03/04/1974)77
March 4, 1974
The regular meeting of the President and Board of Trustees of the Village of
Deerfield was called to order by the President in the Council Chambers of the Village
Hall on Monday, March 4, 1974 at 8:20 p.m. The clerk called the roll and reported
that the following were
Present: Bernard Forrest, President
and that a quorum was present and in attendance at the meeting. Also present were
Messrs. James Stucko, representing the Village attorney, and Norris Stilphen, manager.
Trustee Moses moved, seconded by Trustee Kelm, that the minutes of the regular
meeting held February 18, 1974 be approved as submitted. Motion carried unanimously.
Approve Consent Agenda The Consent Agenda was presented for consideration
as follows:
CONSENT AGENDA
Authorization for execution of contract with George B. Anderson and Associates, Inc.
for preparation of plans and specifications for Gordon Terrace improvements,
Special Assessment No. 112.
Trustee Stiehr moved, seconded by Trustee Kelm, that the Consent Agenda be
approved. Adopted by the following vote:
Ayes: Gavin, Kelm, Moses, Stiehr (4)
Nays: None (0)
1st Presentation - Recapture The first presentation was made of an ordinance
Ordinance - Laurel Hill #6 providing for payment to Chesterfield Development
Corporation of a proportionate share of the cost
of construction of sanitary sewer, water and street improvements on portions of
Gordon Terrace and Fairview Avenue for Laurel Hill Unit No. 6. An additional fee
for connection to the sanitary sewer and water main shall be paid for Lots 60 and 61,
and for street, sidewalk and storm sewer improvements for Lot 26, all in Hovland's
First Addition.
President Forrest questioned the recapture of costs for street pavement, pointing
out that the Village attorney had heretofore advised the Board that this was not
possible. Mr. Stucko will check further on this matter.
Trustee Kelm moved, seconded by Trustee Moses, that a time limit of ten years
for recapture be added to Sections One and Two of the ordinance.
Motion carried unanimously.
R eport - Public Works Director A Public Works Department report for the year 1973
and a Summary Report for the period September
through December, 1973 were received from Public Works Director Ed Klasinski. Mr.
Klasinski said the department is continuing the program of correcting cross connections
and repairing inlets, and is hopeful this work will alleviate flooding problems. He
will bring in a sketch and costs of a new type of inlet when he receives them from the
manufacturer for use on streets where pavement has been overlaid and inlets should be
raised to the level of the pavement.
Costs for removal of diseased trees, tree planting and- ledf--r-,emoval -are about the
same as 1972 costs. He said the substantially increased cost for the spring cleanup
was due to the larger amount of refuse picked- up and the cost for dumping. Prior to
1973 there was no charge for dumping.
Report- Running Time Recorders Mr. Klasinski reported that the 60 running time
& Observation Wells recording meters have been installed and three of
the twelve observation wells have been completed.
Baxter & Woodman helped on the installation, and reading will be done by Public Works
employees who will keep track of the time spent on this work. It is hoped sufficient
data will have been obtained for analysis by Baxter & Woodman in September, but the
time may be shorter or longer, depending on rainfall. Trustee Stiehr suggested that
Norma Gavin
George Kelm
Walter H. Moses, Jr.
Daniel H. Stiehr
Absent: Albert E. Brust
Werner E. Neuman
and that a quorum was present and in attendance at the meeting. Also present were
Messrs. James Stucko, representing the Village attorney, and Norris Stilphen, manager.
Trustee Moses moved, seconded by Trustee Kelm, that the minutes of the regular
meeting held February 18, 1974 be approved as submitted. Motion carried unanimously.
Approve Consent Agenda The Consent Agenda was presented for consideration
as follows:
CONSENT AGENDA
Authorization for execution of contract with George B. Anderson and Associates, Inc.
for preparation of plans and specifications for Gordon Terrace improvements,
Special Assessment No. 112.
Trustee Stiehr moved, seconded by Trustee Kelm, that the Consent Agenda be
approved. Adopted by the following vote:
Ayes: Gavin, Kelm, Moses, Stiehr (4)
Nays: None (0)
1st Presentation - Recapture The first presentation was made of an ordinance
Ordinance - Laurel Hill #6 providing for payment to Chesterfield Development
Corporation of a proportionate share of the cost
of construction of sanitary sewer, water and street improvements on portions of
Gordon Terrace and Fairview Avenue for Laurel Hill Unit No. 6. An additional fee
for connection to the sanitary sewer and water main shall be paid for Lots 60 and 61,
and for street, sidewalk and storm sewer improvements for Lot 26, all in Hovland's
First Addition.
