Loading...
12/01/1975212 December 1, 19.75 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by the clerk in the Council Chambers of the Village Hall on Monday, December 1, 1975 at 8:05 p.m. The clerk called the roll and reported that the following were Present: D. Jeffrey Blumenthal Norma Gavin Cynthia J. Marty Edwin B. Seidman Daniel H. Stiehr Absent: Bernard Forrest Vernon E. Swanson and that a quorum was present and in attendance at the meeting. Also present were Messrs. James Stucko, representing the Village attorney, and Norris Stilphen, manager. Trustee Marty moved, seconded by Trustee Blumenthal, that Trustee Gavin be appointed President pro tem. Motion carried unanimously. Trustee Stiehr moved, seconded by Trustee Marty, that the minutes of the regular meeting held November 17,.1975 be approved as corrected. (Page 210, line 10 - Add "implementation of "). Motion carried unanimously. Report -Chief of Police Chief of Police Richard Brandt gave an oral report on departmental objectives. He stated the revision of Department rules and regulations has not been started, but should be completed next year. He has talked to the League of Women Voters about development of a program on community crime problems. Rap sessions are held each month in the Field House with one or more police officers in attendance. T r�inity College students serve as advisors to a program similar to the Big Brothers program. A Visiting Home program has been started; if a youth is picked up at night, a home will be found for him on a short term basis. The Youth Jury program is underway with..•a second session scheduled this month. Work assignments have been completed according to plan. A•promotional examination for Sergeant has been held and an examination for Lieutenant scheduled for December 13th. Plans have been dropped for a night vision device.and closed circuit TV at the railroad station because of costs. Most funds for the Youth Bound program have been spent but the bus has not yet been delivered. A thorough study of Police Records has been made. Excellent records are kept but information is not readily available. Starting January 1, 1976, the Illinois Uniform Crime Report will require more detailed information which will take one girl full time to complete. Computers are being investigated to see which will best serve the needs of the Police Department and other departments. Stating January 1, 1976, the Security of Information Act will become effective and certification will be required that all records are locked up. He plans to put the locked files in the office formerly used by the Planning Department. In response to Trustee Marty's question, Chief Brandt stated the computer would be very helpful to the Police Department as well as the Finance Department. TYe Crime report which now takes about 40 hours once a month to complete can be done in about 20 minutes with a computer. $92,000 was estimated to be the cost of a computer to meet the needs of both the Police and Finance Departments. Trustee Blumenthal congratulated Chief-Brandt on the.many programs established for the youth of the Village. Approve Consent Agenda The Consent Agenda, with two deletions and one addition, was presented for consideration as follows: CONSENT AGENDA Authorize execution of final plat og Lindow's Resubdivision of Lot 86, J. S. Hovland's Subdivision at 254 Birchwood Avenue Authorize execution of final plat of Hamilton Subdivision at Heather and Deerfield Road. Approve preliminary plat and execution of final plat of North Suburban Church Subdivision. 1 1 213 Trustee Seidman moved, seconded by Trustee Blumenthal, that the Consent Agenda be approved. Motion carried unanimously. Bond or Escrow Requited Trustee Stiehr asked if a bond or escrow had been Hamilton Sub. received to insure completion of the Hamilton Subdivision sidewalk, and was told none had been f iled. Trustee Marty moved, seconded by Trustee Stiehr, that the plat of Hamilton Subdivison not be recorded until a letter of credit, bond or escrow is received in an amount to,be determined by the Village engineer, for completion of the sidewalk improvements. Motion carried unanimously. 1st Presentation - Ordinance Eliminate 1 Parking Stall E side Waukegan Rd. N of Deerfield State Bank Driveway d riveway. The first presentation was made of an ordinance amending the Municipal Code by adding to the list of locations where the parking of vehicles is pro- hibited the parking stall on the east side of Waukegan Road north of the Deerfield State Bank Trustee Blumenthal stated he was not sure that the elimination of this parking stall was in the best interest of moving traffic, and questioned the elimination of the parking space at the Christmas season. Trustee Seidman stated the No Parking ordinance was not enforced. Recently a car was parked partially across the bank driveway, and there are a number of similar violations on Deerfield Road. Trustee Stiehr stated there is an apparent shortage of parking space although various merchants have represented there are unused parking stalls. He said fences have not been removed although removal had,,been promised. He recommended the elimination of the parking stall, or the merchants would never get together on the removal of fences. The ordinance will be on the agenda for the next meeting. Offer of $7500 Additional A report from the Finance Committee recommended to NIMLO Failed that an offer of $7,500 additional be made to NIMLO for the recodification of the Municipal Code, for a total of $10,000. Trustee Seidman moved, seconded by Trustee Blumenthal, that a proposal of $7,500 be submitted to NIMLO to complete payment for the recodification. The motion failed ; by the.