06/18/1973180
June 18, 1973
The regular meeting of the President and Board of Trustees of the Village of
D eerfiid was called to order by the President in the Council Chambers of the Village
Hall on Monday, June 18:, 1973 at 8:30 p.m. The clerk called the roll and reported
that the following were
Present: Bernard Forrest, President
Albert E. Brust
Norma Gavin
George Kelm
Werner E. Neuman
Daniel H. Stiehr
Absent: Walter H. Moses, Jr.
and that a quorum was present and in attendance at the meeting. Also present were
Messrs. Richard Houpt, Village attorney, and Norris Stilphen, manager.
Trustee Brust moved, seconded by Trustee Neuman, that the minutes of the
regular meeting held ?June 4, 1973 be approved as corrected. (Page 175 -2nd para.
Public Hearing - delete "minimum charge of 850 ", Page 177 -1st para. Re:Wilson Bldg. -
delete "lot ", add "spaces in front of the Wilson building "). Motion carried
u nanimously.
Approve W -73 -6 Warrant No. W -73 -6 - Payment of bills, in-
cluding fund transfers and reimbursements,
was presented for consideration. Trustee Brust moved, seconded by Trustee Kelm,
that Warrant No. W -73 -6 be approved with the exception of the bill from Wendt,
Cedarholm, for which a breakdown of costs for professional services and materials
is requested. Adopted by the following vote:
Ayes: Brust, Gavin, Kelm, Neuman, Stiehr (5)
Nays: None (0)
Approve Consent Agenda The Consent Agenda was presented for considera-
tion.
CONSENT AGENDA
First Presentation - Ordinance amending Article VIII of Chapter 17 of the Municipal
Code - Taxicabs.
Resolution to State of Illinois requesting permission to close State routes of the
July 4th parade. (R- 73 -14)
Trustee Brust moved, seconded by Trustee Stiehr, that the Consent Agenda be
a pproved.
Motion carried unanimously.
Trustee Brust requested that copies of the ordinance amending taxicab regula-
tions be sent to all cab companies licensed in the Village.
Engineer's Report The Village engineer submitted a report on staff
Staff Requirements requirements for the engineering department,
basing:;.his conclusions on a survey of engin-
eering staffs of four nearby municipalities. Three of the municipalities surveyed
use consultants for all or design work. It is Mr. Soyka's conclusion that the
Village department would need a minimum staff of one draftsman and one technician)
inspector, each to be paid a salary of $8,000 to $10,000 per year, plus equipment
and supplies at $1,000. He stated a graduate engineer would not be.needed for in-
s pections, and suggested the possibility of employing a student who could also be
used to help the Building Department. He reported the present draftsman has re-
signed and is leaving in July.
Trustees Brust and Neuman stated a survey on the engineering staffs of other
municipalities did not provide information on which to base a decision on employees
needed to staff an "in- house" engineering department for the Village. An analysis
of the workload for all projects in the next 18 to 24 months and a recommendation
on the staff needed to handle this work should be the basis on which to determine
the number and qualifications of employees to be hired.
In answer to President Forrest's question regarding costs for engineering on
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Special Assessment projects which should be passed on to the owners of the properties
improved, the Village attorney stated these costs are included in the assessment, but
the Village engineer must account for the time spent on the project.
Trustee Neuman asked that the matter of staff requirements for the Engineering
Department be put on the agenda for the next meeting, and also the report of the
building commissioner.
Postpone Ordinance In connection with the proposed ordinance amending
Re: Sub. & Resub. Definitions .Chapter 9 - Subdivisions- of the Municipal Code by
re- defining the terms "Subdivision" and Resubdivision ",
Trustee Brust stated the definitions in the present ordinance included a reference to
"more than six lots "; if more than six lots, the Plan Commission may ask for a traffic
survey or other specific information. He expressed concenn that this provision may be
lost if the proposed ordinance is adopted. The Village attorney will check pertinent
ordinances and report at the next meeting.
Trustee Neuman moved, seconded by Trustee Stiehr, that the matter be postponed
to the next meeting.
Motion carried unanimously.
