12/02/1976�C
December 2, 1976
SPECIAL MEETING
Pursuant to notice thereof, a Special Meeting of the President and Board
of Trustees of the Village of Deerfield was called to order by the President in the
manager's office in the Village Hall on Thursday, December 2, 1976 at 9:06 p.m. The
clerk called the roll and reported that the following were
Present: Bernard Forrest, President
D. Jeffrey Blumenthal
Norma Gavin
Edwin B. Seidman
Daniel H. Stiehr
Vernon E. Swanson
Absent: Cynthia J. Marty
and that a quorum was present at the meeting. Also present were Messrs. Norris
Stilphen, manager, James Soyka, Village engineer, and George Valentine, treasurer.
The President explained that the purpose of the meeting was to consider the
retention of an architect for expansion of Police facilities. December 3rd is the
deadline for filing an application for a Federal Grant.
Trustee Swanson stated a decision should be made on the basis of expenditure
of Village funds, and not funded by a grant. The manager stated applications for
grants are about ten times the amount available for funding, and because grants are
based on unemployment in building trades, Deerfield is ranked in the lower 30 per
cent.
Trustee Swanson said 36 responses were received to the request for qualifi-
cations published in the Chicago Tribune on November 14, and five firms were
selected for interviews: Otis Associates; Orput Associates; Loebl, Schlossman &
Hackl; Holland and Steed, Inc.; and A. M. Kinney Associates. The estimated cost
for new construction and remodeling would appear to be $400,000 to $500,000 and
the architect fees would be $40,000 to $50,000. The Architectural Selection Committee
recommended that Loebl, Schlossman & Hackl be retained to provide architectural
services for the construction of police facilities, the contract to be divided into
phases. The cost of the initial phase, Programming and Schematic design, should
not exceed $5,000 to $6,000, and additional phases to be negotiated. A letter from
Loebl, Schlossman & Hackl guaranteed a maximum cost of $5,000 for the initial phase
which would be credited to later fees when the project proceeds. If the project
does not proceed further, there would be no additional cost or obligation.
The Village is to furnish a certified land survey, plans of existing buildings,
and information on soil conditions on the property.
Discussion was had on financing. The President said some Revenue Sharing
Funds could be used, and any surplus, but a bond issue would probably be necessary.
Trustee Stiehr moved, seconded by Trustee Gavin, that a contract be entered
into with Loebl, Schlossman & Hackl for initial Programming and Schematic Design
with a guaranteed maximum cost of $5,000. Adopted by the following vote:
Ayes: Blumenthal, Gavin, Seidman, Stiehr, Swanson (5)
Nays: None (0)
Trustee Seidman moved, seconded by Trustee Stiehr, that the Village engineer
be authorized to expend up to $1,000 for surveys, if needed. Adopted by the following
vote:
Ayes: Blumenthal, Gavin, Seidman, Stiehr, Swanson (5)
Nays: None (0)
The manager stated the grant application must be signed and Mr. Soyka will
hand carry the application to Northeastern Illinois Planning Commission, who must
also sign the application, and then to E.D.A.
Trustee Gavin moved, seconded by Trustee Swanson, that the President be
authorized to sign the grant application. Motion carried unanimously.
Trustee Blumenthal stated trees on Pine Street at Lake -Cook Road cause a
sightline problem. Decision was made to refer the matter to the Safety Council.
Mr. Smalley will be asked for recommendatinns on an ordinance to regulate liquor signs.
There being no further business, on motion by Trustee Seidman and seconded by
Trustee Swanson, the meeting was adjourned at 9:45 p.m.
ATTEST: Village Clerk APPROVED: res� ent
December 1, 1976
TO THE BOARD OF TRUSTEES
VILLAGE OF DEERFIELD
You are hereby notified that a Special Meeting of the President
and Board of Trustees of the Village of Deerfield will be held on
Thursday, December 2, 1976 at 8:30 P.M. in the Village Hall to consider
the-retaining of an Architect for Police facilities for the Village
of Deerfield, and to transact such other business as may legally be
transacted at said Special Meeting.
By order of the President.
Catherine B. Price
Village Clerk
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