03/19/1973 (2)141
March 19, 1973
The regular meeting of the President and Board of Trustees of the Village of
Deerfield was called to order by the President in the Council Chambers of the Village
Hall on Monday, March 19, 1973 at 8:50 p.m. The Clerk called the roll and reported
that the following were
Present: Bernard Forrest, President
Albert E. Brust
George Kelm
Werner E. Neuman
Stephen M. Slavin
Daniel H. Stiehr
M. Jay Turner, Jr.
Absent: None
and that a quorum was present and in attendance at the meeting. Also present were
Messrs. Richard Houpt, Village attorney, and Norris Stilphen, manager.
Trustee Neuman moved, seconded by Trustee Turner, that the minutes of the
regular meeting held March 5, 1973 be approved as corrected. (Page 137, last line -
Nays: Neuman, $tiehr (2), and page 140, second line - Trustee Turner). Motion
carried unanimously.
Approve Warrant No. W -73 -3 Trustee Neuman moved, seconded by Trustee Stiehr,
that Warrant No. W -73 -3 - Payment of bills, in-
cluding fund transfers and reimbursements, be approved. Adopted by the following vote:
Ayes: Kelm, Neuman, Slavin, Stiehr, Turner (5)
Nays: None (0)
Pass: Brust (1)
Ordinance- Wilmot - Berkley The ordinance was presented to provide for a local
.Improvements S/A 111 improvement consisting of curb and gutter, side -
(0- 73 -14) walk, a storm drainage system and otherwise
improving portions of Wilmot Road and Berkley Court.
Trustee Slavin,;movpd:,-,seoondedjby Trustee Kelm, that the rules be waived to permit
action on the ordinance at its first presentation. Adopted by the following vote:
Ayes: Kelm, Slavin, Stiehr, Turner (4)
Nays: Brust, Neuman (2)
Trustee Kelm then moved, seconded by Trustee Turner, that the ordinance be passed.
Adopted by the following vote:
Ayes: Brust, Kelm, Neuman, Slavin, Stiehr, Turner (6)
N ays: None (0)
The President signed the ordinance indicating his approval thereof.
Approve Consent Agenda The Consent Agenda was presented for consideration,
including additions and deletions approved by
the Board, as follows:
CONSENT AGENDA
Ordinance granting a variation from the provisions of the Zoning Ordinance for the
Fragassi sign at 757 Deerfield Road. (0- 73 -15)
Resolution approving Amendment to Restrictive Covenant Agreement between the Village of
Deerfield and Northwest National Bank of Chicago, Trustee under Trust No. 122
(Deerbrook), authorizing execution thereof, approving Plan of Development for
Osco Addition to building leased by Jewel Companies, Inc. (R -73 -7)
Ordinance amending a Special Use (Deerbrook I - Osco Addition).. 0 -73 -16
Ordinance Authorizing a Special Use and granting a variation for Goodyear Automobile
Accessory Store at: 25 Waukegan Road. First presentation.
Approval of payment of $4,950 to Hewitt Associates for Salary Administration Survey.
Ordinance amending Article XII of Chapter 27 of the Municipal Code re: Human Relations
Commission and Real Estate Review Board; Powers and Duties and Procedures.
(0- 73 -17)-'
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Report and recommendation of the Plan Commission on Amendment to Zoning
Ordinance re: Flood Plain Map; authorize preparation of ordinance.
Report and recommendation of the Plan Commission on Amendment to Municipal
Code re: Flood Plain Map.
Ordinance amending Section 22.901 of Article IX of Chapter 22 of the Municipal
Code re: Flood Plan Map. (0- 73 -18)
Report and recommendation of the Plan Commission on Amendment to Zoning
Ordinance re: Flood -way; authorize preparation of ordinance.
Authorization for President to sign Third Amendment to Annexation Agreement
re: Recreational Building at Deerbrook.