President Forrest questioned the recapture of costs for street pavement, pointing
out that the Village attorney had heretofore advised the Board that this was not
possible. Mr. Stucko will check further on this matter.
Trustee Kelm moved, seconded by Trustee Moses, that a time limit of ten years
for recapture be added to Sections One and Two of the ordinance.
Motion carried unanimously.
R eport - Public Works Director A Public Works Department report for the year 1973
and a Summary Report for the period September
through December, 1973 were received from Public Works Director Ed Klasinski. Mr.
Klasinski said the department is continuing the program of correcting cross connections
and repairing inlets, and is hopeful this work will alleviate flooding problems. He
will bring in a sketch and costs of a new type of inlet when he receives them from the
manufacturer for use on streets where pavement has been overlaid and inlets should be
raised to the level of the pavement.
Costs for removal of diseased trees, tree planting and- ledf--r-,emoval -are about the
same as 1972 costs. He said the substantially increased cost for the spring cleanup
was due to the larger amount of refuse picked- up and the cost for dumping. Prior to
1973 there was no charge for dumping.
Report- Running Time Recorders Mr. Klasinski reported that the 60 running time
& Observation Wells recording meters have been installed and three of
the twelve observation wells have been completed.
Baxter & Woodman helped on the installation, and reading will be done by Public Works
employees who will keep track of the time spent on this work. It is hoped sufficient
data will have been obtained for analysis by Baxter & Woodman in September, but the
time may be shorter or longer, depending on rainfall. Trustee Stiehr suggested that
278
Baxter & Woodman be asked to submit a preliminary report in about June or July.
S.C. Report - Hovland Area A report from the Safety Council recommended
the :installation of a traffic signal, stop
signs, school, school crossing, school speed limit signs and crosswalks at
various locations in the Hovland area.
Discussion was had on the trafffic report on the Hovland area prepared by
Paul C. Box and Associates. Trustee Moses stated that everything recommended
in the Box report is also recommended by the Safety Council. The only difference
lies in those items not recommended by the Box report.
Trustee Moses moved, seconded by Trustee Kelm, that ordinances be prepared
and administrative steps be taken to implement the recommendations on pgge 17 of
the Box report, except Item 13, that turns be prohibited from Wilmot Road at
Laurel and Rosewood Avenues between 4:30 and 5:30 p.m. subject to approval by
the residents, and right or left turn only signs be posted at the United Conveyor
driveway.
Trustee Gavin moved, seconded by Trustee Moses, that the motion be amended
to designate the hours 4 to 6 p.m. Motion carried unanimously.
The motion as amended carried unanimously.
Residents urged the approval of all the Safety Council's recommendations,
and pointed out that the Box survey was made before the United Conveyor building
was occupied. Trustee Stiehr stated that if there are too many signs, motorists
tend to ignore them.
Trustee Stiehr moved, seconded by Trustee Moses, that an ordinance be pre-
pared to enforce right or left turn signs at Rosewood and Wilmot Road all day.
Motion carried unanimously.
Mr. Willard Alroth of Paul C. Box and Associates suggested that school
crossing signals be located on Wilmot Road midway between Hackberry and the
boundary of We -Go Park Subdivision, and the walk be constructed next to the
bushes along the boundary where it would not interfere with the playground and
would be the most direct route to South Park School. He proposed �3 traffic
signal heads facing each direction with pushbuttons on each side. Motor Fuel
Tax funds can be used for this installation.
*Dr. Cooper ,A member of the Safety Committee of District 110 stated the principal of
South Park School was quite concerned about the proposed location of the signals,
and felt that signals at Hackberry would give greater protection to the school.
children. He said the walk would be on park district property and should be
Motion carried unanimously.
Mr. Alroth suggested either two separate walks or one 7 ft. walk with a
portion designated for bicycles by either painted lines or cones.
Discussion was had on the school crossing -signs and crosswalks recommended
by the residents and the Safety - Council. Trustee Moses stated he saw no reason-
able basis to not have crosswalks and School Crossing signs more than one
block from the school although not recommended by Mr. Alroth. Mr. Alroth
suggested that green crosswalks be.painted near the school and only stripes. be
painted at the outer areas.
Trustee Moses moved, seconded by Trustee Stiehr, that green crosswalk and
School signs be installed on the east side of Kenmore and Laurel, for north -
south traffic.