-follbwing- vote.,;four favorable votes being required: Ayes: Blumenthal, Seidman, Stiehr Nays: Gavin, Marty (2) Report BBA- Variation NBC F iat -Allis Exit Authorize Ordinance 3,500 sq. ft. of the 64,000 sq. ft. (3) A report -from,.the Board of Building Appeals recommended that a variation be granted from the provisions of the National Building Code to permit an egress distance of 225 feet for approximately addition to the Fiat -Allis plant. Mr. Rolf Jensen Chairman, stated the 64,000 sq. ft. addition uses almost all available land, and on the basis of total fire protection as evidenced by the egiivalency statement prepared by the architect, he recommended that the variation be approved. He stated the Fire Department concurs. Trustee Seidman moved, seconded by Trustee Stiehr, that the recommendation be accepted, and the attorney prepare the ordinance granting said variation. Motion carried unanimously. Accept 2nd Low Bid -Scout The manager reported that the low bidder on a Scout N orthside International type 4 -wheel drive vehicle, Stewart:- Truck.. & "Equip - $4837.00Authorize $652 ment Co.., wrote they cannot supply a 1975 vehicle for Hydraulics as.bid, but can deliver a 1976 unit an additional $900 over the bid price. The next lowest bidder, N orthside International, Inc., can deliver a 1975 Scout at the bid price of $4,837.00 plus $902 for the hydraulics, subframe - and plow which have been installed, or if the plow is removed, the cost would be an additional $652. The third bidder, Bob Maginnis Ford, Inc., can deliver a Ford unit at the bid price, but adaptation of the plow under- 214- frame will be required. As an alternative, all bids could be rejected and the truck re -bid, but a delay would result and there will be price increases for 1976 vehicles. Trustee Stiehr moved, seconded by Trustee Marty, that the bid of $4,837.88 submitted by Northside International, Inc. be accepted for the Scout 4 -wheel drive pickup truck and the expenditure of $652.00 be authorized for the hy- draulics and sub -frame which have been installed. Adopted by the following vote: Ayes: Blumenthal, Gavin, Marty, Seidman, Stiehr (5) Nays: None (0) Charge $585.88 For Bid. Trustee Marty moved, seconded by Trustee Default-Stewart Truck & Seidman, that $585.88 be charged against E quipment.Co. Stewart Truck and Equipment Company for defaulting on its bid for a 1975 Scout. Adopted by the following vote: Ayes: Blumenthal, Gavin, Marty, Seidman, Stiehr (5) Nays: None (0) The manager stated it was not customary to require a bid bond from suppliers of equipment. Trustee Blumenthal suggested that a bid bond be required from any firm that has not qualified. Approve P.C. Recommendation. A report from the Plan Commission recommended Lipowich Resub. of Lots 1,2, approval of the preliminary plat of Lipowich 3, Plagge's Sub. Resubdivision of Lots 1, 2 and 3, William F. Plagge's Subdivision. Lot lines of the three lots have been re- aligned, and all 16ts exceed the minimum area requirements. The developer has agreed to a dedication of three feet additional for Elm Street right- 9 f -way. Trustee Marty moved, seconded by Trustee Blumenthal, that the Plan Commission's recommendation be accepted and the preliminary plat of the Lipowich Resubdivision be approved. Motion carried unanimously. Ordinance -Mun. Eode Amend. The ordinance was-presented amending the Sec. 28.136- Injuring or Municipal Code by adding a new Section Destroying Property 28.136 - injuring or destroying public or (0- 75 -58) private property within the Village unlawful. Trustee Stiehr moved, seconded by Trustee Marty, that the rules be waived to permit action on the ordinance at its first presentation. Motion carried unanimously. Trustee Marty then moved, seconded by Trustee Stiehr, that the ordinance be passed as presented. Adopted by the following vote: Ayes: Blumenthal, Gavin, Marty, Seidman, Stiehr (5) N ays: None (0) The President pro tem signed the ordinance indicating her approval thereof. Dedication Lake -Cook Rd. Lake County having requested the dedication to Lake County Approved of: additional right -of -way for Lake -Cook Road in front of the former brickyard property at and adjacent to the west drainage ditch, Trustee Seidman moved, seconded by Trustee Blumenthal, that the dedication be approved and execution authorized. Motion carried unanimously. Approve Grant Application Discussion was had on the grant application Police Facilities Study for a study of Police facilities. If approved, the Illinois Law Enforcement Commission would pay $28,500 and the Village $1500, a total of $30,000. The study would be made by a qualified consultant. Chief Brandt stated that. additional facilities are needed for the Police Department. Any remodelling or new.construction must be financed locally unless funds become avail4ble from_the.Illinois Law Enforcement Commission. Trustee Seidman moved, seconded by Trustee Blumenthal, that the Grant Appli- cation be approved and execution by the President authorized. Motion carried unanimously. 