Trustee Stiehr moved, seconded by Trustee Brust,,that the rules be waived
to permit action on the above listed ordinances, excluding the ordinance
approving the :Goodyear Special Use and' variation, at their first presentations.
Trustee Slavin moved, seconded by Trustee Turner,'.thet the Consent Agenda
be approved, including passage of the ordinances. Adopted by the following vote:
Ayes: Brust, Kelm, Neuman, Slavin, Stiehr, Turner (6)
N ays: Norte (0)
The President signed the ordinances indicating his approval thereof.
Approve H.W. Voss Associates Trustee Brust moved, seconded by Trustee
Financial Consultant =Sale of Turner, that the proposal submitted by
Sewer & STP..'Bonds $2350 Howard W. Voss Associates, Inc. be accepted
' for services in connection with the sale of
$4,380,000 Sewer and Sewage Treatment Plant Improvement Bonds at a fee of $2,350,
and if more than one sale is required, an additional fee of $1,750 shall be paid
for each additional sale. Adopted by the following vote:
Ayes: Brust, Kelm, Neuman, Slavin, Stiehr, Turner (6)
N ays: None (0)
Authorize Engineering A report from the Village Engineer'recom-
Plans & Specs. B & W mended prioi#ies for sewer improvements as
S ewer Improvements follows (numbers keyed to bond issue projects
approved by Board of Trustees)):
1) #10- We -Go area storm sewer; 2) #2 - Deerfield Road underpass relief sewer;
3) #3 - Margate, Oxford, etc. relief sewer; 4) #8 - Standish,'Dfivie inlet1;:.'5). #4 -
- Stratford Road,.from E3:ipw66d'fo- GJfeeawo6.d ;relief_-sewer-a •6)--15' ~ - 'North - Avenue, storm
sewer including Stratford and Woodbine; 7) #6 - Wayne Avenue storm sewer
relief connection; 8) #7 - Deerpath, Anthony, Bayberry Pine, etc. sewer augment-
ation; 9) 919 ,Granshire and Hampton Court relief lines; 10) 411 - East Sanitary
Trunk Sewer Replacement.
* Turner
Trustee Slavin moved, seconded by Trustee glay4n, that Baxter & Woodman
be authorized to proceed with necessary engineering, plans and specifications
for all projects as listed above in the order specified.
Trustee Neuman moved, seconded by Trustee Brust, that the motion be amended
by adding that all engineering be completed not more than 120 days from the
date' of the contract. Motion carried unanimously.
The motion as amended was adopted by the following vote:
Ayes: Brust, Kelm, Neuman, Slavin, Stiehr, Turner (6)
N ays: None (0)
Reconsider Ordinance Approving President Forrest stated he had not approved
P.U.D. Hovland Lots 131 & 132 or signed the ordinance approving a planned
Pass Revised Ordinance (Gustie) development of Hovland Lots 131 and 132 passed
(0- 73 -13) by the Board at the March 5th meeting, which
was to be re -typed to provide that bond or
escrow funds be deposited for a proportionate share of the cost of full improvements
of a proposed street for a five year period. He pointed out that Chesterfield
Development Company had not been required to furnish bond or an escrow deposit for
a future street'as a condition for approval of a planned development, such bond or
escrow funds to be deposited prior to issuance of a building permit. At his request,
the Village attorney has revised the ordinance to conform with the conditions afforded
Chesterfield, i.e., an escrow shall be deposited or other provisions satisfactory
to the Village shall_be made prior to the issuance of a building permit on any lot
of the proposed planned development.
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Trustee Slavin moved, seconded by Trustee Neuman, that the ordinance be re-
considered. Motion carried unanimously.
Trustee Neuman moved, seconded by Trustee Slavin, that the rules:.be.�Xfdived to,
permit action on the ordinance, as revised, at its first presentation. Motion carried
u nanimously.
Trustee Neuman moved, seconded by Trustee Turner, that.brdinance be adopted.