Motion carried unanimously.
After discussion of the stop signs recommended by the Safety Council,Trustee
Stiehr moved, seconded by Trustee Gavin, that an ordinance be prepared authorizing
stop signs as proposed by the Safety Council with the provision that one year
from the effective date of the - ordinance, the Safety Council and the South Park
wide enough for both bicyclistsrand_ pedestrians, and asked
who would
install the
walk and then maintain it. President Forrest suggested the Village
offer to
00
cooperate on maintenance if the Park District will install
the walk.
M
Trustee Moses moved, seconded by Trustee Stiehr, that
the Board
approve
bMr.
Alroth's suggestion in principal, and request the Park
District
to put in
d
a walk sufficiently wide for bicyclists and pedestrians from Wilmot
Road to
_c
t he school.
Motion carried unanimously.
Mr. Alroth suggested either two separate walks or one 7 ft. walk with a
portion designated for bicycles by either painted lines or cones.
Discussion was had on the school crossing -signs and crosswalks recommended
by the residents and the Safety - Council. Trustee Moses stated he saw no reason-
able basis to not have crosswalks and School Crossing signs more than one
block from the school although not recommended by Mr. Alroth. Mr. Alroth
suggested that green crosswalks be.painted near the school and only stripes. be
painted at the outer areas.
Trustee Moses moved, seconded by Trustee Stiehr, that green crosswalk and
School signs be installed on the east side of Kenmore and Laurel, for north -
south traffic.
Motion carried unanimously.
After discussion of the stop signs recommended by the Safety Council,Trustee
Stiehr moved, seconded by Trustee Gavin, that an ordinance be prepared authorizing
stop signs as proposed by the Safety Council with the provision that one year
from the effective date of the - ordinance, the Safety Council and the South Park
?7q
School Safety Committee again look at the problem to see if the stop signs have
helped, and submit recommendations to the Board. Adopted by the following vote:
Ayes: Gavin, Moses, Stiehr (3)
Nays: Kelm (1)
Trustee Moses moved, seconded by Trustee Stiehr, that east and west School
Crossing signs be approved at Fairview and Laurel.
Motion carried unanimously.
It was suggested that right and left turn only signs be posted at the Baxter
dri 'Veways. Since the Baxter property is not in the Village, Trustee Stiehr suggested
that President Forrest and the homeowners write to Baxter :to,- ,reques't that' , these,signs
be erected.
The meeting was recessed at 10:00 p.m. and re- convened at 10:15 p.m.
_lst Presentation - Ordinance The first presentation was made of an ordinance
No Left Turns - Rosemary amending Section 20.312 of the Municipal Code to
prohibit northbound 'Vehicles on Rosemary Terrace
from turning left onto Orchard Street or.- Westgate Road between 7 and 9 a.m. and 3
and 6 p.m. on weekdays.
1st Presentation - Annexation
Agreement ( Strub property)
Resolution Approving Annexation
A.greement - Annexation Ordinance
Ordinance Approving Special Use
an ordinance granting a Special
accessory storage facilities on
The fist presentation was made of a Resolution
approving an Annexation Agreement between the
Village and James E. O'Halloran, S. Guy Fishman,
Edwin McGuire and Josef Ceisel with respect to the
former Strub property; the Annexation Agreement;
an ordinance annexing the subject property and
Use for a Planned Development - Office Complex and
the subject property - Phase I.
As requested by Mr. O'Halloran, Trustee Stiehr moved, seconded by Trustee Gavin,
that the phrase "and at no expense to the Village" be deleted from line 7, page 9
of the Annexation Agreement, and the word "possible" be inserted in line 8, page 9,
between the words "the" and "dedication ". Adopted by the following vote:
Ayes: Gavin, Moses, Stiehr (3)
Nays: None (0)
Abstaining: Kelm (1)
President Forrest stated the subject property is in the North Cook County Soil
and Water Conservation District, and the Village can take no action until and appli-
cation is filed and a resource review is received from the District. Mr. O'Halloran
stated an application has been filed with a request for a report as soon as possible.
Trustee Moses stated he would be absent from the next meeting, and the Board
approved his request that the matter be deferred until the April 8th adjourned meeting.
Mr. Stucko stated he would send the required notice on annexation to the Northbrook
Rural Fire Protection District.
