permit action on the ordinance at its first presentation. Motion carried unanimously. Trustee Seidman moved, seconded by Trustee Marty, that the ordinance be passed as presented. Adopted by the following vote: Ayes: Blumenthal, Gavin, Marty, Seidman, Stiehr (5) Nays: None (0) The President signed the ordinance indicating his approval thereof. Accept Revised Personnel Trustee Seidman moved, seconded by Trustee Rules and Regulations Blumenthal, that the revised Personnel Rules and Regulations be accepted. Adopted by the following vote: Ayes: Blumenthal, Gavin, Marty, Seidman, Stiehr (5) Nays: None (0) Discussion Sr. Citizen Housing Trustee Seidman stated ground rules should be established for Senior Citizen housing.There will be more applications and the present R -7 regulations are too restrictive 111 for such housing. R -7 regulations on height, lot coverage and parking requirements are too stringent and the Plan Commission should be given direction on Special Uses. Trustee Marty stated the Plan Commission was aware of Special Use provisions. The manager stated the Plan Commission could recommend a different density on Special Uses for Senior Citizen Housing. Trustee Stiehr said the Plan Commission would evaluate each petition on its merits and other applications may not be in conjunction with HUD applications. Request Park District- The President reported that a request had been Resolution to Annex Brickyard received from Franke and Miller for the adoption of a Resolution to petition annexation of the brickyard property owned by the Village to the Deerfield Park District. Decision was made that the legal desciption of the property would be checked and the matter would be on the agenda for the next meeting. Request Clarification The Board was requested by Mr. Robert Benton to Mini -Bus Understanding approve a memorandum of understanding with regard to the mini -bus program. It was not clear 00 on who would be responsible for payment of wages to drivers. The President said CO the matter should -be clarified in writing. Ratify License Revocation The President has revoked the license of Nordic Nordic Pub Pub for food service based on reports from the Lake County Health Department, as of Febuary 4th. Trustee Marty moved, seconded by Trustee Gavin, that the Board ratify the revocation of the food license of.the Nordi- Pub as._of_.Pebruary 4, 1977. Motion carried unanimously. Deny Brunswick Request Trustee Marty stated the Brunswick Bowling Lanes Disco Dances has requested permission to install a dance floor for disco dances. After a brief discussion, Trustee Stiehr moved, seconded by Trustee Seidman, that the President notify Brunswick that the Board does not feel that disco dances are in keeping with the character of the Village, and that permission is denied to install a portable dance floor. Motion carried unanimously. Reports The manager said a clipping from the Tri permit faucets to drip. be used for the current The manager reported that National Historical Trust a letter had been received from a res bune. The advice given to avoid water The writer proposed that last year's year. a grant from the has not been approved. ident who enclosed main freezing was to sewer service charge The manager stated that 1/3 of the Village has already been billed and about 20 to 30 per cent of users are new residents. He suggested, and the Board concurred, thatlills beladjusted on an individual basis on demonstrated increases in water use. Approve Y.C. SpoA rship The Youth Council proposed sponsorship of Jewel Shop & Share Day the Jewel Company's Shop and Share on Tuesday program. The company will give 10 per cent of receipts to the sponsoring organization. The Youth Council will be the sponsor, not the Village. Trustee Seidman moved, seconded by Trustee Blumenthal. that the Youth Council be permitted to sponsor a Jewel Shop and Share day. Motion carried unanimously. Report The manager reported there were 18 water main breaks in December, 15 breaks in January, 47 frozen water services and the Village is getting an average of 4 calls per day. Funds budgeted may not be sufficient, or contingency funds could be used. 112 Trustee Marty said the residents of the Village owed a debt of gratitude to Public Works Director Klasinski and the employees of the Public Works Department for the excellent job they have done in snow plowing and repairs to water main breaks and frozen services under very difficult conditions. Authorize Resolution Trustee Marty moved, seconded by Trustee Seidmanm that a resolution be prepared expressing appreciation to the employees of the Public Works Department for the work done under adverse conditions. Motion carried unanimously. There being no further business to come before the meetings on motion by Trustee Stiehr and seconded by Trustee Seidman, the meeting was adjourned at 10:05 p.m. i APPROVED: \ President ATTEST: 'Village Clerk r