01/20/1975January 20, 1975
The regular meeting of the President and Board of Trustees of the Village of
Deerfield was called to order by the clerk, in the absence of the President, in the
Council Chambers-of the Village Hall on Monday, January 20, 1975 at 8:05 p.m. The
clerk called the roll and reported that the following were
Present: Norma Gavin
George Kelm
Lester T. Moate
Walter H. Moses, Jr.
Daniel H. Stiehr
Absent: Bernard Forrest, President
Fredric R. Finne
and that a quorum was present and in attendance at the meeting. Also present were
Messrs. James Stucko, representing the Village attorney, and Norris Stilphen, manager.
Trustee Moses moved, seconded by Trustee Moate, that Trustee Kelm be appointed
President pro tem. Motion carried unanimously.
Trustee Moses moved, seconded by Trustee Moate, that the minutes of the regular
meeting held January 6, 1975 be approved as submitted. Motion carried unanimously.
Warrant No. W -75 -1 Approved Trustee Stiehr moved, seconded by Trustee Moses,
that Warrant No. W -75 -1 - Payment of bills,
including fund transfers and reimbursements, be approved. Adopted-by the following
v ote:
Ayes: Gavin, Kelm, Moate, Moses, Stiehr (5)
N ays: None (0)
Certificates of completion of the Department of Transportation Training Program
were presented by the President pro tem to Public Works employees Charles Schier,
Jeff Krase, Joseph Pozciask, Raymond Wyh's and George Schmitt. The manager stated
the training program was on snow and ice control.
Treasurer's Report The treasurer's report dated December 31, 1974
was received, and included cash and investment
statements, detail expenditures by activity, revenue and expense statement, high-
light control report and cash flow statements.
Trustee Moate asked that the amount of money on daily investments by the Deer-
brook
State Bank be shown on the treasurer's report, and the treasurer agreed that
this information will henceforth be included.
Annual Report The Public Works annual report for 1974 was
P.W. Dept. received. The manager stated the Village now
has a safety program and days lost because of
injuries are less than the previous year. Discussion was had on the number of water
main breaks and in particular, the number of breaks in Deerfield Park Subdivision.
The manager stated it was unusually bad year for breaks; Highland Park had 48, and
the Village 44. He said there has been a chnage in the specifications for pipe
installations. Public Works foreman Larry Alexander reported there were ..Ly-four
breaks in the first 20 days in 1975. *lCorrected 2/3/75. Strike "only ".)
Trustee Moate asked if reports could note what is the age of pipes, and the
manager said the rough number of years can be given.
Consent Agenda The Consent Agenda, with one deletion and one
addition, was presented for consideration as follows:
CONSENT AGENDA
Designation of Trustee Norma Gavin as Chairman of the Bicentennial Commission.
Resolution authorizing execution of application to Division of Water Resources
Management for Carriage Way stream crossing.
Trustee Moate moved, seconded by Trustee Moses, that the Consent Agenda be
a pproved.
Motion carried unanimously.
P.D. Report A report was received from the Police
Discussion -24 Hr. Cab Service Department on the survey conducted from
No Change in Ordinance January 9 through January 15 to determine
the availability of Sunset and Yellow cabs
between midnight and 6 a.m. Six calls were made to Sunset Cab, but the phone
was disconnected and no alternate number given. Five calls were made to Yellow
Cab. On January 10 at 12:20 a.m, there -was no answer although at 5:20 a.m, a
cab was available in 15 minutes. A cab was available immediately at 4:21 a.m.
on January 14; on other. calls,a cab would be available in from 10 to 45 minutes.
During the survey period calls to AAA Cab were not answered after 12:15 a.m.
Discussion was had on the requirement for 24 hour cab service. Trustee
Moses stated Highland Park requires 24 hour service but it is disregarded in
the case of AAA Cab. If the provision for 24 hour service is eliminated, Sunset-
Yellow has stated they would ask for an increased rate for service after mid-
night. Trustee Moses said Deerfield should not disregard the requirement for
24 hour cab service, but should amend the ordinance in order to get better service.
Trustee Moses moved, seconded by Trustee Stiehr, that the ordinance be
amended to provide that cab service not be required between the hours of 1:00 a.m.
and 5.00 a.m.
A representative of Sunset - Yellow Cab stated they formerly had two tele-
phone numbers, one for Sunset and one for Yellow. The Sunset number was discon-
tinued with referrals for one month. He believes five cabs and drivers are
licensed in Deerfield, but was uncertain how many are available after midnight.
