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07/16/1973192 July 16, 1973 The regular meeting of the President and Board of Trustees of the Village of Deerfield was called to order by the President in the Council Chambers of the Village Hall on Monday, July 16, 1973 at 8:05 p.m. The clerk called the roll and reported that the following were Present: Bernard Forrest, President Norma Gavin George Kelm Walter H. Moses, Jr. Daniel H. Stiehr Absent: Albert E. Brust Werner E. Neuman and that a quorum was present and in attendance at the meeting. Also present were Messrs. James Stucko, representing the Village attorney, and Norris Stilphen, manager. Trustee Moses moved, seconded by Trustee Kelm, that the minutes of the regular meeting held July 2, 1973 be approved as submitted. Motion carried unanimously. Approve Warrant No. W -73 -7 Warrant No. W -73 -7 - Payment of bills, including fund transfers and reimbursements, was presented for consideration. Trustee Stiehr moved, seconded by Trustee Gavin, that the bills from Hewitt Associates be deleted and payment thereof be deferred. Motion carried unanimously. Trustee Stiehr then moved, seconded by Trustee Gavin, that Warrant No. W -73 -7 be approved. Adopted by the following vote: Ayes: Gavin, Kelm, Moses, Stiehr (4) Nays: None (0) Approve Consent Agenda The Consent Agenda was presented for consideration with one addition and one deletion, as follows: CONSENT AGENDA Ordinance granting variations from the provisions of the Zoning Ordinance with respect to property at 1323 Woodland Drive (Mathis) (0- 73 -41) Authorization for President to petition State for full 50 feet from center line on East side of Waukegan Road South of Lake -Cook Road for highway improvement. Authorization for President to execute contract with Di Pietro Plumbing for installa- tion of We -Go Subdivision -Toll Road relief storm sewer, cost $24,849.65, subject to receipt of bond. Trustee Kelm moved, seconded by Trustee Stiehr, that'the rules be waived to permit action on the above ordinance at its first presentation. Motion carried unanimously. Trustee Kelm then moved, seconded by Trustee Stiehr, that the Consent Agenda be Approved, including passage of the ordinance. Adopted by the following vote: Ayes: Gavin, Kelm, Moses, Stiehr (4) Nays: None (0) The President signed the ordinance indicating his approval thereof. Police Dept. Report Chief of Police Warren Whitton submitted a written summary of Police activity for the period January - June, 1973, showing the percentage of change in each category compared to the same period in 1972. Chief Whitton explained that the .large increase in fraud and deceptive practices was due in great part to bad checks which are now reported to the Department, rather than being handled by the merchants themselves, and also includes some fraudulent magazine..sAles. Trustee Stiehr pointed out that in order to curb illegal solicitation, the resident must sign a complaint. Chief Whitton reported that, while shoplifting is down, he was disappointed in the increase in vandalism. He was pleased to report a reduction in personal injuries in traffic accidents although a greater number of accidents have been reported. President Forrest expressed his disappointment in the increase in vandalism since the i 94 Board, by employment of a Youth Worker and the Community Relations officer, has made concentrated efforts for effective work with the ,youth of the Village. Community Relations Officer Gordon Cooper described the programs which he has been carrying out in the schools since last September, with excellent cooperation from the schools. In the lower grades he stresses pedestrian and bicycle safety; in Junior High, he concentrates on vandalism and the use of drugs snd other*-1e'items. In all grades he explains the role of the police officer in relation;.to the community. Each school supplements his work with its own programs. He quoted Dr. Fenellon, Superintendent of School Dis- trict 109, who stated it may be four to five years before the effectiveness of the program can be evaluated. Mrs. Laura Lee Christoph, a member of the Safety Council, stated she had noted three areas of failure: 1) no observance of bicycle regulations, and particularly the lack of lights on the bicycles of both children and adults; 2) children getting off buses and walking in the street rather than on the sidewalk, and 3) lack of cooperation from the PTAs and parents in promoting safety. Officer. Cooper stated each school has its own bicycle safety program which is supplemented by material provided by the Police Department. Trustee Moses stated it was apparent the bicycle program was not working, especially