04/02/1973147
April 2, 1973
The regular meeting of the President and Board of Trustees of the Village of
Deerfield was called to order by the President in the Council Chambers of the Village
Hall on Monday, April 2, 1973 at 8:10 p.m. The clerk called the roll and reported
that the following were
Present: Bernard Forrest, President
Albert E. Brust
Stephen M. Slavin
M. Jay Turner, Jr.
Absent: George Kelm
Werner E. Neuman
Daniel H. Stiehr
and that a quorum was present and in attendance at the meeting. Also present were
Messrs. James Stucko, representing the Village attorney, and Norris Stilphen, manager.
Trustee Brust moved, seconded by Trustee Turner, that the minutes of the regular
meeting held March 19, 1973 be approved as corrected. (Page 142, line 39 - "seconded
by Trustee Turner ") Motion carried unanimously.
Trustee Stiehr entered the meeting at 8:12 p.m. and was present thereafter.
Treasurer's Report The Village treasurer reported on investments of
$510,000 which includes $150,000 Motor Fuel Tax
funds. He said the State auditor for Motor Fuel Tax funds had been unable to verify
the balance in this account because it was commingled with other funds. Transfers
have now been made to -establish a separate account for Motor Fuel Tax funds, as required
by the State. He asked the Board's counsel-on-an investment of these funds.
The treasurer summarized his written report on tax receipts, transfers, and
special assessment funds. He said he was unable to determine at this time whether
the Sewer and Water Departments would show a profit or loss, and pointed out that the
Revenue Bonds ordinances required rates to be established which would insure payment of
b onds and interest.
Decision was made that the question of investments be taken up at a workshop
meeting on the Budget.
Approve Consent Agenda The Consent Agenda was presented for consideration
with an addition and deletion approved by the Board,
a s follows:
CONSENT AGENDA
Ordinance amending Sections XVII,C,2 and XVII,C,4'of'the Zoning Ordinance re: Flood
Base elevation and Flood -way. (0- 73 -19)
Ordinance amending Section 22.901 of Article IX of Chapter 20 of the Municipal Code
by addition of regulations on building in area designated as a flood -way. (0- 73 -20)
Ordinance amending Chapter 3 of the Municipal Code re: Compensation of Village Clerk.
(0- 73 -21)
Approval of and authorization for execution of final plat, Chesterfield's Laurel Hill
Unit #6 Subdivision.
Ordinance providing for filing of the tentative annual budget. (0- 73 -22)
Trustee Stiehr moved, seconded by Trustee Brust, that the rules be waived to
permit action on the above ordinances at their first presentation. Motion carried
u nanimously.
Trustee Stiehr then moved, seconded by Trustee Turner, that the Consent Agenda
be approved, including passage of the ordinances. Adopted by the following vote:
Ayes: Brust, Slaving Stiehr, Turner (4)
N ays: None (0)
The President signed the ordinances indicating his approval thereof.
S.C. Report & Discussion A report from the Safety Council recommended the
County Line /Waukegan following improvements for pedestrian safety at
Intersection Waukegan /County Line Road intersection: Crosswalks
painted on the pavement and signs installed on
traffic light noting "Pedestrians have Right -of- Way "; traffic lights converted
to include "Pedestrian Walk" lens; policeman stationed at intersection from
4:00 p.m. to 6:00 p.m. and on weekends; and.sidewalks constructed along Deer-
. brook Shopping Center and at the northwest and southwest corners of the inter-
s ection.
Because of a conflict of interests, Trustee Slavin abstained from the
discussion and vote on all matters pertaining to County Line Road improvements
and the County Line /Waukegan Road intersection.
Discussion was had on the widening of County Line Road by Cook County and
the volume of traffic which will be generated by the Homart -Sears development
south of County Line Road in.Northbrook. Mr. Stucko stated the possibility of
litigation to stop the development or other means of relief was being investi-
gated , but at this time he had no concrete solutions. President Forrest stated
the Northbrook Village Board would not meet with Deerfield to discuss the matter.
