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10/13/197671 October 13, 1976 SPECIAL MEETING Pursuant to notice thereof, a Special Meeting of the President and Board of Trustees of the Village of Deerfield was called to order by the President in the Council Chambers of the Village Hall on Wednesday, October 13, 1976 at 8:00 p.m. with the following members Present: Bernard Forrest, President Norma Gavin Cynthia J. Marty Edwin B. Seidman Daniel H. Stiehr Vernon E. Swanson Absent: D. Jeffrey Blumenthal and a quorum was present and in attendance at the meeting. Also present were Messrs. Herbert Linn, representing the Village attorney, and Norris Stilphen, manager. President Forrest stated the purpose of the special meeting is to consider the issuance of advance refunding bonds. There is not much time for a.dedision since the 00 Treasury Department will change the rules shortly. co co The Village treasurer stated refunding bonds were not new and had been discussed with Mr. Howard Voss for several months. The rules on refunding bonds will be changed drastically by the Treasury Department. CZ Mr. Howard Voss stated that under existing Treasury rules the proceeds of advance refunding bonds are placed in escrow and can be invested in U.S. bonds which bear a higher interest rate than the refunding bonds. The Treasury Department has announced that new regulations will be promulgated.but bonds sold before the new regu- lations will come under a "grandfather clause ". A number of Illinois municipalities have sold refunding bonds with savings close to one -half million dollars. He had thought he would have a reasonable time to work out a proposal for the Village but new regulations are imminent. He introduced Mr. Charles Vana, Stern Brothers & Co., Denver. Mr. Vana presented computer studies of the present bonded indebtedness of the Village with several proposals for a refunding bond issue and the net savings that would be achieved with refunding bonds. All costs are already figured in and would be paid from the proceeds of the bond issue and would include the bond ordinance, the Escrow Trust Account, bond counsel, accountants and any other experts required. There would be no charge to the Village. All present bonds would automatically receive an AAA rating because payment would be fully guaranteed by the escrow account. If there is a possibility that regulations would not include a grandfather clause the contract would be void. Discussion was had on the proposals and questions answered by Mr. Vana. Trustee Swanson stated he had been informed that new regulations were under consideration by the Treasury but the October 14 date had no significance, and he was not ready to make a decision tonight. Mr. Vana suggested that a committee be appointed and he will get additional print -outs for consideration by the committee. Trustee Stiehr stated the refunding bonds looked attractive on the surface but he was not ready to proceed on such short notice, although he appreciated the fact it was brought to the Board's attention. Trustees Swanson, Marty, and Stiehr stated they were not ready to make a decision at this time, and President Forrest said he shared their view. Mr. Vana gave members copies of the proposal offer for review. President Forrest asked that the Village be kept posted on any matters pertaining to refunding bonds. There being no further business, on motion by Trustee Marty and seconded by Trustee Stiehr, the meeting was adjourned at 9:30 p.m. APPROVED: I__ nt ATTEST: Village Clerk 72 October 18, 1976 The regular meeting of the President and Board of Trustees of the Village of Deerfield was called to order by the President in the Council Chambers of the Village Hall on Monday, October 18, 1976 at 8:00 p.m. The clerk called the roll and reported that the following were Present: Bernard Forrest, President D. Jeffrey Blumenthal Norma Gavin Cynthia J. Marty Edwin B. Seidman Daniel H. Stiehr Vernon E. Swanson Absent: None and that a quorum was present and in attendance at the meeting. Also present were Messrs. Herbert Linn, representing the Village attorney, and Norris Stilphen, manager. Trustee Stiehr moved, seconded by Trustee Swanson, that the minutes of the regular meeting held October 4, 1976 and the special meeting on October 13, 1976 be approved as submitted with correction of a typographical error on Page 68. Motion carried unanimously. Approve Warrant No. W -76 -10 Trustee Stiehr moved, seconded by Trustee Marty, that Warrant No. W -76 -10 - Payment of bills, including fund transfers and reimbursement, be approved. Adopted by the following vote: Ayes: Blumenthal. Gavin, Marty, Seidman, Stiehr, Swanson (6) Nays: None (0) Treasurer's Report The treasurer's report dated September 30. 