riding bicycles after dark with no lights, and sometimes on the wrong side of the street. Chief, Whitton stated the Village has a good bicycle ordinance, and there has been discussion in the Department on how best to handle violations. Trustee Gavin stated she was concerned about adult bicyclists who consistently disregard traffic signs and ride at night without lights. Trustee Moses urged a "crack- down" on violators after notification to residents by means of a press release that the bicycle ordinance will be en- forced. He stated he would support the Department no matter how far they wanted to go in enforcement. Officer David Turnbaugh explained Crime Prevention programs he has under- taken since his attendance at a Crime Prevention school. Areas of activity include security surveys which may be requested by any business or resident, vandalism, car theft and false alarms. The identification program is going forward with one to two percent of the residents having availed themselves of this service and steady requests for the equipment to identify personal property. He reported there had been 346 false alarms in the first six months, each answered by two police officers, the equivalent of 4 -1/2 weeks spent on false alarms. He has talked with those responsible for the false alarms in an attempt to ­avoid this waste of time, and has reviewed the ordinances -6f b'ther municipalities which establish a penalty for false alarms. President Forrest suggested that information on the identification program be included when applications for licenses are sent out, an d also that considera- tion be given to an ordinance establishing penalties for false alarms. Trustee Kelm stated he had noticed youngsters throwing r6cks at Maplewood School and the adults present made no effort to stop them. He suggested that adults be made aware of their responsibility and not leave enforcement entirely to the Police Department. Proposed Court Order Not Approved- Kottrasch with the site plan prepared by Mr. Stucko stated the continue Village. Trustee Moses stated would like the Order to stated bedroom apartments. The Board Discussion was had on the Order amending the Consent Decree regarding the development of the Kottrasch property on Elm Street in accordance the Landis Corporation and approved by the Board. i jurisdiction by the Court gave protection to the the Order merely specified 63 apartments and he explicitly 42 two - bedroom duplexes and 21 one - concurred. Trustee Kelm moved, seconded by Trustee Moses, that the Order, including the change (42 2- bedroom and 21 1- bedroom apartments) be approved, and the Village attorney be authorized to sign and present the Order to the Court. Questioned on the width of the single - family lots on the west side of Elm Street, Mr. Miller of the Landis Corporation stated the plat of subdivision would comply in all respects with the provisions of the Zoning Ordinance. Messrs. Earl Robinson, 835 Brookside, and Salmer Olson, Osterman Avenue, stated they had no knowledge of the Plan Commission's consideration of the proposed development, and therefore, they, and other nearby concerned property owners had no opportunity to be present and voice their opinions. Mr. Miller submitted a copy of the notice of the meeting 'hat'wasi sent to all -owners of property within 250 ft. of the subject property and he had complied fully with all Plan Commission requirements. 1 1 195 Other items discussed included adequacy of access for Fire Department equip- ment, conformity with the Comprehensive Plan, and the Covenant for single - family residences on the 4 lots on the west side of Elm Street. Mr. Olson stated some notice should be given to owners of property beyond the 250 ft. requirement when matters such as this, which may have a direct effect on a neighborhood, are being considered by the Plan Commission. Trustee Moses stated he, too, felt some changes in procedures could be made. The motion failed, four favorable votes being required, the vote being as follows: Ayes: Gavin, Kelm, Moses (3) Nays: Stiehr, Forrest (2) Trustee Kelm asked that this matter be put on the agenda for the next meeting. Reports - Manpower Needs Village Engineer James Soyka submitted a report on Engineering & Bldg. Deets. the manpower requirements for an "in- house" engineering department. Based on the -list of scheduled improvements for the next five years, he recommended, in addition to his position as Village engineer, the employment of two men, one a civil engineer draftsman/ inspector and the second a Field Inspector, plus the necessary supplies, equipment and furniture for an efficient operation. During the construction season