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10/30/1972 + 11/06/19721 1 .1 October 30, 1972 The adjourned Special Meeting of the President and Board of Trustees of the Village of Deerfield was called to order by the clerk in the Council Chambers of the Village Hall on Monday, October 30, 1972 at 8:00 p.m. President Forrest entered the meeting at 8:05 p.m. No Board members being present, the meeting was thereupon adjourned. ATTEST: Village Clerk APPROVED: Presiden November 6, 1972 1 The regular meeting of the President and Board of Trustees of the Village of Deerfield was called to order by the President in the Council Chambers of the Village Hall on Monday, November 6, 1972.at 8:10 p.m. The clerk called the roll and reported that the following were Present: Bernard Forrest, President Albert E. Brust Werner E. Neuman Daniel H. Stiehr Absent: George Kelm Stephen M. Slavin M. Jay Turner, Jr. and that a quorum was present and in attendance at the meeting. Also present were Messrs. Richard Houpt, Village attorney, and Norris Stilphen, manager. Trustee Brust moved, seconded by Trustee Stiehr, that the minutes of the regular meeting held October 16, 1972 and the special meeting on October 23, 1972 he approved as submitted. Motion carried unanimously. Approve Consent Agenda The Consent Agenda was presented for consideration, and two items requiring no action were deleted. CONSENT AGENDA Ordinance amending Section 20.501 of the Municipal Code to prohibit parking on Lake -Cook Road (County Line Road) at any time. (0- 72 -59) Presentation of 1971 Motor Fuel Tax Audit Report. Trustee Stiehr moved, seconded by Trustee Brust, that the rules be waived to permit action on the ordinance at its first presentation. Motion carried unanimously. Trustee Brust moved, seconded by Trustee Stiehr, that the Consent Agenda be a pprove4, including passage of the ordinance. Adopted by the following vote: Ayes: Brust, Neuman, Stiehr, Forrest (4) Nays: None (0) The President signed the ordinance indicating his approval thereof. Re: Mass Transp. Bills In connection with Mr. Howard Kane's letter in which he stated it was his opinion that no action should be taken at this time on proposed legislation concerning mass transportation, Trustee Brust stated he saw no reason why the Village should not take a position on these bills at this time, and Mr. Kane had given no reason why action should not be taken. President Forrest directed the manager to get further information from Mr. Kane, and asked that the matter be put on the agenda for the next meeting. 92 P.C. Report- Vacation A report from the Plan Commission recommended Part of Berkley Ct. the vacation of that part of Berkley Court, presently unimproved, extending east from Wilmot Road to Woodland Park, and that no walkway easement be provided as pro- posed by the Park District. A letter from Mr. L. G. Popoff, owner of abutting property to the south, asked that any walkway easement be taken from the north half of the dedicated street. The Village attorney stated the Board could put a condition of price on a vacation, and recommended the matter be deferred until the next meeting when he will have had an opportunity to check on the street dedication. Trustee Brust stated it was his opinion a walkway was in order. The Village attorney will check the Subdivision Ordinance provision regarding crosswalks. Environmental Commission Report A report from the Environmental Commission Re: Methoxychlor stated the overall environmental effect of methoxychlor, used as a spray to control the Dutch Elm beetel, is comparatively small but dangerous nonetheless. Trustee Brust stated that before authorizing spraying next spring, the use of methoxychlor be checked into again. Trustee Neuman suggested the Environ- mental Commission also investigate benolate, and asked for a recommendation from the Commission before February 1. Reconsider & Approve Carlson. Trustee Stiehr moved, seconded by Trustee Brust, Resub. Preliminary Plat that the previous approval of the Carlson Re- subdivision be reconsidered. Motion carried unanimously. President Forrest stated the final plat of the proposed Carlson Resub- division had not been approved in 1968, as reported by the Plan Commission. Trustee Stiehr stated he had voted to overrule the Plan Commission's recommenda- tion for denial of the 4 lot Carlson Resubdivision on the basis that the final plat had been approved in 1968. Mrs. Cynthia Marty, Plan Commission Chairman, stated the report on approval of the final plat was in error, and there had been no further discussion of the proposed resubdivision by the Plan Commission nor any change in the recommendation. Trustee