01/17/1977103
January 17, 1977
The regular meeting of the President and Board of Trustees of the Village of
Deerfield was called to order by the clerk in the Council Chambers of the Village
Hall on Monday, January 17, 1977 at 8:10 p.m. Upon roll call the following were
Present: D. Jeffrey Blumenthal
Norma Gavin
Cynthia J. Marty
Edwin B. Seidman
Daniel H. Stiehr
Vernon E. Swanson
Absent: Bernard Forrest, President
and a quorum was present and in attendance at the meeting. Also present were Messrs.
Herbert Linn, representing the Village attorney, and Norris Stilphen, manager.
Trustee Seidman moved, seconded by Trustee Swanson, that Trustee Stiehr be
appointed President pro tem. Motion carried unanimously.
Trustee Gavin moved, seconded by Trustee Marty, that the minutes of the regular
CO meeting held January 3, 1977 be approved as submitted. Motion carried unanimously.
Approve Warrant No. W -77 -1 Trustee Marty moved, seconded by Trustee Seidman,
that Warrant No. W -77 -1 - payment of bills, including
fund transfers and reimbursements, be approved. Adopted by the following vote:
Ayes: Blumenthal, Gavin, Marty, Seidman Stiehr, Swanson (6)
Nays: None (0)
Treasurer's Report The treasurer's report, dated December 31, 1976, was
received and included cash and investment statements,
detail expenditures by activity, revenue and expense statement, highlight control
report, and cash flow statements.
Approve Revised Agreement The revised Police Agreement between Riverwoods
Police Service to Riverwoods and Deerfield was presented for consideration.
Trustee Swanson moved, seconded by Trustee Marty,
that the Agreement be approved and accepted. Adopted by the following vote:
Ayes: Blumenthal, Gavin, Marty, Seidman, Stiehr, Swanson (6)
Nays: None (0)
The Agreement was executed by Deerfield and will be hand delivered to the
President and Board of Trustees of Riverwoods who are meeting this evening.
Resolution -$9000 for The Resolution was presented to approve the one
Mini -Bus Program year Mini -Bus demonstration program as previously
presented to the Regional Transit Authority
and to expend up to $9,000 during the one year demonstration program.
Trustee Gavin moved, seconded by Trustee Swanson, that the Resolution be passed
as presented. Adopted by the following vote:
Ayes: Blumenthal, Gavin, Marty, Seidman, Stiehr, Swanson (6)
Nays: None (0)
Mr. Robert Benton, the Village's Nortran Trustee, stated 80 per cent of the
one year demonstration program would be paid by a Federal grant, 10 per cent by the
Regional Transportation Authority, and 10 per cent by the Village, but not more than
$9,000. The large buses will connect to the shore communities and the mini -buses
will serve commuters in three quadrants of the Village. Local service will be provided
during the day. He said the RTA hopes to buy Mercedes mini- buses.
Trustee Swanson stated the Village's share of not more than $9,000 is available
from General Fund Surplus and there is no obligation beyond the one year demonstration
period.
Mr. Benton reported that a time -lock has been installed at the railroad stated
with hours from 5:30 a.m. to 9:30 p.m.
Authorize Ordinance
Add $9000 to Budget
Motion carried unanimously.
Trustee Seidman moved, seconded by Trustee Marty, that
the attorney prepare an ordinance to amend the Budget
by adding $9000 for the mini -bus program.
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AIMS Presentation Mr. Casey Luczak, AIMS company representative,
Computer Service stated he had read the Touche Ross report on
computers and had attended the last workshop
meeting. As an alternative to an in -house computer, he suggested the use of a
computer service bureau. AIMS has been in business for 10 years, is successful,
and can provide a full gamut of services to a municipality. The company uses a
highly sophisticated IBM computer, can install terminals, and will pick up and
deliver reports. All services are available to the Finance Department including
payroll, accounting, billing and vehicle registration. The Police Department is
a separate area and the reporting system must be resolved. Information will be
processed on the computer and delivered to the Police Department. There would be
a service conversion charge and an ongoing monthly charge priced on a unit basis.
Mr. Luczak answered members' questions on computer services. Several Trustees
stated the Police Department must file reports with the State and Federal Govern-
ment and confidentiality must be maintained. AIMS does not provide this service
to Police Departments at this time.
Approve Consent Agenda The Consent Agenda, with one item deleted,
was presented for consideration as follows:
CONSENT AGENDA
Authorize execution of final plat of Jaworski's Resubdivisinn at Laurel and Wilmot.