it may be necessary to hire additional part -time help. He pointed out that some of the costs of the engineering department would be paid from other than Village funds, such as Special Assessments and Motor Fuel Tax engineering. A report from Mr. Charles Smalley, Director of Building and Zoning, recommended the employment of a full -time Planning Aide, to free him from duties relating to zoning, ordinance revisions, and the preparation of background material for public hearings on zoning and variations. He also recommended that an additional inspector be hired, preferably one with a background in electrical work, who would also assist the present staff in reviewing related zoning and building matters. The draftsman recommended by Mr. Soyka, when not working on engineering projects, would update the plat book, sewer and water atlases, and prepare a large -scale map of the Central Buiness District to be used for parking and business use studies. Trustee Stiehr stated he had noticed in their reports that both Mr. Soyka and Mr. Smalley spent a substantial amount of time on telephone inquiries. He suggested that a knowledgeable secretary might be able to handle many of these routine questions, freeing them for more important work. Trustee Gavin suggested the i3ervices of the Planning Aide might be shared with the Park District and School Districts. This idea was felt to have merit and will be investigated by the manager. President Forrest asked the manager =to work up a cost analysis of the proposed manpower requirements, and his recommendation for consideration by the Board. BZA Report- Parking Variation A report from the Board of Zoning Appeals recom- 808 Waukegan Rd. mended denial of the petition of Mr. Louis Schneider _Petition Denied for a variation from the provisions of the Zoning Ordinance relative to off - street parking in connection with a proposed "carry -out" restaurant at 808 Waukegan Road. Trustee Stiehr moved, seconded by Trustee Kelm, that the recommendation of the Board of Zoning Appeals be accepted and the petition be denied. Motion carried unanimously. P.C. Report -Broms Addition Sub. A report from the Plan Commission recommended Approved approval of the two -lot Broms Addition subdivision of property at 144 Deerfield Road. Trustee Kelm moved, seconded by Trustee Moses, that the Plan Commission's recommendation be accepted and the preliminary plat of subdivision be approved. Motion carried unanimously. Approve Final Plat Broms. Addition Sub. thereof authorized. Motion carried unanimously. 0 The final plat of Broms Addition subdivision was presented. Trustee Kelm moved, seconded by Trustee Moses, that the final plat be approved and execution 196 Approve Riverwoods Connection Mr. Paul Thompson, Trustee of Riverwoods, was to Water System for Emergencies present to answer anyQquestions regarding the request of the Village or Riverwoodstto,per- m it a cross connection with the Village's water system for use in emergencies. Mr. Thompson explaIndd the cross connection has been approved by the City of Highland Park, and all costs would be paid by Riverwoods. lie stated the Deer- field Park District was most anxious that this connection be made. Trustee Moses pointed out the Village has reviewed and approved the request. Trustee Stiehr moved, seconded by Trustee Kelm, that the Village of Riverwoods be given conditional approval to connect a 6 inch emergency water main to the Village's water system, subject to approval by the City of High- land Park, approval of engineering drawings by the Village engineer, all costs including the meter to be paid by Riverwoods. Motion carried unanimously. The meeting was recessed at 10:15 p.m. and re- convened at 10:40 p.m. Table Smoking in Theaters Trustee Kelm moved, seconded by Trustee Stiehr, that the questions of smoking in the Deerbrook theaters be tabled. The motion failed by the following vote: Ayes: Kelm, Stiehr (2) Nays: Gavin, f4oses, Forrest (3) Trustee Stiehr questioned the propriety of this matter being on the agenda. Mr..Stucko stated the matter could be on the agenda and the Chair so ruled. Trustee Stiehr asked for a vote on the Chair's ruling, which resulted as follows: Ayes: Gavin, Kelm, Moses (3) Nays: Stiehr (1) Mr. Rolf Jensen stated there was no valid reason for an ordinance to prohibit smoking in the Deerbrook theaters, since the buildings are completely sprinklered. If smoking were to be prohibited it would 'normally be done as part of a Fire Protection Code enacted by the Northbrook Fire Protection Dis- trict rather than by a Village ordinance. A representative of the General Cinema Corporation described the number of seats and areas designated