P.C. Report-Broms Sub. A report from the Plan Commission recommended denial
P etition Denied of the petition of Mr. Earl Broms for approval of a
three lot subdivision of the property commonly known
as 144 Deerfield Road with variations for a reduction in required lot area for the
proposed Lots 2 and 3.
Trustee Neuman moved, seconded by Trustee Stiehr, that the Plan Commission's
recommendation be'accepted and the petition be denied.
Mr. Russell Engber, attorney for Mr. Broms, made available to the Board copies
of the proposed plat of subdivision. Trustee Kelm commented it:would be helpful to
the Board to have plats or a rough -drawn sketch, if necessary, when a subdivision is
being considered.
Mr. Engber stated the property proposed to be subdivision is 65,,339 sq. ft. in
area measured to the center line of Deerfield Road, less the 33 ft. easement for right -
of -way. A variation in lot size is a reasonable request due to practical difficulties
(one of the criteria for a variation), due to the location of the existing house and
the requirement for dedication of an additional 17 ft. for right -of -way. Lot 1 of the
proposed subdivision is substantially larger than 20,000 sq. ft., and Lots 2 and 3
are each 17,668 sq. ft. in area. While some rearrangement of lots is possible,
variations in lot size would still be required for Lots 2 and 3 due to the location of
the existing house on Lot 1. He pointed out thatithat the three lots to the east, on
Heather Road are less than 20,00 sq. ft. in area. President Forrest stated the.Village
required a dedication for Heather Road, which reduced the size of these lots; on
Brand Lane, a private road, the road easement is computed as part of the lot area.
Trustee Brust stated no hardship had been shown, and suggested a subdivision of
two lots. Mr. Engber asked that the matter be referred back to the Plan Commission
to attempt to work out an acceptable three lot subdivision which would permit a reason-
able development of the property.
Two residents of Brand Lane, Messrs. John Bundock and George Neumayer, were
spokesmen for the homeowners on Brand Lane, all of whom are strongly opposed to the
proposed subdivision. They pointed out that lots on Brand Lane exceed the area require-
ments for the R -1 classification, and the variations, if granted, would set a precedent
for future variations, with a detrimental effect on the character of the area. They
urged the Board to deny the petition. Trustee Stiehr stated the size of the tract
precluded a subdivision of three 20,000 sq. ft. lots, and while variations could be
granted, he had never liked the idea of private roads.
Trustee Neuman moved, seconded by Trustee Brust, that the question be called.
Motion carried unanimously.
The m6tion for denial of the petition carried unanimously.
The meeting was recessed at 9:30 p.m. and re- convened at 9:38 p.m.
Appointments to President Forrest proposed the appointment of the
Boards & Commissions following persons to the various Boards and
Commissions:
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Plan Commission: James Marovitz - 3 year term (Reappointed)
James K. Perrin - 3 year term
Thomas P. Whaley - 2 year term
Board of Zoning Appeals: James L. Katz - 1 year term
Arthur Ceckowski - 5 year term
George McLaughlin, Chairman
Board of Police Commissioners: Robert Lindberg'' �:_3zyear.term (Reappointed)
Police Pension Board: Robert Sorg - 2 year term (Reappointed)
Board of Building Appeals: Theodore J. Galvani - 1 year term
Safety Council: Benjamin M. Murray - 3 year term
Paul A. Cast - 1 year term
Youth Council: Mrs. John Bundock - 3 year term (Reappointed)
Citizens Sewer Improvement Advisory Committee: Donald C. Johnson (Reappointed)
Human Relations Commission: William E. Phillips - 3 year term (Reappointed)
Trustee Brust moved, seconded by Trustee Kelm, that the above appointments
be approved.
Motion carried unanimously.
Re: Planning Aide Trustee Brust stated that Plan Commission Chairman
Cynthia Marty had informed him that the Village
is presently without a Planning Aide. He suggested that the manpower requirements
of the Village be kept in mind in the employment of a Planning Aide with the
possibility that some help may be provided for the Village engineer. Trustee
Neuman stated that analysis of the staff requirements for a Village Engineering
Department had little to do with the other requirements for a Planning Aide, and
should not be taken into consideration. Trustee Stiehr stated that if, for ex-
ample, the Village engineer determines 3 -1/2 employees are needed for the Engiin•t
e ering Department, it would be fine if 4 persons could be hired with one spending
half time as Planning Aide. The manager was directed not to hold up on the recruit-
ment of a Planning Aide.
