01/02/1973114
January 2, 1973
The regular meeting of the President and Board of Trustees of the Village
of Deerfield was called to order by the President in the Council Chambers of the
Village Hall on Tuesday, January 2, 1973 at 8:12 p.m. The clerk called the roll
and reported that the following were
Present: Bernard Forrest, President
Albert E. Brust
George Kelm
Werner E. Neuman
Stephen M. Slavin
M. Jay Turner, Jr.
Absent: Daniel H. Stiehr
and that a quorum was present and in attendance at the meeting. Also present
were Mr. Richard Houpt, Village attorney, and Mrs. Marjorie Emery, representing
the Village manager.
Trustee Brust moved, seconded by Trustee Turner, that the minutes of the
regular meeting held December 18, 1972 be approved as corrected. (Page 112 -
William Phillips appointed to Human Relations Commission). Motion carried
u nanimously.
R.R. Station Maintenance Trustee Brust stated there was no evidence
of better maintenance of the railroad
station and parking lot, and asked if a letter had been sent to the Milwaukee
Railroad as requested at the last meeting. Upon being informed that no letter
had been sent, he asked that this be done promptly, requesting better mainten-
ance of the station and parking facilities, including filling chuck holes in the
driveways and parking lot. President Forrest pointed out that if the railroad
does not cooperate, the Village's contribution could be withheld.
Approve Consent'Agenda PThe Consent Agenda was presented for con-
sideration, as follows:
CONSENT AGENDA
Request for approval of Change of Plans - an addition of $399.81 - 1972 MFT
Contract Maintenance Approved.
Approval of final payment of $32,326.91 to Peter Baker & Son. 1972 MFT Contract
Maintenance.
Appioval of payment of $2,767.32 to Baxter & Woodman for engineering services
1972 MFT Contract Maintenance.
Ordinance granting rear yard variation at 2 Mulberry East (H.L. Berg). 0 -73 -1)
Trustee trust moved, seconded by Trustee Kelm, that the rules be waived
to permit action on the above ordinance at its first presentation. Motion
carried unanimously.
Trustee trust then moved, seconded by Trustee Slavin, that the Consent
Agenda be approved, including passage of the ordinance. Adopted by the following
vote:
Ayes: Brust, Kelm, Neuman, Slavin, Turner (5)
N ays: None (0)
The President 'signed the ordinance indicating his approval thereof.
BZA Re: Sign Variation Discussion was had on the variation to permit
708 Waukegan Road a projecting double -faced illuminated sign
Authorize Ordinance for the restaurant at 70811 Waukegan Road
which had been recommended by the Board of
Zoning Appeals,, and tabled at the last meeting. Board of Zoning Appeals Chairman
Stanley White stated the proposed sign would not project over the sidewalk, and
had been recommended because the present signs on the east and north faces of the
building were not readily visible due to the curve in Waukegan Road and the large
sign at the Commons entxance. Both signs will be removed if the variation is
granted. A letter of authorization for the proposed sign has been received from
the owner of the building.
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Trustees Brust and Neuman commented that a new Sign Ordinance was being considered
and may prohibit overhanging signs. The Village attorney stated the proposed ordinance
provided for phasing out any non - conforming signs over a period of time by amortization
of the cost of the sign. Mr. White stated the recommendation for a variation was
based on the present ordinance, and the proposed new ordinance had not been brought up
a t the hearing.
Trustee Kelm moved, seconded by Trustee Turner, that the ordinance be prepared
grant ing the recommended variation. Adopted by the following vote:
Ayes: Kelm, Neuman, Slavin, Turner (4)
Nays: Brust (1)
The petitioner, Mr. Demetre Sarantopoulos, was present and was informed that
the sign may become non - conforming, and a time limit sent for discontinuance if the
new Sign Ordinance is passed.
.,It was reported that the building commissioner, scheduled to attend this meeting,
is ill and unable to be present. Decision was made that he attend the meeting on
January 15th.
Environmental Commission
Report- Recycled Paper
papers are required. The cost of
of standard papers.
