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12/18/1972 (2)10 December 18, 1972 The regular meeting of the President and Board of Trustees of the Village of Deerfield was called to order by the President in the Council Chambers of the Village Hall on Monday, December 18, 1972 at 8:35 p.m. The clerk called the roll and reported that the following were Present: Bernard Forrest, President Albert E. Brust Werner E. Neuman Stephen M. Slavin Daniel H. Stiehr M. Jay Turner, Jr. Absent: Goerge Kelm and that a quorum was present and in attendance at the meeting. Also present were Mr. Richard Houpt, Village attorney, and Mrs. Marjorie Emery, representing the V illage manager. Trustee Neuman moved, seconded by Trustee Turner, that the minutes of the regular meeting held December 4, 1972 be approved as submitted. Motion carried u nanimously. Approve Warrant No. W -72 -12 Trustee Stiehr moved, seconded by Trustee Turner, that Warrant No. W -72 -12 - Payment of bills, including fund transfers and reimbursements, be approved. Adopted by the following vote: Ayes: Brust, Neuman, Slavin, Stiehr, Turner (5) Nays: None (0) Trustee Brust asked that the list of bills be distributed to members more than two days prior to the meeting at which they are to be approved. Consent Agenda The Consent Agenda was presented for consideration, and items were added at the request of Trustees N euman and Slavin. CONSENT AGENDA Ordinance amending Section 20.312 of the Municipal Code; Strike left turn prohibition from Municipal Parking Lot onto Rosemary Terrace. (0- 72 -65) Report and recommendation of Village attorney on Flood Plain fill on former Dewey property on County Line Road. Board of Zoning Appeals recommendation on rear yard variation at 2 Mulberry East; approved and preparation of ordinance authorized. Safety Council recommendation for traffic study at Deerfield -- Wilmot intersection; approved. Plan Commission recommendation on terminating retainer agreement with Carl Gardner & Associates; approved. Award of bid for Video.Tape system for Police Department to Columbia Video Systems, Highland Park - $3,421.25 for Panasonic equipment. Resolution authorizing Village to enter into joint purchasing agreement ;with State of Illinois. (R- 72 -23) Appointment of Home Rule Study Committee: Trustee Albert E. Brust Trustee George Kelm Joseph Koss Roger Mandel Mrs. Norma Gavin Walter Shields, Jr. Trustee Stiehr moved, seconded by Trustee Turner, that the rules be waived to permit action on the ordinance at its first presentation.. Motion carried unanimously. 110 Trustee Neuman moved, seconded by Trustee Slavin, that the Consent Agenda be approved, including passage of the Ordinance. Adopted by the f ollowing vote: Ayes: Brust, Neuman, Slavin, Stiehr, Turner (5) Nays: None (0) The President signed the ordinance indicating his approval thereof. Discussion - Resolutions of A resolution was received from the Citizens' Citizens'Flood Control and Flood Control and Prevention Advisory Com- Prevention Advisory Committee mittee, recommending that the present ordin nance relating to building on a flood plain be amended to prohibit buildi%g in the "flood- way ", in accordance with a map now being prepared by the Soil Conservation Service, U.S. Department of Agri- culture. The pros and cons of the recommended amendment were discussed. The Village attorney suggested the matter be referred to him to determine whether a prohibition on building in a flood -way or a requirement of notice to a pro- spective owner would be the better course of action to be taken by the Board. Trustee Neuman moved, seconded by Trustee Stiehr, that the Soil Conserva- tion Service be requested to furnish an appropriate map showing flood -ways. Motion carried unanimously. A second resolution from the Committee requested the President and Village Board to suggest to the Lake County Board that the present Commissioners of the West Skokie Drainage District be appointed Commissioners of the Union Drainage District, now defunct, and that a study be made as to the feasibility of com- bining both districts. Trustee Neuman moved, seconded by Trustee Brust, that the County Board be requested to make these appointments as recommended by the Committee. Motion carried unanimously. Another resolution from the Committee recommended that the President contact