12/03/1973>4G
December 3, 1973
The regular meeting of the President and Board of Trustees of the Village
of Deerfield was called to order by the President in the Council Chambers of the
Village Hall on Monday, December 3, 1973 at 8:05 p.m. The clerk called the roll
and reported that the following were
Present: Bernard Forrest, President
Albert E. Brust
Norma Gavin .
George Kelm
Walter H. Moses, Jr.
Daniel H. Stiehr
Absent: Werner E. Neuman
and that a quorum was present and in attendance at the meeting. Also present were
Messrs. Richard Houpt, Village attorney, and Norris Stilphen, manager.
Trustee Brust moved, seconded by Trustee Moses, that the minutes of the
regular meeting held November 19, 1973 be approved as submitted. Motion carried
u nanimously.
Treasurer's Report Village treasurer George Valentine gave an
Department Operation oral report on Finance Depart;ient operations
A new payroll reporting system for the Public
Works Department has been implemented. The new financial reports seem to be ade-
quate, and these reports are now being issued on a regular basis. In*,cash manage-
ment, investments have been increased, resulting in a reduction in cash on hand
and an occasional overdraft. Two parttime employees will be hired in lieu of the
full -time employee budgeted for the Finance Department. A bookkeeping machine
o perator "is leaving, and will be replaced. He pointed out the bookkeeping
machines are old and replacements will be needed.
He is working on a Budget,calendar, a new purchasing ordinance, and has
also started work on the Budget for the year 1974 -75. In the next several months
he will be involved in the water rate survey, and increased participation in
purchasing and personnel management matters. Billing procedures on water and
sewer are in the list of things to be done.
Accept Audit Report 1972 -73 President Forrest stated the Audit Report
and management letter had been discussed
and questions answered at a workshop meeting.
Trustee Kelm moved, seconded by Trustee Stiehr, that the Audit Report
for the year May 1, 1972 -April 30, 1973 be accepted.
Motion carried unanimously.
Atty. to Prepare Tax In connection with the abatement of tax levies
Abatement Ordinance for payment of part of the interest on bonds,
the President reported the Library Board will
deposit $43,500 with the Village for payment on Library bonds. The Village will
receive an estimated interest of $130,000 on the investment of the proceeds from
the sale of Sewage Treatment Plant bonds, and he recommended the abatement of
$120,000 in addition to the $10,270.59 accrued interest which must be abated,
as well as accrued interest of $5,521.63 on the Sewer Improvement bonds.
Trustee Brust questioned the abatement of $120,000 of the levy for Sewage
Treatment Plant bonds. He pointed out that construction costs are increasing by
about 10 per cent each year, and the 9 per cent interest received on the invest.
ment of bond funds would go a long way toward meeting the inflationary trend.
Trustee Moses stated that if the Village gets a Federal grant for sewage treatment
plant construction there will be more than sufficient funds; if the Federal grant
As not forthcoming the remaining $1,300,000 bonds authorized in the referendum
will have to be issued and the $120,000 proposed to be abated would be a "drop in
the bucket ". President Forrest stated Baxter & Woodman had provided a 20 per cent
"cushion" in the estimated cost of construction. Trustee Kelm pointed out the
proposed abatement would have a significant effect on the tax rate, but the use
of $120,000 as a reserve for increased costs must be weighed against the tax re-
lief afforded by the abatement.
Trustee Kelm moved, seconded by Trustee Stiehr, that the Village attorney
be directed to prepare ordinances abating $130,270.59 of the levy for Sewage Treat -
m ent Plant bonds, $5,521.63 of the levy for Sewer Improvement bonds, and
1
1
J
)47
$43,500 of the levy for Library bonds. Adopted by the following vote:
Ayes: Gavin, Kelm, Moses, Stiehr (4)
Nays: Brust (1)
Police Chief's Report Chief of Police Warren Whitton submitted to the
on Objectives President and Board of Trustees a written report on
the objectives of the Department. He supplemented
the report by starting that, of the six goals which have not been changed over the years,
there are three specific areas that are being stressed, namely: 1) criminal and non-
criminal statistics-;,arid optimum goals established; 2) performance evaluation, based on
standards which have been developed; and 3) Community reaction.
The third area, community reaction, is the most difficult, and he is proceeding
slowly. With the help of professionals, a serlesz.: of surveys is being developed
directed to specific groups in the Village - youth, business, and residents. From the
analysis of these data it is hoped new goals can be established.
Chief Whitton explained procedures followed by the department in checking homes
where occupants have notified the department they will be away. Home -on -watch pro -
tedures will be correlated with the new crime prevention program.
