08/05/1974 (2)1
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The regular meeting of the.
Deerfield was called to order.by
Hall on Monday, August-5, 1974 at
that the following were
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August 5, 1974
President and Board of Trustees of the Village of
the.President in the Council Chambers of the Village
.8:35 p.m. The clerk called the roll and reported
Present: Bernard Forrest, President
Frederic R. Finne
Norma Gavin
George Kelm
Lester T. Moate
Walter H. Moses, Jr.
Absent: Daniel H. Stiehr
and that a quorum was present.and:in attendance-at the meeting. Also present were
Messrs. James Stucko, representing the Village attorney, and Norris Stilphen, manager.
Trustee Moses moved,-seconded by Trustee Gavin, that the minutes of the regular
meeting held July 15, 1974 be approved as submitted. Motion carried unanimously.
Treasurer's Report The treasurer's on Village finances-as of June 30,
1974 was received. Mr. Valentine stated-the
Village should start getting tax money in September due to delays in getting out the
tax bills, which will be mailed this month. Bond payments due December 1 and current
expenses may cause a temporary shortage of funds if tax moneys are not received promptly.
Discussion was had on the sale of tax anticipation warrants. Trustee Moses asked Mr.
Stucko to prepare a short summary on tax anticipation warrants and the Village treasurer
to report on expected costs for the next meeting.
P.W. Dept. Report The semi- annual report of the Public Works Depart-
ment was received from the Public Works Director
Ed Klasinski. President Forrest asked that information from last year's reports be
included in future reports for purposes of comparison. Mr. Klaskinski reported that
street repairs had been delayed by a wet spring and the concrete strike, .but work should.
be completed as planned if there is good weather. With no street work possible,
employees repaired manholes, cut weed's and similar work. The charge for grass cutting
was increased to $30 per.hour, from last year's $4.50 per hour.
Trustee Moses stated he had reviewed intersections listed as dangerous by the
Safety Council, and while the Public Works Department has been getting good cooperation
from owners, it was his opinion the intersections_should ' be listed in the ordinance.
Mr. Klasinski :agreed the ordinance.should be amended to list the intersections whether
or not there has been compliance by the owner. Trustee Moses and Mr. Klasinski both
felt that the sightline distance of not more than 10 feet from the intersection'. "of
curbs at regulated intersections should be increased, although Mr. Klasinski felt there
might be more difficulty in getting cooperation from the,owner.
Authorize Ordinance -Add
Dangerous Intersections
dangerous intersections listed
much as possible in order that
following meeting of the Board
is not hazardous.
Motion carried unanimously.
Trustee Kelm moved, seconded by Trustee Moses,
that the attorney be directed to prepare an ordin,
ance amending the Sightline Ordinance by adding the
by the Safety Council, the ordinance be publicized as
the individual homeowner may come in at the next or
of "T'rustees to tell why, in his opinion, the intersection
Safety Council,member Laura Lee Christoph stated the Council has not yet reviewed
intersections in Hovland Subdivision which were included in the Box report on dangerous
intersections, and many complaints have been received about intersections where
shrubbery obstructs vision. The Safety Council will submit further reports.
Report -May 16th Floodingz In connection with reports on flooded streets
during the May 16th storm in areas where new storm
sewers were installed, Mr. Klasinski reported that Phasel storm sewer improvements had
not been completed and some.street.inlets had not been installed. Mr. Soyka pointed
out that there was a °'.salt shortage-last winter and sand had been used on icy streets.
The sand had washed into street inlets which had not been cleaned prior to the storm.
The cleaning has now been completed and the rebuilding of the inlet at 1235 Carlisle
has been scheduled. President Forrest asked that the Board be kept informed on any
flooding.
Est. Cost R.R. Station
Maintenance
A report from the Village treasurer and the Public
Works Director estimated the cost for maintenance
of the railroad station to be approximately,$5,000 per year, excluding an
estimated $1,000 for vandalism.repairs. Cost estimates from maintenance
firms ranged from $3,000 to $8,000 -per year. All estimates are for six -day
per wegk service.
Approve Consent Agenda
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The Consent Agenda, with some items deleted,
was presented for consideration as follows:
CONSENT-AGENDA
Ordinance amending Section 11.205b(2) of the Municipal Code; two -way driveways
not less than 18 feet nor more than 30 feet wide. (0- 74 -51)
Report and recommendation of the Board,of Zoning Appeals to grant a parking varia-
tion for Marshall building, Waukegan Road; authorize preparation of
ordinance.
