11/17/1975207
November 17, 1975
The regular meeting..of the President and Board of Trustees of the Village of
Deerfield was called to order by the - President in' the Council Chambers-of the'Village
Hall on_,Monday, November 17, 1975 at 8:10 p.m. The clerk called the roll and
reported that the following were
Present: Bernard Forrest, President
Norma Gavin
Cynthia J. Marty
Edw.in B. Seidman
Daniel H. Stiehr
Vernon E. Swanson
Absent: D. Jeffrey Blumenthal
and that a quorum was present and in attendance at the meeting. Also present were
Messrs. James Stucko, representing the Village attorney, and Norris Stilphen, manager.
Trustee Stiehr moved, seconded by Trustee Marty, that the minutes of the regular
meeting held November 3, 1975 be approved as corrected. (Page 203 -line 17 - insert
"be approved ", - correct 2 typographical errors). Motion carried unanimously.
Approve Warrant No. W -75 -11 Warrant No. W -75 -11 - Payment of bills, including
fund transfers and reimbursements - was presented
f or consideration.
Trustee Stiehr moved, seconded by Trustee Marty, that the warrant be approved.
Adopted by the following vote:
Ayes: Gavin, Marty, Seidman, Stiehr, Swanson (5)
Nays: None (0)
Treasurer's Report The treasurer's report, dated October 31, 1975,
was received and included cash and investment
statements, detail expenditures by activity, revenue and expense statement, highlight
control report and cash flow statements.
The manager stated the costs of leaf pickup were incomplete, but the total
cost would be included in the December report. A brief discussion was had on the
Water Fund receipts and disbursements. The Highland Park bill for water is correct,
and the Village's billing is also correct. The ratio of water loss is less, or the
w ater usage may be less.
Approve Consent Agenda The Consent Agenda was presented for consideration
as follows:
CONSENT AGENDA
Authorization to release escrow funds in the amount of $10,751.31 to DiGioia Brothers
Construction Company for street work completed in Laurel Hill Annex Subdivision.
Authorization for President to sign Contract with Jenkins and Boller Co., Inc. for
sewage treatipent plant improvements.
Proclamation designating Novemberil7 -23, 1975 as•Warriors Week in Deerfield to honor the
Deerfield High School Varsity Football Team and coaches.
Trustee Seidman moved, seconded by Trustee Swanson, that the Consent Agenda be
approved.
Motion carried unanimously.
Trustee Marty expressed appreciation to Chief Brandt and the Police Department
for excellent traffic control at Saturday's football game, and the Board concurred.
Re: NIMLO Invoice Discussion was had on the invoice from the National
Institute of Municipal Law Officers for recodifica-
tion of the Municipal Code, showing a balance of :,$2., 500 due-- from..:the. original_ contract
plus an additional'page charge of $8,360 for 304 pages, a total amount due of $10,860.
Mr. Stucko stated a number of alterations had been made by Village department
heads. The 68 pages that had errors will be rectified at NIMLO's expense. NIMLO had
indicated no interest in reducing the bill-; The problem is that the original estimate
of 200 pages was far too low, but printing costs remained firm in accordance with the
W
Agreement. He and Mr. Houpt felt NIMLO had done a workmanlike job, the errors
were not out of proportion, and in summary, both recommended that the invoice
be paid. The update of the Code will take about 52 to 6 weeks at which time
the Code can be adopted.
President Forrest stated the Board had asked about the status of the
NIMLO recodification, and at no time had there been any mention of additional
charges. Trustee Stiehr asked what amount.had been billed by Pedersen & Houpt
for time spent on the recodification, including a trip to Washington. Mr.
Stucko stated the bills must be checked to determine the exact amount. Trustee
Seidman suggested a meeting of the Board .on the errors in the recodification,
and President Forrest asked that a list of errors be sent to each Board member.
Trustee Stiehr stated the Village has an obligation to NIMLO because the
recodification was underestimated, and additional pages were required not only
for the original estimate of 200 pages but also for the ordinances passed since
the agreement was signed.
Trustee Stiehr moved, seconded by Trustee Seidman, that an offer of
$7,500 additional be made to NIMLO, or a total cost of $10,000 including the
$2,500 paid when the Agreement was signed. The motion failed by the following
vote:
Ayes: Stiehr (1)
Nays: Gavin, Marty, Seidman, Swanson (4)
Trustee Marty moved, seconded by Trustee Gavin, that the full bill of
$10,860 be paid to NIMLO. The motion failed by the following vote;
Ayes: Gavin, Marty, Swanson (3)
Nays: Stiehr, Forrest (2)
Abstaining: Seidman (1)
It was suggested the matter be put on the agenda for a workshop meeting.
P.C. Report - Deerfield- Northbrook A report from the' Plan Commission recom-
Laid Use Agreement- Request Comments mended the approval of an Agreement between
Northbrook and Deerfield in regard to the
zrning classification of the unincorporated area between the Edens Spur and Lake -
CaDk Road, with general comments on what the Agreement should include,,
The President stated thet"..draft of the Agreement had been referred to the
Plan Commission with a request for the Commission's specific comments. Trustee
Stiehr asked for copies of the draft Agreement for the Board.