Ordinance amending Section 22.140 of the Municipal Code of 1975 be providing for
a fine of $15.00 for failing to purchase and display a current
vehicle License. (0 -77 -6)
Resolution renewing the 1964 Highway Permit with the Illinois Department of
Transportation.
Authorize expenditure of $357.00 for assistant Outreach Workers, using Federal
funds.
Trustee Seidman moved, seconded by Trustee Marty, that the rules be
waived to permit action on the ordinance at its first presentation. Motion carried
unanimously.
Trustee Marty moved, seconded by Trustee Swanson, that the Consent Agenda
be approved, including passage of the ordinance. Adopted by the following vote:
Ayes: Blumenthal, Gavin, Marty, Seidman, Stiehr, Swanson (6)
Nays: None (0)
The President pro tem signed the ordinance indicating his approval thereof.
Cook County ZBA Hearing Trustee Marty stated the Village should be
Re: Rezoning, Sanders -Lake Cook represented at the Cook County Zoning Board
of Appeals hearing on January 21, 1977 to
oppose the rezoning of approximately 4 acres at the southeast corner of Sanders
and Lake -Cook Roads to the C4 General Commercial District for the proposed use of
a gas station and small shops. At present the property is zoned for single family
residential use.
The manager said he would discuss the matter with the attorney and it .
may be that the staff should appear. The President pro tem stated Mr. Smalley should
be directed to attend the hearing and a resolution can be prepared later.
PD Report -No Left Turn A report from the Chief of Police stated
Sign -N Exit Deerbrook the "No Left Turn" sign at the north exit
from Deerbrook onto Waukegan Road is not
authorized by Village ordinance. He recommended that either an ordinance be passed
to authorize the sign or the sign be-removed.
Ordinance -Mun. Code Amend.
Sec. 22 -45 No Left Turn
N. Exit Deerbrook to Waukegan
(0 -77 -7)
The ordinance was presented amending Section
22 -45 of the Municipal Code of 1975 by adding
to the list of places where no left turns are
permitted the north exit from the Deerbrook
Shopping Center onto Waukegan Road.
Trustee Marty moved, seconded by Trustee Seidman, that the rules be waived
to permit action on the ordinance at its first presentation. Motion carried
unanimously.
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Trustee Marty then moved, seconded by Trustee Gavin, that the ordinance be passed
as presented. Adopted by the following vote:
Ayes: Blumenthal, Gavin, Marty, Seidman, Stiehr, Swanson (6)
Nays: None (0)
The President pro tem signed the ordinance indicating his approval thereof.
Atty. To Prepare Ordinance A letter from Mr. Stucko was received proposing that
Minor Thefts the Board consider the adoption of a local ordinance
to enable theft and retail theft to be handled as
ordinance violations rather than State charges, as suggested by the Village's prosecuting
attorney with concurrence by the Chief of Police. The local ordinance could be used
for thefts of $150 or less.
Trustee Marty moved, seconded by Trustee Seidman, that the attorney be directed
to prepare the ordinance.
Motion carried unanimously.
Authorize Execution Arch.
Agreement- Loebl,Schlossman,
Hackl - Police Facilities
Trustee Swanson stated he had reviewed the revised
Agreement with Loebl, Schlossman and Hackl and he
recommended the Agreement be accepted.
Trustee Marty moved, seconded by Trustee Seidman, that the President be
authorized to sign the Agreement with Loebl, Schlossman and Hackl for architectural
services in connection with Police facilities. Adopted by the following vote:
Ayes: Blumenthal, Gavin, Marty, Seidman, Stiehr, Swanson (6)
Nays: None (0)
1st Presentation - Ordinance The first presentation was made of an Ordinance
Sp. Use McDonald's Restaurant authorizing a Special Use in the Business District
& Covenants for McDonald's Restaurant with restrictive covenants
recommended by the Plan Commission. The restrictive
covenants are to be signed by the owner.
Resolution & Ordinance The first presentation was made of the Resolution
Amending Annexation Agreement approving an amendment to the Annexation Agreement
Lake -Cook Plaza -1st Presentation for Lake -Cook Plaza and the Ordinance authorizing
an amendment to the ordinance authorizing a Special
Use - Planned Business Development for Lake -Cook Plaza.
Accept Bids 1976 Pontiacs A report from the Village treasurer recommended
$1700 (Ennis) $1611 (Behnke) acceptance of the bid of $1,700 from William Ennis
Readvertise Bids 2 Squads for the 1976 Pontiac Lemans and acceptance of the
bid of $1,611 from William Behnke for the 1976
Pontiac Lemans, and that bids for the sale of the remaining two squad cars be re-
advertised.