Mrs. Pat Gustie, owner, stated the revised ordinance provided no relief inasmuch
as no lot could be sold or built on unless funds are deposited in escrow for the proposed
street. Trustee Kelm stated it was his opinion that the Gordon Vines had been treated
unfairly in the proposed resubdivision of their property in Hovland Subdivision, since
the Boafdhad conditioned approval of the final plat on posting bond or a cash escrow
for a future street for a five year period. He asked that the Vines resubdivision
be put on the agenda for the next meeting. Discussion was had on whether a Note from
Mrs. Gustie, secured with a mortgage on proposed Lot 4, would be acceptable.to insure
the availability of funds for the proposed street.
Trustee Stiehr stated the ordinance.was not satisfactory to either Mrs. Gustie
or some members of the Board, and moved that it be tabled until the Village attorney
has given an opinion on whether a Note and mortgage is satisfactory to secure funds
for the proposed street. Seconded by Trustee Brust. The motion to table failed
with the following vote recorded:
Ayes: Brust, Stiehr (2)
Nays: Kelm, Neuman, Slavin, Turner (4)
The ordinance was adopted by the following vote:
Ayes: Kelm, Neuman, Slavin, Forrest (4)
Nays: Brust, Stiehr, Turner (3)
The President signed the ordinance indicating his approval thereof.
Trustee Neuman asked the Village attorney to give an( opinion on the question
of a Note and mortgage for the installation of improvements for proposed streets.
The meeting was recessed at 9:45 p.m. and re- convened at 9:55 p.m., all members
p resent.
Discussion - Lake - Cook - Waukegan In connection with the Homart -Sears development on
Intersection Improvements the south side of Lake -Cook Road in Northbrook,
Hold Joint Agreement the manager stated that traffic studies show that
Lake -Cook Road should be widened to six lanes to
handle the greater volume of traffic which will be generated by the development. He
stated it would be worthwhile to reconsider the Joint Agreement with Cook County and
the $36,000 appropriated from Motor Fuel Tax funds for right -turn lanes at the Lake-
Cook-Waukegan Road intersection. At the request of the President, the Agreement
and Supplemental Motor Fuel Tax Resolution have not been filed by the clerk.
A lengthy discussion was had on what could be done to alleviate traffic problems
which will be experienced by Highland Park and Deerfield, while Northbrook will get.
the revenue from the development. Highland Park is opposing the widening of Lake -Cook
Road in the hope that limiting Lake -Cook Road to two lanes, Homart will not develop
the property. It was the consensus that only the Northbrook Village Board could pro-
vide any relief from traffic problems engendered by the Homart development if the
Northbrook Board of Trustees is willing to cooperate with Highland Park and Deerfield
in efforts to minimize the impact on these communities.
President Forrest left the meeting at 10:00 p.m., returning at 10:07 p.m.
Several members stated the Village's immediate problem was the improvement of
the Lake - Cook - Waukeagn Road intersection for the safety of pedestrians and traffic,
and this vital project should not be overlooked in concern about the widening of Lake-
Cook Road and the volume of traffic from the Homart development.
Decision was made that the Joint Agreement and the Supplemental Motor Fuel Tax
resolution not be filed by the clerk until a determination is made on what can be done
to resolve the traffic congestion on Lake -Cook Road which will result from the Homart
development.
Discussion was had on legal means to block or delay the development and Trustee
Slavin asked the Village attorney to explore this matter. The Village attorney stated
only an adjacent property owner affected by the development could attack the zoning
classification granted by Northbrook. He recommended the Board make an.effort to meet witr
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the Northbrook Board to discuss the Homart development and Deerfield's concern
about traffic. � He stated it was his opinion there �s.a possibility of some
modification of: plans on the basis of any definite proposals which may be sub-
mitted by the Village. The only other...apparent course of action would be an
attempt to block the widening of County Line Road, as is being done by Highland
P ark.