Trustee Moses stated that it was his understanding that Trustee Neuman had asked
for department objectives in order that the present statistical reports be made more
meaningful by giving a summary of statistics and showing to what extent goals are being
met. Chief Whitton stated he would reviseCthe format of reports.
Report- Loitering Chief of Police Whitton reported he has directed
H.S. Drive the department to take action to alleviate the
loitering problem in the vicinity of High School
Drive, and an officer has been assigned to this area for several hours each school
day, before and after school and during the lunch hour. There has been excellent
cooperation on the part of the students, no arrests have been made, and the enforce-
ment program has been highly effective.
Youth Worker Tom Creighton stated having a police officer present has been help-
ful in abating the loitering problem, and he has heard that the sale of marijuana has
decreased as a result. He recommended that the enforcement program be continued at
least until the Christmas vacation. Re- evaluation may be necessary in the spring.
Several residents stated they were well satisfied with the results of the
enforcement program. One resident stated his wife had to call the police once, when
about twellve> studennts-�•,werecl:oi:tering, on his laws}, and it was his opinion only the
presence of the police was a deterrent to a continuation of the problem.
President Forrest stated he felt the enforcement program should be continued
until the High School closes for the Christmas vacation. The question of closing the
gate on High School Drive will be taken up at the first meeting in January.
Atty, to Prepare;: Ordinance -
Removal of Dangerous Dogs.
�w hich had attacked and bitten a
that it shall be unlawful for a
any person, or which shall caus
The President stated he had received a number of
calls regarding enforcement of Section 19.212 of
the Municipal Code in connection with two dogs
child several weeks ago. The section states in part
owner to keep a dog in the Village which shall attack
danger or fear to any person or neighborhood..,
Mr. Harold Winer, prosecuting attorney for the Village, stated the present Code
prohibits the keeping of a dangerous dog in the Village, or that a dangerous dog must
be confined at all times, but is deficient in that it provides only for impoundment
of the dog and permits release of the dog to the owner upon payment of the impound-
ment fees. In addition, a penalty clause for violations establishes a fine of not less
than $10 nor more than $500. In the case mentioned, the owner paid a fine of $150.
He recommended the passage of an ordinance which would require removal of the dog
from the Village which has, without provocation, bitten or attacked any person on two
or more separate occasions within any 24 month period.
Discussion was had on the proposed ordinance. Several residents stated Sections
19.210 -- Dangerous dogs, and 19.211 - Dog bites, and 19.212 'should all be taken into
consideration in amending the ordinance. The matter of two unprovoked bites or attacks
within 24 months was discussed. It was pointed out that in many cases one -bite'or- attack
was sufficient to cause fear to a neighborhood. Mr. Winer said that, under the present
ordinance, a person must sign a complaint that the dog has caused' him to be fearful,
And the only penalty is a fine if the owner is found guilty of keeping a dangerous dog.
The proposed ordinance requires removal of the dog from the Village, and removes the
o pt ion of a f ine .
Trustee'Kelm moved, seconded by Trustee Brust, that the Village attorney
be directed to 'prepare a revised ordinance as discussed after consultation with
t he prosecutor.
Motion carried unanimously.
Resolution- Scavenger Rates
Trustee Gavin reported that the rate
increase
(R- 73 -26)
for
scavenger service requested by Van
Der
Molen Disposal Co. was in accordance
with the
terms of the contract.
Trustee Gavin moved,
seconded by
Trustee Moses, that a Resolution
be adopted
establishing maximum fees for scavenger
service, commencing December 1,
1973, as
follows: Once = per -week service - $4.43;
Twice- per =week service - $6.63.
Adopted
by the following vote:
Ayes: Brust, Gavin, Kelm, Moses, Stiehr (5)
N ays: None (0)
Authorize Ordinance -Topo of A memorandum from the building commissioners
Surrounding Property New Subs. recommended an amendment to the Subdivision
Improvemeht:-Code to-require~a subdivider to
furnish a topographical survey of adjacent property surrounding a new subdivision,
to prevent regrading which would result in the impact of storm water drainage onto
abutting property. The Village engineer concurred.
Trustee Kelm stated the topographic information may not be needed in all
cases, and suggested that the ordinance provide that a topographical survey of
surrounding property shall be supplied at the request of the Village engineer.
Trustee Stiehr.moved, seconded by Trustee Brust, that the Village attorney,
after consultation with Messrs. Smalley and Soyka, prepare an ordinance amending
the Subdivision Improvement Code as recommended.