for smokers and non - smokers in each theater and stated a duct system has been provided to remove smoke. He submitted a copy of the letter from the Northbrook Fire Department in which permission was granted for smoking in certain designated areas in the theaters. He stated the theaters are well managed and smoking is permitted only in the designated sections. Trustee Kelm moved, seconded by Trustee Stiehr, that the matter be tabled. Motion carried unanimously. The building commissioner submitted a letter from the Northbrook Fire Department dated July 12, 1973 which stated smoking could be prohibited by local ordinance or management policy. Van Der Molen Price- $23500 A quotation of $23,500 was received from for Wiring Clean -up Van Der Molen Disposal Company for a spring clean -up of bulk trash (furniture, washers, stoves, tied brush in 5 ft. lenths, etc.) from residential accounts. Volume would be limited to five cubic yards from one household. President Forrest suggested this matter be taken up at the workshop meeting to be field on July 30, 1973. t Appointments - Electrical Comr;. President Forrest proposed the reappointment of the following to the; - Electrical 'Commission, all for terms of four years: Charles,Smalley, John Liske, _ Ted Galvani, Jack Gagne, John Colloton and James R, Brown. Trustee Kelm moved, seconded by Trustee Stiehr, that the appointments be approved. Motion carried unanimously. Bd. of Building Appeals President Forrest proposed the appointment of Mr. Lawrence Incandela to the Board of Building Appeals for a five year term. I 1 197 Trustee Kelm moved, seconded by Trustee Stiehr, that the appointment of Mr. Incandela be approved. Motion carried unanimously. Youth Council President Forrest proposed the appointment of the following to the Youth Council: Dr. Henry M. Sarton 2 year term Mrs. George Wiley 2 year term Mrs. Barbara Schmalz 3 year term Mrs. Virginia King 3 year term Patricia L. Ottow 3 year term Trustee Kelm moved, seconded by Trustee Stiehr, that the appointments be approved. Motion carried unanimously. Deny Request -Sump Pump A letter was received from the North Trail Home - Connection to San. Sewer owners Association requesting that permission be given to connect the sump pump discharge from the residence at 1750 Summit Drive to the sanitary sewer. At present the sump pump dis- charges into the yard-'and the water flows into the street, forming a large ice sheet in the winter which is a major safety hazard. A report on the problem was received from the Village engineer. Discussion was had on the on -going Village program to eliminate storm water from the sanitary sewer system. Trustee Moses moved, seconded by Trustee Stiehr, that the request to permit connectinn of the sump pump discharge to the sanitary sewer be denied. Motion carried unanimously. Ayes: Gavin, Kelm, Moses, Stiehr (4) Nays: None (0) Accept Bid - National Power Trustee Moses moved, seconded by Trustee Kelm, that Rodding Corp. TV Sewer Insp. the bid of.$1,890 submitted by National Power Rodding Corporatinn for closed circuit T.V. in- spection of Deerfield Road and Greenwood Avenue sewers be accepted. Adopted by the following vote: Ayes: Gavin, Kelm, Moses, Stiehr (4) Nays: None (0) Accept Bid - Gilmore Internat'l Trustee Moses moved, seconded by Trustee Gavin, 2 Trucks -Snow Plow that the low bid of $18,000 for two trucks and $1,698 for a Wausau snow plow, submitted by Gilmore International, Inc. be accepted. Adopted by the following vote: Ayes: Gavin, Kelm, Moses, Stiehr (4) prove Permanent Signals - + A-report from the Village engineer listed five Deerfield- Wilmot'Intersection options for temporary and /or permanent signalization and pavement widening at the Deerfield - Wilmot Road intersection, with costs and completion dates for each option. Discussion was had on whether the cost of temporary improvements could be justified by the earlier com- pletion date. Trustee Stiehr moved, seconded by Trustee Kelm, that the Village engineer in consultation with Paul Box Associates proneed with the design and installation of permanent traffic signals an dpavement widening at the Deerfield Road - Wilmot Road intersection, to be completed not later than May, 1974. Adopted by the following vote: The manager was directed to work with the Association on a.solution to the problem. Accept Bid - Franzese Const. The manager reported three bids had been received Curb & Gutter Replacement for replacement of curb and gutter, with the low $8.90 per Lin. Ft. bid having been submitted by Franzese Construction Co. Trustee Kelm moved, seconded by Trustee Stiehr, that the low bid of $8.90 per lineal foot submitted by FranzeseConstruction Co. be accepted, 674 ft. of curb and gutter to be replaced at a total cost of $5,998.60. Adopted by the following vote: Ayes: Gavin, Kelm, Moses, Stiehr (4) Nays: None (0) Accept Bid - National Power Trustee Moses moved, seconded by Trustee Kelm, that Rodding Corp. TV Sewer Insp. the bid of.