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11/01/1976I 75 November 1, 1976 The regular meeting of the President and Board of Trustees of the Village of Deerfield was called to order by-the President in the Council Chambers of the Village Hall on Monday, November 1, 1976 at 8:10 p.m. The clerk called the roll and reported that the following were Present: Bernard Forrest, President D. Jeffrey Blumenthal Norma Gavin Cynthia J. Marty Edwin B. Seidman Daniel H. Stiehr Vernon E. Swanspn Absent: Npne and that a quorum was present and in attendance at the meeting. Also present were Messrs. James Stucko, representing the Village attorney, and Norris Stilphen, manager. Trustee Stiehr moved, seconded by Trustee Marty, that the minutes of the regular meeting held October 18,1976 be approved as submitted. Motion carried unanimously. Approve Consent Agenda The Consent Agenda, with two items added, was presented for consideration as follows: CONSENT AGENDA Ordinance amEn�di-Ag;Sections 19 -3 and 19 -32 of the Municipal Code of 1975 to require applicants to file a $5,000 bond for construction or excavation on Village right -of -way. (0- 76 -55) Approval of Motor Fuel Tax Audit of the year ending December 31, 1973. First presentation: Ordinance to abate Sewage Treatment Facilities bond tax for 1976. First presentation: Ordinance to abate the Brickyard Property bond tax for 1976. Trustee Marty moved, seconded by Trustee Swanson, that the Consent Agenda be approved, including passage of the ordinance amending the Municipal Code. Adopted by the following vote: Ayes: Blumenthal, Gavin, Marty, Seidman, Stiehr, Swanson (6) Nays: None (0) The President signed the ordinance indicating his approval thereof. BZA Report- Variations A report from the Board of Zoning Appeals recom- Chesterfield's Resub. mended that variations be granted to permit a (Solomon's Sub.) & P.C. combined total of sideyard of not less than 18 Letter Approving Resub. feet and a lot area of less than the required 9,000.square feet and a width of less than the required 75 feet, in accordance with the Preliminary Plat of Resubdivision of Solomon's Subdivision, dated October 12, 1976, Study 12A, as requested by Chesterfield Develop- ment Corporation. A letter was received from the Plan Commission recommending approval of the 64 lot Preliminary Plat of Resubdivision of a part of Solomon's Subdivision. Approve Preliminary Plat Trustee Marty moved, seconded by Trustee Seidman, of Resubdivision (Solomon's Sub.) that the Preliminary Plat of Resubdivison of a part of Solomon's Subdivision be approved. Motion carried unanimously. Ordinance Granting Variations The ordinance was presented granting side yard, Resub. of Solomon's Sub. lot area and lot width variations from the pro - (0-76-56) visions of the Zoning Ordinance for the resub- division of a part of Solomon's Subdivision, as recommended by the Board of Zoning Appeals. Trustee Marty moved, seconded by Trustee Seidman, that the rules be waived to permit action on the ordinance at its first presentation. Motion carried unanimously. 76 Ln b a� 4J U v P �4 0 U Trustee Marty than moved, seconded by Trustee Seidman, that the ordinance be passed as presented. Adopted by the following vote: Ayes: Blumenthal, Gavin, Marty, Seidman, Stiehr, Swanson (6) Nays: None (0) The President signed the ordinance indicating his approval thereof. Approve Stop Lines- A report from the Safety Council recom- Bakery & Ford Driveways mended that stop lines be painted at the driveways of the bakery exit on Waukegan Road, the alley adjacent to the Deerfield Lawn & Garden Center, and exit from the Ford Pharmacy parking lot onto Deerfield Road, as recommended by the Youth Council. Permission must be obtained from property owners since these locations are on private property, and if permission is granted, the lines should be painted by the Public Works Department. Because the alley adjacent to the Deerfield Lawn and Garden Center is narrow, it was the consensus that n0fiWff should be painted there. Trustee Seidman said that cars are often parked for as long as 15 minutes at the bakery on Waukegan Road, and, although a police officer may be present to direct traffic at the Deerfield State Bank, the parked cars are disregarded. It was suggested that No Parking -No Standing -No Stopping" signs be installed at this location, but concern was expressed that other "No Parking" signs would be construed to permit standing or stopping. Mr. Stucko stated that "No Parking" signs auto- matically included no standing or stopping as stated in the Code. The manager proposed that one such sign be installed at the bakery and its effectiveness determined. Trustee Marty moved, seconded bythTe a ey Ga�' ac' n atto stof Lawns& bG. na n tenter on driveways at the bakery exit on Waukegan oad,An tefie Ford armacy parking lot exit onto Deerfield Road provided permission is given by the owners of the respective properties. Motion carried unanimously. P.C. Report - Resub. & A report from the Plan Commission recommended Sp. Use - Whitehall North approval of the Whitehall North Nursing Authorize Sp. Use Ordinance Home Plat of Consolidation of Lots 1 and 2, Golf View Subdivision, and that a Special Use be authorized for expansion of the existing nursing home extending on to the present Lot 2, provided there is conformity with the plans for the