11/15/1976M•
November 15, 1976•
The regular meeting of the President and Board of Trustees of the Village of
Deerfield was called to order by the President in the Council Chambers of the Village
Hall on Monday, November 15, 1976 at 8:05 p.m. The clerk called the roll and
reported that the following were
Present: Bernard Forrest, President
Norma Gavin
Cynthia J. Marty
Edwin B. Seidman
Daniel H. Stiehr
Vernon E. Swanson
Absent: D. Jeffrey Blumenthal
and that a quorum was present and in attendance at the meeting. Also present were
Messrs. Richard Houpt, Village attorney, and Norris Stilphen, manager.
The two current AFS students, Urs Hofer from Signau, Switzerland, and
Francine Klein from Springs, South Africa, were introduced to the President and
Board of Trustees by Mrs. Marilyn Craig.
Proclamation -H.S. Cross President Forrest read the Proclamation design -
Country Team Week ating the week of November 15 -21 as Deerfield
High School Cross Country Team Week. The team
placed first in the State Championship meet.
Trustee Marty moved, seconded by Trustee Stiehr, that the Proclamation be
approved. Motion carried unanimously.
Trustee Stiehr moved, seconded by Trustee Seidman, that the minutes of the
regular meeting held November 1, 1976 be approved as corrected (Page 76 - add stop
lines at Deerfield Lawn and Garden Center), and the minutes of the adjourned meeting
held November 8, 1976 be approved as submitted.
Motion carried unanimously.
Approve Warrant No. W -76 -11 Trustee Stiehr moved, seconded by Trustee Gavin,
that Warrant No. W -76 -11 - Payment of bills,
including fund transfers and reimbursements, be approved. Adopted by the following
vote:
Ayes: Gavin, Marty, Seidman, Stiehr, Swanson (5)
Nays: None (0)
Treasurer's Reports The treasurer's report, dated October 31, 1976,
was received and included cash and investment
statements, detail expenditures by activity, revenue and expense statements, high-
light control report, and cash flow statements.
A report was received from the Finance Director on objectives of the Depart-
ment. Any questions on the report will be answered by Mr. Valentine, who is ill.
Approve Consent Agenda The Consent Agenda, with two items deleted, was
presented for consideration as follows:
CONSENT AGENDA
Ordinance abating Sewage Treatment Facilities bond tax for 1976. (0- 76 -58)
Ordinance abating Brickyard property bond tax for 1976. (0- 76 -59)
First Presentation: Ordinance granting variations for a Planned Development of Lot 145,
Hovland's Subdivision, at Wilmot and Laurel.
Ordinance supplementing Water Department Budget for Lake -Cook Road water main
relocation. (0- 76 -60)
Trustee Stiehr moved, seconded by Trustee Marty, that the rules be waived to
permit action on the Ordinance supplementing the Water Department Budget at its first
presentation. Motion carried unanimously.
•
Trustee Seidman moved, seconded by Trustee Swanson, that the Consent
Agenda be approved, including the passage of the three ordinances. Adopted
by the following vote:
Ayes: Gavin, Marty, Seidman, Stiehr, Swanson (5)
Nays: None (0)
The President signed the ordinances indicating his approval thereof.
Appointments - Environmental The President proposed the appointments
Commission of Jennie Gehrig and Emily Hawkes to the
Environmental Commission.
Trustee Seidman moved, seconded by Trustee Swanson, that the appointments
be approved. Motion carried unanimously.
Appoint Directors - Youthbound In connection with the Youthbound not -for-
Not- for - Profit Corporation profit corporation, discussion was had on
grants, programs and budgets. Chief Brandt
stated the Advisory Board would recommend programs to be submitted to the Board
who would then make the decisions. The not - for - profit corporation will be
established to receive.-grants from Foundations which might otherwise lose their
tax exempt status.
The President proposed the following to serve as Directors for the Youth -
bound Not- for - Profit Corporation: President.Bernard Forrest; Trustee Cynthia
Marty; Chief of Police Richard Brandt; Finance Director George Valentine; Youth
Director Thomas Creighton; William Kirby; and James DePietro.
Trustee Seidman moved, seconded by Trustee Swanson, that the appointments
be approved. Motion carried unanimously.
Appoint Youthbound
Advisory Committee
President Forrest proposed
of the following members to
Advisory Committee: Layna
Martin; Richard Brandt; Don Manhard; Gary Stryker; Don Lindsley;
Dave McLaughlin; Adam Newberger; James DiPietro; Leslie Carlson;
Marty.
the appointment
the Youthbound
Szabo; Sally
Sue Drake;
and Cynthia
Trustee Seidman moved, seconded by Trustee Swanson, that the appointments
be approved. Motion carried unanimously.