Motion carried unanimously.
The meeting was recessed at 9:30 p.m. and re- convened at 9:45 p.m.
IGrant Cert. of P.C. & N. A public hearing was held on the application
Parsons Livery Service of Mrs. Sally Ann Parsonq, Lincolnshire, for
a Certificate of Public Convenience and Nec-
essity for a livery service. Mrs. Parsons stated she proposes a service for senior
citizens who can no longer get around easily, but may need transportation and com-
panionship. She will also provide shopping and escort service, and any other ap-
propriate service which may be requested by the elderly, and would charge by the
h our.
Trustee Moses questioned whether a livery service license should be required
when the service Mrs. Parsons proposes is' primarily a companionship and escort
service, with charges by the hour, and driving is incidental to the service to be
performed. The Village attorney stated a fuller description is needed of what
Mrs. Parsons is going to do. Trustee Stiehr stated he believed a livery license
should be required since Mrs. Parsons will use her car in providing the planned
services. President Forrest stated the public has a right to know that there is
adequate insurance coverage.
Trustee Stiehr moved, seconded by Trustee Brust, that a Certificate of
Public Convenience and Necessity be granted to Mrs. Parsons for a livery service,
and license issued subject to meeting all requirements of the ordinance. Adopted
by the following vote, the "Pass" vote of Trustee Moses being counted with the
majority:
Ayes: Brust, Gavin, Stiehr Pass: Moses Total four (4)
N ays: Kelm (1)
Trustee Kelm stated he had voted "Nay" because it was his belief that a
livery license was not needed.
Table Resolution - A resolution was presented requested the addi-
R.R. Underpass tion of Deerfield Road from Waukegan Road
westerly as a part of the Federal Aid Urban
System in order that Federal assistance may be obtained in financing the cost of
railroad underpass improvements.
.,49
Trustee Brust stated he felt the Board should first address itself to the
problem of truck traffic before going into the question of the railroad underpass.
Trustee Moses stated he had not yet called the Tollway Commission regarding truck
t raffic.
Trustee Brust moved, seconded by Trustee Moses, that the matter be tabled. Adopted
by the following vote:
Ayes: Brust, Kelm, Moses (3)
Nays: Gavin, Stiehr (2)
i Approve $100 per Month Youth Worker Tom Creighton submitted a report on the
to N.S. Help Line North Shore Help Line, supplemented by information
on receipts and disbursements and a proposed budget
for 1974 when it is planned to expand services as funds become available. He stated
there is no question that the Help Line, organized and staffed by members of the
community, provides a desirable service and is worthy of support. With regard to
financing, he said the amount of a contribution from the Village would be incidental
to the Board's support of the function of the Help Line.
Youth Council Chairman Mr. William Rauch stated he was not talking about money
at this time, but urged the Board to support the continuance of the Help Line program
and its future expansion. Trustees Kelm and Brust stated they did not question the
effectiveness of the Help Line, but only whether public tax money should be expended
for a private organization. Discussion was had on a contribution from the Village.
The Reverend Mr. Harry Nicol, Chairperson of the Help Line, stated the Help
Line does not duplicate other present services, but provides a halfway place btween
professional help and nothing. Applications for support have been filed with the
United Fund and the Community Chest of Highland Park. There are sufficient funds to
meet expenses for the next several months, but additional money will be required for
the next year if services are to be expanded as planned. Trustee Stiehr stated the
only way he could reconcile a contribution to the Help Line was if funds budgeted for
the Youth Council were used with the approval of the Council.
Trustee Stiehr moved, seconded by Trustee Gavin,that the Board approve a con-
tribution not to exceed $100 per month to the North Shore Help Line from funds budgeted
for the Youth Council.
Trustee Kelm moved, seconded by Trustee Stiehr, that the motion be amended by
providing that support continue until June 30, 1974. The motion failed by the following
v ote:
Ayes: Kelm, Stiehr (2)
Nays: Brust, Gavin, Moses (3)
The motion was passed by the following vote:
Ayes: Gavin, Moses, Stiehr, Forrest (4)
Nays: Brust, Kelm (2)
Trustee Kelm asked that this matter be put on the agenda near the end of the
fiscal year, and asked for reports from the Help -Dine.