It was their opinion th$t problems could be best solved after the property is re-
zoned, and it is their intention to pass the ordinance before the election.
A report from the Village engineer stated 130 lineal feet of sidewalk
will be adequate to handle pedestrian traffic at the intersection a"t.a total
cost; including painting.crosswalks, of $865.00, using Village manpower.
Mr. Paul Box, traffic consultant," recommended that crosswalks be painted
on the south and east sides of the intersection, and although he had no object-
ion to crosswalks at all four corners, he felt there was some advantage in having
only two. He stated a policeman at this intersection would be helpful but he
was not prepared to state whether the policeman at this intersection was more
b enficial than at some other location. Temporary sidewalks are needed at the
southeast and southwest corners, and if four crosswalks are painted, a sidewalk
should also be,provided at the northwest corner. He stated the approval of Cook
County is necessary for "Walk" signals on the traffic lights as well as for the
signs recommended by the Safety Council.
A large group of residents was present who urged the Board to take ._
immediate action to improve pedestrian safety at this intersection. Mr. Levinsky,
manager of the Deerbrook Shopping Center, stated he would cooperate with the
Village or any committee , but he was -not empowered to commit the Center for
any expenditures for sidewalks or payment for a policeman.
Trustee Stiehr moved, seconded by Trustee Brust, that the expenditure of
$ 865.00 be authorized for painting crosswalks and construction of sidewalks at
the County Line /Waukegan Road intersection as recommended by the Village engineer
in his memorandum dated March 29, 1973. Adopted by the following vote:
Ayes: Brust, Stiehr,
N ays: None (0)
Abstaining: Slavin
Turner, Forrest- (4)
(1)
Trustee Stiehr moved, seconded by Trustee Brust, that Paul -:C.'. Box Associ-
ates be authorized to make studies of costs of temporary signalization at the
intersection, including "Walk" and left turn signals and additional pavement.
Adopted by the following vote:
Ayes: Brust, Stiehr,
N ays: None (0)
Abstaining: Slavin
Turner, Forrest (4)
(1)
In connection with the Safety Council's recommendation for installation
of "Pedestrians have Right -of -Way" signs on each traffic light, Mr. Box stated
there would be far less objection from Cook County if the new type signs are
proposed to be used, which just show a person. He suggested the manager call
.the Cook County Highway Department to see if they would approve these signs.
Chief of Police Warren Whitton stated the cost of a policeman at the
intersection at hours recommended by the Safety Council '
ould be approximately
$150 per week if it is an on -duty assignment. The cost would be $225 per week
if done on a contractual basis by an off -duty policeman. A Walden School PTA
member stated traffic congestion at this intersection was a problem for all Deer -
f ield,.not only the Briarwood Vista area, and suggested the Deerbrook Center pay
part of the cost for a policeman. The Deerbrook manager stated he would meet
with a committee to see what can be worked out.
Trus.tee Brust moved, seconded by Trustee Stiehr, that the Village provide
a policeman at its own expense at teh Waukegan - County Line Road intersection at
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hours recommended by the Safety Council, on a trial basis for a two -week period.
Adopted by the following vote:
Ayes: Brust, $tiehr -,
N ays: None (0)
Abstaining: Slavin
Turner,-Forrest (4)
(1)
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President Forrest asked Mr. Box to submit his report on traffic signal modifica-
tion within two weeks, for consideration at the next Board meeting. Trustee Stiehr
asked Chief Whitton to document as much as possible what is observed by the policeman
at this intersection for possible future action. Mr. Box suggested additional traffic
c ounts be taken.
In response to the President's inquiry, Senator Karl Berning stated his efforts
regarding the widening of County Line Road had been futile, but he would bring the
c urrect situation to the attention of the State Highway Department to see if they can
a ssist.
Approve Final Plat
Carlson Sub. Subject
to Covenant.
for the subdivision improvements.
Approval of the final plat of the Carlson Subdivision
was recommended by the Plan Commission. A report
from the Village engineer stated improvement plans
have been approved and funds deposited in escrow
A letter from Mr. Peter Carlson and the buyer stated it is intended to use
the present residence.on Lot 1 for storage and offices during construction, and the
building will be removed 18 months after construction starts.
