09/04/1973210
September 4, 1973
The regular meeting of the Presideiit:7and3oard of Trustees of the Village
of Deerfield was called to order by the clerk, in the absence of the President,
in the Council Chambers of the Village Hall on Tuesday, September 4, 1973 at
8:05 p.m. The clerk called the rol and reported that the following were
Present: Albert E. Brust
Norma Gavin
George Kelm
Walter H. Moses, Jr.
Werner E. Neuman
Daniel H. Stiehr
Absent: Bernard Forrest, President
and that a quorum was present and in attendance at the meeting. Also present were
Messrs. Richard Houpt, Village attorney,'and Norris Stilphen, manager.
Trustee Brust moved, seconded by Trustee Stiehr, that..Trustee Kelm be
appointed President pro tem. Motion carried unanimously.
Trustee Brust moved, seconded by Trustee Moses, that the minutes bf the
regular meeting held August 20, 1973 be approved with correction of the typograph-
ical error on page 210, second paragraph, second line -' "hired ". Motion
c arried unanimously.
The Proclamation was approved designating the month of October as Club
Managers ASsociation of America month in Deerfield, as requested by Mr.. Gerald
Marlott, President of the C.M.A.A.
Approve Consent Agenda
The Consent Agenda
was presented for con-
expenditures for garbage collection and disposal service.
(0- 73 -45)
sideration, with additions
and one deletion,
Bridge purposes.
as follows:
Trustee Brust moved, seconded by Trustee Stiehr, that the Consent
Agenda
CONSENT AGENDA
Adopted by the
following vote;
Authorization for
partial payment of $29,708.01 to Eric
Bolander Construction Co.
for work completed
on Waukegan Road improvements
MFT project 32. -CS.
Authorization for
the partial payment of $18,799.65 to
Di Pietro Plumbing for work
completed
on Tollway -WeGo Trail storm sewer.
Authorization to release escrow funds in the amount of $2,488.14 for work completed
on Gordon Terrace extension.
Authorization for payment of $10,000 to Baxter & Woodman for sewage treatment
plant engineering.
Resolution appropriating $110,000 of Motor Fuel Tax funds for street and highway
maintenance for the year January 1, 1973 - December 31, 1973. (R- 73 -19)
Authorization to purchase damaged Bannockburn squad for $700.00.
Approval of Plan Commission's recommendation and the preliminary plat of Chester-
field & Vines Resubdivision of Lot 51, J.S. Hovland's First Addition to
Deerfield.
Ordinance revising and supplementing the Annual Budget for the fiscal year May 1,
1973 to April 30, 1974, with revised pages
pertaining to revenues and
expenditures for garbage collection and disposal service.
(0- 73 -45)
Ordinance supplementing tax levies for Street and
Bridge purposes.
(0- �73 -46)
Trustee Brust moved, seconded by Trustee Stiehr, that the Consent
Agenda
be approved, including passage of the ordinances.
Adopted by the
following vote;
Ayes: Brust, Gavin, Kelm, Moses, Neuman, Stiehr
(6)
Nays: None (0)
The President pro tem signed the ordinances indicating his approval thereof.
Trustee Brust stated the ordinance amending the Zoning Ordinance, pertaining
to deposits in escrow or other security for payment of costs of improvements in a
planned development, should be referred to the Plan Commission for comment prior to
any action by the Board.
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Report- Director of Building and Zoning Director Charles Smalley reported
Bldg. & Zoning that the help given by the Planning Aide and the
draftsman had been invaluable in the work of the
B uilaling and Zoning Department. Implementation of the new Sign ordinance will require
a great deal of field work which will be done by the Planning Aide. The draftsman
has completed a profile of the Deerfield - Wilmot Road intersection, and has started
work on the design for replacement of the deteriorated sections of the carriage walks
on Pine Street, which will be done on a 50/50 basis.