Referral of revision of Central Business District parking requirements to Plan
Commission for public hearing.
Appointment of George J. Valentine as Village treasurer, effective September 1,
1974.
Trustee Kelm moved, seconded by Trustee Finne, that the Consent Agenda be
approved, including passage of the ordinance. Adopted by the following vote:
Ayes: Finne, Gavin, Kelm, Moate, Moses (5)
Nays: None .(0)
The President signed the ordinance indicating his approval thereof.
Approve Insurance -R.R. Station In connection with insurance coverage for the
Fire & Liability railroad station, Trustee Moses reported
that Lloyds of London, through Bow,es.& Co.,
had quoted a premium cost of $1,300 per year, $1,000 deductible, for $80,000
°° fire insurance coverage, and Corroon & Black had.quoted a premium cost of $250
°
for $300,000 liability coverage, The Village treasurer reported that the Village's
°° insurer, Employees Insurance of Wausau,.will include the station under the ex-
isting Village liability insurance policy for an additional premium of $150 per
year.
Trustee Moses moved, seconded by Trustee Moate, that $80,000 fire insurance
ON coverage be .obtained -from Lloyds.of London at a cost of $1,300 per annum, with
$1,000 deductible, and*$3.00,0G0owner.'s protective liability insurance from Em-
00 1 oyees Insurance of Wausau at a cost of $1.50.per. annum. Adopted by the following
v vote:
u
P Ayes: Finne, Gavin, Kelm, Moate, Moses (5)
o Nays: None (0)
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_c The meeting was recessed at 9:30 p.m. and re- convened at 9:45 p.m.
Re; Fi'ae Allis Driveway Permit A report from the manager stated the Fiat
& Kates Rd. Dedication Allis Corporation.had requested a driveway.:.
Approve Procedure permit-for-access to Kates Road, and the
Village has requested the company to dedicate
an additional 30 feet for Kates Road right -of -way. Only the Board of Directors
of the corporation has the authority to approve the dedication and they will not
meet until October. At that time the matter of dedication will be on the agenda.
While no definite assurance can be given that the additional right -of -way will be
dedicated, the Village has enjoyed a good relationship with the company for many
years. Land for the water tank was given and lagoons at the sewage treatment plant
and the west side reservoir site were excavated by the company without charge.
The manager stated he had not the slightest doubt that the dedication would be
approved by the Board of Directors, particularly in light of the driveway onto
Kates Road.
Trustee Finne stated every effort should-be made to adhere to the compre-
hensive Plan, and.suggested.the driveway permit -be given at the time the dedication
is approved. Trustee Moate stated the Board.of Directors should meet to approve
the dedication. Trustees.Moses and Kelm stated.the company had shown excellent
cooperation with the Village and they saw-no reason why the driveway permit should
not be issued; if the dedication is not approved the company would lose more than
they would want to lose.
Trustee Kelm moved, seconded by Trustee Gavin, that the Board approve going
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forward in the recommended manner - the driveway permit to be issued now, and the
dedication to be considered by the Fiat Allis Board of Directors in October. Adopted
by the following vote:
Ayes: Finne, Gavin, Kelm, Moses (4)
Nays: Moate (1)
Discussion - Middle Fork . The Environmental Commission recommended that the
Drainage Work & Env. Impact Board of Trustees join with residents along the
Middle Fork of the North Branch of the Chicago
River, with legal action if necessary, to minimize the environmental impact of the
work to improve drainage.contracted for by the Drainage Commission, and requesting
that the effect of tree removal and potential erosion be investigated and resolved
by the District to the Board's satisfaction before work is resumed.
President Forrest stated it would seem unreasonable for the Village to take
action against another taxing body. He has talked with Mrs. Swerdling, a Drainage
Commissioner, to set up a meeting with the Drainage Commission, Highland Park officials
a.representative from the Soil Conservation District and homeowners to try to get the
problem resolved. The manager stated that Mrs. Swen3Ling had called to say that she
did not feel the Drainage Commissinn wanted a meeting.
A lengthy discussion was had on the environmental impact of the project, the
flooding which may occur as a result of the work, the growth of vegetation after
removal of trees which will obstruct-the flow , growth of algae, erosion.of banks,
and the need for technical advice and alternative plans before the work proceeds
further. Residents stated there.was.no opposition to the removal of obstructions
in the stream itself,.but.questioned the removal of trees. It was suggested that the
Board pass a resolution_requesting.that no further work be done until additional
information and alternative.solutions are explored. Several Trustees stated they
felt the passage of a resolution.would.not be effective or appropriate. President
Forrest was asked to pursue efforts to arrange a meeting, which he will do.