Trustee Slavin moved, seconded by Trustee Brust, that the final plat of the
Carlson Subdivision be approved and execution thereof authorized subject to the owner
.�griving a= Covenant_ -to! insurd removalzof •�thb�-.existing.house-within 18 months.
Motion carried unanimously.
The meeting was recessed at 9:45 p.m. and reconvened at 9:55 p.m.
1st Presentation - Ordinance , The ordinance was presented amending Section 15.009
Add. Class D Liquor License of the Municipal Code by increasing the number of
Class D liquor licenses to three.
Trustee Brust stated he was not pleased with the manner in which the issuance of
liquor licenses was being developed. The Deerbrook Annexation Agreement provided for
two liquor licenses, one of which was a Class D license for a bowling alley. This
license was then issued to a restaurant, and a second Deerbrook Class D license is now
requested for the bowling alley. He stated Deerbrook is being given an unfair advantage
over businesses in Deerfield in Lake County, in that only in Cook County may Class D
licenses be issued. He proposed a referendum on this question.
Trustee Brust moved, seconded by Trustee Turner, that the ordinance be tabled.
The motion failed by the following vote:
Ayes: Brust, Turner (2)
Nays: Slavin, Stiehr, Forrest (3)
Trustee Slavin stated that Class D licenses could be issued legally to only Phil
J ohnsons and Deerbrook buildings in Cook County, which he felt was not unreasonable.
He pointed out that if Brunswick is denied a Class D license it was unlikely the
recreational building would be constructed since they could not compete with others
that have a liquor license. He doubted Brunswick would await the results of a refer -
e ndum.
Trustee Brust moved, seconded by Trustee Slavin, that the rules be waived to permit
action on the ordinance at its first presentation. The motion failed by the following
v ote:
Ayes: Brust, Slavin (2)
Nays: Stiehr, Turner, Forrest (3).
Trustee Stiehr stated he was not opposed to the license for Brunswick but felt
passage of the ordinance should be deferred until the license can be issued. Mrs.
Laura Lee Christoph, Evergreen Place, stated the Board should maintain strict control
over the lounge area to preclude the hanging of such pictures as that shown on a
photograph of another Brunswick building.
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1st Presentation - Ordinance
Vacating Part of Berkley Ct .
T Able Ordinance
usual fees for vacation and
President-Forrest stated the
The first presentation was made of an
ordinance vacating a portion of Berkley
Court, reserving a perpetual easement for
a ten foot walk, subject to payment of
an additional amount by abutting property owners.
price had been agreed to by one property owner.
Trustee Brust moved, seconded by Trustee Turner, that the ordinance be
tabled until the price has been negotiated with both ,owners.
Motion carried unanimously.
Ordinance Approving Planned
Development Hovland Lot 51
( Vines Property)
(0- 73 -23)
street which had been established
m ent of Hovland Lots 131 and 132
The ordinance was presented approving the
planned development of Lot 51, Hovland Sub-
division (Vines property). President Forrest
stated the ordinance had been rewritten to
conform to the requirements for a proposed
in the ordinance approving the planned develop -
(Gustie), passed at the previous meeting.
Trustee Brust moved, seconded by Trustee Turner, that the rules be waived
to permit action on the ordinance at its first presentation. Motion carried
u nanimously.
Trustee Brust then moved, seconded by Trustee Turner, that the ordinance
be passed as presented. Adopted by the following vote:
Ayes: Brust, Slavin, Stiehr, Turner (4)
N ays : None (0)
The President signed the ordinance indicating his approval thereof.
Re: EPA Letter A letter was received from the Environmental
Protection Agency relatinve to possible
suspension of approval of further sanitary sewer extensions. He recommended
a letter be sent to the Agency stating the bond issue's-had been for sewer improve-
ments and additions and improvements to the sewage treatment plant, and engineer-
ing plans for improvements were being prepared.
Trustee trust moved, seconded by Trustee Slavin, that this matter be
handled administratively.