1 1 1 215 Ordinance -Mun. Code Amend. The .Finance.Committee.recommended a charge of $1.35 Sec. 18.202 Scavenger Rates per month-for .once -a -week scavenger service and (0- 75 -59)' $2.70 per month for twice -a -week service, effective January 1,.1976. The ordinance was presented amending Section.18.202 of the Municipal Code establishing a rate of $1.35 per month for once -a -week collection of residential waste and $2.70 per month for twice -a -week service, effective January 1, 1976; billing to be made quarterly for services performed-during-the-preceding quarter. Trustee Stiehr moved, seconded by Trustee Marty, that the rules be waived to permit action of the ordinance at its first presentation. Motion carried unanimously. Trustee Stiehr then moved, seconded by Trustee Marty, that the ordinance be passed as presented. Adopted by the following vote: Ayes: Blumenthal, Gavin, Marty, Seidman, Stiehr (5) Nays: None '(0) The President pro tem signed the ordinance indicating her approval thereof. Ordinance -Abate $126875 Tax The ordinance..was presented authorizing and Land Acquisition Bonds directing. the County-Clerk of Lake County and the (0- 75 -60) County Clerk of Cook County to abate the tax of $126,875 for Land Acquisition Bonds, the Village having on hand sufficient funds to pay the full.tax for the year commencing May 1, 1975. Passage of the ordinance was recommended by the Finance Committee. Trustee Stiehr moved, seconded -by Trustee Blumenthal, that the rules be waived to permit action on the ordinance at its.first presentation. Motion carried u nanimously. _ Trustee Stiehr then moved, seconded by Trustee Blumenthal, that the.ordinance be passed as presented. Adopted.by.the following vote: Ayes: Blumenthal, Gavin, Marty, Seidman, Stiehr (5) Nays: None (0) The President pro tem signed the ordinance indicating her approval thereof. Ordinance -Abate $120087.50 Tax Sewage Treatment Facilities Bnnds (0- 75 -61) the Village having on hand suffic mencing May 1, 1975. The Finance The ordinance was presented authorizing and directing the.County Clerk of Lake County and the County Clerk of.Cook County at abate to tax of $120,087.50 for Sewage Treatment Facilities Bonds, Lent funds to.-pay the full tax for the year com- Committee recommended passage of the ordinance. Trustee Marty moved, seconded by Trustee Stiehr, that the rules be waived to permit action on the ordinance at its first presentation. Motion carried unanimously. Trustee Stiehr then moved, seconded by Trustee Blumenthal, that the ordinance be passed as presented. Adopted by the following vote: Ayes: Blumenthal, Gavin, Marty, Seidman, Stiehr (5) Nays: None (0) The President pro tem signed the ordinance indicating her approval thereof. Discussion - Bannockburn Dog Discussion was had on the Village of Bannockburn Warden Request- Prepare request for dog warden service. Trustee Stiehr Agreement for Review stated no.service would be required until next spring, and it could be done on a cost basis, b37.ling Bannockburn for the dog warden's time, car expense,*etc. Bannockburn will notify citizens that the dog running at large ordinance will be enforced, and violations will be prosecuted by Bannockburn. Trustee Marty stated any agreement should be on a trial basis, and only dogs will be picked up. Trustee Seidman moved, seconded by Trustee Blumenthal, that the manager prepare an agreement with Bannockburn for animal warden services for a six month trial period fa: review by the Board. Motion carried unanimously. 216." Accept Bid Contract A- $316682: G eo. W. Kennedy Construction"' (Incompete) OR Accept Bid Scully, hunter & Scully - $340150.62 (Completed) days prior to the bid open- ing -,,, but incomplete, with his_ bid.: . The low bid on Contract A - Crosstown Inter - ceptor.and Force-main, was submitted by George W..Kennedy Construction in the amount of $316,682..00, but he did not comply with the bidding requirements of filing Appendix A of the Chicago Plan with the Village five submitted Appendix A, which was found to be The second lowest bid was submitted by Scully, Hunter'& Scully in the amount of $340,150.62 and there was full compliance with all bidding requirements. Discussion was had on bidding requirements, .previous bids on Contract A and B having been rejected by the U.S.E.P.A. because Appendix A had not been filed with the Village five days prior to the bid opening. The Village engineer stated that the Kennedy bid must be submitted to the E.P.A. in any case. Trustee Seidman moved, seconded by Trustee Blumenthal, that the low bid of $316,682.00 submitted by George W. Kennedy Construction be accepted subject to review and approval by the_E'.P:A., or if rejected,the bid of the second lowest bidder, Scully Hunter & Scully, be accepted in the amount of $340,150.62, subject to approval by the E.P.A. Adopted by the following vote: Ayes: Blumenthal, Gavin, Marty, Seidman, Stiehr (5) N ays: None (0) Accept Bid Contract B Scully, Hunter & Scully $344,017.53 & Scully in the amount of $344,017.'