Mr. Smalley stated there was little vacant land left in the Village and the basic
concerns in ensuing years will be resubdivision.$, commercial developments and the
area south of County Line Road. He recommended that the Comprehensive Plan, which shows
single-family residential zoning for the area south of County Line Road,be reviewed,
since any petitions for annexation of property in this area will undoubtedly seek a
Business or Manufacturing zoning classification.
He thanked the Board for the remodeling of office space in the old library
building which has provided adequate and efficient space for the work of the Building,
Zoning and Engineering Departments. The remodeling work has cost approximately $400
less than the estimated $12,000.
Safety Council member Mrs. Laura Lee Christoph questioned the wisdom of furthnr
construction of carriage walks on Pine Street. She stated there have been numerous
complaints on the hazards of carriage walks , and urged the Board to consider replace-
ment with 5 ft. sidewalks. The manager stated only scattered sections of deteriorated
carriage walks would be replaced and construction of 5 ft. sidewalks would not be
practical at this time.
P.C. Report - Henrich Resub. A report from the Plan Commission recommended
Approval Final Plat approval of the Henrich Resubdivision of three lots
at 934 Northwoods Drive, development of Lots A and
C to be provided with proper surface drainage as determined by the Village engineer.
Variations are the 80 ft. width of Lot..A, and a permanent easement on Lots A and B
for utilities and ingress and egress to Lot C.
Trustee Brust moved, seconded by Trustee Stiehr, that the Plan Commission's
recommendation be accepted, and execution of the final plat of resubdivision be
a uthorized.
Discussion was had on the drainage of surface water on Lots A and C. Mr.
H enrich stated only Lot A had ever had standing water, and pointed out that a storm
sewer was available along the north and west property lines. Mr. George Wiley, 935
N orthwoods Drive, stated he and his neighbors were concerned about dra,nager6f storm
water from Lot C, and they had_ihoped that the Village would stipulate that any builder
would be required to tie into the storm sewer to handle surface drainage. Trustee
Stiehr stated he was sure that the Villge engineer would see to it that proper drain-
age was provided.
Motion carried unanimously, with the following vote recorded:
Ayes: Brust, Gavin, Kelm, Moses, Neuman, Stiehr (6)
N ays : None (0 )
Tax Levy Ordinance The Ordinance levying taxes for the year May 1, 1973
(0- 73 °47) to April 30, 1974 was presented. A lengthy dis-
dussion was had on the manager's report which
projected an assessed valuation of $120,000.000 which was based on a review of the
assessed valuation of previous years, going back to 1959. Also discussed were revenues
from Sales Tax, Income Tax, and Revenue Sharing. Trustee Neuman stated surplus funds
in the General Fund had been depleted by capital expenditures and asked if the Board
wished to maintain a resonable General Fund surplus or go to special levies for
capital improvements. The manager stated most projected expenditures are for highway
construction and land acquisition; Motor Fuel Tax funds will be used for construction,
and he assumed Revenue Sharing funds might be used for land acquisition. Other land
will be purchased on contract sales.
Trustee Kelm pointed out the levy for Sewer Improvement and Sewage Treatment Plant
bonds will increase the tax rate, but a levy should be made to include expenditures for
scavenger service which will in effect reli @ve - homeowners of any servicd °charges for
garbage disposal.
Trustee Neuman moved, seconded by Trustee Moses, that the General Fund levy be
i ncraased from $130,000 to $236,000, and totals changed accordingly.
Motion carried unanimously.
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Trustee Neuman then moved, seconded by Trustee Brust, that the Tax Levy
ordinance be passed. Adopted by the following vote:
Ayes: Brust, Gavin, Kelm, Moses, Neuman, Stiehr (6)
Nays: None (0)
Approve C of 0 A report was received from the Village
345 Earl's Court engineer on a complaint with regard to
drainage from a newly constructed residence
at 345 Earl's Court. He stated the general drainage plan conforms to the
plan submitted by the developer and a swale will be constructed for surface
water along the north line of the property to prevent drainage onto the property
of Mr. William Harper at 1315 Hackberry Road. He recommended that the sharp-
slope of the swale be held with a landscaping treatment.