President Forrest and Trustee Seidman agreed that the matter be again
reE erred to the Plan Commission, to be sent back to the Board with any changes or
adiitions. After the Agreement is modified it will -be sent to Northbrook for
consideration by the Northbrook Board of Trustees.
S.C. Report -No Stop Signs A report from the Safety Council recommended
Wilmot & North Ave, that the Village of Bannockburn's request
for installation of stop,signs on Wilmot
Rcad at North Avenue be denied. The Council recommended that Bannockburn ask
the owner of the propertyat the Northeast corner of North Avenue and Wilmot Road
to trim the shrubbery so that visibility from that corner is no longer impaired.
Trustee Swanson stated that motorists wou14 be apt to coast through stop
s gns at this location because few cars enter Wilmot Road from North Avenue,
and if stop signs are to be installed, he would prefer Woodland Drive. The
manager stated the Village has many stop signs and in the interest of being a
good neighbor he felt Bannockburn's request should be granted. Trustee Seidman
pointed out there were other more important intersections. A resident of Mont-
gomery Road said a stop sign should be installed at the Montgomery- Cranshire
irtersection, and the President said the Safety Council would check whether signs
were needed.
Trustee Stiehr moved, seconded by Trustee Marty, that an ordinance be pre -
pxed authorizing the installation of stop signs on Wilmot Road at North Avenue.
The motion failed, those voting Aye: None; Nays: All.
It was suggested that a copy of the Safety Council's recommendation be
sent with the letter notifying Bannockburn that the request for stop signs is
denied.
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S.C. Report Re: Donations A report from the Safety Council stated that donation;
on Sts. - Recommend Enforcement are solicited on�the public streets by volunteers
Ordinance Prohibiting from various charitable organizations, and unani-
mously recommended that the ordinance prohibiting
such solicitation at all times.'
The manager reported it is the present policy of the Board to permit such
solicitation of donations on the public streets. Representatives from the Kiwanis and
Lions Club stated only adults are used to solicit donations in the streets', there have
been no accidents, and the major part of contributions are received from the on- street
donations. In response to Trustee Seidman's question, Mr. Stucko stated the Village
has no liability for an accident which occurs from solicitation on the street. He
suggested that the Board establish a policy with regard to solicitation of donations
in the street.
POLICY
Trustee Seidman moved, seconded by Trustee Swanson, that it is the policy
of the Board that only adults be permitted to solicit donations for charitable purposes
inthe public streets, such solicitation to be permitted only after a permit is
obtained.
Motion carried unanimously.
S.C. Report -No Bikes on Sts. A report from the Safety Council recommended that
Suidown to Sunup an ordinance be passed to require that all bicycle
Referred to P.D. For Report riders be prohibited from using Village streets
where there is a sidewalk available, from sundown
to sunup. Lake Forest prohibits bicycle riding on city streets at all times, and
reported no adverse problems.
Trustee Seidman stated there is no enforcement of the Lake Forest ordinance,
aid bicycle riding on sidewalks at night is dangerous to senior citizens and other
pedestrians. He would like to see enforcement of the present ordinance before passage
of another ordinance. Trustee Stiehr concurred', and stated that sidewalks with curbs
am hazardous to bicyclists and ramps would be required at every intersection. He
questioned whether the Police Department would enforce riding on the sidewalk at
night when the Department has not strictly enforced the present ordinance due to
tine spent on vandalism and other problems. Trustee Seidman stated that every bicycle
sluuld be equipped with lights.if ridden at night. The President stated there is
always a problem of enforcement but he felt that an ordinance prohibiting bicyclists
from using streets at night would promote safety.
Discussion was had on the problem and Trustee Seidman proposed that the
oxlinance provision forbidding riding bicycles on the sidewalk be removed, and strict
enforcement of lights on bicycles-ridden at night. The chairman of the Safety Council
ag7eed with this proposal.
The matter will be referred to the Poilice Department for a report.
S.C. Report -_ Remove Parking
Space North of Deerfield STate
Baik DL.iVeway on Waukegan Rd.
Authorize Ordinance
Trustee Marty moved, seconded
Safety Council be approved and the
eliminating the parking stall.
Motion carried unanimously.
A report from the Safety Council recommended the
elimination of the parking stall on the east side
of Waukegan Road north of the Deerfield State Bank
driveway due to poor visibility of motorists
exiting from the parking lot.
by Trustee Seidman, that the recommendation of th
attorney be directed to prepare the ordinance
The meeting was recessed at 10:00 p.m. and reconvened at 10:10 p.m.
Ordinance -Mun. Code Amend. The ordinance wag presented amending the Municipal
Add Sec. 28.135 Re: VAndalism Code by adding a new Section 28.315 establishing
:(0- 7-5 =55) parental'responsibility for vandalism by minors
and penalties-for violations. Mr. Stucko explained
the changes made at the direction of the Board, and stated the notice to parents is
being prepared.