Motion carried unanimously.
Re: C.R. Police Grant Trustee Brust stated it had been necessary
for him to leave the last meeting prior to
the Board's authorization for acceptance of a grant for a police Community
Relations officer if the grant is approved by the State. He questioned the
acceptance of the grant without a definitive program of what will be accomplished
and an analysis of the manpower needs of the Police Department from the Chief of
P olice.
Trustee Brust moved that the acceptance of the grant be reconsidered. The
motion failed for lack of a second.
Re: Sale of Bonds President Forrest stated that Howard W. Voss
Associates, inc., had advised that the Village's
present assessed valuation would support only $4,224,000 of the $4,380,000 voted
bonds. The Village could wait for the 1972 valuation or proceed with two sepa-
rate sales. The President recommended that the Board proceed with the sale of
bonds in the amount of $4,200,000 at this time.
Trustee Brust moved, seconded by Trustee Turner, that the Board accept the
President's recommendation and proceed with the sale of $4,200;000 bonds.
Trustee Slavin moved, seconded by Trustee Brust, that the motion be amended
by adding "subject to receipt of Mr. Voss's opinion that, in view of the changing
money market, time is of the essence in getting the bond issue sold ". Motion
c arried unanimously.
The motion as amended carried by unanimous vote.
Approve Payment from Training President Forrest reported that most of the
Funds-Pay & Classification Plan $10,000 allocated for the Salary and Admin-
istrative survey had already been utilized,,
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and additional funds, not exceeding $1,000, would be required for training- sessions
suggested by the Finance Committee. He recommended that existing training funds in
the present Budget be used for this purpose.
Trustee Turner moved, seconded by Trustee Brust, that the President's recommenda-
tion be approved and existing training funds be used.
Motion carried unanimously.
Re: Vacancies & Reports Trustee Brust stated there had been vacancies of
several Boards and Commission for a year and more.
He suggested that, if the Manpower Commission is unable to perform its function, this
work be taken over by the President or a Committee of Trustees. The President
directed the manager to ask the Manpower Commission to submit recommendations for appoint-
or ents as soon as possible.
Trustee Brust suggested that distribution of reports on Sara Lee sewage be dis-
continued. He also questioned the need for the weekly bulletin, and suggested that
consideration be given to a monthly bulletin with community -wide distribution.
Trustee Brust asked that the numbering system for agenda items be used correctly
since changes in numbers and errors have resulted in confusion. He also asked that
the list of items pending be better organized. President Forrest suggested that
Trustee Brust assist the manager in straightening out these.matters.
Trustee Stiehr moved that the numbering system be abandoned. The motion failed
for lack of a second.
Authorize Ordinance Re; Trustee Slavin stated he was appalled by the number
Political Posters of posters and strips put up on public property by
candidates for election. He briefly described
ordinances of other municipalities which regulate political signs.
Trustee Slavin moved, seconded by Trustee Stiehr, that the matter be referred to
the Village attorney for the drafting of an ordinance to that prevailing in Antioch.
Motion carried unanimously.
Resolution Accepting Storm
Sewer Easement
(R -73 -8)
s truction of a storm sewer.
Motion carried unanimously.
Trustee Slavin moved, seconded by Trustee Stiehr,
that the Resolution be adopted accepting easements
granted by Jack H. and Joan E. Grossman, M. Jay and
Joyce Turner and Donald M. Basler for the con-
Copies of the letter from the resident who has requested an ordinance prohibiting
telephone solicitation will be distributed to the Board and the Village attorney.
Authorize Ordinance Trustee Stiehr moved, seconded by Trustee Turner,
Stop Signs that the Village attorney be directed to prepare
an ordinance authorizing stop signs on Greenwood
Avenue at Park Avenue (from an easterly direction) and on Hazel Avenue at Park Avenue
(from an easterly direction.
Motion carried unanimously.
There being no further business, on motion by Trustee Brust and seconded by
Trustee Slavin, the meeting was adjourned at 10:40 p.m.
APPROVED: 7
President
ATTEST:
Village Clerk