1976 was received and included cash and investment statements, detail expenditures by activity, revenue and expense state- ment, highlight control report and cash flow statements. President Forrest asked the treasurer to show headings of Cash and Invest- ments on Page 1 of the report. Report -Chief Brandt Chief of Police Richard Brandt submitted a report on progress and objectives for the fiscal year 1976 -77. He said data processing would make information readily avail- able for evaluation, dissemination and the monthly reports for the State which will leave more time to meet the department's needs. There have been no repeaters on vandalism, and the local ordinance on marijuana use has proved effective. Consent Agenda The Consent Agenda was presented for con- sideration as follows: CONSENT AGENDA Ordinance amending Chapter 19 of the Municipal Code relative to bond requirements for sidewalk construction and excavations on Village right -of -way; first presentation. Resolution appropriating $7,000 from Motor Fuel Tax funds for deceleration lane Waukegan Road from Hunter Court to North Avenue. Supplemental Resolution appropriating $30,801.87 from Motor Fuel Tax funds for right -of -way acquisition for Carriageway extension. Reappointment of Police Matrons for one year: Patricia Jackson Sherry Wood Sandra Wood Lynn Berry Trustee Seidman moved, seconded by Trustee Swanson, that the Consent Agenda be approved including passage of the Resolutions. Adopted by the following vote: Ayes: Blumenthal, Gavin, Marty, Seidman, Stiehr, Swanson (6) Nays: None (0) 73 Appoint to Plan Commission The President proposed the appointment of Mr. Roger Sekera Roger Sekera to the Plan Commission for the un- expired term of Mr. Warren Allabastro who has resigned. The term will expire May, 1977. Trustee Marty moved, seconded by Trustee Blumenthal, that Mr. Sekera's appoint- ment be approved. Motion carried unanimously. Ordinance -Mun. Code Amend. Trustee Marty moved, seconded by Trustee Swanson, Sec. 2.102 6 Sgts. P.D. that the ordinance be passed amending Section (0- 76 -54) 2.102 of the Municipal Code to provide for six sergeants in addition to other authorized per- sonnel. Adopted by the following vote: Ayes: Blumenthal, Gavin, Marty, Seidman, Stiehr, Swanson (6) Nays: None (0) President Forrest said the Board of Zoning Appeals must hold a public hearing on the variations, a letter will be obtained from the Plan Commission regarding Plan 12A, and the ordinance granting the variations can be prepared in advance. Accept Bid $8722 Utility Only one bid was received for a G.V.W.R. 10,000 Truck Ill.FWD Truck & lb. utility truck complete. A bid of $8,722.00 Equip. Rosemont was submitted by Illinois FWD Truck and Equip- ment Company of Rosemont. Trustee Seidman moved, seconded by Trustee Blumenthal, that the bid of Illinois FWD Truck and Equipment Company in the amount of $8,722.00 be accepted. Adopted by the following vote: Ayes: Blumenthal, Gavin, Marty, Seidman, Stiehr, Swanson (6) Nays: None (0) Clerk's Reports The clerk reported she had not received the Agreement from Mr. Wessley Stryker granting the Village the option to purchase the lot on Jonquil Terrace for a connection with Sunset Court. The present Agreement expired July 10, 1976. The President stated he would remind Mr. Styker to sign the Agreement. The ordinance creating an additional Class C liquor license, passed October 4, 1976, has neither been vetoed nor signed by the President, who had stated he would withhold his signature. The President said the ordinance would m t be signed and would be effective without his signature. As directed by the Board, the lease with the Milwaukee Road pertaining to land- scaping on