A report from the Environmental Commission recom-
mended the use of recycled paper for stationery
and copy work except where specially treated
recycled paper is 10% to 20% higher than the cost
Trustee Stiehr entered the meeting at 8:35 p.m. and was present thereafter.
Trustees Neuman and Brust urged the use of recycled paper wherever possible
despite the higher cost. Mrs. Emery.-stated the Government Purchasing Agency has
been unable to buy recycled mimeograph paper, but will continue to try to obtain it.
Trustee Kelm stated he did not feel recycled paper should be purchased when standard
papers are cheaper.
Trustee Neuman stated he did not feel the Board should be involved in purchasing,
and moved, seconded by Trustee Brust, that the Environmental Commission's recommendation
be referred to the Village manager and he be encouraged to use recycled paper where
acceptable. Adopted by the following vote:
Ayes: Brust, Neuman, Slavin, Stiehr (4)
Nays: Kelm, Turner (2)
Flood -Ways Referred to P.C. In connection with the Citizens' Flood Control
for Public Hearing Committee's recommendation that building be
prohibited in flood -ways, a letter from the Village
attorney stated the Statutes provide adequate authority for enacting building restric-
tions or prohibitions in areas susceptible to flooding. A public hearing must be
held by the Plan Commission on an amendment to the Zoning Ordinance. Trustee Brust
stated both drainage ditches should be included.
Trustee Neuman moved, seconded by Trustee Stiehr, that copies of the flood maps
prepared by the Soil Conservation Service be obtained, and the Plan Commission be
instructed to hold a public hearing on flood -ways. Adopted by the following vote:
Ayes: Brust, Kelm, Neuman, Stiehr, Turner (5)
N ays: Slavin (1)
Petition Co. Bd. for
Appt. of Commissioners
serve also as Commissioners of
the Village attorney explained
Discussion was had on whether
Board, the governmental agency
In connection with the recommendation of the
Citizens' Flood Control Committee'that the Com-
missioners of the West Skokie Drainage District
the Union Drainage District (defunct), a letter from
statutory provisions and procedures for appointments.
petitionshould be filed with the Court or.the County
authorized by Statute to make such appointments.
Trustee Neuman moved, seconded by Trustee Brust, that the County Board be
petitioned to make appointments in accordance with the recommendation of the Committee.
Motion carried unanimously.
Trustee
Slavin stated
he had voted "Nay" because it was his opinion that the
Plan Commission was entitled
rather than a mere directive
to more
to hold
detailed instruction of what the Board wants
a public hearing on floodways. President Forrest
suggested that
a copy of the
minutes
of the Committee be sent to the Plan Commission.
Trustee Neuman
stated he would write
the letter of referral in accordance with usual
procedures.
Petition Co. Bd. for
Appt. of Commissioners
serve also as Commissioners of
the Village attorney explained
Discussion was had on whether
Board, the governmental agency
In connection with the recommendation of the
Citizens' Flood Control Committee'that the Com-
missioners of the West Skokie Drainage District
the Union Drainage District (defunct), a letter from
statutory provisions and procedures for appointments.
petitionshould be filed with the Court or.the County
authorized by Statute to make such appointments.
Trustee Neuman moved, seconded by Trustee Brust, that the County Board be
petitioned to make appointments in accordance with the recommendation of the Committee.
Motion carried unanimously.
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Re: Advance Funds to In connection with the recommendation of the
Drainage Districts Citizens' Flood Control Committee that funds
be advanced to the West Skokie Drainage
District and the Union Drainage District No.. 1 for ditch maintenance, a.letter
from the Village attorney stated the Village could advance funds provided there
is an appropriation for that purpose and some type of agreement betweeen the
Village and the Commissioners of the Districts pertaining to the advancement of
s uch funds.
It was the consensus of the Board that a request for advancement of funds
should be received from-the Commissions before any action can be taken by the Board
of Trustees. Trustee Stiehr proposed that the manager be directed to send a
memorandum to the commissions stating if funds are needed for maintenance, specific
proposals should be submitted to the Village before making up the Budget for next
year. Trustee Neuman suggested as an alternative that the Commissioners be invited
to attend a workshop or Board meeting to discuss the condition of the ditches and
the cost factors involved.
