04/15/197413
April 15, 1974
The regular meeting of the President and Board of Trustees of the Village of
D eerfield was called to order by the President in the Council Chambers of the Village
Hall on Monday, April 15, 1974 at 8:05 p.m. The clerk called the roll and reported
that the following were
Present: Bernard Forrest, President
and that a quorum was present and in attendance at the meeting. Also present were
Messrs. James Stucko, representing the Village attorney, and Norris Stilphen, manager,.
Trustee Moses moved, seconded by Trustee Gavin, that the minutes of the meeting
of April 1, 1974, which was adjourned to April 8th, be approved, and the minutes of
the adjourned meeting held April 8, 1974 be approved as corrected. (Page 9 - Add:
"Trustee Kelm moved, seconded by Trustee Moses, that the 4% billing charge be elimin-
ated and costs for billing be paid from Village funds. Motion carried unanimously."
and Trustee Neuman stated "he had read in a newspaper article" (underscored words
added). Motion carried unanimously.
Approve Warrant No. W -74 -4 Trustee Stiehr moved, seconded by Trustee Kelm,
that Warrant No. W -74 -4 - Payment of bills, in-
cluding fund transfers and reimbursements, be approved. Adopted by the following
v ote:
Ayes: Gavin, Kelm, Moses, Stiehr (4)
Nays: None (0)
Treasurer's Report The Village treasurer submitted a detailed report
on Village accounts,investments and expenditures.
He stated that moneys in the General Fund are commingled for investment purposes,
and the interest rate is lower for investments of less than $100,000.
Accept Resignation-TrusteeL. A letter from Trustee Albert E. Brust stated his
Albert E. Brust resignation from the Board of Trustees should be
considered effective at the close of the meeting
held April 8, 1974 wherein action was taken on the Strub farm annexation matter.
Trustee Kelm moved, seconded by Trustee Stiehr, that Mr. Brust's resignation
b e accepted.
Motion carried unanimously.
Public Hearing- Budget A public hearing was held on the proposed budget for
the fiscal year May 1, 1974 - April 30, 1975,
notice of the hearing having been published as required by law.
President Forrest stated the budget has been reviewed by the Board, and is
balanced. The budget proposes a 20 per cent increase in sewer service charges and
a 17 per cent increase in water rates. Included are a subsidy for scavenger service
and funds for implementation of the Pay Plan. He recommended the enactment of a
new vehicle tax fee; vehicles under 35 horsepower - $10.00, over 35 horsepower -
$15.00, to be effective in 1975.
The manager listed the capital projects to be undertaken in the "fiscal year 1974-
75. He stated projected General Fund revenues slightly exceed projected expenditures.
Mrs. Rosemary Sazenoff presented - a proposed budget totalling $4,800 for the
Youth Council, broken down as follows: General expenses and community programs -
$600; Drug - alcohol survey - $3,000; and Help Line - $1,200. The budget request
included an analysis of proposed expenditures. Mrs. Sazenoff and the Reverend Harry
Nicol stressed the importance of the drug - alcohol survey, and stated the low cost was
due to the fact that much of the work would be done by Council members. They will use
a survey form published by a governmental agency which is to be completed by every
junior high and high school student, but not signed. They will use graduate students
for analysis of the questionnaires... .
The Reverend Harry Nichol discussed the work of Help Line, and stated an appli-
cation for funds had been submitted to the Crusade for Mercy. At present, $3,000 to
Norma Gavin
George Kelm
Walter H. Moses, Jr.
Daniel H. Stiehr
Absent: Albert E. Brust
Werner E. 'Neuman
and that a quorum was present and in attendance at the meeting. Also present were
Messrs. James Stucko, representing the Village attorney, and Norris Stilphen, manager,.
Trustee Moses moved, seconded by Trustee Gavin, that the minutes of the meeting
of April 1, 1974, which was adjourned to April 8th, be approved, and the minutes of
the adjourned meeting held April 8, 1974 be approved as corrected. (Page 9 - Add:
"Trustee Kelm moved, seconded by Trustee Moses, that the 4% billing charge be elimin-
ated and costs for billing be paid from Village funds. Motion carried unanimously."
and Trustee Neuman stated "he had read in a newspaper article" (underscored words
added). Motion carried unanimously.