Trustee Seidman moved, seconded by Trustee Gavin, that the bids of William
Ennis and William Behnke be accepted, and bids be re- advertised for the sale of
the remaining two squad cars. Adopted by the following vote:
Ayes: Blumenthal, Gavin, Marty, Seidman, Stiehr, Swanson (6)
Nays: None (0)
Prepare Computer Contract Trustee Seidman's motion and Trustee Marty's second
to approve the computer contract with EURUS were
withdrawn to permit discussion.
The manager stated President Forrest had discussed the computer proposal with
computer experts whose opinions were divided about 50/50, and he had proposed that
the matter be turned over to a task force to investigate and report to the Board.
Trustee Blumenthal questioned the purchase of a computer at this time. If the
Police reports are required by the State, the State should provide the funding. He
said the sophistication of a computer is not needed and he felt a lower tax was more
important.
A lengthy discussion was had on computers and the savings that would result
if the Village had a computer. Several Trustees and the manager expressed opinions
favoring the acquisition of a computer as being in the best interests of the Village
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with savings in time, no need for additional employees who would otherwise be
required, and complete privacy for Police reports. The Chief of Police said he
needs more manageitment information - the burglaries last year could have been pin-
pointed if a computer had been available.
Mrs. Willard Loarie, Oxford Road, questioned the impartiality of the Touche
Ross report which was paid for by the citizens of the community. The assignment
was not to tell what to buy but to come up with ideas and information.
Trustee Seidman moved, seconded by Trustee Swanson, that a firm contract
be prepared by EURUS for consideration by the Board. Adopted by the following
vote:
Ayes: Gavin, Marty, Seidman, Stiehr, Swanson (5)
Nays: Blumenthal (1)
Ordinance Authorized A report from the Director of Building and
7 Members BBA Zoning suggested that alternate members be
appointed to the Board of Building Appeals
in order to insure a quorum at meetings. They are reviewing building and plumbing
codes and there is difficulty in getting a quorum.
Mr. Linn stated that Mr. Stucko has recommended the appointment of additional
members, not alternate members, in order to make sure that a quorum will be present.
Trustee Blumenthal suggested that a schedule of meeting be prepared, and if a
member is absent too often, that member be replaced.
Trustee Seidman moved, seconded by Trustee Marty, that the attorney prepare
an ordinance increasing the Board of Building Appeals to seven members.
Motion carried unanimously.
1st Presentation Ordinance
Liquor Signs
foot in size, and no more than one
Authorize Ordinance
Class E Liquor License
The first presentation was made of an ordinance
regulating signs in establishments with liquor
licenses. A sign is limited to one square
sign for a given face of the building.
Chart House Corporation of Lafayette,
Mr. Salvatore Buccola requested the creation
of a second Class E liquor license for Lake -
Cook Plaza for Cork and Cleaver, owned by
Louisiana.
Trustee Seidman moved, seconded by Trustee Swanson, that the attorney prepare
the necessary ordinance to have a first presentation, and held until the applica-
tion for a liquor license is received and the building is ready.
Motion carried unanimously.
35' Pavement- Stratford Mr. Fred Hillman, Chesterfield Builders, said
from Greenwood to Hazel Stratford Road is designated as an arterial
street on the Master Plan, but the development
of the area is entirely single family residential, and therefore he requested
that he be permitted to construct a 28 foot pavement on Stratford from Hazel to
Greenwood, not 35 feet as specified by the Master Plan.
Trustee Seidman moved, seconded by Trustee Marty, that Stratford Road be
improved with a 28 foot pavement. The motion failed by the following vote:
Ayes: None (0)
Nays: All
Clerk's Reports The clerk reported that Mr. John Balen has
been appointed Chairman of the Lake County
Plats Committee and it is hoped that plats of subdivision will be handled more
expeditiously. The matter of easements for utilities has been discussed with the
right -of -way engineer of the telephone company and a surveyor, but several plats
should be reviewed before a decision is made since at present the Subdivision
Ordinance requires easements for utilities and only resubdivisions would be affected.
A petition for the vacation of 30 feet of Broadmoor Place was referred to
the Plan Commission.
There being no further business, on motion by Trustee Seidman and seconded by
Trustee Swanson, the meeting was adjourned at 5 p.m.
ATTEST: APPROVED:
Village Clerk