01/06/1975IM
January 6, 1975
The regular meeting of the President and Board of Trustees of the Village of
Deerfield was called to order by the President in the Council Chambers of the Village
Hall on Monday, January 6, 1975 at 8:05 p.m. The clerk called the roll and reported
that the following were
Present: Bernard Forrest, President
Fredric R. Finne
Norma Gavin
George Kelm
Lester T. Moate
Walter H. Moses, Jr.
Daniel H. Stiehr
Absent: None
and that a quorum was present and in attendance at the meeting. Also present were
Messrs. James Stucko, representing the Village attorney, and Norris Stilphen, manager.
Trustee Moses moved, seconded by Trustee Stiehr, that the minutes of the regular
meeting held December 16, 1974 be approved as submitted. Motion carried unanimously.
"Mortgage Burned" The President reported the Village Hall was now
paid for, the last $10,000 of the $175,000 Muni-
cipal Building Bonds having been retired January 1, 1975. The tax levy for the bonds
was abated each year and payment made from Sales Tax receipts. He gave the names of
former Presidents and Trustees who served during the period the bonds were outstanding,
and of these five former Trustees were present, Messrs. Joseph Brown, Winston Porter,
Harold Peterson, George Schleicher and Raymond Craig.
The clerk.- teported brlpfiry-on the background leading to the construction of the
V illage.Hall. The property:on which the Village Hall is built was acquired in
November, 1952 from the Jewett Park Association for $5,449.76 including interest. On
April 21, 1953 a referendum on the issuance of $87,000 Municipal Building Bonds was
defeated by a vote of 370 Yes and 638 No. A bill passed by the 1955 General Assembly
provided for payment of a percentage of the Sales Tax to municipalities, and on
December 4, 1955 the Board of Trustees passed an ordinance authorizing the segregation
of Sales Tax funds for payment of the principal and interest on Municipal Building
Bonds. On February 4, 1956 a referendum on the issuance of $175,000 Municipal Building
Bonds was approved by the voters 914 to 169. At the Board meeting on February 13, 1956
Mrs. Robert Pettis, editor of the Deerfield Review and secretary of the former Jewett
Park Association, was given a rising vote of thanks for the excellentr- pbblfeityiin.the
Review and her efforts in obtaining approval of the bond issue for'the construction of
the Village Hall.
Trustee Moses then symbolically "burned the mortgage ".
Presentation - Mobile Intensive President Forrest presented the title to the
Care Unit to Fire District Mobile Intensive Care Unit to the Trustees of
the Deerfield- Bannockburn Fire Protection District
who expressed their appreciation.. The unit was purchased with contributions from the
Villages of Deerfield, Bannockburn and Riverwoods.
Approve Consent Agenda The Consent Agenda was presented for consideration
as follows:
CONSENT AGENDA
Ordinance Amending Municipal Code, Subsection (a), Subarticle 5, Article VIII, Chapter
17, to-permit 18 year olds to become licensed cab xdrivers. (0 -75 -1)
Proclamation - Katherine Culver
The President read a Proclamation designating
Day -Jan. 12, 1975
January 12, 1975 as Katherine Culver Day can honor
of Mrs. Culver's 100th birthday. The Proclamation
was signed by the President and Trustees
and presented to her son.
Bldg. Dept. Progress Report
A written progress report of the Building and
Zoning Departments was submitted by the Director
of Building and Zoning, Mr. Charles
Cook Plaza had been received with the
Smalley. He stated the final drawings for Lake-
projected groundbreaking in early March. He
would like to do a study and prepare
Rules of Procedure for the Board of Zoning Appeals
and the Board of Building Appeals.
Long range planning goals include a study on means
whereby non - conforming uses can be
amortized. Mr. Rolf Jensen, Chairman of the Board
of Building Appeals is working on a
new Plumbing Code which he would like to see
adopted by reference. The Board is
awaiting the National Code which is expected in 1975.
Approve Consent Agenda The Consent Agenda was presented for consideration
as follows:
CONSENT AGENDA
Ordinance Amending Municipal Code, Subsection (a), Subarticle 5, Article VIII, Chapter
17, to-permit 18 year olds to become licensed cab xdrivers. (0 -75 -1)
Resolution designating the Northern Trust Company as a depositary for Village
funds and authorized signa;,toriQs and Resolution authorizing facsimile
signature of mayor.
Ordinance creating a Bicentennial Commission for the Village of Deerfield.
(0 -75 -2)
Resolution appropriating.$80,000 from Motor Fuel Tax funds for construction
of Carriage Way bridge.
Authorization to release $7,605.36 from escrow funds to Zera Construction for
work completed in Chesterfield's Laurel Hill Unit No. 9.