Commissioners of both Drainage Districts will be asked to attend the next
meeting.
1st Presentation- Ordinance The first presentation was made of an ordinance
Vacation - Par.t of Berkley Ct. vacating that part of Berkley Court extending
eastward from Wilmot Road a distance of 450 ft.
t o Park property.
A letter was received from Mr. R. L. Anderson, owner of the 68 ft. lot to
the north, requesting a reduction in the purchase price of $200 per front foot.
Mr. George Popoff, owner of property to the south, stated the price of $5600 was
excessive since the street proposed to be vacated is not a buildable lot, is subject
to flooding, and a 10 ft. walkway is desired by the Park Board for access to the
park. He stated that Mr. Anderson had bought the 68 ft. lot after he had been
assured by the building commissioner that it was buildable. Mr. Anderson stated
no variation has been requested, and he was , in requesting vacation of the street,
following the suggestion of the building commissioner.
Trustees Kelm and Slavin stated the street had been dedicated by the
developer, and the property not now being needed for a street, the Village should
not reap a windfall by sale of the property. Trustee Kelm pointed out the Village
would benefit by having_•the property on the tax rolls. Trustee Brust stated he
did not believe public land should be given up without compensation.
Trustee Kelm moved, seconded by Trustee Slavin, that the requirement --of
other consideration as set forth in Section 5 of the ordinance be eliminated,
except the statutory fees. The motion failed by the followin g vote:
Ayes: Kelm, Slavin, Turner (3)
Nays: Brust, Neuman, Stiehr, Forrest (4)
Trustee Stiehr moved, seconded by Trustee Brust, that the sum of $11,200
be inserted in Section 5 of the ordinance. The motion failed by the following
vote:
Ayes: Brust, Stiehr (2)
Nays: Kelm, Neuman, Slavin, Turner (4)
President to Negotiate Trustee Slavin moved, seconded by Trustee
Price-Berkley Ct. Vacation Brust, that the President be appointed as
a committee of one to negotiate with.the
abutting property owners on a mutually agreeable price for the vacation of a
part of Berkley Court.
Motion carried unanimously.
Re: Excess Facility Ordinance Trustee Brust reported he had enlisted the
assistance of a retiied chemist to work
with him in developing an excess facility ordinance. A report will be submitted
when the work is completed.
The meeting was recessed at 9:25 p.m., and reconvened at 9:37 p.m., all
members present.
Approve Grant Application The Chief of Police presented a grant appli-
P.C.R. Program for P.D. cation for expansion of the Police Community
Relations program. The grant is for $40,592,
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the Village's contribution amounting to $15,635. Chief Whitton gave a detailed
explanation of the benefits to the community if the grant is approved and a
second Community Relations officer is employed. Officer Cooper is working with
the grade and junior high schools and this program is very successful, seven favor-
able letters having been received from school officials. He described various
programs which can be undertaken if the grant is approved. The officer would be
trained in hardware and technology, an area in which the Department has no expertise.
Several members stated they were concerned about.the employment of a replacement
who must be retained-&s:4 permanent,employe0_;-
Trustee Neuman moved, seconded by Trustee Slavin, that the Board approve the
application for the grant with the provision that the PoliceDepartment present the
Board with a definitive program that will be implemented with the Community Relations
o fficer.
In answer to Trustee Slavin's question, Chief Whitton stated a fairly complete
program can be prepared by March 15th. Trustee Slavin then moved, seconded by
Trustee Neuman, that the previous motion be amended to require the program to be
submitted by March 15, 1973. Motion carried unanimously.
The motion as amended was adopted by the following vote:
Ayes: Kelm, Neuman, Slavin, Stiehr, Turner (5)
Nays: Brust (1)
Ordinance -Mun. Code Amend.
Sec. 13.703 Theatre License
(0 -73 -2)
Ordinances were presented emending Section 13.703
of the Municipal Code pertaining to license fees
for theaters.
