08/18/1975 (2)1®2
August 18, 1975
Prior to the meeting Mr. and Mrs. Bernard Vos from Ludinghausen, Germany, were
introduced by Mr. Nelson Culver, Chairman of the Sister City Committee. The
President welcomed Mr. And Mrs. Vos, who brought a memento from Ludinghausen for
the Village.
The regular meeting of the President and Board of Trustees was called to
order by the President in the Council Chambers of the Village Hall on Monday,
August 18, 1975 at 8:15 p.m. The clerk called the roll and reported that the
following were
Present: Bernard Forrest, President
D: Jeffrey Blumenthal
Norma Gavin
Cynthia J. Marty
Edwin B. Seidman
Absent: Daniel H. Stiehr
and that a quorum was present and in attendance at the meeting. Also present were
Messrs. James Stucko, representing the Village attorney, and Norris Stilphen, manager.
Trustee Seidman moved, seconded by Trustee Blumenthal, that the minutes of the
regular meeting held August 4, 1975 be approved as corrected. (Page 179, line 39 -
delete "approved" add "been contacted ";: Page 181, line 6 - delete duplication -
"the vacancy on "). Motion carried unanimously.
Approve Warrant No. W -75 -8 Trustee Blumenthal moved, seconded by Trustee
Gavin, that Warrant No. W-75 -8 - Payment of
bills, including fund transfers and reimbursements, be approved. Adopted by the
following vote:
Ayes: Blumenthal, Gavin, Marty, Seidman (4)
N ays: ,None (0)
Treasurer's Report The treasurer's report dated July 31, 1975
was submitted, and included cash and invest_
m ent statements, detail expenditures by "activity, revenue and expense statement,
highlight control report, and cash flow statements.
Consent Agenda Approved The Consent Agenda, with one addition, was
presented for consideration as follows:
CONSENT AGENDA
Appointment of Dispatcher Jeanine Stetz as Police Matron to October 15, 1975.
First Presentation: Ordinance governing-.right- turn -on -red vehieular.mcrvements.
First Presentation: Ordinance amending 1975 -V Budget relative to the Briarwood
Vista sewer repairs. *Corrected 9/2/75
Appointment of George Valentine as Village treasurer for coming year.
Resolution designating the last Wednesday of August in each year as "Senior
Citizens Recognition Day ".
Trustee Marty moved, seconded by Trustee Seidman, that the Consent Agenda
be approved.
Motion carried unanimously.
1
Meet with Y.C. Re: Request Mr. William Rauch, Chairman of the Youth
Part Time Girl Youth Worker Council, presented Ms. Joan Freund, member,
who stated that a college girl had been
added to the staff this summer as a Youth Worker in Jewett Park. She is willing
to work during the school year on a part time basis at an additional cost of approx-
imately $1,000. This summer, working with 7th and 8th grade girls through Juniors
in High School she added diversity in Youth programs, bringing in drama and craft work-
s hops.Ms.Freund:asked the Board's support and aid in carrying out this program as
soon as possible.
Thl Pr s dent stated that he would like approval of the program in writing
from the out9orker, Tom Creighton. It was pointed out.that it was a combination
183
program, funded by the Township, facilities provided by the -Park District, and the
Village contributing supervisory time by Youth Office Thomas Creighton.
Trustee Seidman moved, seconded by Trustee Blumenthal, that the Board meet with
the Youth Council to discuss the.job description, programs and financing.
Motion carried unanimously.
Proclamation - Deerfield Gold President Forrest read and signed the Proclamation
Week - August 18 designating the week of August 18, 1975 as
Deerfield Gold Week and commending the State
Championship team, the manager and coaches, parents and all who assisted .
BZA Majority & Minority A majority and a minority report were received
Reports- Variation 65 Shenandoah from the Board of Zoning Appeals on the petition
(Eckerling) Postponed of Mr. and Mrs. Allan Eckerling, 65 Shenandoah,
for a variation to permit the construction of an
addition 27 feet from the rear lot line in lieu of the required 50 feet. The majority
report recommended that the variation be granted as requested. The minority report
stated that personal health problems do not fall within the definition of hardship
that justifies the granting of a variation for the construction of an addition.
Discussion was had with Mrs. Eckerling in which various alternatives to the
addition were proposed. Mrs. Eckerling stated other solutions for additional space
had been considered but were rejected because of flooding and heating problems.