Approve Warrant No. W -74 -4 Trustee Stiehr moved, seconded by Trustee Kelm,
that Warrant No. W -74 -4 - Payment of bills, in-
cluding fund transfers and reimbursements, be approved. Adopted by the following
v ote:
Ayes: Gavin, Kelm, Moses, Stiehr (4)
Nays: None (0)
Treasurer's Report The Village treasurer submitted a detailed report
on Village accounts,investments and expenditures.
He stated that moneys in the General Fund are commingled for investment purposes,
and the interest rate is lower for investments of less than $100,000.
Accept Resignation-TrusteeL. A letter from Trustee Albert E. Brust stated his
Albert E. Brust resignation from the Board of Trustees should be
considered effective at the close of the meeting
held April 8, 1974 wherein action was taken on the Strub farm annexation matter.
Trustee Kelm moved, seconded by Trustee Stiehr, that Mr. Brust's resignation
b e accepted.
Motion carried unanimously.
Public Hearing- Budget A public hearing was held on the proposed budget for
the fiscal year May 1, 1974 - April 30, 1975,
notice of the hearing having been published as required by law.
President Forrest stated the budget has been reviewed by the Board, and is
balanced. The budget proposes a 20 per cent increase in sewer service charges and
a 17 per cent increase in water rates. Included are a subsidy for scavenger service
and funds for implementation of the Pay Plan. He recommended the enactment of a
new vehicle tax fee; vehicles under 35 horsepower - $10.00, over 35 horsepower -
$15.00, to be effective in 1975.
The manager listed the capital projects to be undertaken in the "fiscal year 1974-
75. He stated projected General Fund revenues slightly exceed projected expenditures.
Mrs. Rosemary Sazenoff presented - a proposed budget totalling $4,800 for the
Youth Council, broken down as follows: General expenses and community programs -
$600; Drug - alcohol survey - $3,000; and Help Line - $1,200. The budget request
included an analysis of proposed expenditures. Mrs. Sazenoff and the Reverend Harry
Nicol stressed the importance of the drug - alcohol survey, and stated the low cost was
due to the fact that much of the work would be done by Council members. They will use
a survey form published by a governmental agency which is to be completed by every
junior high and high school student, but not signed. They will use graduate students
for analysis of the questionnaires... .
The Reverend Harry Nichol discussed the work of Help Line, and stated an appli-
cation for funds had been submitted to the Crusade for Mercy. At present, $3,000 to
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$4,000 is received from PTAs and other organizations, the remainder from
governmental
bodies—If sufficient manpower for soliciting funds were avail-
able, the program could probably financed by contributions, but they feel
they should use their efforts toward the Help Line, rather than fund raising.
Trustee Gavin suggested they apply to the County for funds.
Trustee Moses moved, seconded by Trustee Kelm, that the Board approve
an increase of $3,800 in the Youth Council budget.
Motion carried unanimously.
President Forrest asked the manager to notify all Boards and commissions
that March lst each year is the deadline for budget requests.
The President stated the Wage and Pay Plan prepared by Trustees Gavin and
Stiehr had been reviewed by the Board, and is fair, equitable and flexible.
He commended them for the excellent plan. Trustee Stiehr stated that, at a
workshop meeting, decision was made for an upward revision of 22 per cent; a
fair and equitable salary in 1973 will be multiplied by -10 per cent. The multi-
plier can be changed each year, depending on the financial status of the Village,
cost of living and like considerations.
Trustee Kelm stated a question arose at the workshop meeting as to what
extent the Plan could be amended administratively. It was stated if the figures
or method,of implementing the Plan is changed,._it can only be done by the
Board by amending the ordinance.
The Public Hearing on the Budget was concluded.