.53 been met, subject to E.P.A. approval. Trustee Seidman moved, seconded by Trustee Blumenthal, that the low bid on Contract B - East -:and West Side Sanitary Interceptor Re- placement-Sewers - submitted by Scully, Hunter be accepted, all-bidding requirements having Adopted by the following vote: Ayes: Blumenthal, Gavin, Marty, Seidman, Stiehr (5) Nays: None (0) Clerk's Reports The clerk reported that the ordinance and plat of annexation of the portion of the brickyard property owned by the company was record'ed on November 18, 1975. The revised Flood Hazard Map has been referred to the Planning and-Building Departments for review and comments. Reports Trustee Seidman said a newspaper article stated tax deductions may, be taken for trees planted in 1976, the Bicentennial year. The Village engineer stated he had talked to the State and County regarding sharing the cost of underground placement of cables for the traffic lights at Chestnut and Waukegan which are now connected by overhead lines. He has not yet talked to Mr. Joseph Valenti, owner of the Deerbrook Shopping center. Trustee Gavin stated that horses ridden on the streets at night are dangerous unless lights are provided as required for bicycles. Resolution Requesting Trustee Marty moved, seconded by Trustee Extension of Revenue Sharing Seidman' E that the Resolution be passed requesting the Congress of the United States to approve the .-extension of the Revenue Sharing concept in its present form. Motion carried unanimously. Offer NIMLO $7500 Additional Trustee Marty moved, seconded by Trustee For Recodification Stiehr, that the NIMLO invoice for re- codification Of the Municipal Code be reconsidered. Motion carried unanimously. Trustee Seidman moved, seconded by Trustee Blumenthal, that an offer of $7,500 be submitted to NIMLO for recodification of the Municipal Code, a total of $10,000, with a letter of explanation on why this action was taken. Adopted by the following vote: Ayes: Blumenthal, Marty, Seidman, Stiehr (4) N ays: None (0) Pass: Gavin (1) 1 1 1 217 Trustee Stiehr suggested that if the offer.of $7,500 is not accepted, NIMLO send a representative at their own expense to discuss the matter. Resolution - Participate in The Resolution was presented providing Police Training Act Program for participation by the Village in the program provided for in the Illinois Police Training Act,completion within six months of an approved basic training course before regular employment as a police officer, and directing the Board of Police Commissioners to make necessary amendments to the rules. The manager stated the Resolution must be adopted to replace the Resolution passed in 1966 if the Village is to get 50 per cent of the cost from the State for pdice training. Trustee Marty moved, seconded by Trustee Seidman, that the Resolution be passed a s presented. Motion carried unanimously. The President pro tem signed the Resolution indicating her approval thereof. Re: Street Light The manager reported that more than $10,000 had been Replacement spent or committed for repairs and replacement of street lights. Six lights, costing approximately $%600, have been knocked down. He asked if the.Board wished to replace these lights with the understanding that the Budget for street lights would be exceeded. It was the decision of the Board that the street lights should be replaced. Reports The manager reported that the pedestrian crossing lights have been installed to the Hazel Avenue railroad crossing. Although there have been complaints about the loudness of the bells, they are in accordance with I.C.C. standards. The railroad has been contacted about landscaping and has asked for a proposal. Tte project has been assigned to the intern who will get outside advice. Trustee Stiehr suggested the Garden Clubs be consulted. Replacement of the Osterman Avenue sanitary sewer, originally estimated to cost $15,000, will cost about $30,000. The treasurer stated that reserves set aside for sewer maintenance should amount,'.to about $40,000. The Board agreed with Trustee Stiehr's suggestion.that the Village go out for bids on replacement of the sewer. There being no further business, on motion by Trustee Stiehr and seconded by Trustee Marty, the,-meeting was adjourned at 10:20 p.m. APPROVED / President A TTEST: Village Clerk 1