Ordinance -Mun. Code Amend. Trustee Kelm moved, seconded by Trustee Moses, that
Re: Cab Licensing & Rates the ordinance be passed amending Article VIII of
(0- 74 -11) Chapter 17 of the Municipal Code by adding sections
pertaining to reciprocal taxicab licensing agree-
ments and amending the rate schedule. Adopted by the following vote:
Ayes: Gavin, Kelm, Moses, Stiehr (4)
N ays: None (0)
The President signed the ordinance indicating his approval thereof.
Proposal -Ernst & Ernst Audit Ernst & Ernst submitted a proposal for the audit
of the Village's financial records for the year
ending April 30, 1974, at a fee of $8,500.00. Several members questioned the charge
and stated they had understood that the fee would be less than the $8,000 paid last
year, the first year the firm had audited the Village's records.
Trustee Moses moved, seconded by Trustee Gavin, that a letter from the President
be sent to Ernst & Ernst requesting an explanation for the increased fee when it
appears the amount should be substantially less than for the first year's audit.
Motion carried 'unanimotisly..i .
Resolution Requesting FAUS
The
manager recommended that
the Board
request
Designation- Deerfield Rd
the
designation of Deerfield
Road as a
part-of
(R -74 -2) T
e ---- - I
the
Federal Urban Aid System.
If it is
so-
280
designated the Village would retain control over the road but would be
eligible for a 70 per cent grant for a new railroad underpass. Motor Fuel
Tax funds could be used to Dav the Villaee's share of the costs.
Trustee Moses moved, seconded by Trustee Gavin, that the Resolution be
passed requesting designation of Deerfield Road as a part of the Federal Aid
Urban System.
Motion carried unanimously.
Copies of the Resolution will be sent to the Department of Transportation
at Elgin and Springfield.after it is re -typed to correct typographical errors.
Table Ordinance - Longellow &
Osterman as One -Way Streets
bound one -way street between
Osterman Avenue between Hoffi
street between 6 a.m. and 10
The ordinance was presented amending the
Municipal Code by adding Longfellow Avenue
between Kipling and Waukegan Road as a west -
the hours of 6 a.m. and 10 a.m., except Sunday, and
nan Lane and Waukegan Road as an eastbound one -way
a.m., except Sunday.
The purpose of the ordinance is to control traffic which has lined up to
purchase gasoline at the service stations on Waukegan Road. President Forrest
suggested that this traffic be controlled by the Police Department on an "as
n eeded" basis.
Trustee Stiehr moved, seconded by Trustee Moses, that the ordinance be
tabled. Adopted by the following vote:
Ayes: Gavin, Moses, Stiehr (3)
N ays: Kelm (1)
Mr. Stucko reported that the Village has no authority to enforce the so-
called Oregon Plan of gas rationing whereby gasoline for cars with even-
numbered licenses may be purchased on even - numbered days, and odd - numbered
plates on add - numbered days. President Forrest said he would talk to service
station operators about implementing this plan on a voluntary bases.
Accept Bid Barrington Nurseries Barrington Nurseries, Inc. submitted a bid of
$1453 Elm Tree Spraying $1,453.00 for-spraying approximately 750
elm trees on public property with a meth -
oxychlor spray solution. The Environmental Commission had recommended that
spraying be discontinued and the money saved be used for sanitation. Ben late
has been injected into a number of trees but its effectiveness cannot be evalu -.
a ted until later. A resident suggested that spraying belprovided.for trees on
private property, the cost to be paid by the homeowner.
Trustee Kelm moved, seconded by Trustee Moses, that the bid of $1,453.00
submitted by Barrington Nurseries, Inc. be accepted. Adopted by the following
v ote:
Ayes: Gavin, Kelm, Moses, Stiehr (4)
N ays: None (0)
Support RTA Trustee Gavin moved, seconded by Trustee Moses,
he that the Board reconsider its action with
respect tot/Regional Transportation Authority to be voted on in the March 19th
election. Motion carried unanimously.
Trustee Gavin then moved, seconded by Trustee Kelm, that the Board take
a position in support of the Regional Transportation Authority. Adopted by the
following vote, Trustee Stiehr's "Pass" vote being counted with the majority:
Ayes: Gavin, Kelm, Moses Pass: Stiehr Total Four (4)
N ays: None (0)
The Board approved adding the Petersen property to the request for a grant
for parking improvements.
There being no further business to come before the meeting, on motion by
Trustee Moses and seconded by Trustee Stiehr, the meeting was adjourned at
11:25 p.m.
APPROVED:
P
A TTEST: resi nt
Village Clerk
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