11/20/197297
November 20, 1972
The regular meeting of the President and Board of Trustees of the Village of
Deerfield was called to order by the clerk in the Council Chambers of the Village Hall
on Monday, November 20, 1972 at 8:05 p.m. The clerk then called the roll and reported
t hat the. following were
Present: Albert E. Brust
George Kelm
Werner E. Neuman
Daniel H. Stiehr
M. Jay Turner, Jr.
Absent: Bernard Forrest, President
Stephen M. Slavin
and that a quorum was present and in attendance at the meeting. Also present were
Messrs. Richard Houpt, Village attorney, and Norris Stilphen, manager.
Trustee Brust moved, seconded by Trustee Turner, that Trustee Kelm be appointed
President pro tem. Motion carried unanimously.
Trustee Brust moved, seconded by Trustee Neuman, that the minutes of the
regular meeting held November 6, 1972 be approved as submitted. Motion carried
u nanimously.
Approve Warrant No. W -72 -11 Trustee Brust moved, seconded by Trustee Stiehr,
that Warrant No. W -72 -11 - Payment of bills,
including fund transfers and reimbursements, be approved. Adopted by the following
v ote:
Ayes: Brust, Kelm, Neuman, Stiehr, Turner (5)
Nays: None (0)
Approve Consent Agenda The Consent Agenda was presented for consideration.
Trustee Slavin entered the meeting at 8:10 p.m. and was present thereafter.
Additions to the Consent Agenda, and one deletion, were proposed by Trustees Brust
and Slavin, and approved by the Board.
CONSENT AGENDA
Election of Executive Trustee to Illinois Municipal Retirement Fund Board of Trustees.
Vote for Demar Ward.
Resolution authorizing application for Grant for Commuter Parking (R- 72 -22)
Safety Council Recommendation: Remove "No Left Turn" sign at Rosemary Terrace exit
from National Tea parking lot; authorize ordinance.
Safety Council Recommendation: Make alley between Ford Pharmacy and Arco Service
Station "One -way" East, post appropriate signs; authorize ordinance.
Safety Council Recommendation: School Crossing Guard at Wilmot Road and Greenwood
Avenue, and construct sidewalks on-West side of Wilmot Road as soon as
possible; approve temporaryz school crossing guard.
Sara Lee offer relatve.to Sewake Treatment Plant improvements.
Trustee Turner moved, seconded by Trustee Brust, that the Consent Agenda, as
amended, be approved. Adopted by the following vote:
Ayes: Brust, Kelm, Neuman, Slavin, Stiehr, Turner (6)
N ays: None (0)
No Action -Re; CMATS & MTS Trustee Brust moved, seconded by Trustee Turner,
that no action be taken on the request of the
Council of Governments of Cook County.that resolutions be passed in support of CMATS
and MTA legislation.
Motion carried` unanimously.
Authorize Ordinance- Vacation
Berkley Ct. East of Wilmot
Reserve Pedestrian Easement
The Village attorney reported that the unimproved
street, Berkley Court, extending eastward from
el V
Wilmot Road, had been dedicated by plat of subdivision, and if vacated, one -
half the street would revert to each abutting property owner; as part of the
ordinance of vacation, a pedestrian easement could be reserved. He also
stated the Board could impose any conditions they desire. Contrary to the Plan
Commission's recommendation that no pedestrian crosswalk be reserved, the
Subdivision Ordinance design standards would require a crosswalk between School
Street and Woodland Drive.
Trustee Brust moved, seconded by Trustee Turner, that the Village attorney
be authorized to prepare an ordinance vacating that part of Berkley Court ex-
tending east from Wilmot Road, reserving a ten ft. pedestrian easement in the
center, as required by the Subdivision Ordinance. Adopted by the following vote:
Ayes: Brust, Kelm, Neuman, Slavin, Turner (5)
Nays: Stiehr (1)
Authorize Appraisal
Berkley Ct. Vacation
Discussion was had on the price to be paid
as a condition of vacation of Berkley Court.