C.O.P. Report - Bicycles A report from the Chief of Police stated
31 warning tickets were issued to bicyclists
from October 25 through November 10. A notice of the violation is sent to the
parents and the Department keeps track of the number of tickets issued to each
bicyclist. Upon the issuance of a third warning ticket, the bicyclist will have
to come in to the Police Department.
Trustee Seidman pointed out the 16 of the 31 warning tickets issued were
for no lights. Chief Brandt stated the number of bike thefts were down this
year.
Expiration Date November -1
Bds. & Commissions Members
A letter from the attorney stated the
Municipal Code does not contain any specific
provision to establish a termination date
for appointments to Boards and Commissions, and the matter could be handled ad-
ministratively. He suggested that the President notify the members of each committee
that he wishes to extend their appointment to the new termination date. If any
member does not wish to serve beyond his original termination date, he may submit
his resignation, creating a vacancy which would be filled in the customary manner
except the term being filled would extend to the new termination date.
Mrs. Lee Johnson, a member of the Manpower Commission, stated it would
give a new Board of Trustees more time for consideration of appointments if they were
terminated in the fall. She said it seemed easier to get people to serve on boards
and commissions in the fall, and this fall they had found the response outstanding.
The Board approved a November 1 termination date for appointments to the
various boards and commissions.
P.C. Report- Brickyard Evaluation A report from the Plan Commission recom-
Barton- Aschman Associates, Inc. mended that Barton - Aschman Associates, Inc.
Retained - $2500 be retained for evaluation of the land use
for the brickyard property.
rou
Ltm
Mr. Leslie Pollock of Barton - Aschman Associates submitted a proposal for
services to be performed in an evaluation of land use for the brickyard property at
a fee not to exceed $2,500. Discussion was had on the proposal which Mr. James
Marovitz of the Plan Commission stated would include consultation with members of
adjacent village administrations and will also include property not owned by the Village
along the railroad tracks.
Trustee Seidman moved, seconded by Trustee Swanson, that the words "work to"
be deleted from paragraph 5, line 2, and the proposal submitted by Barton - Aschman
Associates, Inc. be approved with this deletion, at a cost not to exceed $2,500.00.
Adopted by the following vote:
Ayes: Gavin, Marty, Seidman, Stiehr, Swanson (5)
Nays: None (0)
S.C. Report -Stop Signs A report from the Safety Council reiterated its
Gordon - Birchwood, Fairview- previous recommendation that stop signs be in-
Gordon. Authorize Ordinance stalled on Gordon Terrace at Birchwood Avenue,
Stop Signs- Gordon & Birchwood and that the stop signs on Gordon Terrace at
Fairview Avenue be reinstalled.
00 Safety Council Chairman Jerold Heisler said there is a cul -de -sac at the
co south end of Fairview Avenue, closing access to Lake -Cook Road, and recommended that
no action be taken regarding this intersection.
Trustee Marty moved, seconded by Trustee Seidman, that an ordinance be prepared
for the installation of stop signs on Gordon Terrace at Birchwood Avenue.
Motion carried unanimously.
Study -Right Turns on Red At the request of senior citizens, the manager
Waukegan - Deerfield Intersection proposed that right turns on red be prohibited
between the hours of 9:00 a.m. and 4:00 p.m. at
the Waukegan - Deerfield Road intersection. He said there had been many near misses as
a result of these right turns.
It was pointed out the the law permitting a right turn on red should be strictly
enforced. The driver of a vehicle facing a red light must come to a complete stop,
and may then cautiously make a right turn, yielding the right of way to pedestrians
or other vehicles lawfully in the crosswalk or intersection. It was also stated that
traffic backups may sometimes occur if right turns on red are prohibited, and that
vehicles making a right turn with a green light must also yield the right of way to
pedestrians lawfully in the crosswalk.
The matter of no right turns on red will be studied.
S.C. Report -No Parking
One Hour Martinizing
Tabled to Next Meeting
is provided at the rear
Discussion was
be put on the agenda fo
A report from the Safety Council recommended
the elimination of the parking space on the
east side of Waukegan Road in front of the
One Hour Martinizing store. Off- street parking
of the building.
had on parking spaces and the President suggested the matter
r the Deerfield Center Study Group.
Trustee Seidman moved, seconded by Trustee Marty, that the report be accepted
and the attorney be directed to prepare the ordinance eliminating the parking space
in front of the Martinizing store.
Trustee Stiehr moved, seconded by Trustee Seidman, that the motion be amended
to eliminate all parking on the streets in the Central Business District.
Trustee Swanson said he would like to see what the Study Group will recommend
in regard to parking.
Trustee Gavin moved, seconded by Trustee Seidman, that the matter be tabled
to the next meeting.
Motion carried unanimously.
Ordinance -Mun. Code Amend.