expansion submitted to the Plan Commission, and a minimum of 94 parking spaces are.provided with an area designated for at least 8 additional spaces. The Plan Commission further recommended that a traffic consultant be retained to study the present and anticipated traffic conditions on Kates Road and his recommendations incorp- orated in the design of the proposed reconstruction, the cost of the study to be included in the total cost of the road reconstruction which will be paid by special assessments or shared costs by the abutting property owners. Discussion was had on the plans for the Kates Road improvement and what could be done to improve traffic flow which at present is potentially hazardous due to backups created by cars turning left into the main entrance driveway to the nursing home which is only 80 feet west of Waukegan Road. There is a second driveway farther west used only for access to employee parking. It was the consensus that an inner road should be constructed to connect both parking lots and the easterly driveway closed, using the westerly driveway as the main entrance to the nursing home. Trustee Stiehr stated an exit only driveway onto Waukegan Road made sense. The Village engineer stated the only objection to the west driveway was the grade. Trustee Marty moved, seconded by Trustee Gavin, that the preliminary plat of consolidation be approved, and the attorney be directed to prepare the ordinance authorizing the Special Use including the construction of an inner road, an exit only onto Waukegan Road and the westerly driveway as the main entrance for ingress and egress. Motion carried unanimously. P.C. Report -P.D. Lot 145 Hovland Sub. (Jaworski) Authorize Ordinance and Wilmot having an area of two lots facing Laurel having A report from the Plan Commission recommended approval of the Planned Development of Lot 145, Hovland Subdivision, a resubdivision into 3 lots, one lot at the corner of Laurel approximately 10,078 square feet, and the other an area of approximately 10,064 square feet each. f, 77 The existing house on proposed Lot 1 will become non - conforming as a result of the 20 foot dedication for Wilmot Road right -of -way. The east 30 feet has been dedi- cated for a future street. If the existing garage on proposed Lot 2 is moved to Lot 1, the accessory building will not add to the non - conforming use created by the plat. No building permit will be issued for Lot 2 until the garage is moved. Discussion was had on maintenance of rights -of -way for future streets. It was proposed that the developer be required to submit a letter of agreement to clear the ;right -of -way. The Public Works Department will then grade and seed the dedication. The attorney for Mr. Jaworski stated the developer will clear the dedication. Trustee Marty moved, seconded by Trustee Gavin, that the attorney be directed to prepare the ordinance authorizing the Planned Development of Lot 145, Hovland Subdivision, with the further stipulation that no building permit will be issued until the garage on Lot 2 is moved to Lot 1 or demolished. Motion carried unanimously. J The attorney was directed to prepare the charter for review. Discussion - Youthbound Not - For - Profit Corp. of who the directors are to be. of the September 7th meeting at Village treasurer as a director, ation was approved. Mr. Stucko said nothing has been done on the not - for- profit corporation for the Youthbound program because he has received no designation The clerk read the pertinent part of the minutes which the manager suggested the appointment of the and the establishment of the not - for - profit corpor- Trustee.Stiehr stated that no list of directors should be given to the attorney until some understanding is worked out on how the corporation will function and by- laws approved. Chief Brandt stated Youth Worker Tom Creighton has a 12 member advisory board and one of its purposes is to select employees and programs. He said the ILEC grant requires compliance with a number of conditions. President Forrest agreed that Mr. Creighton should specify guidelines for the corporation. Control will rest in the Village, the sole purpose of the corporation being to raise funds. Decision was made that Messrs. Stucko and Creighton should work out guidelines and by -laws for the corporation. Adjourned Meeting for The ordinance was presented amending the Municipal Ordinance -Class E License Code of 1975 authorizing an additional Class E liquor license which will be issued to Siegelman's restaurant. Chief Brandt stated the information required for the issuance of the liquor license is incomplete and has not been checked out. President Forrest stated complete information, including the Articles of Incorporation, must be checked, and the ordinance will be on the agenda for the next meeting. Mr. Siegelman said all informa- tion will be provided immediately but he has planned to open the restaurant on the Saturday before the next meeting. The President stated that the ordinance could be passed at an adjourned meeting on November 8 if all necessary information is received. Authorize Execution Amended D.O.T Agreement Commuter Parking Grant certain ambiguities, to provide maximize the amount of federal project. The Illinois Department of Transportation submitted and requested execution of Amendment No. 1 to an Agreement between the