Rosemary Traffic Discussion Mr. William Nelson, Rosemary Terrace, presented
Referred to Safety Council petitions signed by 54 residents of the street,
urging the Board to adopt the Safety Council's
recommendations of September 19, 1973 with respect to the traffic problem on Rosemary
Terrace. Mr. Nelson stated two of the Council's recommendations had been approved
(elimination of the parking and cab stand on Deerfield Road and installation of
School signs) but the third, installation of No Left Turn signs at Orchard and-at West-
gate, had been-rejected. He asked the Board to reconsider its vote, for the following
reasons: Rosemary Terrace is a very narrow street in an R -4 single - family residence
district; there are two schools on the street; a survey during hours of peak traffic
showed that 69 per cent of the cars were using Rosemary Terrace to bypass the Waukegan-
Deerfield intersection; and the heavy traffic is a safety hazard to the 89 children
living on the street. He said the use of Rosemary Terrace is incompatible with the
Zoning Ordinance and the Comprehensive Plan.
Trustee Gavin pointed out that the No Left Turn signs recommended by the Safety
Council would transfer traffic from Rosemary to Warrington. President Forrest said
the residents of Longfellow and Kipling had the same problem and, although stop signs
have been installed, these streets are still be used to bypass the Waukegan - Deerfield
intersection. Trustee Kelm asked if the residents of Rosemary Terrace had considered
the inconvenience that would result if left turns were prohibited. Mr. Nelson stated
50
the possible inconvenience had been considered and some residents at the north
end of the street had not signed the petition; however, a majority of the owners
felt that the elimination of through traffic far outweighed any inconvenience.
Trustee,Moses stated he had voted to reject the Council's recommendation
on No Left Turn signs because he could not bring himself to take a public street
away from the public for the benefit of the residents of Rosemary Terrace as long
as speeding was not problem and no accidents had been reported. 'Mr. Nelson stated
that at some hours the average speed was 29 miles per hour which he felt was too
fast for this }arrow street. Trustee Stiehr proposed that left-turns-be prohibited
during certain hours only, and he felt the problem could be referred to the Safety
Council for additional study. He pointed out that Rosemary Terrace is not shown
as a secondary street on the Comprehensive Plan map,�al]aeegi- -tee- seed -ae -see.
*Deleted 12,!17/73
Trustee Stiehr moved, seconded by Trustee Gavin, that the Rosemary Terrace
traffic problem be referred back to the Safety Council with a request for recom-
mendations as soon as possible and also the impact on the other three quadrants.
He will write the letter to the Council giving instructions and some of the possi-
bilities discussed which may alleviate the traffic problem.
Motion carried unanimously.
It was reported that the School Zone signs were installed in the wrong
places -to alert drivers they were approaching Holy Cross School. President Forrest
asked that the sign locatinns be corrected as soon as possible.
1st Presentation - Ordinance
Fed. Rev. Sharing Funds for
Intensive Care Unit &
R evising Budget
purchase of the unit.
A letter from Fire Chief Jack Gagne requested
the help of the Village Board in acquiring a
second emergency mobile intensive care unit.
President Forrest proposed that $15,000 in
Revenue Sharing Funds be allocated for the.
Mr. Gagne explained that the Deerfield Rotary Club is carrying out a drive
to raise funds for the acquistion of the first unit, but a second unit is needed
to handle a second call which may occur when the first unit is in use. The West
Deerfield Township Board 1s:_�providing telemetry equipment and it is hoped will also
provide the equipment for the second unit. He described the type of equipment
to be purchased and explained that the present ambulance is inadequate, lacking
head room.and width for the intensive care unit. Firemen are receiving paramedic
training and all work is coordinated with Highland Park Hospital. It is hoped
the new equipment will be in operation by the first of next year.
The first presentation was made of an ordinance authorizing the expenditure
of $15,000 of Federal Revenue Sharing Funds to purchase a mobile inteensive care
unit and revising the annual budget to provide a proper allocation of funds for
this purpose.
Trustee Moses moved, seconded by Trustee Gavin, that the rules be waived to
permit action on the ordinance at its first presentation.
Several 'members stated it was their opinion that action on the ordinance
should not be taken at this meeting and maximum information on the use of.Revenue
Sharing Funds should be given to the residents.before any action is taken.
The motion failed, all members begin opposed to waiving the rules.
Trustee Brust stated he was concerned about using Village Revenue Sharing
Funds for the benefit of another taxing body and particularly one that included
u nincorporated areas, cBanrioc:kburn. _and par£..'of_ -Riverwoods; -in effect the - Village would
be giving up funds to support a service used in other,areas. President Forrest
$15,000 s tated that �. ].; OCrO would pay little more than one -half of the complete cost of
Correctedthe unit. Federal grants for equipment on a 50/50 basis are available, Mr. Gagne
12017/73 said, but these funds are frozen at present in Lake County, and the equipment is
needed now. He said Bannockburn had been asked to contribute, but no response had
been received. Trustee Kelm suggested the manager check with Bannockburn to see
if they will not make a contribution for the purchase of':the ,..unit.