Table Request -Cat Inoculation
Against Rabies
of cats. She stated cats are
quency of cat bites is greater
which would, at least, require
particularly children.
Mrs. Susan Glassman, 517 Pine Street, requested
an amendment to the "Dog" ordinance to require
the inoculation against rabies and licensing
nore likely to carry rabies than dogs, and the fre-
than dog bites. She urged passage of an ordinance
inoculation, for the protection of residents,
Trustee Gavin cited statistics on rabid animals in Illinois, none of which
were in Lake County.
After further discussion by Mrs. Glassman on the need for inoculation for
cats, Trustee Neuman moved, seconded by Trustee Stiehr, that the matter be tabled.
Adopted by the following vote:
Ayes: Gavin, Kelm, Neuman, Stiehr (4)
Nays: Brust (1)
Village -Park District Agreement The Agreement between the Village and Deerfield
Dedication & Relocation of Park- Park District was presented, covering the re-
Petersen Approved location of part of Park Avenue and Petersen
Lane, and setting forth the obligations of the
Village in the construction of street improvements, including payment of $56,376
to the Park District for that part of Jewett Park required for street- right -of-
way, and the obligations of the Park District to dedicate the necessary right -of-
way and payment for the construction of parking facilities in accordance with Plan
D ultimate prepared by Paul C. Box and Associates. The Agreement was signed by the
President and Secretary of the Park Board.
Discussion was had on whether the Agreement should include a provision that
the Park District will expend igunds received from the Village to acquire land for
use as open space. Trustee Neuman stated there was only a moral commitment through
the Comprehensive Plan to replace park property used for street purposes. He pro-
posed the Board go on record as having provided funds to the Park District to
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satisfy its moral obligation to supply funds to the Park District for.the,purpose off._
land acquisition to replace park land dedicated to the Village for a public street.
Trustee Brust moved, seconded by Trustee Neuman, that the Agreement be approved
and execution thereof authorized. Adopted by the following vote:
Ayes: Brust, Gavin, Kelm, Neuman, Stiehr (5)
Nays: None (0)
Ordinance Approving Payment Trustee Kelm moved, seconded by Trustee Neuman, that
to Park District for Street the ordinance be passed approving payment of
Right -of -Way- $56,376 $56,376 to the Deerfield Park District for the
(0- 73 -35) dedication of certain land for the extension and
relocation of Park Avenue and Petersen Lane, the
Plat of Dedication attached thereto. Adopted by the following vote:
Ayes: Brust, Gavin, Kelm, Neuman, Stiehr (5)
Nays: None (0)
Payment to Park District Trustee Neuman moved, seconded by Trustee Kelm, that
from Revenue Sharing Funds Revenue Sharing Funds be used to pay the Deerfield
Park District for land acquired for street right -
of -way in Jewett Park. Adopted by the following vote:
Ayes: Brust, Gavin, Kelm, Neuman, Stiehr (5)
Nays: None (0)
MFT Resolution - $32000 for Trustee Stiehr moved, seconded by Trustee Neuman,
Park /Petersen Extension 35 -CS that a Resolution be adopted appropriating $32,000
(R- 73 -15) from Motor Fuel Tax funds for construction of the
Park Avenue /Petersen Lane extension, Section 35 -CS.
Adopted by the following;vote:
Ayes: Brust, Gavin, Kelm, Neuman, Stiehr (5)
Nays: None (0)
Discussion - Hewitt Salary Discussion was had on the Hewitt Salary Administration
A dminstration Program Program. Trustee Neuman stated the subject involved
personnel and suggested the matter be taken up in
an executive session.
Trustee Stiehr moved, seconded by Trustee Gavin, that the matter be tabled and
taken up in a workshop executive session. Trustee Kelm stated it was his opinion the
adoption of a salary program should not be taken up in an executive session. The
motion failed by the following vote:
Ayes: Brust, Stiehr (2)
Nays: Gavin, Kelm, Neuman (3)
Trustee Brust stated that, as a member of the Finance Committee, and partially
responsible for the program, he was disturbed to see the program maligned as ruining
morale and chasing employees from the Public Works Department when the program has not
been discussed, approved or rejected. The manager stated the plan has been implemented
and raises given.