Neuman moved that the matter be tabled until the next meeting because so few members were present. The motion failed for lack of a second. Trustee Brust moved, seconded by Trustee Stiehr, that the Board approve the Plan Commission's recommendation, and the proposed Carlson Resubdivision be d enied. Trustee Kelm entered the meeting at 8:45 p.m. and was present thereafter. Trustee trust pointed out there would be compliance with the minimum 12,000 s q. ft. requirement only if the easement for a private road is included. The Village attorney stated a variation can be granted to permit the private road easement to be included in computing the-lot-area. The motion to deny the resubdivision failed, the following vote being recorded: Ayes: Brust, Stiehr (2) Nays: Kelm, Neuman, Forrest (3) Trustee Neuman then moved, seconded by Trustee Kelm, that the preliminary plat of the Carlson Resubdivision be approved. Adopted by the following vote: Ayes: Kelm, Neuman, Forrest (3) Nays: Brunt, Stiehr (2) Resolution ADnrovine 2nd' Amendment to Deerbrook Annexation Agreement Re: Liquor L #cense to Restaurant (R- 72 -21) Trustee Neuman moved, seconded by Trustee Brust, that the Resolution be passed approving a Second Amendment to the Deerbrook Annexation Agreement, which deletes the provision that a liquor license shall be issued to a bowling alley, and substitutes the following: "one of which shall be a license for the dispensing of alcoholic beverages for consumption on premises, for use in a restaurant and cocktail lounge to be operated in the mall portion of the Trust premises," 1 1 q .1 Adopted by the following vote: Ayes: Brust, Kelm, Neuman, Stiehr, Forrest (5) Nays: None (0) Ordinance -Mun. Code Amend. The ordinance was presented amending Section 15.009 Qec. 15.009- Liquor Licenses of the Municipal Code to provide for two Class D (0- 72 -60) Liquor licenses. Trustee Brust moved, seconded by Trustee Neuman, that the rules be waived to permit action on the said ordinance at its first presentation, as requested by Mr. Joseph Valenti, owner of Deerbrook. Motion carried unanimously. Trustee Brust then moved, seconded by Trustee Kelm, that the ordinance be passed. Adopted by the following vote: Ayes: Brust, Kelm, Neuman, Stiehr (4) Nays: None (0) The President signed the ordinance indicating his approval thereof. Sewer Improvements President Forrest's proposed flood control plan & Referendum listed 14 storm sewer improvements to be included in the bond referendum. These items include those recommended by the Committee, where there has been property damage, plus several other locations where there has been flooding and seepage may occur, causing property damage. Discussion was had on whether the complete list of 14 projects should be included in the referendum or only those where there has been property damage. Also discussed was whether the entire program should be undertaken at one time, or the work done in phases. Trustee Neuman moved, seconded by Trustee Kelm, that the Board agree in principle that the following projects be included: 1) Deerfield Road underpass; 2) interceptor sewers on Margate, Oxford and Warwick; 3) Relief sewer on Stratford, Greenwood and Broadmoor; 4) North Avenue storm sewer augmentation; 6) Wayne Avenue relief connection; 7) Deerpath Drive, Anthony Lane, Bayberry Lane, Pine Street and Timber Hill Road; 8) Inlet improvement for surface drainage from golf course connection to Standish Drive storm sewer; 9) Relief sewer for Cranshire Court and Hampton Court, and 14) Oversizing of storm sewer through United Conveyor property and extension to Toll Road culverts; and the manager be directed to prepare a map showing property damage reported by Deerfield citizens this summer, and. those recommendations listed by President Forrest which are not included be considered when the map is available. Trustee Brust moved the motion be amended by dropping the Deerfield Road under- pass from the list of approved projects. The motion failed for lack of a second. The motion was adopted by the following vote: Ayes: Brust, Neuman, Stiehr (3) Nays: Kelm (1) Discussion was had on the replacement of 3,500 ft. of deteriorated East trunk Sanitary Sewer at an estimated-cost of $138,000. Trustee Neuman moved, seconded by Trustee Stiehr, that the replacement of the East sanitary sewer be included in the bond referendum. Trustee Neuman stated there was approximately 7,000 ft. of old sewer and questioned the replacement of only 3,500 ft. He recommended TV inspection of the old sewer and any other means to ascertain the condition of the pipes, and that sufficient funds be provided to replace all deteriorated pipes. Trustee Neuman