Trustee Brust asked that copies of the Engineer's report and drawings
be sent to Mr. Harper. He suggested that some way be found to prevent such
sharp drops between properties. Mr. Soyka stated the Village requires a minimum
elevation of 1 ft. above the curb, but no maximum elevation is established. He
suggested the topographical map submitted to the Plan Commission for considera-
tion of a subdivision include grades of the surrounding property within 100 ft.
of the proposed subdivision.
Trustee Neuman moved, seconded by Trustee Stiehr, that the Certificate of
Occupancy be issed for 345 Earl's Court since there is conformity with Village
ordinances and the eradinc Dlan.
Motion carried unanimously.
Trustee trust asked the Engineer and Building Commissioner to investigate
topographical requirements.
Table Bids - Oxford Rd.
A report from Baxter & Woodman and
the
Storm Sewer
Village engineer recommended acceptance of
the bid submitted by Scully, Hunter
and
Scully, the lowest qualified biider, in the amount of $458,552.31, for
struction of a storm sewer under the sidewalk on Oxford Road. The low
con-
bid of
$458.110,00 submitted by George
W. Kennedy Construction was not signed
and
was therefore invalid.
Trustee Brust moved, seconded by Trustee Stiehr, that the engineer's
recommendation be accepted and the contract be awarded to Scully, Hunter and
Scully in the amount of $458.552.31.
Discussion was had on additional costs for constructing the storm sewer
under the street pavement which would not interfere with parkway plantings of
shrubbery and trees. Mr. Soyka Stated that Scully, Hunter and Scully's bid
for construction under the pavement was approximately $88,000 higher than their
bid for construction under the sidewalk.
Mr. George Kennedy stated his bid for installation of the sewer in the
street was only $10,022 higher than his low bid for installation under the
sidewalk due to deletions in quantities which had been checked by an independent
engineer and other savings in house connections, which would otherwise have to
be relocated. Construction under the sidewalk will result in removal and damage
to trees. He reported he had interviewed homeowners and all but one had stated
they did not want landscaping torn up and would prefer construction under the
street pavement. He pointed out that good public relations were necessary in
any construction project, and stated analysis of bids would show his bids were
the lowest and best and the sewer should be installted under the street pavement.
Mr. Kennedy stated his bid form did not include the signature page, and
he had submitted his bid in good faith, filed a bond, and had also submitted
two signed and notarized affidavits.
Trustee Brust left the meeting at 9:15 p.m.
Two residents whose property will be affected by the improvement expressed
their concern about damage to trees and removal of plantings which will result
from construction under the sidewalk. With only $10,000 additional costs for
construction under the street pavement they felt esthetics should be taken into
consideration. Trustees Moses and Neuman stated they, too, were concerned about
esthetics and the removal and damage to plantings.
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The representative from Scully, Hunter and Scully explained the additional
$88,000 for construction of the sewer under the street pavement was due to added
difficulty in installation. Mr. Kennedy stated there were substantial savings in
quantities and labor in relocationrof.services if the'.sewer is installed under the street,
and there would be no damage to plantings.
The Village attorney stated there were so many errors in bids - an arithmetical
mistake in the Scully, Hunter & Scully bid, and an unsigned bid from Mr. Kennedy -
that the Board could rej.ect all bids, although technically, the Board could waive
corrections to the Scully, Hunter & Scully bid.
Trustee Neuman moved, seconded by Trustee Moses, that the matter be tabled until
the next meeting to enable the engineer to further analyze bids and submit his
r ecommendations.
Moyion carried unanimously.
Reject State's Offer In connection with the Waukegan Road widening
50,150 Waukegan Lane project, the Village engineer reported that the
Replacement northbound land pavement had bean found to be in
very poor condition and should be replaced at
an estimated cost of $40,000. The State has agreed to share in the cost on a 50/50
basis. He recommended the State's offer be rejected, since it is a State maintained
highway and the entire cost should�be paid by the State.