all Lake County municipalities, advising then of the Committee's studies of flooding problems, water retention basins, and implementation pro- grams, and to urge that each municipality form a Citizens' Advisory Committee similar to Deerfield's. Two resolution from the Citizens' Flood Control and Prevention Advisory Committee requested the President and Board of Trustees to study the possibility of advancing funds to the West Skokie Drainage District and Union Drainage District X61, West Fork, North Branch, Chicago River, in anticipation of future assessments in order to facilitate prompt action by these Districts in cleaning up their waterways, and to request similar participation by other municipalities included in these Districts' jurisdictions. legally The Village attorney stated he did not think the Village could /advance funds to the Drainage Districts, but will check and report to the Board. He will also investigate the legal aspects of combining the two east drainage d itch districts. P.C. Report- Proposed A report from the Plan Commission recommended Sign Ordinance that the proposed Sign Ordinance not be passed.. The Commissinn suggested that in the event a new Sign Ordinance is to be rpepared; the Village attorney consult with the Plan Commission prior to drafting, in order that members suggestions may be passed on to him. Plan:.Commission Chairman Cynthia Marty statedNno one had attended the public hearing on the proposed ordinance, the Commission had received no guid- ance, and only after the public hearing was the Board of Zoning Appeals' recommendation seen by members of the Commission. Trustee Stiehr moved, seconded by Trustee Turner, that the Board accept the Plan Commission's recommendation, and the Plan Commission be directed to meet with the Board of Zoning Appeals and the Village attorney to try to come up with a mutually acceptable ordinance. Trustee Neuman stated that so much time had been spent on the proposed sign ordinance that he would prefer that the matter be kept open until there has been discussion with the Village attorney. Mrs. Marty stated the Plan Commission 1 111. had spent approximately eight hours on the ordinance, and while only the first section had been reviewed, there was unanimous agreement by the Commissian that the ordinance was not acceptable. Trustee Neuman suggested the Plan Commission ask for help or guidance in the future under similar circumstances. Trustee Neuman then moved, seconded by Trustee Slavin, that the proposed Sign Ordinance be tabled until the Plan Commission has met with the attorney and Board of Zoning Appeals for discussion of the ordinance. Adopted by the following vote: Ayes: Brust, Neuman, Slavin, Turner (4) Nays: Stiehr (1) BZA Report -Sign A report from the Board of Zoning Appeals recom- 7082 Waukegan Tabled mended that a variation be granted to permit the erection and maintenance of a double faced illuminated sign projecting six feet from the wall of the building at 7082 Waukegan Road, as requested by Mr. Demetre 9arantopoulos, subject to the petitioner ohtaining a letter of authorization for the sign from the owner of the property. By reason of a question as to whether the sign would project over the public sidewalk, Trustee Neuman moved, seconded by Trustee Stiehr, that the matter be tabled until a member of the Board of Zoning Appeals is present. Motion carried unanimously. Adopt Program -Sewer & STP Discussion was had on the revised program of storm Improvements and sanitary sewer improvements, flood control land acquisition, treatment plant expansion, and related matters,. and whether a bond referendum should be held prior to approval of Federal and State grants for which applications have been filed. Several members stated it was their opinion the referendum would have no effect on approval of grants, and felt the Board should proceed with the special election. Trustee Stiehr moved, seconded by Trustee Slavin, that the program as submitted be adopted as the official plan for improvement and expansion of the sewer system and sewage treatment plant. Motion carried unanimously. Ordinance - Special Election Feb. 24, 1973 -Sewer Improvement & Sewage Treatment Facilities Bonds - $1080,000 & $3300000 (0- 72 -66) Discussion was had on a date for a special election and decision was made that February 24, 1973 was