railroad property on North Waukegan Road will be recorded. The clerk reported that a Bollingbrook ordinance requires builders to post tax rates, water and sewer rates and other pertinent information in his office and this information should be helpful to a potential buyer and reduce the number of inquiries about rates. A copy of the ordinance will be requested for review by the Board. Appoint Trustee Swanson Trustee Gavin stated a second Village representativ, Bicentennial Sculpture Garden must be appointed to the Bicentennial Sculpture Garden not - for - profit corporation. Trustee Marty moved, seconded by Trustee Seidman, that Trustee Swanson be appointed. Motion carried, Trustee Swanson not voting. The President signed the ordinance indicating his approval thereof. The Police 00 Commission will be notified to appoint a sixth sergeant. co Discussion- Chesterfield Revised Mr. Fred Hillman, Chesterfield Development, sub - Resub. (Solomon's Sub. Marshall) mitted Plan 12A, a 64 lot resubdivision of the 72 lot Solomon's Subdivision. Lot 14, Block 1, a 60 ft. lot, has been removed from the resubdivision plan, and will remain as originally platted. He has requested variations to permit lots of less than 9000 sq. ft. area, less than 75 ft. wide, and a combined side yard of 18 ft. with a minimum of 8 ft. on one side. He asked the Board to take action as soon as possible in order that con- struction may be started before winter weather. President Forrest said the Board of Zoning Appeals must hold a public hearing on the variations, a letter will be obtained from the Plan Commission regarding Plan 12A, and the ordinance granting the variations can be prepared in advance. Accept Bid $8722 Utility Only one bid was received for a G.V.W.R. 10,000 Truck Ill.FWD Truck & lb. utility truck complete. A bid of $8,722.00 Equip. Rosemont was submitted by Illinois FWD Truck and Equip- ment Company of Rosemont. Trustee Seidman moved, seconded by Trustee Blumenthal, that the bid of Illinois FWD Truck and Equipment Company in the amount of $8,722.00 be accepted. Adopted by the following vote: Ayes: Blumenthal, Gavin, Marty, Seidman, Stiehr, Swanson (6) Nays: None (0) Clerk's Reports The clerk reported she had not received the Agreement from Mr. Wessley Stryker granting the Village the option to purchase the lot on Jonquil Terrace for a connection with Sunset Court. The present Agreement expired July 10, 1976. The President stated he would remind Mr. Styker to sign the Agreement. The ordinance creating an additional Class C liquor license, passed October 4, 1976, has neither been vetoed nor signed by the President, who had stated he would withhold his signature. The President said the ordinance would m t be signed and would be effective without his signature. As directed by the Board, the lease with the Milwaukee Road pertaining to land- scaping on railroad property on North Waukegan Road will be recorded. The clerk reported that a Bollingbrook ordinance requires builders to post tax rates, water and sewer rates and other pertinent information in his office and this information should be helpful to a potential buyer and reduce the number of inquiries about rates. A copy of the ordinance will be requested for review by the Board. Appoint Trustee Swanson Trustee Gavin stated a second Village representativ, Bicentennial Sculpture Garden must be appointed to the Bicentennial Sculpture Garden not - for - profit corporation. Trustee Marty moved, seconded by Trustee Seidman, that Trustee Swanson be appointed. Motion carried, Trustee Swanson not voting. 74 Mrs. Laura Lee Christoph, Evergreen Place, said the sculpture garden must be maintained after it is put in. The Rose Garden planted by the Men's Garden Club has not been taken care of properly and the sundial, which was quite expensive, has disappeared. Trustee Marty stated the Village does not have the personnel to take care of garden maintenance but it should be kept in good condition. The committee will have to work on maintenance and will need operating expenses. There being no further business, on motion by Trustee Blumenthal and seconded by.Trustee Seidman, the meeting was adjourned at 8:45 p.m. APPROVED: President ATTEST: -� Village Clerk