Trustee Neuman stated the Hewitt report has neither been discussed nor voted on.
He said the Board voted unanimously to instruct the Village attorney to prepare an'
ordinance to implement the salary ranges set forth in the Hewitt report and any addi-
tional documentation necessary. The ordinance was not prepared. He stated it was his
belief that at this point in time there is no merit salary program that can be put into
effect since the Board voted to authorize the Finance Department to pay salaries based
on last year's salary ordinance plus a 5% across- thevboard increase to all Village
employees excluding members of the Police Department with whom the Village has a
recognized bargaining obligation. If some salaries have been increased above the
authorized 5 %, this action was taken without Board authorization. He stated that if the
Board wishes to make major changes in procedures in an established organization, there
is no chance of doing so unless certain conditions are met - namely, that the chief
executive and operating personnel are 100% in favor of making theses changes.
President Forrest stated he was in favor of a salary administration ordinance
and would like to see one considered and adopted.
A lengthy discussion was had on the memorandum sent to the Board by the Chief of
Police. Chief Whitton stated job descriptions in the Hewitt report were inadequate
and salaries were not equitable, some being too high and others too low. He stated
when he asked the company how salary data were accumulated he was told this information
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was privileged.;'_.He stated the salary information used by Hewitt Associates in
setting salary ranges was outdated and did not reflect wages paid in'thi'- 'area.
The manager reported he had been unable to hire employees for the Public
Works Department at salaries set by the Hewitt report. He was questioned as to
why he was attempting to carry out the Hewitt salary schedule when it had not
been adopted by the Board. Job descriptions, which were prepared by employees
and deviewed by department heads, were discussed. Trustee Gavin stated it was
apparent that some were wrong. It was pointed out that PublicWorks Director
Klasinski had stated a two -month training period was necessary for sewer cleaning,
but the job description made no mention of the required training.
Trustee Kelm stated his first impression of the Hewitt report was that it
was a very highly structured program and it was perhaps too sophisticated for
an orgnization as small as the Village. Trustee Neuman ,-VgreP_tit was a very
sophisticated plan, and at this point of time and under these conditions, it was
probably too sophisticated.
Trustee Stiehr stated the Hewitt plan cannot work, but he thought some
combination of the plan and the manager's proposals could be made into something
workable. He offered to serve on a committee to try to salvage something of
the program, as did Trustee Gavin. President Forrest asked Trustees Stiehr and
Gavin to review these proposals and to ask him for any other information needed.
Trustee Brust stated some employees were being paid salaries higher than
the 5% across - the -board increase, and these raises should be properly authorized
by ordinance. The-;President stated this matter would be on the agenda for the
next meeting.
Re: Pay Periods The manager reported that a plan is being
developed whereby one -half days sAlary is
being withheld each pay period; in ten weeks, five days pay will be held back,
and the department head can properly certify payrolls on Monday for a salary
check on Friday. If this program proves acceptable, it will be implemented.
President Forrest is also working with the payroll firm to see what can be
worked out.
Discussion - Police Contract The manager reported the contract with the
Authorize Police Salaries Police Association had been reviewed and
several items agreed upon by the negotiating
committee had been omitted; however, these could be covered by an attached
m emorandum.
Trustee Neuman moved, seconded by Trustee Kelm, that the contract be
approved and execution thereof authorized.
Police Officer James Roche listed items which should be:incliided in the
contract and other items which should be clarified.
Trustee Brust moved, seconded by Trustee Neuman, that the matter be
tabled until a contract has been prepared that can be voted on. Motion carried
unanimously.
The question of payment of police salaries was discussed. The Village
attorney stated the Board could, by motion, authorize payment of compensation
to patrolman as set forth in Article VI of the contract.