Trustee Seidman moved, seconded by Trustee Blumenthal, that consideration of the
matter be postponed until the Board of Zoning Appeals is represented and the builder
is also present if possible.
Motion carried unanimously.
The meeting was recessed at 9:00 p.m. and re- convened at 9:10 p.m.
Authorize $200 V.D.D.11 A letter was received from Mr. Stucko regarding the
Review Bridge Plans construction of the Carriage Way bridge and the
requirement by Union Drainage District No. 1
that plans for the bridge be reviewed by the District's engineer to insure the un-
impaired flow of water through the ditch. He stated the Board ought to accede to this
r equest.
Trustee Gavin moved, seconded by Trustee Marty, that the expenditure of not to
exceed $200.00 be authorized to be paid to Union Drainage District No. 1 for review
of the plans of the Carriage Way bridge.' Adopted by the following vote:
Ayes: Blumenthal. Gavin, Marty, Seidman (4)
N ays : None '(0)
The Village ' engineer stated the plans had not been completed. The Commission
,will be advised that . paymeri.t -will be made when a copy of the bill is received.
P.C. Report -Post Office President Forrest read a statement commending Mr.
'Special Use - Vacation of Alley James Schlindwein, Chairman, and members of the
Central Business District Committee for their
achievement in obtaining approval for the construction of a new Post Office south of
the Commons. He urged the Board to approve the proposal.
A report from the Plan Commission recommended that a Special Use be granted for
the construction of a Post Office on :the:six lots between Osterman',and Central
Avenues east of Pettis Avenue subect to an increase in the number of parking spaces
allotted to postal patrons, and that.the alley which bisects the proposed Post Office
site be vacated. In its deliberations the Commission gave due consideration to the
traffic study and recommendations from Mr. Paul Box, traffic consultant.
Authorize Ordinances Granting Trustee Seidman moved, seconded by Trustee Marty,
Special Use and Alley Vacation that the - recommendation of the Plan Commission be
accepted and the attorney be directed to prepare
the ordinance granting the Special Use for the construction of the Post Office.
Motion carried unanimously.
Trustee Marty moved, seconded by Trustee Gavin, that the ordinance be prepared
vacating the alley which lies across the Post Office site.
Motion carried unanimously.
1'
Ordinance Revising Bud;
$122000 for IMRF
(0- 75 -41)
amount budgeted for pa;
b e passed. Adopted by
3,,et Trustee Marty moved, seconded by Trustee
Blumenthal, that the ordinance revising and
supplementing the annual Budget for the
fiscal year.1975 -76 by increasing the
Ments to the Illinois Municipal Retirement Fund to $122,000
the following vote:
Ayes: Blumenthal, Gavin, Marty, Seidman (4)
N ays: None (0)
The President signed the ordinance indicating his approval thereof.
Tax Levy Ordinance Trustee Blumenthal moved, seconded by Trustee
(0- 75 -42) Marty, that the Tax Levy'Ordinance-for the
year May 1, 1975 to April 30, 1976 be passed
including the revised amount budgeted and levied for the Illinois Municipal Retire-
ment Fund. Adopted by the following vote:
Ayes: Blumenthal, Gavin, Marty, Seidman (4)
N ays: None (0)
The ordinance will be corrected for signature by the President.
Accept Bids MFT Maint. Material A report and analysis of bids for Motor Fuel
Peter Baker & Sons $10400 Tax maintenance material was received from
Witco Chemical Co. $2300 the Village engineer who recommended acceptance
Armstrong Smith Co. $1774 of the how bids.
Trustee Seidman moved, seconded by Trustee Marty, that the low bids for
1975 Motor Fuel Tax m�:intenance materials be accepted as follows:
- BIDDER - AMOUNT
Peter Baker & Sons $109400.00
Witco Chemical Co. $2,300.00
Armstrong Smith Co. $19774.00
Adopted by the following vote:
Ayes: Blumenthal, Gavin, Marty, Seidman (4)
Nays: None (0)
MATERIAL
Bituminous Patching Mix
PAF -2 Crack Filler 150 lb.