Trustee Slavin moved, seconded by Trustee Turner, that further discussion of
the matter be postponed. Motion carried unanimously.
Trustee Neuman moved, seconded by Trustee Stiehr, that a meeting be
arranged with the Northbrook Village Board to discuss the development and its
impact on neighboring communities.
Motion carried ;unanimously.
Discussion was had on whether Paul Box should attend the meeting with the
Northbrook Board. The Village attorney suggested that Mr. Box be consulted before-
hand regarding zoning and traffic, but the meeting be limited to officials of the
two municipalities.
Trustee Neuman stated that the Joint Agreement with Cook County should
be reconsidered if the work is not done within.two years. Mr. Houpt stated the
Agreement could be amended to include a time limitation or change in plans, and
then forwarded to Cook County for approval.
_Accept Bid G. F'..= Fowler The manager reported two bids had been
$ 850 _ -_ Elm• Tree!- Spray received on elm tree spray, both on the
basis of 850 trees, as follows:
G. R. Fowler Tree Surgery $850
Barrington Nurseries Inc. $1,513
Both bids were 'accompanied by the required 10 per cent deposit.
Trustee Kelm moved, seconded by Trustee Brust, that the low bid of $850
submitted by G. F. Fowler Tree Surgery be accepted.
Trustee Slavin moved, seconded by Trustee Turner, that the motion be
amended by adding "subject to receiving satisfactory references." Motion
carried unanimously.
The motion as amended was adopted by the following vote:
Ayes: Brust, Kelm, Slavin, Stiehr (4)
Nays: Neuman, Turner (2)
Request Ordinance Re: A letter 'requesting "the Board to'pass an
Phone Solicitation ordinance to require permission from the
Village for telephone solicitation was
referred to the Village attorney for a report at the next meeting on whether
the-Village can restrict such solicitation.
Approve Application & Chief of Police Warren Whitton presented
Acceptance-Police a report on the need for an expanded grant
Community Relations Grant application for the Police Community Re-
Relations program. The total cost is
$40,792, the Village to contribute $20,546.25 and a State grant of $20,245.75.
A condition of the grant is the replacement of the Community Relations officer
by an additional police patrolman. A member of the Department has already been
trained as the Community Relations officer, but is now on vacation.
Trustee Stiehr stated he was disappointed in the Police Chief's report
which did not evaluate the effectiveness of the.present Community Relations
officer. Trustee Brust questioned the employment of an additional policeman
when there has been no increase in the population of the Village. Chief Whitton
stated the present Community Relations officer is doing an excellent job, and
the program should be continued and expanded. Manpower of the Department is
sufficient for this year, another year may justify another police patrolman.
Trustee Brust left the meeting at 11:00 p.m.
Trustee Neuman pointed out that if the proposed Community Relations officer,
trained in crime prevention, is successful, the need for additional manpower will
be decreased, rather than increased. He stressed the need for a definitive program
and asked that one be prepared. Chief Whitton stated he had outlined 14 areas
in which work will be done.
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Trustee Slavin moved, seconded by Trustee Stiehr, that the President be authorized
to accept the grant when and if it is approved.
Motion carried unanimously.
Authorize Ordinance
Add. Class D Liquor License
for Recreational Bldg.
Center. She stated a liquor
explained that the lounge (b,
Food service will be limited
purpose room will be used as
A representative of the Brunswick Corporation
requested the issuance of a Class D (pouring
license) liquor license for the recreational
building to be constructed in the Deerbrook Shopping
license is necessary for a successful operation, and
sr) would be closed when there are activities for minors.
to "fast" foods, hot and cold sandwiches, etc. The multi -
a playroom and for meetings.
Trustee Slavin moved, seconded by Trustee Neuman, that an ordinance be prepared
to "increase the number of Class D liquor license as requested by Brunswick.