The ordinance will be on the agenda for the next meeting.
1st Presentation- Ordinances The first-presentation was made of two ordin-
B icycle & Pedestrian Access ances amending sections of the Municipal Code
to Theatres & Bowling Alleys to require the licensee of a theatre or bowling
alley to provide an access way for pedestrians
and bicycles from a public street or sidewalk to the main-entrance of the building.
25_1
Discussion -Cab Regulations A report on the taxicab licensing policies of
nearby communities was received from Administrative
Intern Ken Hughes. The manager recommended that no change be made in the provisions
of the present ordinance since the protection of the public is involved. Trustee
Moses stated it was apparent that better cab service was needed, and the problem seemed
to be the requirement that only cab drivers licensed in Deerfield can answer calls for
service. He felt a cooperative agreement on cab drivers licenses would be helpful in
providing better service, and stated that Highland Park goes a long way to protect its
citizens, although not as far as Deerfield.
Trustee Moses moved, seconded by Trustee Brust, that the manager be instructed
to negotiate with Highland Park and Wheeling to try to work out a reciprocal agreement
on cab drivers licenses.
Motion carried unanimously.
Mr. Fred Barth, a driver for Sunset Cab licensed in Deerfield, suggested that cab
companies licensed by the Village furnish a list of drivers, all of whom have been
checked out and licensed in one North Shore town or another. If a cab and driver
licensed by the Village is not available, a Deerfield licensed cab with a driver licensed
in Highland Park could respond to a call for service without being subject to arrest.
Another driver stated Deerfield was the only town he knew of where a cab driver not
licensed by Deerfield was arrested for picking up a passenger in response to a call.
He suggested a franchise fee for cab companies which would permit any cab owned by the
company and any licensed driver to answer a call for service. A list of drivers
employed by the company would be provided and additional information on any driver
would be furnished upon request. He suggested a franchise fee equivalent to the cost
of 6 to 8 licenses.
President Forrest stated the matter would be studied and taken up a a later
m eeting.
Veto Ordinance -No. Liquor President Forrest reported he was exercising his
Licenses - Postpone Reconderation veto over the ordinance creating an additional
Class A (beer) license which would permit the
issuance of a license to t restaurant in the Deerfield Commons. He read a vet message
in which he stated that he felt strongly that the number of licenses should not be
increased until a referendum can be held to determine the wishes of the voters;
officials of the Village have interpreted the intent of the 1941 referendum as limiting
Class A licenses to private clubs; and'he urged the Board to postpone the addition of
any licenses until a referendum can he held and until a written ;;:policy on the creation
of additonal licenses can be formulated.
It was pointed out that Phil Johnson's restaurant had been issued a Class A
license until the Class D (pouring) license was created.
Trustee Gavin moved, seconded by Trustee Moses, that reconsideration of the
ordinance be postponed until the next meeting. Adopted by the following vote:
Ayes: Brust, Kelm, Moses (3)
Nays: Brust, Stiehr (2)
Postpone MTD Request for Funds.: - ;.A letter'from ,theNorthl,Suburban Transit District
stated that Deerfield's share of the 1974 Budget
was $6,52, and the first half is now due. The second half is due February 15, 1974.
Trustees Brust and Moses stated the impact of the Regional Transit Authority on this
organization should be known before funds are provided for the District.
Trustee Stiehr moved, seconded by Trustee Moses, that consideration of this
matter be postponed until the next meeting, and a statement be obtained from Mr. Howard
Kane, Deerfield's representative on the Transit Board. Motion carried unanimously.
Box Hovland Report to S.C. Trustee Moses suggested that consideration of the
traffic survey of the Hovland area prepared by
Paul C. Box and Associates be postponed until the next meeting. Trustee Brust proposed
that the report be sent to the Safety Council for review and recommendations, and the
Board concurred. Trustee Moses asked the manager to notify Hovland residents the matter
will be taken up at the next Safety Council meeting.
The Board approved Trustee Kelm's suggestion that the Village not vote in the
election for a member of the Illinois Municipal Retirement Fund Board, since none of
the candidates are known to the Board.
There being no further business, on motion by Trustee Moses and seconded by
Trustee Stiehr, the meeting was adjourned at 11:55 p.m,.
ATTEST: APPROVED: -
Village Clerk I President I t-r-r,