Authorize Execution -CCPA An amendment to Article IV, Section 1 (b)
Amendment - Salaries of the collective bargaining agreement
between the Village of Deerfield and the
Combined Counties Police Association was presented. The amendment provides for
a 10 per cent increase in annual wages for the year May 1, 1974 through April
30, 1975.
Trustee Stiehr moved, seconded by Trustee Kelm, that the President be
authorized to sign the amendment to the collective bargaining agreement.
Adopted by the following vote:
Ayes: GAvin, Kelm, Moses, Stiehr (4)
N ays: None (0)
MFT Resolution -$6552 to Trustee Kelm moved, seconded by Trustee Stiehr,
NSMass Transit District that the resolution be adopted appropriating
(R -74 -4) $6,550 from Motor Fuel Tax funds for'the
North Suburban Mass Transit District for the
year July 1, 1973 to June 30, 1974. Adopted by the following vote:
Ayes: Gavin, Kelm, Moses, Stiehr (4)
Nays: None (0)
SC Report -No Parking Sunset Ct. A report from the Safety Council recommended
Authorize Ordinance the installation of signs prohibiting parking
on Sunset Court between 10 a.m. and 12 noon.
The Council also requested police surveillance of Chestnut Street in order to
advise whether additional action is needed to control commuter vehicles in the
area. It was further recommended that "Truck Route" signs be relocated to better
indicate the truck route and remove possible confusion.
Discussion was had on whether parking should be prohibited at all times on
Sunset Court due to the narrow 19 foot pavement; Mr. Frank Spannraft, Chestnut
Street, stated he felt this was unnecessary, since it is the all -day parking by
commuters that create the problem.
Trustee Moses moved, seconded by Trustee Gavin, that the attorney prepare
an ordinance prohibiting parking at any time on.the south side of Sunset Court,
and on the north side between the hours of 10 a.m. and 12 noon.
Motion carried unanimously.
Temporal No Parking Signs In connection with the closing of the Deerfield
Deerfield Underpass Closing; Road underpass for storm sewer construction,
Trustee Moses suggested that temporary No
Parking signs be posted on nearby streets on which traffic will be re- routed „,
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President Forrest asked the Public Works Director to work with the manager and Police
Department on the posting of the temporary No Parking signs. Trustee Moses also
suggested that no parking or standing on'these streets be enforced by the police
during the time the underpass is closed, although this may be difficult.
Approve Larger Ht. Sign Trustee Moses asked for a better truck height sign
Deerfield Rd. Underpass on.th'e Deerfield Road underpass. The manager
said the present sign is in accordance with State
specifications, and a larger sign would probably be removed by the State Highway
D epartment.
Trustee Moses moved, seconded by Trustee Stiehr, that the size of the sign on
the Deerfield Road unbrpass be increased to approximately 48" x 48" to give_adegtate
warning to truckers of the height limitation.
Motion carried unanimously.
$1500 Authorized - Benlate A report from the Environmental Commission recom-
Treatment-Hendricksen mended that the Board authorize the treatment of
Tree Experts 35 to 50 elm trees with Benlate on an experimental
basis to determine the effectiveness of Benlate
in the control of Dutch elm disease. The work must be performed before May 15, 1974.
A proposal from Hendricksen Tree Experts, Inc. was attached , but was not to be con-
strued as an endorsement of the firm.
Mr. Gerald Geren, Chairman of the Environmental Commission, stated that tests
last fall were too late to be effective. The cost of treatment with Benlate is
$50 to $150 per tree, depending on size... Mr. John Hendricksen suggested treating
larger elm trees which are more valuable. He said the Forest Service and the Uni-
versity of Wisconsin have been getting good results. The use of Benlate looks
promising, but its effectiveness cannot be evaluated until next year. The Metro-
politan Sanitary District and the cities of Evanston and Park Ridge have undertaken
experimental programs on a. larger scale than that proposed for Deerfield.
Trustee Moses moved, seconded by Trustee Kelm, that the Board authorize
Hendricksen Tree Experts, Inc. to treat parkway elm.trees with Benlate at a cost
not to exceed $1,500 before May 15, 1974, and this expenditure be included in the
Budget for 1974-75.