The companies maintain a 24 hour dispatch service, and in cases of emergency,
may send a cab from.some other community. The manager stated no other com-
munity has adppted the reciprocal cab licensing ordinance. Mr. Fred Barth, AAA
Cab, said the company would license as many cabs in Deerfield as is necessary,
but there is not enough business.at night to make it economically feasible to
operate 24 hours. With no local telephone listing for AAA he receives 5 to 10
calls for service per day. Sunset - Yellow stated they have the same problem
with drivers at night, but now provide 24 hour service and will continue to do
so. Trustee Moses asked if they would consider a common telephone number for
calls between.midnight and 5:00 a.m. with alternate service for cabs on a shared
time basis. The Sunset - Yellow representative stated the matter would have to
be discussed, and suggested a committee meeting.
The motion failed by the following vote:
Ayes:.Moses (1)
Nays: Davin, "Kelm, Moate, Stiehr (4)
Postpone Consideration The financial report for the month of
N.S. Help Line December, 1974 was received from the North
Shore Help Line. The manager reported the
annual audit will be completed today, but he felt the Board would want to re-
view the report. Copies will be sent to members. Contributions are being with-
held. Consideration of contributions was postponed until the next meeting.
S.C. Recommendation A report from the Safety Council recommended
No Parking -S. Wilmot 250 ft. that parking be prohibited on both sides of
Authorize Ordinance Wilmot Road south of Deerfield Road for a
distance of 250 feet.
Trustee Moses moved, seconded by Trustee Gavin; that an ordinance be pre-,-
p ared in accordance with the Safety Council's recommendation.
Motion carried unanimously.
P.D. & S.C. Report on Right,
Turn on Red. Add. Sidewalk
NE Corner Deerfield /Wilmot
result of right turns on red;
two at Waukegan.and Deerfield
and both occurred at night.
A year..:end review of the right turn on red
experience was received from the Police
Department. Of the 500 accidents investi-
gated by the Department, four occurred as a
two at the County Line - Waukegan intersection and
Roads. Bicycles were involved in two accidents
A report from the Safety Council recommended that right turns on red con-
tinue to be allowed at the Wilmot - Deerfield Road intersection, additional
sections of- sidewalk be constructed at the northeast corner, and white guidelines
be painted on the sidewalk several feet back from the curbs.
The manager stated he would check whether the Village has sufficient right -
o f- way.for installation of additional sidewalk sections. Trustee Moses suggested
H
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the additional sidewalk be installed if feasible and reported to the Board when it is
(?--oiWdi'ed :
Trustees Moses and Gavin stated they would like to see signs posted at the
Deerfield-Waukegan and Deerfield- Wilmot intersections, stating that pedestrians have
the right -of -way on right turns on red.
P.C. Recommendation A report was received from the Plan Commission on
Liquor Referendum the redevelopment of the Central Business District,
and a recommendation that the Board initiate action
for a referendum to remove the prohibition on the sale for consumption on the premises
of liquor containing more than 4 per cent alcohol.
The President pro tem: stated the Board has a commitment for a referendum within
the Village on this question. The matter has been discussed by the Board and attorney,
and it was felt that the best solution was through legislation that would permit a
unit of local government to vote on the question of continuing the prohibition although
it is part of another unit of government that also has this prohibition. The earliest
date for a referendum in West Deerfield Township is 1977.
The clerk explained procedures required for a referendum and reported that
Representative Deuster has introduced the bill requested by the Village.
Carlson ( Risdon) Recapture
Ordinance Failed
charges for connectaonscto--the
the Carlson Resubdivision, and
The Village Carpenter, to reiml
Discussion was had on the Carlson Resubdivision
Recapture Ordinance, which provides for the
collection by the Village of special connection
sanitary and storm sewers installed in an easement in
payment of these special charges to John Risdon, d /,b /_a
)urse him for a portion of the costs of installation.
A letter from Mr. Stucko stated the statute authorizing recaptures did not
differentiate between improvements installed on public or private property and, in
his opinion, the passage of the ordinance was within the purview of the Board. The
sewers were not oversized and the recapture fees shown were approved by the Village
"engineer.
Several members stated that inasuch as the sewers were not oversized, the
benefit was not as clear as on other recaptures. Mr. Stucko stated the ordinance
must be revised to authorize execution of.a contract fur recapture fees.
Trustee Moate moved, seconded by Trustee Moses, that the rules be waived to
permit action on the ordinance at its first presentation. Motion carried unanimously.