The Village attorney stated if the ordinance is amended to increase the number of
liquor licenses., there would be nothing to prevent someone else from applying, and there
would be no basis for refusal. He suggested the ordinance be prepared and first reading
had, but passage be deferred until the Brunswick building is under roof and the appli-
cation can be submitted and license issued. Trustee Slavin stated the Red Balloon
restaurant is being remodelled, and he personally would have no objection to issuing
a license for the restaurant.
The motion to prepare the ordinance was adopted by the following vote:
Ayes: Kelm, Neuman, Slavin, Stiehr (4)
N ays: Turner (1)
It was suggested that some means should be provided for children to get to the
recreation building in safety. President Forrest stated a study is underway on the
feasibility of mini -bus service, and suggested the Brunswick Corporation make a pre-
sentation to the committee.
Complaints- Cab Service Two letters complaining about unsatisfactory cab
service were received. The manager stated the
company had been notified, but were not present. President Forrest stated the licensee
has licenses for five cabs, and is unwilling to get moreoin order to provide better
service. Trustee Neuman stated that some time ago a cab company had submitted an
application for a license, and suggested the company be invited to re- apply.
President Forrest stated :there have been many complaints about poor service,
and asked the manager to find out if anyone else is willing to apply for a license.
If there is, he suggested a public hearing be held, and at the same time,revocation
of the present license be considered.
Approve Spring Cleanup by P.W. Dept. A lengthy discussion was had on the Spring cleanup
Request Proposal from Scavenger_ which, in the past has been done by the Public(
Works Department. Trustee Neuman stated it was
more important for Public Works employees to continue their.work on sewers, street
repairs, downspout corrections and similar work of high priority that to have these
employees spend the greater part of three or four weeks on a spring cleanup which
serves a.relatively few people. Trustee Kelm stated no other program was participated
in by more residents and he would oppose -
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Ayes: Slavin,'Stiehr, Turner (3)
N ays: Kelm, Neuman (2)
Reports - Communications A letter from the Milwaukee Railroad stated
they were unwilling to petition for annexation
of railroad property abutting on the Deerbrook Shopping Center, and pointed out that
the Board had denied its petition for a variation to permit the use of use of property
for the sale of ornamental gravel and stone with outside storage. It was suggested
that this letter be called to the attention of the Commerce Commission.
Because of a conflict of interests, Trustee Slavin abstained from participa-
tion in the discussion of the letter from Ernst & Ernst regarding the audit and
other work. Trustee Stiehr stated he was disappointed that the $8,000 cost had
not been reduced inasmuch as the finance department would do much of the pre-
liminary work and the fixed assets records would not be set up this year.
Trustee Turner stated the fee may be less if certain work is not done by
Ernst & Ernst. Trustee Neuman pointed out that savings which will result from
the preliminary work to be done by the finance department will probably cover the
cost of additional work to be done in reviewing the new accounting system in
0 ctober.
Trustee Stiehr stated he would like :.specific information on the cost of
the audit and the cost of other work, and the manager was directed to get this
information.
Trustee Neuman stated the Budget must be passed by April 30, 1973, and asked
when it will be available for review by the Board. The manager stated he is
waiting for figures on salaries and the:Budget cannot be finalized until he has
this information. He will get it to the Board as soon as possible and hoped
it would be ready by the end of the week.
The manager reported that plans for sewage treatment plant improvements had
reached the point where a decision must be made on the matter of handling Sara
Lee's sludge. Trustees Neuman and Stiehr stated they would like to discuss this
matter with Dr. Hal Sundin before making any decision since both felt some clari-
fication was necessary.
Trustee Turner moved, seconded by Trustee Kelm, that the salary of the
Village clerk be adjusted upward to $5,200 per year.
Motion carried unanimously.
There being no further business, on motion by Trustee Turner, seconded by
Trustee Neuman, the meeting was adjourned at 12:17 a.m.
APPROVED: �G✓U�
President
ATTEST:
Village Clerk
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