Trustee Neuman moved, seconded by Trustee Gavin, that the engineer's recom-
mendation be accepted and the State's offer rejected, and he be authorized to negotiate
with the State, requesting payment of 100% of the cost by the State.
Motion carried unanimously.
Re: Revenue Sharing Fund The Finance Committee recommended that Revenue
Use - Authorize Sign$ture Sharing funds totaling $70,640 be planned to be
used as follows: $35,320 for environmental con-
servation and $35,320 for recreation and culture.
Trustee Neuman moved, seconded by Trustee Gavin, that the Committee's
recommendation be accepted, and the President be authorized to sign the document
listing these uses.
Motion carried unanimously.
Approve Notice to Northbrook
Fire District re: Huehl Rd.
Ennexation
Line Road, on, which action will b;e
Motion carried unanimously.
Trustee Moses moved, seconded by Trustee Neuman,
that Notice be sent to the Northbrook Fire Pro-
tection District regarding the proposed annexation
of Huehl Road between the Edens Spur and County
taken at the next meeting.
Reports - Communications The manager reported a Municipal Problems hearing
will be held in Chicago on September 4th. Trustee
Stiehr suggested a statement be filed regarding clarification of specifications and
funding of sewage treatment plants.
The manager reported that information was given at the Metropolitan Sanitary
District hearing that the relocated east drainage ditch south of County Line Road
would accommodate ihore than twice the flow of the present stream.
The manager reported a hearing will be held by the Deerfield - Bannockburn Fire
Protection District on September 13th on the adoption of a Fire Prevention Code.
Treasurer's Bond A letter from the Village attorney's office gave
statutory requirements for the Treasurer's bond,
which could be reduced to approximately $60,000.
Trustee Stiehr moved, seconded by Trustee Moses, that the manager be directed
to maintain the treasurer's bond at $150,000.
Motion carried unanimously.
Trustee Kelm asked if traffic lights at the Deerfield - Waukegan Road intersection
and Petersen Lane could be synchronized so motorists could clear both lights without
stopping for one or the other. The matter was referred to the manager and engineer
f or checking.
Authorize Ordinance Re: Trustee Moses stated.the south driveway at
R.R. Station Driveways the railroad station is sometimes used for
exit, and an ordinance is needed to pro]-`,it
such use.
Trustee Moses moved, seconded by Trustee Neuman, that the attorney prepare
an ordinance restricting the south driveway for entrance only and the north drive-
way for exit only.
Motion carried unanimously.
Refer Right Turn Only Trustee Moses suggested that right turns only
from R.R. Driveway to from the north (exit) driveway at the railroad
Safety Council station could be limited to reasonable hours
when traffic is heaviest, such as 7 to 9 a.m.
and 5 to 7 p.m. He then moved, seconded by Trustee Neuman, that the question
be referred to the Safety Council for investigation and recommendations.
Motion carried unanimously.
Trustee Moses reported that the Safety Council has arranged a meeting
with Mr. Joseph Valenti to discuss bicycle access to the bowling alleys, and all
agree that a bicycle route is needed.
Authorize Ordinance A report from the Safety Council-,.recommended
Remove Stop Sign removal of the Stop sign at the southeast
Woodvale & North Ave, corner of Woodvale and North Avenue. Trustee
Gavin moved, seconded by Trustee Moses, that
the Village attorney be directed to prepare an ordinance as recommended by the
Safety Council.
Motion carried unanimously.
Discussion was had on ramps for bicycles at intersections. Trustee
Neuman stated,a bike ramp was needed at the First National Bank driveway. He
stated it seemed much safer to ride bic §rcles on sidewalks when coming downtown
than in the streets. The manager stated he would discuss construction of a
ramp with the'bank people.
Reports prepared at the request of a trustee will be given to all,
and no acknowledgment is necessary.
There .being no further business, on motion by Trustee Neuman and seconded
by Trustee Moses, the meeting was adjourned at 11:10 p.m.
ATTEST:
Village Clerk
APPROVED:
President
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