Trustee Brust stated the license fees for theaters should reflect services
rendered for traffic control and clearing the parking area when the theater closes.
He suggested the attorney contact the theater owners regarding a security agreement
for traffic control. Discussion was had on license fees and charges for admissions.
Trustee Neuman stated.it was his opinion some credit should be given if the owner
p rovides,= some - community service.
Trustee Slavin moved, seconded by Trustee Turner, that a license fee of
$1.00 per seat be inserted in the ordinance. Motion carried unanimously.
Trustee Neuman moved, seconded by Trustee Slavin, that the rules be waived to
permit action on its first presentation. Motion carried unanimously.
Trustee Slavin moved, seconded by Trustee Neuman, that the ordinance be passed
amending Section 13.703 of the Municipal Code by establishing a license fee of
$1.00 per seat. Adopted by the following vote:
Ayes: Kelm, Neuman, Slavin, Stiehr, Turner (5)
Nays: Brust (1)
The President signed the ordinance indicating his approval thereof.
Attoxley to Prepare Ord. Re: Trustee Slavin moved, seconded by Trustee Turner,
Prohibited Pictures that the Village attorney prepare an ordinance
amending Section 13.705 of the Municipal Code
pertaining to prohibited pictures, in accordance with present laws and decisions.
Motion carried unanimously.
Discussion - Minibus Service Discussion was had on a proposal to initiate
Appoint Committee a mini -bus service in the Village on a non - profit
basis to serve shopping areas, students,
commuters and perhaps local industries. President Forrest, in his letter to the
Board regarding a mini -bus service, proposed the appointment of a committee to
study the feasibility of such a service. He recommended the appointment of Mr.
Robert Benton as Chairman because he is experienced in this field. In addition be
proposed the appointment of Messrs. Myron E. Herzog and Ben Steiner; also a member
of the Board of Trustees, a representative of the Chamber of Commerce, a representa-
tive of Deerbrook Shopping Center, a ref, %presentative of the Commons Shopping Center,
a representative from Shoppers Court, a representative from the Park District and
a representative from the Library Board.
Mr. Benton expl:ained the committee would approach -the proposed program with
an open mind, and mentioned several services which he felt could be provided.
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Trustee Slavin moved, seconded by Trustee Turner, that the appointment of
the Committee as recommended by the President be approved. Adopted by the following
v ote:
Ayes: Kelm, Neuman, Slavin, Stiehr, Turner (5)
Nays: None (0)
Pass: Brust (1)
Approve C of 0 A letter from Chesterfield Builders requested
Earl Ct. Residences the issuance of Certificates of Occupancy
for four residences on Earl Court when com-
pleted this spring, despite the fact that the pavement of Earl Court has not
been completed due'to weather conditions, one -half the street being paved.
Trustee Neuman moved, seconded by Trustee Turner, that the building
commissioner be authorized to issue Certificates of Occupancy for the four
residences provided the builder provides a "hold harmless" agreement.
Trustee Kelm moved, seconded by Trustee Brust, that the motion be amended
by instructing the building commissioner to inform purchasers that the 'street
is not completed. Motion carried unanimously.
The motion as amended carried unanimously.
Reports President Forrest reported the Parking Com-
mittee would meet with owners of property in
the northeast quadrant on Janaury 29th, to discuss the reciprocal parking agree-
ment.
Trustee Neuman stated he would like a report from the Svu7er Referendum
Committee regarding plans to get the referendum passed.
Trustee Kelm reported the traffic actuation devides on traffic signals
are not working properly. Mrs. Emery stated Aldridge Electric-had spent
several hours working on the devices but were not able to repair them to insure
proper sequences of light changes. The manager was directed to'write to
Aldridge Electric and the manufacturer regarding the malfugtion of thecontrols.
Trustee Brust asked the Village attorney to check the lease with the
Park District on the old library building with respect to adult supervision
of yout activities.
There being no further business, on motion by Trustee Turner, and seconded
by Trustee Neuman, the meeting was adjourned at 10:55 p.m.
A TTESY:
Village Clerk
APPROVED:
P r e s Bre n- t
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