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11/27/1972102 November 27, 1972 The adjourned meeting of the President and Board of Trustees of the Village of Deerfield was called to order by the President in the Council Chambers of the Village Hall on Monday, November 27, 1972 at 8:10 p.m. The clerk called the roll and reported the following were Present: Bernard Forrest, President Albert E. Brust George Kelm Werner E. Neuman Stephen M. Slavin Daniel H. Stiehr Absent: M. Jay Turner, Jr. and that a quorum was present and in attendance at the meeting. Also present were Messrs. Richard Houpt, Village attorney, and Norris Stilphen, manager. Accept Pristave Proposal Financial Reporting System $2,000 Trustee Brust moved, the proposal submitted by M financial reporting system, A memorandum from Trustees Brust and Neuman recommended the installation of a management type financial reporting and cost accounting system. seconded by Trustee Neuman, that the Board accept r. A. A. PristaVe´┐Ż to review and simplify the existing at a cost not to exceed $2,000. Trustee Brust stated it appeared that the major obstacle to moving ahead on a simplified financial reporting and cost analysis system was the fact that Northbrook was going to a computer system and could offer'-this service to Deerfield. He pointed out that a computer must be programmed and Northbrook's systems may not be what the Board desires. The present financial reports are b ased on an accounting oriented system, and what is desired is the development of both management detail and cost information. If this progam is developed it can easily be transferred to the computer at 4--later date. Trustee Neuman spoke at length on the need for a management type of financial report if the Board is to fulfill its responsibility to the taxpayers. He stated the present monthly "bookkeeping reports" do not provide the informa- tion needed by the Board to evaluate the effectiveness of Village operations. He recommended the Board proceed with Mr. Pristave's proposal as soon as possible. The manager stated the Northbrook system will do exactly what Trustees Brust and Neuman desire. He added the Village's accounting system was devised to meet statutory requirements, and if there is a radical departure from this system, it will be necessary to have a parallel systemto meet these requirements. Trustee Brust stated the statutes require municipalities to maintain a good accounting system and chart of accounts reasonably in compliance and the law was broad enough to cover what has been proposed. Trustee Kelm stated he was not concerned about simplifying reports, but the cost of going into a cost accounting system may exceed the benefits.'Trustee Brust stated no additional costs would be incurred with a simplified financial reporting system. The proposed management type of report would provide the extraction of any information desired by the Board in a format readily understand- able. Trustee Slavin stated-he agreed with Trustees Brust and Neuman with one reservation - he does not know Mr.Pristave and his qualifications. Trustee Neuman stated President Forrest and Trusteee Brust had met with Mr. Pristave and had no adverse comments. After further discussion, the motion to accept Mr. Pristave's proposal was adopted by the following vote: Ayes: Brust, Neuman, Slavin, Stiehr (4) N ays: Kelm (1) Trustee Kelm had moved to amend the previous motion to authorize Mr. Pristave to review the reporting system, but only to comment on cost accounting, but the motion failed for lack of a second. President Forrest will contact Mr. Pristave to work out a schedule for c ompletion. Appoint F. A. Werner Civil Defense Director the the appointment be approved. Motion carried unanimously. Appoint Phillip Anderson t o Plan Commission Trustee helm moved, seconded a pproved. Motion carried unanimously. IO2 President Forrest proposed the appointment of C61.Franklin A. Werner as Civil Defense Director. Trustee Kelm moved, seconded by Trustee Brust, President Forrest proposed the appointment of Mr. Phillip Anderson to the Plan Commission to fill the term, now vacant, expiring in May, 1974. by Trustee Brust, that Mr. Anderson's appointment be Schedule Meeting with Trustee Neuman stated he was disturbed about Police Chief reports on vandalism, several black powdery bombs having been exploded, and a fire set which disrupted telephone service to several hundred homes. He stated he would like regular reports from the Police Chief on problems and actions taken. President Forrest stated he has asked for the same type of information and has asked Chief Whitton to devise some system whereby reports will be given to the Board. Trustee Brust stated the Police Chief has asked for a meeting with the Board. He proposed this meeting be scheduled since he would like information on the work of the Community Relations officer and the Youth Worker. A workshop meeting with the Police Chief was tentatively scheduled for Monday, December 11th. Proclamation -Dan Walker Week Trustee Slavin stated he understood a request had been received for designation of Dan Walker Week. He then moved, seconded by Trustee Neuman, that the week of November 27th be proclaimed Dan Walker Week in recognition of the election of our neighbor as Governor of Illinois. Motion carried unanimously. Trustee Brust suggested that the signs at the Village limits state that Deerfield is the home of Governor Walker. These signs are maintained by the Jaycees, and President Forrest will take up this proposal with the organization. There being no further business, on motion by Trustee Slavin and seconded by Trustee Neuman, the meeting was adjourned at 8:55 p.m. ATTEST: Village Clerk 11 APPROVED: President