Trustee Brust moved, seconded by Trustee Turner, that the property be
appraised and the appraised price be made a condition for vacation.
Trustee Kelm stated the street had been dedicated without cost to the
Village, and if not needed for a public street, it was his opinion the Village
should not reap a financial windfall. Trustee Slavin concurred.
The motion was adopted by the following vote:
Ayes: Brust, Neuman, Stiehr, Turner (4)
Nays: Kelm, Slavin (2)
Approve Bldg. Permit A report from the Baard of Building Appeals
Firestone - 110 Waukegan recommended the issuance of a building permit
for the Firestone Service Store at 110
Waukegan Road, subject to compliance with the provisions of the flood detention
ordinance.
A letter from Mr. Paul C. Box, dated November 6, 1972, recommended that
the permit be denied, based on the location of driveways, and further recommended
that a common access driveway be worked out to serve the animal hospital, Fire-
stone store and the industrial easement.
Mr. John Bure, attorney for the owner, stated the Special Use and plot
plan had been approved by the Board, and he could see no reason why the loca-
tion of driveways should be questioned at this time. Trustee Brust asked why
Mr. Box had been brought in to review the plan after approval by the Board, and
stated that, while he had voted against the development, it was grossly unfair
to delay the issuance of the building permit.
Trustee Brust moved, seconded by Trustee Neuman, that the building permit
be issued as recommended by the Board of Building Appeals.
Motion carried unanimously.
Table Scheer Resub. A report from the Plan Commission recommended
1450 Somerset approval of the resubdivision of Lots 39 and
40, Deerfield Acres, into 3 lots, as requested
by Mrs. Evelyn Scheer, 1450 Somerset. No plat of the proposed resubdivision ac-
companied the recommendation.
Trustee Brust moved, seconded by Trustee Slavin, that the matter be tabled
until such time as a plat of resubdivision is available for review by the Board.
Motion carried unanimously.
Trustee Brust asked the manager to work with the Planning Aide to indoctri-
nate him in the Rules of Procedure established by the Plan Commission and imple-
menting ordinances for the processing of matters coming before the Plan Commission.
Plan Commission Chairman Cynthia Marty stated it was her understanding that a
sketch of a simple proposed subdivision was acceptable for the public meeting,
which statement-was confirmed by Trustee Stiehr.
Discussion -Sewer & S.T.P. The manager reported that a letter from Mr.
Improvements & Bond Issue Robert Degen, Director. Lake County Public
Works Department, stated rates for sewage
1
fi
1
99
treatment by the County would be reduced to operating and maintenance costs only
after all bond issues are paid off; however, in a period of ever rising costs it
was unlikely there would be any significant reduction in rates. Trustee Kelm stated
that matter of rates would be covered in a contract.
The five storm sewer improvements, numbers 5, 10, 11, 12 and 13 in the
President's proposal for bond issue projects, were reviewed with a map showing areas
where flooding was reported this year. None of the five were recommended by the
Committee. No property damage was reported in any of these areas, and therefore
decision was made that these improvements not be included in the bond issue projects.
A lengthy discussion was had on whether the proposed improvements would solve
the flooding problems. Trustee Slavin stated he would like a statement in writing
from the engineer as to what results can be expected if the improvements are carried
out. He did not see how the voters could be asked to approve a bond issue without
assurances from the engineer that, in his professional opinion, the construction*of the
i mprovements stands an excellent chance of solving the Village flooding problems.
Trustee Neuman suggested a simulation study, such as was done by Dr. Franklin
0 ffner of Bannockburn, from which it was possible to determine whether proposed sewers
were properly sized to solve the problems. If the Board is interested, he was sure
that Dr: Offner would be willing to give a presentation as to what can be done with
this type of study.
Trustee Stiehr stated that Dr. Sundin had based his report on office studies
of the sewer system, and had so stated, and solutions proposed were the result of
these studies and data from the Director of Public Works. Dr. Sundin had also stated
some field studies would be necessary to define the exact problem and solutions. It
was his opinion that solution of the Margate, Oxford, Warwick problem could be ac-
complished at less cost than that estimated by Dr. Sundin.