tins
Pavement Marking Paint
Accept Bid Peter Baker & Sons Trustee Seidman moved, seconded by Trustee
$46195- Resurface Deerfield Marty, that the low bid submitted by Peter
Rd. Rosemary to Underpass- Baker & Sons in the amount of $46,195.00
S ealcoating MFT be accepted for resurfacing of Deerfield
Road from Rosemary Terrace to the.underpass
and sealcoating various Village streets under the Motor Fuel Tax program, as
recommended by the Village engineer. Adopted.by. the following vote:
Ayes: Blumenthal, Gavin, Marty, Seidman (4)
N ays: None (0)
Accept Bid Alex Metz Sewers Ind. Trustee Seidman moved, seconded by Trustee
TV Sewer Inspection $2265.60 Blumenthal, that the low bid submitted by
Alex Metz Sewers, Inc. in the amount of
$2,265.60 be accepted for closed circuit television of sewers, as recommended
by the Director of Public Works. Adopted by the following vote:
Ayes: Blumenthal, Gavin, Marty, Seidman (4)
N ays: None (0)
Accept Bid Rossetti Contracting Trustee Seidman moved, seconded by Trustee
$2785 - 10" Insert Gate Valve Marty, that the.bid submitted by Rossetti
Contracting Co.; Inc. in the amount of
$2,785.00 be accepted for a 10 inch "Insert Gate Valve. Adopted by the following
v ote:
Ayes: Blumenthal, Gavin, Marty, Seidman (4)
N ays: None (0)
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Ordinance Revising Budget
The Ordinance was presented revising
and
supple -
Add $22000 Youth Bound Program
menting the Annual Budget for 1975 -76
by
providing
(0- 75 -43)
an additional $22,000 for the conduct
of
the
"Outward Bound" program by the Police
Department.
Itwas pointed out that the term
"Outward Bound "as set forth in the ordinance
was
ircorrect and should be changed
to "Youth Bound ".
Trustee Seidman moved, seconded by Trustee Marty, that the rules be waived to
permit action on the ordinance at its first presentation with the correction "Youth
Bound ". Motion carried unanimously.
Trustee Seidman the moved, seconded by Trustee Marty, that the ordinance be
passed as corrected. Adopted by the following vote:
Ayes: Blumenthal, Gavin, Marty, Seidman (4)
Nags: None (0)
The ordinance will be corrected for signature by the President.
Discussion-NIMLO Invoice Discussion was had on the invoice from the National
Recodification Institute of Municipal Law Officers for recodi,
fication of the Deerfield Code. The original
contract, dated September 21, 1972; was for $5,000 and $2,500 was paid in October, 1972.
Tte invoice shows a balance due of $2,500 plus charges for an additional 304 pages at
$27.50 per page, and a total amount due of $10,860. Mr. Stucko stated the basic
error was made in estimating the length of the code at 200 pages when the code is
substantially longer. The NIMLO letter of July 22nd pointed out that the text includes
oaiinances passed over the past three years, plus additions proposed by NIMLO.
Trustee Blumenthal suggested that some amount be withheld. The contract provided
for completion of the recodification within six months, and the Board expressed dis-
satisfaction on the length of- time and the number of pages when the Code was finally
received. After further discussion, the attorney was directed to seek clarification
from NIMLO Qn what changes and corrections will.be made at NIMLO's expense and what
changes will be at Village expense. The .Board is, considering cancelling' the contract.
The matter will be on the agenda for the next meeting.
Reports The clerk reported that the State's Attorney of
Cook County has requested and will be sent a copy
of the Zoning Ordinance, the Zoning Map and the Comprehensive Plan Map. The State's
A ttorney's, office is responsible for the defense of all declaratory judgment zoning
cases brought against the County of Cook in connection with property located in
unincorporated Cook County.
Interviews with all persons seeking appointment to the vacancy on the Board of
Trustees will be held on September 11, 1975.
Trustee Blumenthal stated a revision of the Comprehensive Plan for the Central
Business District is 'zleeded and asked that work be started. Trustee Marty stated
a study of the entire *Gemprekei3giwre -P1-&1t is under-,way. Mr. James Burke; Planning
Aide, reported that 75 per cent of' the surveys have been completed.* Zoning Ordinance
Corrected 9/2/75
The President stated the Central Business District Committee should be re-
activated and will probably require the appointment of some new members. Trustee
BLmenthal said he would serve on this Committee.
There being no further business, on motion by Trustee Seidman and seconded by
Trustee Marty, the meeting was adjourned at 10:25 p.m.
APPROVED::
President
ATTEST: ,
Village Clerk