Trustee Stiehr moved, seconded by Trustee Marty, that the ordinance be passed
as presented. Adopted by the following vote:
Ayes: Gavin, Marty, Seidman, Stiehr, Swanson (5)
Nays: None (0)
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The President signed the ordinance indicating his approval thereof..
Reports -Ad Hoc Committee on Discussion was had on the final report of
Va:tdalism & President's ARproach the Ad Hoc Committee on vandalism and the
President's suggested approach to the re-
dtction of vandalism. The President stated a letter of intent will be requested
fmm the Chamber of Commerce on sponsorship of the Wauwatosa program. Trustee
Mxty suggested the Police Department take pictures of vandalism to be printed
in newspapers with weekly reports on the cost of vandalism. The proposed
pcster campaign should be handled by the Youth Council to give the Council
gmater visibility. Trustee Gavin questioned the earlier curfew by age, and
tle President stated the Police Chief had reported vandalism by nine -year olds
aver midnight.
Youth Office Tom Creighton stated he felt the approach to a reduction of
vandalism was good and with passage of the ordinance on vandalism, he felt the
certainty of punishment would be a deterrent. The YouthJury program is excellent
aid both offenders and jurors have learned a good deal.
The use of CB radios by citizens to report incipient vandalism to the
Police Department was suggested. Trustee Swanson said this had been done on
Halloween and had been effective.
After further discussion President Forrest asked the manager to arrange
a meeting with the Youth Council and the Board.
Ordinance- Annexation of The ordinance annexing the remainder of
Brickyard the brickyard property was presented.
(0- 75 -56)
Trustee Seidman moved, seconded by Trustee
Stiehr, that the rules be waived to permit action on the ordinance at its first
pmsentation. Motion carried unanimously.
Trustee Seidman then moved, seconded by Trustee Stiehr, that the ordinance
be passed as presented. Adopted by the following.vote:
Ayes: Gavin, Marty, Seidman, Stiehr, Swanson (5)
Nays: None (0)
The President signed the ordinance indicating his approval thereof.
Ordinance- Variation The ordinance was presented granting a
Front Yard -215 Burr Oak Ct. L variation from the provisions of the Zoning
(0- 75 -57) Ordinance to permit a front yard of 24.43
feet at 215 Burr Oak Court.
Trustee Marty moved, seconded by Trustee Seidman, that the rules be waived
to permit action on the ordinance at its first presentation. Motion carried
unanimously.
Trustee Marty then moved, seconded by Trustee Seidman, that the ordinance
be passed as presented. Adopted by the following vote:
Ayes: Gavin, Marty, Seidman, Stiehr, Swanson (5)
Najs: None (0)
The President signed the ordinance indicating his approval thereof.
Ordinance Reconsidered & Mr. Stucko explained that the ordinance
Repassed Mun. Code,Sec. 18.407 passed at the November 3, 1975 meeting
Non-residential Portion for (Ordinance No. 0- 75 -53) stated that it is
Sleeping & Living Quarters unlawful to permit any non - residential
building to be used as sleeping or living
quarters, and means of egress shall be provided. For clarification, he has
re- written Section 18.404(A) to prohibit the non - residential portion of a
btilding to be used for sleeping or living quarters.
Trustee Marty moved, seconded by Trustee Stiehr, that Ordinance No. 0 -75 -53
passed at the prior meeting on November,3rd be reconsidered. Motion carried
unanimously.
Trustee Marty moved, seconded by Trustee Swanson, that Section 18.407(A)
be revised to state "non- residential portion" of a building. Motion carried
unanimously.
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Trustee Stiehr moved, seconded by Trustee Marty, that the ordinance be -re- passed
as revised. Adopted by the following vote:
Ayes: Gavin, Marty, Seidman, Stiehr, Swanson (5)
N ays: None (0)
The President signed the ordinance indicating his approval thereof.
Clerk's Reports The clerk reported she had not received a signed
copy of the Resolution regarding Phase I of the
Parking Agreement, which must be certified.
Reports Trustee Seidman reported he had attending the
meeting with Highland Park regarding bus routes.
No right turns onto Lake -Cook Road will be permitted although he assumes some pro-
vision will be made for a Lake -Cook Road bus route.
Trustee Gavin stated she felt the Village should be represented at any meeting
on Bicycle routes although Deerfield is far down on the list.
Authorize Attorney to Trustee Gavin moved, seconded by Trustee Marty,
Defend Law Suit that the attorney be authorized to defend the
Santucci & Lyman Village in the suit filed by Santucci Construction
vs. Deerfield Company and W. R. Lyman Construction Cozppany
in connection with Contracts A and B. sewer
iuprovements. Adopted by the following vote:
Ayes: Gavin, Marty, Seidman, Stiehr, Swanson (5)
N ays: None (0)
The President reported that plans for the railroad station renovation have
ben approved. The Federal EPA has advised that Contracts A and B, sewer improvements,
axe not approved.
There being no further husiness, on motion by Trustee Gavin and seconded by
Trustee Seidman, the meeting was adjourned at 11 :00 p.m.
APPROVED:
Pres n �
ATTEST:
705 '
Village Clerk
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