Motion carried unanimously.
Engineer's Report- Bannockburn A report from the VillageYengineer recommended that
Sewer Service sanitary sewer service 'lie extended to Bannockburn
to serve:: a population equivalent "of 500, provided
Bannockburn pay for sewage treatment plant expansion ($40,000 suggested; a connection
charge-of $237 -for each residence and.$2;370 for the school be paid, assuming a 75 per
cent Federal grant; all flows be metered and restricted; the rate structure the same
as Deerfield's, with $,7punitive.,surhharge` for excessive flows; sewer._sery ce charges
to be billed.to the Village of Bannockburn, rather than individual users; and con-
struction inspection and maintenance agreements to be made at a later date contingent
upon manpower availability.
Trustee Moses recommended that the report be given to the President and Board
of Trustees of Bannockburn as the Village'e proposal, with a request for their comments
w ithin 30 days.
Report- STP Effluent The manager reported that the results of the 24
24 Hr. Sampling hour sample tests of sewage treatment plant
effluent did not meet the Environmental Protection
Agency requirements, and the Village could be ordered to start expansion of the plant
right now. Additional 24 hour tests will be run to establish the validity of the
test results.
Trustee Kelm suggested that the volume of sewage from Kitchens of Sara Lee be
checked and this will be done by Public Works Director Klasinski, who stated one test
would be run without notifying Sara Lee.
President Forrest stated
agenda for the next meeting.
The meeting was recessed
Approve- Authorize Execution
...Van-•Der Molen Scavenger Agreemi
this matter was urgent and asked that it be put on the
at 9:45 p.m. and reconvened at' 9:55 p.:m.
The.revised Agreement between the Village of Deer -
ant field and Van Der Molen Disposal Co. for collection
and disposal of garbage, refuse, garden waste and
if
miscellaneous waste was presented.
Discussion was had on what constitutes "construction debris ", which is
still subject to a special charge for pickup. Trustee Kelm suggested that
the term "extensive construction debris" be used. Also discussed was the
limitation to two bundles of tied brush at each regular pickup. Trustee Stiehr
stated complaints will now be made to the Village and the Village will make the
decision on what is included in-the contract.and what is subject to a special
p ickup charge.
Trustee Moses moved, seconded by Trustee Kelm, that the revised agreement
with Van Der Molen Disposal Company be approved and execution authorized.
Adopted by the following vote:
Ayes: Gavin, Kelm, Moses, Stiehr (4)
Nays: None (0)
Ordinance -Mun. Code Amend. The ordinance was presented amending Sections
Residential Container Specs. 18.203 and 18.204 of the Municipal Code -
& Location Residential Container Specifications and Resi-
(0-74-19) dential Container Location. The specifications
permit the use of plastic waste containers
having a capacity of 40 gallons in addition to other specifications.
Trustee Moses moved, seconded by Trustee Kelm, that the rules be waived to
permit action on the ordinance at its first presentation. Motion carried
u nanimously.
Trustee Moses then moved, seconded by Trustee Kelm, that the ordinance be
passed as presented. Adopted by the following vote
Ayes: Gavin, Kelm, Moses, Stiehr (4)
N ays: None (0)
The President signed the ordinance indicating his approval thereof.
Approve Van Der Molen Spring Trustee Moses moved, seconded by Trustee .
Clean-up - $8,000 Kelm, that the agreement with Van Der Molen
Disposal Company to perform the annual Spring
cl3an-up as outlined in its letter dated April 8, 1974 for the total sum of
$ 8,000 be approved and execution authorized. Adopted by the following vote:
Ayes: Gavin, Kelm, Moses, Stiehr (4)
N ays: None (0)
Ordinance -Mun. Code Amend. The ordinance was presented amending Section
Sec. 8.805(c) Appeal-Fee 8.805(c) of Chapter 8 - Board of Building
B d. of Bldg. Appeals - $75 Appeals - of the Municipal Code by providing
(0 -74 -20 that in every case where a notice of appeal
is filed, it shall be accompanied with the pay-
ment of a fee in the amount of $75.00 by the person appealing.
