09/27/197665
September 27, 1976
SPECIAL MEETING
Pursuant to notice thereof, a Special Meeting of the Board of Trustees of the
Village of Deerfield was called to order by the Village clerk in the Council Chmabers
of the Village Hall on Monday, September 27, 1976 at 8:00 p.m. On roll call the
following were
Present: D. Jeffrey Blumenthal
Norma .Gavin
Cynthia J. Marty
Edwin B. Seidman
Daniel H. Stiehr
Vernon E. Swanson
Absent: Bernard Forrest, President
and a quorum was present and in attendance at the meeting. Also present were
Mr. James Stucko, representing the Village attorney, assistant manager Marjorie
Emery, Public Works Director Klasinski, and Larry Alexander, assistant.
co Trustee Marty moved, seconded by Trustee Swanson, that Trustee Stiehr be
co appointed President pro tem. Motion carried unanimously.
The President pro tem stated the purpose of the meeting was to consider the
relocation of the water main and services on a portion of Lake -Cook Road in the
vicinity of Pine Street and the funding of the relocation. The Board had authorized
-the expenditure of $2,500 at the September 20th meeting and this amount was increased
to $5,000 by the Board in a telephone survey. Further investigation showed that the
water main was only 1 -1% feet below the surface. Due to the main's proximity to the
surface the matter was discussed with Baxter and Woodman and decision was made to call
a special meeting to consider what action should be taken on relocation since concrete
will poured very soon by the County.
Alternative solutions were given in detail by the President pro tem and dis-
cussed at length. Mr. Klasinski stated Cook County will not permit relocation in the
present trench which will be covered by the concrete roadway, but must be relocated
in the median strip which will require greater lengths of pipes for house and hydrant
services. 1008 feet of 12 inch cast iron water main will be required.
The President pro tem stated the questions to be resolved are: 1. Should a
12 inch main be relocated in the median strip; 2. How shall it be financed; and 3.
Award of the contract for this work. Mr. Stucko said the usual requirement of ad-
vertising for bids can be waived in emergencies. Several companies were requested
to submit bids on the project and two have responded.
Relocate Main in Median
Replace House & Hydrant
Services
Motion carried unanimously.
Trustee Marty moved, seconded by Trustee Gavin,
that 1008 feet of 12 inch water main be re-
located in the median strip as well as replace-
ment of lines to houses and hydrants.
The treasurer stated the Water Fund surplus can be used to finance the project
and it was his opinion that the surplus would be adequate.
Bids
Bids from Scully, Hunter and Scully, Inc. and
Rosetti Contractors were opened and read as
follows:
Scully, Hunter & Scully, Inc.
Item Approx. Unit
Quantity Price Amount
12" Ductile iron pipe 1000 Lin Ft $17.50 $17,500.00
Connect existing houses 5 175.00 875.00
Reconnect Forestway & Pine Mains 1100.00 1,100.00
New 12" valve with vault 775.00 775.00
TOTAL $20,210.00
Rosetti..Contractors
12" Ductile iron pipe 1000 Lin Ft 24.05 24,050.00
Connect existing houses 5 300.00 1,500.00
Reconnect Forestway & Pine Mains 1500.00 ea 3,000.00
New 12" valve with vault Total $29,825.00 1,275.00
lot
Award Contract Scully, Hunter & Mr. Klasinski stated there would be
Scully $20210 + 20% extra costs in relocating the main in
the median strip - more footage will be
needed for both the main and the connection of services.
Trustee Seidman moved, seconded by Trustee Marty, the the bid of Scully,
Hunter and Scully, Inc. be accepted and the contract awarded at the bid price
of $20,210.00 plus 20 per cent for contingencies, a total of $24,252.00.
Adopted by the following vote:
Ayes: Blumenthal, Gavin, Marty, Seidman, Stiehr, Swanson (6)
Nays: None (0)
Ordinance Supplementing Budget The ordinance was presented revising and
(0- 76 -50) supplementing the annual Budget by the
addition of $25,000 to Contractual
Services in the Water Fund Budget.
Trustee Seidman moved, seconded by Trustee Swanson, that the rules be
waived to permit action on the ordinance at its first presentation. Motion
carried unanimously.
Trustee Marty moved, seconded by Trustee Swanson, that the ordinance be
passed as presented. Adopted by the following vote:
Ayes: Blumenthal, Gavin, Marty, Seidman, Stiehr, Swanson (6)
Nays: None (0)
The President pro tem signed the ordinance indicating his approval thereof.
Mr. Klasinski stated the drawings for relocation of the water main would
be hand - carried to the Cook County Highway Department the next day for the permit
for the work. Scully, Hunter and Scully can start work immediately.
Trustee Marty said some one should get in touch with residents of the
houses on the south side of Lake -Cook Road and on Forestway and Pine Street
to notify them about the work to be done and that water service will be inter-
rupted for several hours. Mr. Klasinski stated this would be done.
There being no further business, on motion by Trustee Marty and seconded
by Trustee Seidman, the meeting was adjourned at 9:35 p.m.
ATTEST:
Village Clerk
APPROVED:
President