Trustee Slavin moved, seconded by Trustee Turner, that the engineer be requested
to submit a brief statement in writing, that if the improvements are carried out
the flooding problems will be resolved, or to what extent relief can be expected
from each improvement. Adopted by the following vote:
Ayes: Brust, Kelm, Neuman, Slavin, Turner (5)
Nays: Stiehr (1)
The manager was asked to get a revised time schedule on sewage treatment
plant improvements from Dr. Sundin.
Table Bond Referendum Ordinance Trustee Slavin moved, seconded by Trustee Neuman,
that the Ordinance providing for a bond referendum
for improvements to the sewage treatment plant and sewer system be tabled until a
report is received from Baxter and Woodman.
Motion carried unanimously.
TAble Proposal for Cost' Decision was made that discussion of proposals
Accounting & Financial Reporting for cost accounting and financial reports be
tabled, in the absence of the President, until
the adjourned meeting to be held November 27th.
Table Governor's Tax Freeze Trustee Neuman moved, seconded by Trustee Turner,
Proposal that discussion of Governor Ogilvie's proposal
for a tax freeze be tabled.
Motion carried unanimously.
1st Presentation - Ordinance The first presentation was made of an ordinance
Re: Disconnection of Downspouts amending the Municipal Code to require disconnection
& Sump Pumps of downspouts and sump pumps from the storm sewer
system.
Discussion was had on whether downspouts and sump pumps should be disconnected
from storm sewers, and whether such disconnections might not create more problems than
would be resolved. Publis Works Director Kl'asinski stated he is working on a report
on testing and inspections which will be sent to the Board shortly. Trustee Neuman
asked for an estimate on how long it would take to cover the entire Village and
suggested the Board consider increasing the manpower to get the infiltration problem
under control. He asked that this matter be put on the agenda for the next regular
meeting, with the President's and manager's recommendations on what should be done.
100
N
P,
N
r�
Q)
+J
U
v
0
U
ai
a�
4J
+J
0
U
a)
U
0
cu
0
.,i
w
a�
x
41
.,-I
VU
b
X
Ordinance -Mun. Code Amend. The ordinance was presented amending Section
Sec. 11.120 View at Corners 11.120 - Views at Corners. Trustee Neuman
(0- 72 -61) moved, seconded by Trustee Brust, that the
rules be waived to permit action .on- the
ordinance at its first presentation. Motion carriedunanimously.
Trustee Neuman moved, seconded by Trustee Brust, that 30 be inserted
as the number of days for compliance after in intersection has been declared
to be unsafe. Motion carried unanimously.
The ordinance was passed by the following vote:
Ayes: Brust, Kelm, Neuman, Stiehr, Turner (5)
N ays : Slavin (1)
The President pro tem signed the ordinance indicating his approval
thereof. -
Authorize Bids- Consultant A lengthy discussion was had on the pro -
on Salary Administration posed pay and compensation plan for Village
Program employees prepared by the manager. Trustee
Brust stated it was his opinion the plan
would ` be impossible to adminster fairly and was merely a modification of
the plan heretofore used by the Village. Trustee Turner stated his firm had a
salary and job evaluation survey and it was the best investment the firm had
made. Trustee Neuman stated he strongly favored an incentive system, but the
proposed plan could create real problems.
Trustee Brust moved, seconded by Trustee Neuman, that the Board authorize
bids for a consultant to set up a salary administration program.* Adopted by the
f ollowing vote:
Ayes: Brust, Neuman, Slavin, Turner (4)
Nays: Kelm, Stiehr (2)'
Table Village Hall'S ace The manager reported the architect, Mr.
Utilization Cedarholm, had completed studies of the
space requirements of the Village Hall and
old Library Building. The staff has reviewed these studies and recommends that
space be obtained by the construction of a new building connecting the existing
two buildings. The estimated cost of the connecting building is $128,520, and
relocation, costs will be kept to a minimum.,by the new construction.