Trustee Stiehr moved, seconded by Trustee Moses, that the rules be waived
to permit action on the ordinance it its first presentation. Motion carried
unanimously.
Trustee Stiehr then moved, seconded by Trustee Moses, that the ordinance
be passed as presented. Adopted by the following vote:
Ayes: Gavin, Kelm, Moses, Stiehr (4)
Nays: None (0)
The President signed the ordinance indicating his approval thereof.
Ordinance - Zoning Amendment The ordinance was presented amending the
Hearing Fees $75 Sec. XXIV second paragraph of Section XXIV of the
(0- 74 -21) Zoning Ordinance by setting a fee of $75.00
for an application for a variation from the
terms of the Zoning Ordinance, or an appeal from the decision of the Zoning
Enforcement Officer involving an interpretation bf the Zbn`ing,Ordinance, and
for an application to amend the Zoning Ordinance.
Trustee Stiehr moved, seconded by Trustee Moses, that the rules be waived
to permit action on the ordinance at its first presentation. Motion carried
unanimously.
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Trustee Stiehr moved, seconded by Trustee Kelm, that the ordinance be passed as
presented. Adopted by the following vote:
Ayes: Gavin, Kelm, Moses, Stiehr (4)
N ays: None (0)
President Forrest signed the ordinance indicating his approval thereof.
1st Presentation - Ordinance The first presentation was made of an ordinance
Approving-Planned Development approving a Planned Development, Lot 50, Hovland
Lot 50 - Hovland Sub. Subdivision, as recommended by the Plan Commission.
Trustee Stiehr moved, seconded by Trustee Kelm, that the rules be waived to
permit action on the ordinance at its first presentation. The motion failed by the
f ollowing vote:
Ayes: Kelm, Stiehr (2)
Nays: Gavin, Moses, Forrest (3)
1st Presentation - Ordinance The first presentation was made of an ordinance
Vacating Roskamp Resub, vacating Roskamp's Resubdivision and the dedica-
tion for public use and releasing the letter of
credit for improvements to Robert Roskamp.
1st Presentation - Ordinance The first presentation was made of an ordinance
Amending Approval of Planned. amending the approval of a Planned Development,
Development Chesterfield Laurel Chesterfield's Laurel Hill Unit No, 9, to permit
Hill #9 - Phase I development in two phases, approving Phase I sub -
ject to conditions and restrictions pertaining
to Phase II.
Mr. Fred Hillman of Chesterfield Development Corporation stated some of the
owners of Phase II have approved the resubdivision, but others have not. He will
continue,to seek the.approval of all owners. Trustee Kelm pointed out that the
ordinance does not state,::that drainage shall be provided for all of Laurel Hill No. 9.
Approve Revised Judgment Order In connection with Deerfield Crossing Subdivision,
& Covenant - Deerfield Crossing a revised Judgment Order and Covenant were
presented which would designate Lots 1, 2 and 3
in the said Subdivision as Lot 1, and permit the construction of 48 enclosed parking
spaces on the East 76 feet of the West 101 feet of:said Lot 1; which shall be
restricted in its use for the pr vdte..rccrea.t oval, maintenance and garage purposes of
the owners of Lot 1.
Trustee Kelm moved, seconded by Trustee Moses, that the revised Judgment Order
and Covenant be approved. Adopted by the following vote:
Ayes: Gavin, Kelm, Moses, Stiehr (4)
N ays: None (0)
Approve Ernst & Ernst Audit A letter was received from Ernst & Ernst regarding
1973 -74 $8,500 the increase in the proposdd audit fee of $8,500
for the fiscal year ending April 30, 1974. The
treasurer stated the fee was not unlike that paid by other municipalities.
