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05/17/197615 May 17, 1976 The regular meeting of the President and Board of Trustees of the Village of Deerfield was called to order by the President in the Council Chambers of the Village Hall on Monday, May 17, 1976 at 8 :00 p.m. The clerk called the roll and reported that the following were Present: Bernard Forrest, President D. Jeffrey Blumenthal Norma Gavin Cynthia J. Marty Edwin B. Seidman Daniel H. Stiehr Vernon E. Swanson Absent: None and that a quorum was present and in attendance at the meeting. Also present were Messrs. James Stucko, representing the Village attorney, and Norris Stilphen, manager. Trustee Stiehr moved, seconded by Trustee Marty, that minutes of the regular meeting held May,.3, 1976 be approved as corrected. (Page 12, line 12 - Add "'shorter length of time for completion" and line 29- "that pharmacies ".) Motion carried unanimously. Approve Warrant No. W -76 -5 Trustee Stiehr moved, seconded by Trustee Seidman, that Warrant No. W -76 -5 : Payment of bills including fund transfers and reimbursements, be approved: Adopted by the following vote: Ayes: Blumenthal, Gavin, Marty, Seidman, Stiehr, Swanson (6) Nays: None (0) The President asked that a running total be kept of.Deerfield Family Day contributions. Approve,Consent Agenda The Consent Agenda was presented for consideration as follows: Release $28,034.23 from escrow funds to W. T. Bowler and Associates for underground improvements, Chesterfield's Laurel Hill No. 12. Estimate No. 1. Proclamation designating Flag Day. Approve and authorize execution of contract with Carlo V. Santucci, Inc. for Osterman sanitary sewer replacement for $24,948.50. Resolution appropriating $35,000 from Motor Fuel Tax funds for Waukegan- Greenwood traffic signal installation, Section 76- 00043- 00 -TL. Resolution requesting permission to close State highways for Fourth of July parade. Trustee Seidman moved, seconded by Trustee Marty, that the Consent Agenda be approved, including the release of escrow funds. Adopted by the following vote: Ayes: Blumenthal, Gavin, Marty, Seidman, Stiehr, Swanson (6) Nays': None (0) President Forrest stated the Bicentennial Twenty -one Day, Flag Salute will be inaugurated officially by the Village in ceremonies at Deerbrook on June 12th, and various activities are scheuled through July 4th. Approve Final Plat A report from the Plan Commission recommended Hunt's Resub. approval of the resubdivision of two lots, commonly known as 1029 Forest Avenue, into one lot 50 feet by 125 feet, and approval of the final plat of Hunt's Resubdivision. Trustee Marty moved, seconded by Trustee Gavin, that the final plat of Hunt's Resubdivision be approved and execution authorized. Motion carried unanimously. Trustee Stiehr stated Hunt's Resubdivision plat was to rectify con- ditions but was not in full compliance with applicable provisions of the zoning ordinance and subdivision codes. P.C. Report A report from the Plan Commission Grethen Subdivision recommended approval of Grethen's Subdivision, a two lot subdivision at the southeast corner of Elm Street and Sunset Court. Both lots are in complete compliance with Village ordinances. An easement is provided for the joining of Elm and Chestnut Streets as shown on the Comprehensive Plan. Trustee Seidman moved, seconded by Trustee Blumenthal, that the Plan Commission's report be approved. Motion carried unanimously. Approve Final Plat Trustee Seidman moved, seconded by Grethen's Subdivision Trustee Blumenthal, that the final plat of Grethen's Subdivision be approved and execution authorized. Motion carried unanimously. Create Position Trustee Marty moved, seconded by Asst. Village Manager Trustee Seidman, that the position of Assistant Village Manager be created. Trustee Blumenthal moved, seconded by Trustee Marty, that the position of Assistant Village Manager be made retroactive to May 1, 1976. Motion and second were withdrawn when Trustee Stiehr stated the salary must be re- solved, the title "assistant to the manager" must be deleted, and asked if an assistant Village manager is needed. The manager stated there is a problem when he goes village manager will take over for him at these times. ant to village manager" should be eliminated inasmuch & overlapping positions. The salary of a fully qualified manager is $19,000 per year and he proposed a salary of or $16,150. away;;an assistant The position "assist- 3 therd should be no assistant Village 85 per cent of $19,000, The motion to create the position of Assistant Village Manager carried unanimously. Asst. Manager Trustee Seidman moved, seconded by Salary $16150 Trustee Marty, that the assistant Village manager be paid $16,150 per year, 85 per cent of the $19,000 salary for fully qualified employees. Adopted by the following vote: 4y.es: Blumenthal, Gavin. Marty, Seidman, Stiehr, Swanson (6) Nays: None (0) Remove Asst. to Mgr. Trustee Marty moved, seconded by Trustee Gavin, that the position "assistant to the Village manager" be removed when the appointment to assistant Village Manager is made on May 18, 1976. Motion carried unanimously. Re: Bike Path Feasibility Study The President stated no Federal funds are currently available for bicycle planning, and while Revenue Sharing:?Funds amounting to $4,200 may be used for this purpose, the cost "of the bicycle path feasibility study is $7,000. Discussion was had regarding whether to authorize the bicycle path feasibility study to go forward with General Fund financing rather than with a Federal grant. Trustee Blumenthal stated he had voted against the bicycle path study last year because there was no clear way to get funding. Trustee Gavin suggested the appointment of an Ad Hoc Committee with a limited time to recommend locations of bicycle paths since the study should be Village -wide. FAU funding on a 70/30 basis was discussed, but the Village must have a feasi- bility study in hand. The President suggested an Ad Hoc Committee with duties defined and when its report will be -due. Authorize Agreement Tellefsen San. Sewer Service (Bannockburn) the Lake County Health Department. 1'7 A letter from Mr. Harold E. Tellefsen, 1600 Meadow Lane, Bannockburn, requested permission to connect to the Village's sanitary sewer system, as recommended by The Village engineer stated the connection would create no problem but the Village should assume no liability. The matter was.discussed and President Forrest stated it should be handled by a written agreement to include the provision that footing drains, sump pumps .and;idownspQuts:will:not.be connected to the sanitary sewer, also a "hold harmless agreement, charges to be paid as for other outside users of sewer service, and when Bannockburn is on- stream, Mr. Tellefsen will dis- connect. Trustee Seidman moved, seconded by Trustee Marty, that the attorney be directed to prepare an agreement in accordance with the President's recommendations. Motion carried unanimously. Award Bid Klehm Nursery The manager recommended that the bid of Parkway Trees Klehm Nursery for parkway trees be accepted, CO being the apparent low bidder on an overall CO basis at $30.20 for trees picked up and $32.40 if delivered. Trustee Seidman moved, seconded by Trustee Gavin, that the bid of Klehm Nursery be accepted. Adopted by the following vote: Ayes: Blumenthal, Gavin, Marty, Seidman, Stiehr, Swanson (6) Nays: None (0) Move Fence 1550 Laurel Ave. The manager reported that Mr. Arthur Altman, 1550 Laurel Avenue, has asked that he be allowed to keep the,fence on his property at its present location which is 9 -92 feet in the right- of -way. He will free the Village from any responsibility for any fence damage and will cut off the fence to provide increased visibility at the corner. The manager stated permission was given Mr. Altman to put the fence 7 feet in the right -of -way &this encroachment was exceeded, leaving no place for snow. Discussion was had on the problem and the fact that it may be construed as setting a precedent. It was agreed that the fence should be moved back. Trustee Marty moved, seconded by Trustee Swanson, that the request of Mr. Altman be denied and that he be directed to move the fence 22 feet back from the sidewalk. Motion carried unanimously. Police Sgt. & Lt. Salaries Trustee Stiehr stated the salaries of the command personnel of the Police Department had been reviewed and it was the consensus that changes in the pay plan should be made. Trustee Stiehr moved, seconded by Trustee Gavin, that the salary of $19,900 for Police Sergeants and $21,500 for Lieutenants should be set for fully qualified employees. Adopted by the following vote: Ayes: Blumenthal, Gavin, Marty, Seidman, Stiehr, Swanson (6) Nays: None (0) 1st Presentation - Ordinance The first presentation was made of an ordinance Penalty -Late Payment Scavenger amending the Municipal Code to provide that an additional 10 per cent shall be paid for scavenger service if the bill is not paid by the first day of the month following the billing period for which it is rendered. Trustee Seidman stated consumers should be protected if they are missed by the scavenger and this should be spelled out. Mr. Stucko stated the Village should be notified and the cost would be reduced. S.C. Recommendio.q A report from the Safety Council recommended Parking on Forest Ave. that parking be prohibited on both sides of Forest Avenue between the hours of 10 a.m. and 12 noon. If the problem is not eliminated, the Council will recommend no parking between 5 p.m. to 7 p.m. Parking would be prohibited from Hazel to Deerfield Road. " i8 Safety Council Chairman Ferris stated that according to the neighbors, the problem is caused by all -day commuter parking. Trustee