an appropriate date and would afford ample time to acquaint the voters with the program. A map and brochure will be prepared to explain the work to be accomplished. Trustee Brust moved, seconded by Trustee Neuman, that the ordinance be passed providing for the submission to the voters of the Village of Deerfield, Lake and Cook Counties, Illinois, of the questions of issuing $1,080,000 Sewer Improvement Bonds and $3,300,000 Sewage Treatment Facilities Bonds at a special election to be held in and for said Village on the 24th day of February, 1973; and the same judges of election be appointed who have served in previous Village elections. Adopted by the following vote: Ayes: Brust, Neuman, Slavin, Stiehr, Turner (5) Nays: None (0) The President signed the ordinance indicating his approval thereof. Publish Sample Ballots in Trustee Brust moved, seconded by Trustee Turner, Deerfield Life & Review that Sample Ballots for the special election on February 24, 1973 be published in both the Deerfield Life, the Village's official publication, and in the Deerfield Review. Adopted by the following vote: Ayes: Brust, Neuman, Slavin, Stiehr, Turner (5) Nays: None (0) Authorize Ordinance- Vacation Discussion was had on an ordinance vacating of Portion of Berkley Ct.. Berkley Court from the east side of Wilmot Road extending east 450 feet to Park District property. Trustee Neuman suggested the matter be tabled until the abutting property owners indicate whether the appraised price of $5600 for the north 28 feet and $5600 for the south 28 feet is acceptable. 112 Trustee Kelm entered the meeting at 9:40 p.m. and was present thereafter. Trustee Brust moved, seconded by.Trustee Stiehr, that the Village attorney prepare an ordinance vacating Berkley Court extending east from Wilmot Road, retaining a 10 ft. easement for a public walkway to the park, the Village to be compensated at the appraised price of $5600 by each of the abutting property owners. Adopted by the following vote, the "Pass" votes being counted with the Majority: Ayes: Brust, Stiehr, Forrest (3) Nays: 81avain, Turner (2) Pass Kelm, Neuman (2) Re: Park Ave. Relocation Trustee Neuman moved, seconded by Trustee & Pa�lcing Plan Turner, that consideration of plans for the relocation of Park Avenue and parking facilities be tabled until there has been further discussions with the Board of Park Commissioners. The motion failed by the following vote: Ayes: Neuman, Turner (2) Nays: Brust, Kelm, Slavin, Stiehr (4) Decision was made to ask.the Park Commissioners to attend thisi_ meeting to discuss the matter. Approve Final Plat Trustee Brust moved, seconded by Trustee Kelm, Scheer Resubdivision that the final plat of the Scheer Resub- division be approved and execution thereof authorized. Adopted by the following vote: Ayes: Brust, Kelm, Neuman, Stiehr, Turner (5) Nays: Slavin (1) Appoint Finance Committee President Forrest appointed Trustees Brust, M Neuman and Turner to the Finance Committee to (1) develop a pay classification plan, getting bids, etc.; (2) develop a cost N accounting system with Mr. A. A. Pristave, as heretofore authorized by the Board, and (3) revise the Budget in order that it be more understandable. b Appoint Wm. Phillips to President Forrest proposed the appointment Plan Commission *Human Relations of Mr. William Phillips, 333 Willow Street, o to the plaa Commission for the term expiring in April, 1973. * Human Relations Trustee Brust moved, seconded by Trustee Kelm, that Mr. Phillips' appointment be approved. Motion carried unanimously. Reports Trustee Brust stated Mr. A. A. Pristave would begin work this week on a financial reporting and cost accounting system. On January 13th, the Finance Committee will meet with the manager and treasurer to discuss preparation of the Budget. It will take about a month.to fully develop a revised budget, but could have a prototype ready by the lst of March. Sewer & Water Rates Trustee Brust stated that last year, when there was a deficit in the Sewer Fund, he had commented that a change in the curve of rates be considered and big volume users pay at a rate more comparable to that paid by small users. The deficit has been eliminated by a new rate schedule worked out by the manager and treasurer. Trustee Brust moved, seconded by Trustee Slavin, that the manager be directed to develop