Trustee Moses.moved, seconded-by Trustee Moate, that the matter be put on the
agenda for the next meeting-for a report on the success-of the meeting to be arranged
b y the President.
Motion carried unanimously.
P.C. &�BZA Reports A report.from the Plan Commission recommended
Laurel Hill 411 PD approval,of a 12 lot resubdivision.as.a planned
Authorize Ordinances development of certain lots in Hovland Subdivision
in..the block bounded by Rosewood, Willow, Laurel
and Fairview Avenues, to be designated Chesterfield's Laurel Hill Unit #11.
A report from the Board of Zoning Appeals recommended that a.variation be
granted to permit a rear yard.of 13.26 feet for the proposed Lot 1 of the resubdivision
on which Mr. Howard Kodym's residence was constructed some years ago.
Mr. Fred Hillman of Chesterfield.Development Corporation stated there is a 25
foot front yard.setback,.residences would not exceed 35 feet in depth, leaving a
rear yard of approximately 60 feet''for lots adjoining Lot 1.
Trustee Kelti`,tnoved, -seco'n'ded {by Trustee Moses, that ordinances be prepared
approving the planned development and granting the rear yard variation as recommended
by the Board of Zoning.Appeals, subject to the condition that Lots 4, 5 and 6 have
a rear yard of -not less than 55 feet.
Motion carried unanimously.
Table Sav -a -Pet REquest In connection with the request of Sav -a -Pet for
for Increased Fees increased fees, the Village treasurer submitted
a report on revenues from dog licenses, impound-
ment fees and fines, and expenditures for animal control. Revenues are insufficient
to cover the increased fees requested by Sav -a -Pet.
Trustee Moses moved, seconded by Trustee Finne, that the request of Sav -a -Pet
be tabled.
Motion carried unanimously,
President Forrest will notify Sav -a -Pet of the Board's decision,
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Appoint N.W. Stilphen
The Village
engineer recommended
the appoint -
STP Fed. Reimbursement
ment of one
of the following to
execute and
file Sewage
Treatment Plant Federal
reimburse-
ment documents: Baxter.& Woodman,.
Village manager
Norris W. Stilphen,
or Village
engineer James Soyka, and the President recommended the appointment of
the manager.
Trustee Moses moved, seconded by Trustee Moate, that Mr. Norris
W. Stilphen
be appointed.
Motion carried unanimously.
1st Presentation - Ordinance
Vehicle License Fees
35 horsepower and for trucks.
The first presentation was made of an ordin-
ance amending the Municipal Code by increasing
the fees for vehicle licenses for cars over
Clerk's Reports The clerk reported that two additional ob-
jections had been received regarding wages
set forth in the Village's Resolution Establishing Prevailing Wages.
The Village's assessed.valuation for 1973 in Lake and Cook Counties is
$105,205,274, a decrease.of_$4,429,099 from.the 1972 valuation of $109,634,373.
A report was submitted on the Lake County tax rates and extensions.
A,letter was received from the State's Attorney of Cook County stated that
a Complaint for Declaratory Judgment had been filed regarding the zoning classifi-
cation of the 4.11 acre tract at the southeast corner of Sanders and Lake -Cook Road.
The property is now zoned R -3 single family residence district and the Complainant
seeks to develop the property as a B -4 general service district.
Reports - Communications
The manager's report on recycling will be
sent to the Environmental Commission.
Phase II storm sewer construction bids will be received September 9th,
and presented to the Board at the second meeting in September.
Architect's.proposals for renovation of the railroad station have been
solicited. The architect for the Milwaukee Road has sent six copies of the plans
for the existing station.
Trustee Moate stated it was his opinion the lengthy combined monthly report
was a waste of-time and was.not read. He referred specifically to the voluminous
Collector's report. Village treasurer Valentine stated the Collector's report
was required by statute. The President asked the treasurer and attorney to re-
search what reports are required and in what detail.
The manager reported that Planning Aide James Burke will attend the meeting
on Open Space Grants to he held at Illinois Beach Lodge.
There being no further business,. on motion by Trustee Moate and seconded by
Trustee Moses, the meeting was adjourned at 11:05 p.m.
APPROVED:
�. President
ATTEST:
_4_,
Village Clerk
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