Trustee Stiehr moved, seconded by Trustee Kelm, that compensation be
paid to patrolmen, retroactive to May 1, 1973 through.April 30, 1974 in accord-
ance with the following schedule:
Hire
to 1 year
$9,828.00
1 to
2
years
10,830.00
2 to
3
years
11,525.00
3 to
4
years
123,184.00
4 to
5
years
12,879.00
5 years
and over
13,912.00
Adopted by the following vote:
Ayes: Brust, Gavin, Kelm, Neuman, Stiehr (5)
Nays: None (0)
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Re :,.Deerfield Rd. Underpass A letter from Baxter & Woodman and a memorandum
Storm Drainage from the Village engineer proposed a change in plans
for the storm sewer installation at the Deerfield
Road underpass. The estimated cost for the original plan was $65,000. The proposed
plan will cost an additional $7,450, a total of $72,450, but will permanently resolve
the drainage problem in this area and will result in substantial savings at a later
date when the underpass is widened. Mr. Soyka explained the proposed plan in detail.
Trustee Neuman requested a double -check all aspects of the revised plans, in=
eluding size of pipes and costs, and report at the next meeting.
1st Presentation - Ordinance The first presentation was made of an ordinance
S. Side of Lake -Cook Rd. annexing that part of the south side of Lake -Cook
Road which adjoins the Village and is in unincor-
porated territory. Trustee Brust moved, seconded by Trustee Neuman, that this stand
as a first reading. Motion carried unanimously.
Authorize Execution - Contract The Village engineer stated the Board, at the last
MFT Sec. 32 -CS- Waukegan Rd. meeting, had accepted the low bid of $160,697
Widening-Bolander, $146,981.90 submitted by Eric Bolander Construction Co. for
Waukegan Road widening, MFT project 32 -CS, despite
the fact the 6w' b d.substantially exceeded the estimated cost of $135,000. The
work at the Lake -Cook /Waukegan Road intersection can be handled as an "add -on" to the
contract. He pointed out the contract must be signed by July 1, 1973 to receive
$52,000 from the State. He has negotiated a bid of $146,981.90.
Trustee Neuman moved, seconded by Trustee Stiehr, that execution of the contract
with Eric Bolander Construction Co. at the price of $146,981.90 be authorized. Adopted
by the following vote:
Ayes: Brust, Gavin, Kelm, Neuman, Stiehr (5)
N ays: None (0)
Authorize $1800
Used Tractor
in higher price
additional $900
mobile radios.
as this.
for The manager reported that $900 had been allocated in
the budget for purchase of a used tractor, but
changes in the Federal farm policy have resulted
s for used tractors, which will now cost $1,795. He proposed that an
be allocated for the purchase of the tractor from funds budgeted for
Trustee Neuman stated contingency funds should be used for items such
Trustee Brust moved, seconded by Trustee Neuman, that the expenditure of an
additional $900 for a used tractor be authorized, the total cost not to exceed $1800.
Adopted by the following vote:
Ayes: Brust, Gavin, Kelm, Neuman, Stiehr (5)
N ays: None (0)
Ordinance -Mun. Code Amend.
Stop Sts. Deer Spring Drive
at Deerfield Rd. & Margate
(0- 73 -36)
that the rules be waived to permit
of the Municipal Code by adding to
Trustee Neuman stated Stop Signs were needed at
Deerfield Road and Margate Terrace on Deer Spring
Drive where the new swimming pool is located.
Trustee Neuman moved, seconded by Trustee Stiehr,
action on an ordinance amending Section 20.203(b)
the list of designated stop streets the following:
Deer Spring Drive at Deerfield Road and Deer Spring Drive at Margate Terrace
the said ordinance to be published in pamphlet form. Motion carried unanimously.
Trustee Neuman then moved, seconded by Trustee Gavin, that the ordinance be
passed. Adopted by the following vote:
Ayes: Brust, Gavin, Kelm, Neuman, Stiehr (5)
N ays: None (0)
President Forrest stated there would be a workshop meeting on June 28, 1973.
Trustee Brust asked that some means be found whereby the Village can put a bicycle
r ack at the railroad station.
There being no further business, on motion by Trustee Stiehr and seconded by
Trustee Neuman, the meeting was adjourned at 12:10 a.m.
ATTEST: APPROVED:
President
Village Clerk