Department of Transportation and the Village of Deerfield in order to clarify for more effective use of State grant funds, and to participation throughout the Phase I commuter parking Trustee Swanson stated the commuter bridge was included in the original funding Atty. Prepare Charter A letter from Mr. Stucko stated that in order 00 Not - For- Profit Corp. to obtain a charter for the not - for - profit CO Bicentennial Sculpture corporation for the Bicentennial Sculpture Garden Garden it was necessary to have the names CO and addresses of the initial 12 directors. Q President Forrest proposed that six names be submitted as directors (2 Village, 2 Library, 2 Township) and the charter be amended later after the six other directors Q are named. The Township and Library Board will be asked to waive the requirement for other directors. J The attorney was directed to prepare the charter for review. Discussion - Youthbound Not - For - Profit Corp. of who the directors are to be. of the September 7th meeting at Village treasurer as a director, ation was approved. Mr. Stucko said nothing has been done on the not - for- profit corporation for the Youthbound program because he has received no designation The clerk read the pertinent part of the minutes which the manager suggested the appointment of the and the establishment of the not - for - profit corpor- Trustee.Stiehr stated that no list of directors should be given to the attorney until some understanding is worked out on how the corporation will function and by- laws approved. Chief Brandt stated Youth Worker Tom Creighton has a 12 member advisory board and one of its purposes is to select employees and programs. He said the ILEC grant requires compliance with a number of conditions. President Forrest agreed that Mr. Creighton should specify guidelines for the corporation. Control will rest in the Village, the sole purpose of the corporation being to raise funds. Decision was made that Messrs. Stucko and Creighton should work out guidelines and by -laws for the corporation. Adjourned Meeting for The ordinance was presented amending the Municipal Ordinance -Class E License Code of 1975 authorizing an additional Class E liquor license which will be issued to Siegelman's restaurant. Chief Brandt stated the information required for the issuance of the liquor license is incomplete and has not been checked out. President Forrest stated complete information, including the Articles of Incorporation, must be checked, and the ordinance will be on the agenda for the next meeting. Mr. Siegelman said all informa- tion will be provided immediately but he has planned to open the restaurant on the Saturday before the next meeting. The President stated that the ordinance could be passed at an adjourned meeting on November 8 if all necessary information is received. Authorize Execution Amended D.O.T Agreement Commuter Parking Grant certain ambiguities, to provide maximize the amount of federal project. The Illinois Department of Transportation submitted and requested execution of Amendment No. 1 to an Agreement between the Department of Transportation and the Village of Deerfield in order to clarify for more effective use of State grant funds, and to participation throughout the Phase I commuter parking Trustee Swanson stated the commuter bridge was included in the original funding rK1 6J wim but costs have escalated, and asked if the amount is adequate. The manager recommended that the amended agreement be approved, and then amended later if necessary. Trustee Seidman moved, seconded by.Trustee Marty, that the President be authorized to sign Amendment No. 1 to the Agreement between the Department of Transportation and the Village of Deerfield. Adopted by the following vote: Ayes: Blumenthal, Gavin, Marty, Seidman, Stiehr, Swanson (6) Nays: None (0) Accept Bids - Signing & Pavement Marking Materials MFT Sec. 76- 00046 -00 -SP Award Contracts Bids were received for signing and pavement marking materials, Motor Fuel Tax Section 76- 00046- 00 -SP, and the Village engineer recommended that low bids be accepted and contracts awarded as follows: Signs Leahy Supply Company $5,847.10 Sign Posts Leahy Supply Company 153.58 Pavement Marking Paint and Glass Beads Premier Sales Corp. 3,248.75 Trustee Seidman moved, seconded by Trustee Marty, that bids be accepted and Contracts awarded as recommended by the Village engineer. Trustee Stiehr asked if markings would be in residential areas, and Mr. So ka resporided that the Federal Highway Safety Act grant was limited to new S ings . The motion was adopted by the following vote: Ayes: Blumenthal, Gavin, Marty, Seidman, Swanson (5) Nays: Stiehr (1) Discussion - Architectural Discussion was had on the establishment of Review Board an Architectural Review Board. Trustee Swanson stated a Review Board can be dictatorial but was worthwhile looking into. He said an Architectural Review Board could be helpful if a district, such as the commercial district, is estab- lished for this purpose, but the Review Board would be merely an advisory body. However, he pointed out the ordinance could apply -to any section, including resi- dential. Trustee Blumenthal said the Glenview ordinance was felt to be helpful and a Village ordinance could be patterned after it. Copies of the Lincolnshire ordinance have been distributed, and the manager was