Trustee Moate then moved, seconded by Trustee Moses, that the ordinance be
passed as presented. The motion failed by the following vote:
Ayes: None (0)
Nays: Gavin, Kelm, Moate, Moses, Stiehr (5)
Postpone Resolution- The Resolution of Cooperative Agreement between
Agreement with Lake -Co. the Village of Deerfield and Lake County regarding
Re: Housing & Community the Housing and Community Development Act of 1974
Development Act was presented.
The manager stated that H.U.D. takes the tack that the population of the Village
is included if no action is taken; a resolution not to join must be passed. He urged
passage of the resolution submitted by Lake County since President Forrest is thereby
authorized to represent the Village.
Trustee Stiehr stated a newspaper article said the
C ounty, and he questioned the accuracy of this statement.
Cynthia Marty.said. that Miss Alexander of the Lake County
given no indication that the application had been filed.
Village can withdraw at the-end of the year, and there was
V ill ,age could get funds for the Central Business District
members stated they doubted if the Village's position was
Village had joined with Lake
Plan Commission Chairman
Planning Department had
She pointed out that the
a possibility that the
and planning. Several
high enough to get any funding.
Trustee Moate moved, seconded by Trustee Moses, that the Resolution be passed
a s presented.
The President pro tem stated that if it is an "opt out" situation, the
resolution was not needed, and moved that the matter be postponed; seconded by Trustee
Moses.
Motion carried unanimously.
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Report -Lake Co.. Conditional. The Planning Aide games Burke submitted'
use Hearing Referred&' C_, . a report on the Lake County Zoning Board
of Appeals hearing on January 16, 1975
on a petition for a Conditional Use to permit a restaurant and snack bar and
16 outdoor tennis courts on property on the south side of Halfday Road east of
Trinity College. The Village of Bannockburn is opposing the granting of a
Conditional Use. The hearing has been continued to February 20, 1975. He
requested and received permission to file a statement from the Village Board.
Trustee Moses moved, seconded by Trustee Moate, that the matter be
referred to the Plan Commission, for a report before the next Board meeting.
Motion carried unanimously.
Clerk's Reports The clerk reported that the present law
requires Campaign Disclosure Documents to
be sent by certified mail to ach candidate for Village office, the return receipt
to be retdinedfor two years. The cost for certified mail is $1.55. She will
write to legislators asking the the certified mail requirement be repealed and
that a receipt signed by the nominee suffice. Additional letters requesting repeal
of the certified mail requirement will be welcome:
Documents relating to the widening of Lake -Cook Road have not been filed
with Cook County,.as directed by the Board. The clerk asked for direction on what
should be done at this time since many were approved in 1973. A report from the
manager was requested.
No action has been taken to annex the Volkswagen property despite an
agreement with the owners.that a petition for annexation would be filed when the
property becomes contiguous. The tract became contiguous in 1973 when Huehl..Rodd
was annexed, and additional contiguity was established when the former Staub
property was annexed in the summer of 1974. Mrs. Marty said the Plan Commission
is working on this matter.
The clerk requested a meeting with the Board to discuss various problems.
Authorize $750 for Discussion was had on Part II of the audit
Supplemental Audit report which was received from the State
controller. The report must be completed
by the Village auditors, Ernst & Ernst, in order to comply with State law. The
firm estimates the cost for this additional work to be $750.
Trustee Moate stated that Board had no choicein the matter at this time,
the supplemental report was required. Having had some experience with auditors,
he was not surprised that there would be an additional cost for things not normally
part of the audit, and the added work is usually charged on a time basis.
Trustee Moate moved, seconded by Trustee Moses, that Ernst & Ernst be
authorized to proceed with the completion of the Supplemental Audit report at a
cost not to exceed $750, the cost to be billed on a time basis. Adopted by the
followipg vote:
Ayes: Gavin, Kelm, Moate, Moses, Stiehr (5)
N ays: None (0)
The manager was asked to distribute copies of the membrar•dum and report form
to the Board.
Reports - Communications
Trustee Gavin asked for a report on
Scavenger service.
Trustee Moate asked that material distributed to members be left in the
mailbox in order that more time be available to review agenda matters. He stated
the memorandum on the Supplemental Addit was dated a week ago and more time for
study would have been helpful.
In response to Trustee Moses' question about the Drainage District's letter
and a newspaper article on replacement of the sanitary sewer in what is alleged to
be the District's easement, the manager stated no firm route for the sewer has been
established, but he will look into the matter of easements.
The manager reported that the Mass Transit District had expressed some concern
about the percentage to be paid to the architect for railroad station renovation,
and the Village may have to pay part of the fee.
1
There being no further business, on motion by Trustee Moate and seconded by
Trustee Stiehr, the meeting was adjourned at •12 p.m.
c(�� ,Attegt; APPROVED: President