Authorization to release'$1,903.94 from escrow funds to Zera Construction as
final payment for work completed in Chesterfield's Laurel Hill Unit No. 7.
Trustee Kelm moved, seconded by Trustee Stiehr, that the Pules be waived
to permit action on the Ordinance creating a Bicentennial Commission at its
first presentation. Adopted by the following vote:
Ayes: Finne, Gavin, Kelm, Moate, Stiehr (5)
Nays: Moses (1)
Trustee Kelm moved, seconded by Trustee Finne, that the Consent Agenda
be approved,.including passage of the ordinances. Adopted by the following
v ote:
Ayes: Finne, Gavin, Kelm, Moate, Moses, Stiehr (6)
N ays: None (0)
The President signed the ordinances indicating his approval thereof.
Discussion.24 Hr. Cab Service In response to the Board's request -for
information regarding 24 hour service by
Sunset /Yellow Cab, a report from the-Police Department stated 8 phone calls
were made between December 18 and 30, 1974, and cabs were available at all times.
A letter from Mr. Steve Jenisio, owner of the Deerfield Livery Service,
stated he occasionally receives calls for service during the night hours, the
caller having been told by Sunset that they do not service Deerfield. He
reported a recent incident to the Police Department. He also stated that Sunset
dispatches cabs to Deerfield that are not licensed by the Village.
A Sunset Cab representative stated they have been providing 24 hour service,
as required by both Highland Park and Deerfield. There have been few calls from
Deerfield, and if the Village's ordinance is changed there would be an extra
charge for night service. He estimated there were about 25 calls per week from
Deerfield during the night, mostly from industries such as Sara Lee, and very
few calls from residents.
Discussion was.had on.the requirement for 24 hour cab service. Trustee
Moate stated if one company provides 24 hour service the same rule should apply
to all. He said it was unfortunate that the Police Department did not give a
c omplete report.
Trustee Moses stated it was a hardship on AAA Cab to keep postponing a
decision on 24 hour service. Mr. Fred Barth of AAA has bought a Village license,
but other AAA drivers who would like to be licensed in Deerfield have not done
so, awaiting a decision by the Board. Mr. Barth stated Highland Park has a
requirement for 24 hour service, but AAA has been operating there for 18 months
although closed from 12:30 to 5:30 a.m...,He said there is little or no business
during the night, and little during the early evening hours although service is
provided until 12:30 a.m. Most communities seem to welcome better cab service.
Trustee Moate asked for a report for the next meeting and a check on other
cab companies to see if a cab is available and will be dispatched in response to
calls for service. The manager will report at the next meeting.
Report- Hazel -RR Crossing A report was received from the Police Depart-
ment clarifying the previous report on
pedestrian and vehicular traffic at the Hazel Avenue railroad crossing, giving
times and dates when the survey was made. The manager reported that a letter
from the Milwaukee Road indicated they were not convinced that a pedestrian
crosswalk and gate on the north side of the Hazel Avenue crossing are needed.
11.3
The letter also stated the present crossover track will be replaced b:y.a new cross-
over between Hazel and Greenwood Avenues, and the Hazel Avenue track may have to be
raised by 2 to 3 feet, a statement the manager said was in error. A petition has
been filed with the Illinois Commerce Commission and a hearing date will be set.
Trustee Moses stated that moving the crossover track does not change the need
for a pedestrian crosswalk and gate. He said it should be noted that the manager
had sent a letter to the railroad in response to the suggestion that a crossing
guard be stationed at this location.
The manager reported that the school crossing guard at the Greenwood - Wilmot
Road intersection has been removed.
Print NIMLO Recodification A report from the Village attorney stated that
for Review by Board a draft of the recodification of the Municipal
Code has been completed by the National Institute
of Municipal Law Officers, and should now be reviewed by the Board. The draft consists
of some 30 file folders, each consisting of a chapter of the proposed new Code. Mr.
Stucko stated new.ordinances have been incorporated in the old Code and conflicts
removed. President Forrest suggested that the draft be Xeroxed and copies sent to
each Trustee, or the draft be typed and Xeroxed. It was estimated that the typing
and Xeroxing would cost approximately $2,500. Discussion was had on the cost of
p rinting.
. Trustee Kelm moved, seconded by Trustee Moate, that NIMLO be instructed to
print the recodification in its present form to be submitted to the Board for review.
Adopted by the following vote:
Ayes: Finne, Gavin, Kelm, Moate, Moses, Stiehr (6)
N ays: None (0)
Authorize Box Plan Revision In connection with the request of Paul C. Box
Request-Lake-Cook/Wilmot and Associates for authorization to request plan
Intersection revisions to the Cook County Highway Department
for the design of the Lake - Cook /Wilmot intersection,
Trustee Moses moved, seconded by Trustee Gavin, that the Board authorize Paul C. Box
and Associates to proceed with the request for plan revisions and the preparation of
(al'sketch of the proposed changes, to be submitted to the Cook County Highway Depart-
ment, on behalf of the Village of Deerfield.