Trustee Brust stated the assignment was to study space utilization of the
two existing buildings, and at no time had the construction of an additional
building been mentioned. Trustee Kelm agreed the studies were beyond the scope
of the assignment.
Trustee Neuman moved, seconded by Trustee Brust, that the matter be tabled
until the architect is present.
Motion carried unanimously.
Authorize Ordinance -New Summarizing his written report, the Village
Flood Plain Map attorney stated the flood plain map prepared
by the Soil Conservation Service could, by
ordinance, be substituted in lieu of the present map, assuming the flood pro-
jections have a sound basis. The ordinance could also include a requirement
that the building commissioner advise the property owner applying for a building
permit that the land is located within the flood plain. As a practical con-
sideration, he pointed out the projected flood plain is substantially built up,
and if residences are built higher than existing buildings, ponding would probably
result.
Trustee Neuman stated adoption of the new map would not preclude building
in the flood plain at an increased cost, but the map is intended to protect the
community and the prospective homeowner. The manager recommended the new map
apply only to the West Fork, the present map having worked well for the east
d itch.
Trustee Brust moved, seconded by Trustee Neuman, that the attorney be
directed to prepare an ordinance adopting the new map, and including the require-
ment th$t the building commissioner advise the applicant for a building permit
that the land is within the flood plain.
Motion carried unanimously.
1
101
Complaint on Fill Mrs. Laura Lee Christoph stated fill had been
dumped on the Blietz property. Last year fill
had been dumped in the flood plain on the former Dewey property, and when she com-
plained, the fill had been leveled. Recently an additional 8 loads of fill had been
dumped. The manager stated the owner had been notified to remove the fill, and
suggested the owner could be put on notice that when the property is to be built on,
he would be required to remove all old fill material. The Village attorney will
check to see if removal can be required.
Mrs. Christoph also urged the Board to take whatever action is necessary to
get the east ditch cleaned up south of Deerfield Road to County Line Road, either
by annexation of the area to the Drainage District to the north, or reactivation of
the defunct Commission responsible for this section of the ditch.
Authorize Ordinance A letter from a resident of Summit Drive stated
No Parking Summit Drive the Post Office Department cannot deliver mail
because access to the mail box is blocked by
parked cars of High School students. The manager reported he had checked with the
Postmaster, and the statement was correct.
Trustee Slavin moved, seconded by Trustee Brust, that the Village attorney
p repare',.an ordinance prohibiting parking on Summit Drive between the hours of 8:00
a.m. and 4:30 p.m.
Motion carried unanimously.
1st Presentation - Ordinance The first presentation was made of an ordinance
Lease of Union Oil Property to lease a portion of the Union Oil Company
of California property at 836 Deerfield Road for
public street and parking lot purposes.
The Village attorney recommended : an - addition to the lease agreement to specify
that said entrances arid:..cu'rb.- cu,_t --�= -,shall comply with present Village ordinances. The
Board approved this addition.
At Trustee Brust's request, the Village attorney will research ordinances
granting variations requested by Union Oil Company regarding a provision that when
curb cuts are made to the proposed street on the east, curb cuts on the present Park
Avenue will be closed.
Reports - Communications The Village attorney will review and report to
the Board on the suit filed by W. T. Bowler and
Associates, Inc. vs. Gottlieb and the Village of Deerfield regarding the construction
of an 8 in. water main.
A letter from the Village attorney stated he is checking the easement for the
East side sanitary sewer, and will report at the next meeting.
A letter from the Environmental Protection Agency stated the water supply has
been inspected and is acceptable for drinking. Another letter reported polluted
discharges from the Hackberry Road storm sewer.
Trustee Slavin moved, seconded by Trustee Neuman, that the meeting be adjourned
to Monday. November 27, 1972 at 8:00 p.m. Motion carried unanimously, and the
m eating was adjourned at 11:15 p.m.
APPROVED: Z2���
President
ATTEST:
Village Clerk