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03/17/1975134 March 17, 1975 The regular meeting of the President and Board of Trustees of the Village of Deerfield was called to order by the President in the Council Chambers of the Village Hall on Monday, March 17, 1975 at 8:12 p.m. The clerk called the roll and reported that the following were Present: Bernard Forrest, President Norma Gavin George Kelm Lester T. Moate Daniel H. Stiehr Absent: Walter H. Moses, Jr. and that a quorum was present and in attendance at the meeting. Also present were Messrs. James Stucko, representing the Village attorney, and Norris StUphen, manager. Trustee Stiehr moved, seconded by Trustee Kelm, that the minutes of the meting held March 3, 1975 be approved as submitted. Motion carried unanimously. Approve Warrant No. W -75-3 Trustee Kelm moved, seconded by Trustee Stiehr, that Warrant No. W --75 -3 Payment of bills, including fund transfers and reimbursements, be approved. Adopted by the following vote: Ayes: Gavin, Kelm, Moate, Stiehr (4) Nays: None (0) Treasurer's Report The treasurer's report dated February 28, 1975 was received and included cash and iivestment statements, detail expenditures by activity, revenue and expense statement, highlight control report, and cash flow statements. In explanation of the Illinois Municipal Retirement Fund deficit, the treasurer stated this is a special tax levy and the amount to be levied is estimated. IMRF and Social Security payments are higher at present and there will be a further increase. An excess amount was levied in 1974, to be paid in 1975, and should eliminate the deficit which, at present, is shown as an inter - f and liability. Discussion was had on auditors for the Village, Trustee Stiehr having stated he felt the Board should look at what other firms may propose, He pointed ott that Ernst & Ernst had made an additional charge for the Supplemental Audit f(r the State. Trustee Moate stated he had been told by other auditors that tle additional fee paid to Ernst & Ernst for the Supplemental Audit was a reason- able charge. He felt the firm had done a good job, and he was reluctant to make a change after two years. Trustee Kelm 'stated he was opposed to a change in auditors. Consent Agenda Approved The Consent Agenda, with one deletion and one addition,;.-was presented as follows: CONSENT AGENDA Authorize release of $110 escrow funds to Highland Park Electric Company for skeet light improvements in Chesterfield's Laurel Hill Unit V. Authorize President to sign Cook County Permit Application for replacement of Briarwood Vista sanitary sewer on Lake -Cook Road. Approve parking lane resurfacing on Waukegan Road by Illinois Department of Transportation; estimated cost tb Village -` $16,000. Ordinance providing for the filing of tentative annual budget and public in- spection and hearing thereon. (0 -75 -8) Trustee Kelm moved, seconded by Trustee Moate, that the rules be waived to permit action on the above ordinance at its first presentation. Motion carried unanimously. Trustee Kelm moved, seconded by Trustee Stiehr, that the Consent Agenda be approved, including passage of the ordinance. Adopted by the following vote: 135• Ayes: Gavin, Kelm, Moate, Stiehr (4) Nays: None (0) The President signed the ordinance indicating his approval thereof. Approve S:C. Recommendation After reviewing the turn restriction and stop Retain Traffic Signs signs in the South Park School area, authorized Hovland -S. Park Area by ordinances passed in March, 1974, a report from the Safety Council recommended that the signs be retained. A letter from the PTO President and the Safety Committee chairman stited the signs have been most beneficial to the South Park school children, and a canvass of the parents substantiated their findings. Trustee Stiehr stated he did not believe in a lot of stop signs. He said the matter was referred to the Safety Council because it was felt that the letter from the PTO and Safety Committee was not adequate. He questioned the effectiveness of the Safety Council in making a recommendation that was based on the approval of signs by the PTO and the fact that there were no objections. Safety Council member Jerold Heisler stated the signs were requested by the South Park Safety Committee and residents and there were no complaints. Both the PTO and the principal of the South Park School felt the signs were helpful and should be retained, and therefore, the Safety Council saw no reason why the signs should be removed. Trustee Kelm agreed with Trustee Stiehr's comments. He pointed out that the traffic consultant does not approve of stop signs for control of speeding, and his advice should not be ignored. Trustee Gavin stated curving streets'tend_.to:sJow' down traffic, but streets in the South Park area are laid out in a grid pattern. Trustee Kelm moved, seconded by Trustee Gavin, that the report from the Safety Council be accepted. Motion carried unanimously. Pine St. Sidewalk S/A The President reported that two petitions had been Not Approved received objecting to the proposed construction -- of sidewalks on Pine Street. The petitions were signed by 105 residents of Pine Street and 7 who reside on nearby streets. Mr. Stucko explained procedures by which a special service area may be established. which may be used for installation of local improvements. After explaining Special Assessment and Sidewalk Assessments, he stated that if the Board decides to proceed with the sidewalk improvement, a Snecial Assessment was more suitable than the establishment of a special service area for the improvement. Trustee Stiehr moved, seconded by Trustee Moate, that the Board proceed with the project and hold a public hearing at the earliest date. A large group of Pine Street residents were present as an indication of their objection to the proposed improvement. Those who voiced objections included Messrs. Kevin Winkler, 670 Pine, Lawrence Feder, 662 Pine, Alfred Cohen, 725 Pine, and Morton Stark, 677 Pine. Trustee Gavin pointed out that President Forrest had recom- mended that the project be dropped due to the financial condition of the Village and tte imposition of a-hardship to the property owners. After further discussion, the motion failed by the following vote: Ayes: Stiehr (1) Nays: Gavin, Kelm, Moate (3) Ordinance- Modify Bldg. Code Provisions - Lake -Cook Recreational Bldg. (0 -75 -9) The ordinance was presented modifying Building Code provisions with respect to certain Florence Avenue properties (Lake -Cook Plaza recreational building), accepting ".unprotected Non - Combustible" construction as a basis for equivalent compliance with the Building Code. and granting a variation to permit construction of the proposed recreational facility pursuant to the "unprotected Non - Combustible" classification. Report- Easements E Side Mr. Stucko reported he had examined the Court Saver Replacement files on Special Assessment No. 34 - Sanitary Sewer - and it appears that East Side the action was approval of the assessment and condemnation of property for the sewer installation. He has obtained a copy of the legal description-.of the-properties -taken and the question that remains is whether the route of the replacement sewer is located within these preoprties. He has discussed the matter with the Village engineer who will check the route of the replacement sewer. Ordinance- Modify Bldg. Code Provisions - Lake -Cook Recreational Bldg. (0 -75 -9) The ordinance was presented modifying Building Code provisions with respect to certain Florence Avenue properties (Lake -Cook Plaza recreational building), accepting ".unprotected Non - Combustible" construction as a basis for equivalent compliance with the Building Code. and granting a variation to permit construction of the proposed recreational facility pursuant to the "unprotected Non - Combustible" classification. 136 Trustee Kelm moved, seconded by Trustee Gavin, that the rules be waived to permit action on the ordinance at its first presentation, as requested by the owner. Motion carried unanimously. Mrs. Laura Lee Christoph, 90 Evergreen, objected to the variation and any lowering of safety factors for a recreational building which may from time to time be occupied by a large number of people. The manager stated the building will be sprinklered. It was pointed out that the Fire Chief will set the maximum occupancy. Trustee Kelm moved, seconded by Trustee Moate, that the ordinance be passed as presented. Adopted by the following vote: Ayes: Gavin, Kelm, Moate, Stiehr (4) N ays: None (0) The President signed the ordinance indicating his approval thereof. 1st Presentation - Ordinance The first presentation was made of an ordin- G ranting Variation 1 155 Hackberry 1 155 Hackberry Road 8 feet, rather than ance granting a variation from the pro- visions of the Zoning Ordinance to permit the construction of an enlarged garage at thereby permitting a sideyard of 4 feet in lieu of the required the 3 foot 5 inch side yard requested by the petitioner. Approve Water Sale to Riverwoods In connection with the request of the Village Authorize Agreement of Riverwoods for water service from the Village of Deerfield, President Forrest said the City of Highland Park has granted permission to Deerfield to supply water to Riverwoods for a period of not more than two years, unless further extended, or until water service is provided by the Lake County Public Works Department. The Village engineer has recommended that the water charges to be paid by Riverwoods be one and one -half times the rate paid by premises-within the Village, or 94(,, per 100 cu. ft. of water. Discussion was had on the rate to be paid -by Riverwoods. Mr. Paul Thompsnn of Riverwoods stated the 94� rate seemed excessive and pointed out that only one meter need be read and one bill sent. He asked that the Agreement be approved and the water rates worked out later. Trustee Moate stated the Agreement should provide for shutting off water service to Riverwoods under emergency conditions. Mr. Thompson stated only 12 to 14 houses and the two clubhouses would be supplied at this time with water purchased from Deerfield, although more homes may be built within the two year period and connected to the system. Trustee Kelm stated the sale of water to Riverwoods is for a definite period of time, and he felt there was a difference in the sale of water to another municipality and the rate charged for service to private premises outside the Village. Trustre Kelm moved, seconded by Trustee Moate, that the Board approve the sale of water to the Village of Riverwoods, and an agreement for such sale be pre -, pared and include a provision that water service may be shut off in emergencies. Motion carried unanimously. Water Rate to Riverwoods- Trustee Moate stated that, until the recent Village Rate plus 15% increase in water rates, the Village has not been in complete compliance with the bond ordinance. Water revenues appear to be satisfactory to meet expenses and ordinance requirements at this time, but it may be necessary to raise rates later. He suggested that the water rate to be charged Riverwoods be set at the rate paid by Village residents plus a percentage. Trustee Kelm stated Highland Park has the right to raise rates and he felt the agreement should provide that the Village has a right in adjust rates if Village rates are increased. Mrs. Laura Lee Christoph, Evergreen Place, said she had no objection to the sale of water to Riverwoods for the existing.residences and-the clubhouses, but she was opposed to supplying water to homes that may be constructed on what is now undeveloped property. The manager assured her that the Village had adequate capacity to supply water to both the Village and Riverwoods. Trustee Kelm moved, seconded by Trustee Moate, that the rate to be charged Riverwoods be fixed at the rate paid by residents of the Village from time to time, plus 15 per cent. Adopted by the following vote:' Ayes: Gavin, Kelm, Moate, Stiehr (4) N ays: None (0) 1 1 1 137 Clerk's $worts The clerk reported that certification of the home rule referendum on April 15th had been filed with the Secretary of State, as required by law. Two easements for the Hampton - Cranshire sewer improvements have been received and recorded-by the Recorder of Deeds of Lake County. Ballot proofs for the April 15th election have been returned to the printer and the official ballots should be received shortly. There being no further business, on motion by Trustee Stiehr and seconded by Trustee Kelm, the meeting was adjourned at 9:40 p.m. ATCESTa �� _ -- ;6 , Village Clerk 1 1 APPROVED: Pres