Motion carried unanimously.
Redraft Landscaping The Landis Corporation requested approval of a
Agreement-Landis Corp. Landscaping Agreement for the portion of Village
Include Sec.Twp. Range property between a fence erected at Village
expense 11 feet east of the west property line
of the Village garage property and Deerfield Crossing Subdivision, the .landscaping
to be maintained by the corporation to screen the condominium development, the
title to this landscaped strip to be retained by the Village.
Trustee Kelm moved, seconded by Trustee Moate, that the Landscaping Agreement be
approved, and later added, with Trustee Moate's consent, that the Agreement be re-
drafted in recordable form by the addition of the legal description.
The manager expplained that the fence already has been erected at Village expense,
and it is 11 feet east of the property line because of the slope. Trustee Moses
stated an easement for landscaping purposes, to be recorded, was a proper solution.
Trustee Finne expressed.concern about adverse possession and agreed with Trustee
Moses that an easement to.be recorded was needed. As an alternative he suggested
that the Section, Town and RAnge be added to the Agreement in order that it may be
recorded. He pointed out that in effect, the Village is giving the land away, and
and an easement can compel the corporation to maintain the plantings. Trustee Kelm
then added to his motion as stated above. The oration was adopted by the following
v ote: ,.. .
Ayes: Finne, Gavin, Kelm, Moate, Stiehr (5)
N ays: Moses (1)
_lst Presentation - Ordinance The first presentation was made of an ordinance
Carlson Recapture requested by John Risdon, d /b /a The Village
Carpenter, to provide for the recapture a part of
the cost for instdllation of storm and sanitary sewers in Carlson's Resubivision
by special connection charges to be paid for such connections in accordance with
the schedule attached;
Trustee Kelm stated that recapture ordinances have heretofore been for installa-
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ion in public property, and he did not think that a recapture ordinance for sewers
in an easement was appropriate.
Trustee Moses moved, seconded by Trustee Kelm, that the matter be post-
poned for two weeks,.and the attorney be asked if he sees any legal problems
on this recapture, and if there was oversizing of sewers for future connections.
Motion carried unanimously.
Approve Westerhoff & Novick The Architectural and Engineering Selection
Deerfield Rd. Underpass Design Committee recommended three firms, in the
order listed, for the design of the Deerfield
Road underpass, the first firm listed being Westerhoff & Novick.
Trustee Stiehr stated that costs for the work were not discussed with any
of the firms. Trustee Finne stated he was unhappy about hiring someone without
having some dollar amount for costs. It was stated the standard fee would be paid.
Trustee Moses moved, seconded by Trustee Finne, that the Board accept
Westerhoff & Novick for design of the Deerfield Road underpass.
Motion carried unanimously.
Clerk's Reports The clerk reported that easements for
Phase II storm sewers have been recorded,
as well as the Dedication for part of Kates Road.
January 6, 1975 is the first day, and February 10, 1975 is the last
day for the filing of nominating petitions for Village offices. Five Library
Directors and three Trustees will be elected on April 15, 1975.
Reports- Communications The manager reported that Baxter & Woodman
requested postponement of the sump pump
survey owing to insufficient rainfall for an accurate report. The Board
approved the request for postponement of the report.
The manager reported that Mr. Doetch, an excavating contractor, has
offered 30,000 cu. yards of top soil for 30,000 cu. yard of clay, plus a pay-
ment of 50p, per cu. yard. The top soil will be excavated for the construction
of Lake -Cook Plaza. and the clay would come from the excavation for storm water
retenf16n..facilities on the brickyard property. Trustee Moate stated he saw no
o bection to this proposal, and the manager will pursue the matter further.
Miss Virginia Alexander of the Lake County Regional Planning Commission,
stated the County is interested in qualifying as an Urban County, and if
qualified, would receive $700,000 to $750,000 in Federal funds in 1975. To
q uglify as an Urban County there must be a population of 200,000 in the unin-
corporated area, or the population of municipalities may be added if the muni-
cipality signs an agreement with Lake County to include its population. The
application must be filed by January 15, 1975, although there may an extension
for an additional week.
The manager reported that the Planning Aide had discussed this proposal
w ith.the Plan Commission, and a report will be submitted. The manager was
,diredted to ask the Plan Commission to submit its recommendation for con-
sideration at the next Board meeting. Miss Alexander stated she would be
available for discussion of the matter and to.answer any questions.
There being no further business, on motion by Trustee Stiehr and
seconded by Trustee Moses, the meeting was adjourned at 10:05 p.m.
APPROVED:
Preside
ATTEST:
Village Clerk