asked to make copies of the Glenview ordinance for members as well as copies of other municipalities' Archi- tectural Review Board ordinances. President Forrest said such an ordinance was evidently a big project and the matter should be removed from the Agenda. It will be discussed at the Village Center meeting. Grant Application for Chief Richard Brandt stated it was due to a Police Structure to be misunderstanding that this agenda included Discussed at Workshop a request for approval of the President's signature for the Grant Application for a new Police structure under the Public Works Act. Before the Grant Application is submitted decisions must be made on site, selection of an architect and other information on costs and plan completion within 90 days. Certification by the Village attorney is also required. The President stated the architect should be selected by the Architectural Committee. The matter will be discussed at the workshop meeting on November 8th. Authorize Ordinance Additional Class C Liquor License Italian Kitchen Birch Court. He has requested reconsi liquor license for the sale at retail incidental to the regular preparation The President reported that Mr. John Sciarretta, owner of the Italian Kitchen, has moved to the Village and will amend his application to show his present address on aeration of his application for a Class C of wine and beer for consumption on the premises and service of meals. Trustee Stiehr moved, seconded by Trustee Marty, that the attorney be directed rim to prepare an ordinance to authorize the issuance of an additional Class C liquor license. Motion carried unanimously. Prepare Ordinance- Budget A report from the Village engineer and the Amendment- Lake -Cook Water Director of Public Works stated that Scully, Main Relocation Hunter & Scully, Inc. has submitted the invoice for the Lake -Cook Road water main relocation which exceeds the original bid by approximately $13,504. The extra pay items were required by the relocation of the main in accordance with the Cook County Highway Department's directive. The various invoices have been checked and verified. Trustee Seidman moved, seconded by Trustee Marty, that the attorney be directed to prepare an ordinance supplementing the Budget to include the cost of the Lake -Cook water main relocation. Motion carried unanimously. Reports - Communications President Forrest reported that the Treasury 00 Department has issued new regulations regarding co advance refunding bonds. The regulations will be given to the Village treasurer to read. The President also stated that a Resolution was passed last year in connection with Home Rule to require a referendum on the question of authorizing the issuance of bonds in excess of $500,000. In response to the question of Safety Council Chairman Heisler regarding the construction of a pedestrian bridge over the railroad tracks and North Waukegan Road, Trustee Marty suggested he tell the Safety Council that the Board is not interested. Trustee Seidman stated he would rather see enforcement of lights on bicycles ridden after dark. The Chief of Police was asked to give a report on bike lights enforcement. Trustee Seidman said police officers are not giving tickets to cars parked near the entrance to parking at the Deerfield State Bank. He suggested putting up "No Parking, Standing , Waiting" signs at the northwest corner of Waukegan and Deerfield Road at the Record Shop and at the bakery on Waukegan Road. He also suggested a red curb for the mail drop on Waukegan Road as has been done in Skokie. Trustee Blumenthal stated it was visual pollution to have a lot of signs. The manager stated the "No Parking, Standing, Waiting" signs could be tried in two locations to determine their'effectiveness. November 1st was proposed as the date for appointments to Boards and Commissions. Trustee Swanson suggested October 1st. Mr. Stucko this could be done as a matter of administrative prolicy and he will report at the next meeting. Regarding liquor signs, Trustee Seidment said an ordinance could be passed to permit one sign in each direction and a limitation on the size of signs. Mr. Stucko said this could be done as part of the Liquor Ordinance. Trustee Swanson suggested that Mr. Adams and Munch Bucket II be asked to reduce the number and size of signs. A report on the jail inspection was received from the Department of Corrections. Discussion was had on the report of the Union Drainage District No. 1 problems and annexation of the upper part of the watershed. Trustee Swanson suggested the Board get answers from Mr. Al Schultz and if he comes with any solutions the matter can be put on the Agenda. The manager reported the Village can get 150 cubic yards of free fill which can be used for the berms for the Sculpture Garden in front of the Village Hall.. The free fill was accepted by the Board. The manager stated that pictures of Deerfield were shown to Village employees before they are sent to Ludinghausen and Mr. Nelson Culver will show them to the Board. Members suggested the pictures be shown before a Board meeting. The layout for the commuter parking lot will be reviewed at a workshop meeting. At 10:35 p.m. Trustee Seidman moved, seconded by Trustee Swanson, that the meeting be adjourned to Monday, November 8, 1976 at 8:00 p.m. APPROVED: `-� ATTEST: President Village Clerk " \Vl /