Marty moved, seconded by Trustee Gavin, that the report be accepted and the attorney be directed to prepare the ordinance to prohibit parking on Forest Avenue as recommended. Motion carried unanimously. S.C. Report -No Left Turns onto Park Ave. Authorize Ordinance Discussion was had on signs and turns are prohibited. Trustee Gavin Trustee. Swanson proposed that a po for the first few days until people A report from the Safety Council recommended that no left turns be permitted from Deerfield Road onto Park Avenue. striping to inform motorists that left suggested a flyer be distributed to residents. Lice officer be stationed at the intersection become acclimated to no left turns. Trustee Seidman moved, seconded by Trustee Marty, that the recommendation of the Safety Council be approved and the attorney be directed to prepare the ordinance. Motion carried unanimously. Plans will be prepared on signing and striping to implement the ordinance. Kuhn's Deli Liquor License An application was received from Kuhn's Application- Authorize Ordinance International Delicatessen, Inc. for the issuance of a liquor license for the sale of packaged liquor in connection with the sale of food in the Deerbrook Mall. Imported beer, liqueurs , cognac and wines will be sold. There will be no con- sumption on the premises. No cheap wines or 1/2 pints will be sold. It is planned to open the store August 1st. Trustee Marty moved, seconded by Trustee Gavin, that the attorney be directed to prepare an ordinance authorizing an additional Class B liquor license. Motion carried unanimously. The President drew the attention of the audience to the Bicentennial quilt hung at the rear of the Council Chamber. Approximately $4,300 has been collected for the Historical Society. Trustee Blumenthal said a check for $500 has been given by Kitchens of Sara Lee, one of the many businesses that have contributed. The assistant Village manager will accept contributions for the Historial Society. Clerk's Reports The clerk reported, that the office of Mr. Todd Cayer, EPA, had inquired about the signature "Mayor" rather than President as correspondence was heretofore signed. A copy of the ordinance allowing the President to be referred to as Mayor was sent to Mr. Cayer's office with a copy of the letter from the Village attorney who stated it was the opinion of Chapman and Cutler that the title of President was not changed and the word "President" should be used in minutes and ordinances although the President may be referred to as Mayor. In order to avoid any problems, she asked that all correspondence with the EPA be signed as President. The Illinois Municipal League conference will be held September 10 to 13 at the Hyatt Regency O'Hare, Rosemont. Registrations should be made with the Village treasurer who will send a check for advance registration fees of $45 for an official and $40 for a spouse. The City of Northlake invited Village officials and wives to attend the Illinois Association of Fire and Police Commissioners Seminar on June 25, 26 and 27, 1976. Plats of Subdivision which have been filed with the Lake County Planning Department for more than a month have not been signed by the Plats Committee and therefore have not been recorded. Plats approved at this meeting will be taken to Waukegan this week, and the undue delays and any changes in procedures will be discussed with the Planning Department. 19 There have been numerous requests from municipalities for copies of the ordinances on vandalism and marijuana. Copies of the ordinances have been sent. Lts. & Sgts. Salaries Effective May 17, 1976 Decision was made that salaries of Police Lieutenants and Sergeants heretofore approved be made effective as of this date, May 17, 1976. Request Underground Cable The manager stated that the pole for electric Com. Ed. for Siren power for the siren installation on Kates Road would be on the berm. The siren is approximately 475 feet from Waukegan Road and the cost for installation of underground cable would be from $2,000 to $3,000. He suggested that Commonwealth Edison be asked to install the underground cable, which is covered by the franchise. The company will install without charge 500 feet of underground service per year and there is a two year eligibility. If Kates Road is widened there will be plenty of room. Trustee Marty moved, seconded by Trustee Gavin, that the manager ask Commonwealth Edison to install an underground cable to the siren on Kates Road. co Motion carried unanimously. co The President stated that several members would be unable to attend the regular meeting.on June 7 because of graduations and therefore the meeting would be adjourned to Tuesday, June 8th. There being no further business, on motion by Trustee Marty and seconded by Trustee Seidman, the meeting was adjourned at 9:50 p.m. APPROVED: President ATTEST: y� Village Clerk r