$1,890 submitted by National Power Rodding Corporatinn for closed circuit T.V. in- spection of Deerfield Road and Greenwood Avenue sewers be accepted. Adopted by the following vote: Ayes: Gavin, Kelm, Moses, Stiehr (4) Nays: None (0) Accept Bid - Gilmore Internat'l Trustee Moses moved, seconded by Trustee Gavin, 2 Trucks -Snow Plow that the low bid of $18,000 for two trucks and $1,698 for a Wausau snow plow, submitted by Gilmore International, Inc. be accepted. Adopted by the following vote: Ayes: Gavin, Kelm, Moses, Stiehr (4) prove Permanent Signals - + A-report from the Village engineer listed five Deerfield- Wilmot'Intersection options for temporary and /or permanent signalization and pavement widening at the Deerfield - Wilmot Road intersection, with costs and completion dates for each option. Discussion was had on whether the cost of temporary improvements could be justified by the earlier com- pletion date. Trustee Stiehr moved, seconded by Trustee Kelm, that the Village engineer in consultation with Paul Box Associates proneed with the design and installation of permanent traffic signals an dpavement widening at the Deerfield Road - Wilmot Road intersection, to be completed not later than May, 1974. Adopted by the following vote: 198 Ayes: Gavin, Kelm, Moses, Stiehr (4) Nays: None (0), The contract with Paul Box Associates for improvements at the Deerfield - Wilmot Road intersection will be on the agenda for the next meeting. President Forrest stated the Board had approved the project and he hoped that design work would go forward before the contract is signed. 1st Presentation- The first presentation was made of the Salary Ordinance ordinance to establish the compensation of officers and employees for the fiscal year 1973-1974. The,ordinance will be on the agenda for the next meeting. Resolution- Accept Settlement A Resolution was presented approving and $4,450.77 Piper Suit accepting settlement in the case of Village (R- 73 -16) of Deerfield v. Mildred S. Piper (71LN232) to be effected by payment to the Village of $4,450.77, and authorizing execution of the release of claims by the President and clerk, on behalf of the Village, upon payment of the aforesaid amount. Trustee Moses moved, seconded by Trustee Gavin, that the Resolution be passed. Adopted by the following vote: Ayes: Gavin,.Kelm, Moses, Stiehr (4) Nays: None (0) Approve Payment $2677.02 Trustee Moses moved, seconded by Trustee Stiehr, Howard Voss, Finan. Consultant that payment of $2,677.02 from the General Fund be approved to Howard W. Voss Associates, Inc., for services as financial consultant in connection with bond issues sales, the General Fund to be reimbursed from bond funds now invested in Certificates of Deposit, when these funds become available for use. Adopted by the following vote: Ayes: Gavin, Kelm, Moses, Stiehr (4) Nays: None (0) Re: Seating Arrangement Two plans for re- arrangement of Board seating facilities were presented for consideration. Trustee Stiehr suggested that Proposal A be approved. The building commissioner will get bdis on this work and the matter will be on the agenda for the next meeting. Request Fire Rating The Fire Department requested the President Reading to aign a letter asking for regrading of the Village's fire rating. The matter has been studied by Mr. Rolf Jensen who thinks a "5" rating can be given and within two years the rating may be reduced to "4 ". Trustee Stiehr moved, seconded by Trustee Moses, that the President be authorized to sign a letter requesting re- grading. Motion carried unanimously. President'Forrest reported the Jaycees had been in contact with Mr. Pd-oss of the Milwaukee Road regarding renovation of the present railroad station, and Mr. Ploss has suggested that a survey- be made on how residents and users feel about the station. Trustee Moses suggested that a letter be sent to Mr. Ploss regarding a proposed pedestrian tunnel which is not wanted by the Village. Trustee Stiehr asked for clarification of the letter from the Lake County Public Works Department regarding treatment by the Village of part of Bannock - burn:'s sewage The manager pointed out the Village also treats sewage from a part of Highland Park. There being no further business, on motion by Trustee Kelm and seconded by Trustee Moses, the meeting was adjourned at 11:53 p.m. APPROVED: Presiden A TTEST &ckt,4�� Village Clerk