a new rate scedule for the operation of the Sewer Depart- ment to be completed by February 1, 1973, and to include a breakdown on the d eficit and a chaage in the curve of the rate schedule. Motion carried unanimously. Trustee Neuman stated he would like to see the impact of a uniform rate for sewer and water. If large volume users are billed at the same rate as the small user, it may be possible to lower the uniform rate. He stated he did not know how valid it was to establish the annual sewer service charge for resi- dences based on the amount of water used during the billing period which in- eludes the month of January, since most water used ends up in either the storm or sanitary sewer system. Trustee Slavin asked that this alternate information be included in the manager's report. fill Discussion -Plan D Ult. Park Board members Peter Trenchard, Marge Bux- Park Ave. Relocation & baum, Dudley Dewey and Park Superintendent Don _Parking Pilger entered the meeting to discuss plans for relocation of Park Avenue and parking facilities. Plan D ultimate prepared by Paul Box and Associates was reviewed. Mr. Trenchard stated the Park Board had three objectives: (1) not to reduce the size of Jewett Park; (2) provide adequate parking, and (3) to cooperate with the Village in whatever way is possible so as to provide the best plan possible for the movement of traffic, and Plan D ultimate seemed best to accomplish these objectives provided the Village would agree to replace land taken from the park with other park land. If the Village Board would accept this condition, he was sure the Park Board would approve the plan. Trustees Stiehr and Brust pointed out that the Comprehensive Plan provided that land taken from the park would be replaced by acquisition of an equal area along Hazel Avenue. Mr. Trenchard stated he did not envision immediate acquisition of property on Hazel Avenue, but felt there should be a definite commitment - that the land will be acquired within a reasonable time as it becomes available. He did not think a majority of the Park Board would approve Plan D ultimate without definite assurances that land taken would be replaced. Trustee Stiehr stated the amount of land to be replaced could be negotiated. He then moved, seconded by Trustee Kelm, that the Board approve the concept of Plan D ultimate. Adopted by the following vote: Ayes: Kelm, Slavin, Stiehr, Turner (4►) Nays: Brust, Neuman (2) Trustee Neuman stated he felt.a plan could be developed to provide necessary parking and reasonable traffic flow, without speeding, with less encroachment on the park. Trustee Neuman moved, seconded by Trustee Turner, that Feddral Revenue sharing funds be allocated to purchase property along Hazel Avenue until sufficient funds are accumulated to replace land taken from Jewett Park. The motion failed by the following vote: Ayes: TUrnet, Neuman (2) Nays: Brust, Kelm, Slavin, Stiehr (4) After further discussion, the Board approved Trustee Slavin's suggestion that the manager and President meet with the Park Board to workout a mutually acceptable plan, and report back to the Board of Trustees. Mr. Pilger stated parking for the community building must be put in, and the Park Board must have some assurance that the street will be in shortly. Trustee Brust stated the original instructions to Mr. Box provided for a sequential plan for development. R.R. Station Trustee Brust stated correspondence of Mr. Howard Kane and the Milwaukee Railroad indicated the railroad did not see fit to cooperate with the Village. He said the condition of the station and parking lot are deplorable, and suggested a letter be sent to the railroad asking for better maintenance of these facilities. He stated if the railroad will 'not provide maintenance (snow plowing, filling holes, etc.) he proposed the work be done by the Village and court action instituted to recover costs. Sidewalks Trustee Neuman stated snow had been removed from the sidewalk in front of the Village Hall, but stopped at the edge of the Township property. He suggested that, if manpower is available, Village employees clear walks in front of the Township building and library. There being no further business, on motion by Trustee Slavin and seconded by Trustee Neuman, the meeting was adjourned at 10:50 p.m. APPROVED: President ATTEST: Village Clerk