Sec. 3 -9, Add Class C License
(0- 76 -61)
The ordinance was presented amending Section 3 -9
of the Municipal Code by authorizing an additional
Class C liquor license, a total of three in
number.
RE NA
Trustee Marty moved, seconded by Trustee Gavin, that the rules be waived
to permit action on the ordinance at its first presentation.
Motion carried, Trustee Swanson voting Nay.
Trustee Marty then moved, seconded by Trustee Gavin, that the ordinance be
passed as presented. Adopted by the following vote:
Ayes: Gavin, Marty, Stiehr,
Nays: None (0)
Abstaining: Seidman (1)
The President signed
Accept Audit
1975 -76 be accepted. Motion
Swanson (4)
the ordinance indicating his approval thereof.
Trustee Marty moved, seconded by Trustee
Gavin, that the Audit for the fiscal year
carried unanimously.
Architectural Committee to
The President
stated the
Board was aware of
Interview- Expansion of
the inadequacy
of the,present
Police
Police Facilities
facilities and
the need
for more space.
The present Village
Hall
site will be
utilized, if possible, for
a two -story structure in the
interests
of economy,
efficiency and convenience
to the public, and without a
crippling
loss of parking.
Trustee Seidman moved, seconded by Trustee Stiehr, that the Architectural
and Engineering Committee, augmented by Trustee Swanson, be authorized to interview
architects for the expansion of Police facilities.
Motion carried unanimously.
Trustee Gavin said she would like a building that is esthetically suitable
and would dislike a concrete block building. Trustee Swanson stated the architect's
proposal should be evaluated before the fee is discussed. Final selection of the
architect will be made by the Board.
Clerk's Reports The clerk reported that inquiry had been
made on bids for publication of legal
notices, the previous bid having been accepted in September, 1975. The manager
said there was no reason why bids should be taken each year and decision had been
made that new bids not be received at this time.
Reports Trustee Marty said she had been reading
about Revenue Sharing Funds, and asked
it funds can be accumulated or must be spent each year. The President asked for
a report on Revenue Sharing Funds.
At the request of Trustee Stiehr, copies of the Tribune article on deep
tunnels for the Metropolitan Sanitary District and the increase in bonded indebt-
edness will be in next Friday's distribution.
A report from the Village engineer stated that to effectively widen the
turning radius at the Ford Pharmacy it would be necessary to acquire additional
right -of -way. Trustee Seidman said the radius was too narrow and the only solution
to the problem was to ban trucks.
Accept Bid Liberty Asphalt $5711.40 Trustee Seidman moved, seconded by Trustee
Waukegan Deceleration Lane Swanson, that the bid in the amount of
MFT 76- 00047 -00 -PW $5,711.40 be accepted and the contract
awarded to Liberty Asphalt Corporation
for the Waukegan Road deceleration lane, Motor Fuel Tax Section 76- 00047- 00 -PW,
as recommended by the Village engineer. Adopted by the following vote:
Ayes: Gavin, Marty, Seidman, Stiehr, Swanson (5)
Nays: None (0)
Reports The manager reported that Village vehicle
stickers had been received late last
Friday and many were in poor condition. Another firm can deliver stickers by
December- 1, and the .deadline for preferred ,numbers extended to,.December_-.15. - The:,bid
was in three parts, only the vehicle stickers being unacceptable.
The Village attorney said the firm should be notified the stickers are
not acceptable and will not be paid for, and the Board could accept the next bidder.
•
The manager reported that the berm in front of the Village Hall is not
properly shaped and is within the drip line of three trees which will be damaged
by the berm. A properly shaped berm will require removal of the sidewalk, estimated
to cost $800 to $1,000. Trustee Marty stated she had thought priorities would be
listed for the construction of the Bicentennial Sculpture Garden and expressed
concern about the possible loss of trees. President Forrest stated the Board had
planned to expend $4,200 on the garden, but Trustee Marty pointed out this expenditure
was intended for the fountain.
Decision was made to go ahead with removal of the sidewalk and the berm be re-
designed and reshaped.
The Cemetery Dedication Ceremony will be held on November 21st at 12:30 p.m.
Trustee Gavin reported that pictures of the Bicentennial quilts will be
displayed at Northwestern University.
The manager reported sight line interference at Lake -Cook and Pine Street
had been checked by the Public Works employees, and the plantings, which are
00 in the right -of -way, must be lowered or removed.
CO The Village attorney reported that an error had been made in the Chesterfield
Resubdivision of a part of Solomon's Subdivision. There is a 20 foot dedication for
Wayne Avenue and only a 10 foot easement is required for the 30 foot right -of -way
of Wayne Avenue. Decision was made that the error be corrected administratively.
There being no further business, on motion by Trustee Stiehr and seconded by
Trustee Swanson, the meeting was adjourned at 9:45 p.m.
APPROVE .
Presi ent
ATTEST:
pillage Clerk