'Trustee Moses moved, seconded by•Trustee Gavin, that the Board approve Ernst &
Ernst as auditors for the fiscal year 1973 -74 at a cost not to exceed $8,500. Adopted
by the following vote:
Ayes: Gavin, Kelm, Moses, Stiehr (4)
Nays: None (0)
S.C. Report Re: Sight Line A report from the Safety Council requested the
Ordinance Enforcement Board to take action concerning the Sightline
Ordinance and its numerous violations. The
Council recommended that a Village•employee be commissioned to inspect the many areas
where violations may be present; and'he,be empowered to issue citations for violations
of voluntary cooperation cannot be.obtained.
Mr. Douglas -T•horntonf,,Ghairman of the Safety Council, stated letters have been
sent to owners of property at intersections where sight is obstructed by bushes or
shrubs, requesting the bushes be cut back. While some owners have complied, others
have not, nor have they come to a meeting of the Council to discuss the matter. He
stated enforcement of the ordinance by the Safety Council is unworkable.
Discussion was had on procedures for obtaining compliance with the
Sightline ordinance. Trustee Moses stated it was his understanding, and it
was his recommendation, that letters be sent by the Safety Council as a
courtesy; if no action is taken by the owner, the Council can recommend to
the Board that the ordinance be enforced with respect to the intersection.
The Board could then amend the Sightline Ordinance by adding this location
as a dangerous intersection, and if there is still non- compliance, prosecution
for a violation of the ordinance could be undertaken. He.suggested the
Safety Council start with the intersections listed in the report prepared by
Paul Box.
President Forrest stated Rules of Procedure for enforcement of the
Sightline Ordinance will be prepared.
Trustee Moses left the meeting at 10:50 p.m.
Approve Concept- Package Discussion was had on the installation of
Sewage Treatment Facilities package sewage treatment units at the sewage
at S.T.P. treatment plant which has been proposed by
the owners of the former Strub property.
The Environmental Protection Agency has rules that no further connections to
the Deerfield system will be permitted.
Village engineer James Soyka stated the site and lagoons are large
enough to permit the installation of the package units. He explained how
the package units could be operated in conjunction with Village facilities,
but could give no information on operating costs. The cost of the units and
installation would-be paid by the developers, and the excess capacity of the
units could be made available to others on a recapture basis.
Trustee Kelm stated the Board had an obligation to provide this type of
facility if the developers are willing to bear the expense. "Air.. Soyka stated
it would probably take a year for EPA approval and the construction and in-
stallation of the units. Mr. Guy Fishman, one of the owners of the former Strub
property, stated they would have to have EPA approval before beginning construc-
tion, but they hoped to get a building permit and not make final sewer connections.
Mr. Soyka stated State approval is required before sewers are installed, but the
State may permit extensions if no connections are permitted, and they could ask for
an installation permit. President Forrest suggested that a letter be sent to the
EPA to see if they will grant this relief. Mr. Fishman asked for an expression
of opinion on the proposed location of the.package units.
Trustee Kelm moved, seconded by Trustee Gavin,that it is the sense of the
Board that there is no objection in principle to-the location of the package units
as described on the sewage treatment plant site, and the Village engineer be
authorized to assist in the application for a permit:
Motion carried unanimously.
In connection with the proposed adjournment of the meeting to April 29th, the
manager stated bids would be received on that date for sidewalks and trees. The
Board approved his suggestion that bids be opened in the afternoon, and an
analysis of bids be on the agenda for the adjourned meeting.
The manager reported that Mr. Bob Degan of the County Public Works Depart-
ment had said the County has applied for a $350,000 grant for the acquisition of
property in Bannockburn, similar to the application filed by the Village for a
grant for the purchase of the brickyard property. Mr. Degan would like the Village
to work with the County and the legislature to support the Bannockburn proposal,
and the County will support the Village's application. The Board authorized
the manager to do so.
Trustee Stiehr moved, seconded by-Trustee Kelm, that the meeting be
adjourned to 8:00 p.m., Monday, April 29, 1974. Motion carried unanimously.
The meeting was adjourned at.11:10 p.m,
APPROVED:
Presid nt
ATTEST:
Village Clerk
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