then moved, seconded by Trustee Stiehr, that the amount for the east side sanitary sewer replacement be increased to $276,000. Adopted by the following vote, Trustee Brust's Pass vote being counted with the majority: Ayes: Neuman, Stiehr (2) Nays: Kelm (1) Pass: Brust (1) The motion as amended was adopted by the following vote: Ayes: Neuman, Kelm, Stiehr (3) Nays: None (0) Pass: Brust (1) 94 The meeting was recessed at 9 :55 p,,m. and reconvened at 10;10 p.m. Table S/A Projects Discussion was had on President Forrest's proposed storm sewer installations to be paid for by special assessments, and whether there had been any property damage in these areas. Trustee Neuman moved, seconded by Trustee Kelm, that the special assess- ment projects be tabled until the Board receives the map from the manager showing damage reported this summer. Motion carried unanimously. Authorize Engineering Discussion was had on enlargement and improve - S.T.P. Improvements ment;of the Village's sewage treatment plant or a contract with the County for sewage treatment. The manager reported a letter from Sara Lee had stated their desire to participate in the enlargement of the Village's plant. President Forrest reported there was a possibility the State might advance Federal grant funds subject to repayment when the Federal grant is received. He stated information on costs indicated it would be less costly to residents if the Village plant is expanded. Trustee Neuman moved, seconded by Trustee Stiehr, that Baxter & Woodman be authorized to proceed with the engineering directed toward improvement of the Village's treatment plant, and these improvements be included in the bond refer- endum at $3,300,000. Adopted by the following vote: Ayes: Brust, Kelm, Neuman, Stiehr (4) Nays: None (0) The manager stated the letter from Sara Lee had been referred to Dr. Sundin for evaluation and his report. Mrs. Laura Lee Christoph, Evergreen Court, stated that last Monday night there had been a strong odor from the sewage treatment plant, and if sewage were to be treated by the County the odor problem may be solved. The manager stated the ozonator had been shut down because it is subject to freezing, The President asked the Board to consider adoption of the Official Flood Control Plan as amended. .Trustee Neuman moved, seconded by Trustee Brust, that the matter be tabled until additional information is received and the entire Board is present. Adopted by the following vote: Ayes: Brust, Neuman, Stiehr (3) Nays: Kelm (1) President Forrest asked the Village attorney to prepare the necessary documents, including the ordinance for a bond referendum, omitting the dollar a mount. Authorize Investigation Trustee Neuman moved, seconded by Trustee Phase II Stiehr, that the Board approve Dr. .Sundin's report on Phase II SEwer System Investigation, dated October 27, 1972, and authorize implementation thereof, monthly reports to be submitted. Motion carried unanimously. Truck Traffic Ordinance Failed that the rules be waived to permit tion. Motion ,carried unanimously. Trustee Neuman moved, secon passed. The ordinance was presented restricting truck traffic on certain streets. Trustee Brust moved, seconded by Trustee Stiehr, action on the ordinance at its first presenta- led by Trustee Brust, that the ordinance be President Forrest stated the Village of Riverwoods was concerned about passage of the ordinance. Trustee Stiehr stated he approved of the ordinance in principle, but no proper route for trucks was provided through the Village if Deerfield Road cannot be used. The ordinance failed the following vote being recorded: Ayes: Brust, Neuman (2) Nays: Kelm, Stiehr (2) 1 1 1 95 Accept Glenview Chrysler Trustee Brust moved, seconded by Trustee Kelm, Plymou;th,.Bid -4 P...D. Cars that the low bid of $11,933.52 submitted by $11933.52 Glenview Chrysler Plymouth for four cars for the Police Department be accepted, as recommended by the manager. Adopted by the following vote: Ayes: Brust, Kelm, Neuman, Stiehr (4) Nays: None (0) Discussion Cost Accounting Discussion was had on proposals for installation Tabled to Next Meeting of a cost accounting system. The manager stated the Village of Northbrook is installing a data processing system and can provide detailed cost accounting for all accounts. Trustee.Neuman moved, seconded by Trustee Brust, that the Board accept the proposal submitted'by Mr. A. A. Pristine, dated July 21, 1972, for installation of a cost accounting system at an estimated cost of $1,500. The motion failed, the following vote being recorded: Ayes: Brust, Neuman (2) Nays: Kelm, Stiehr (2) After further discussion, Trustee Kelm moved, seconded by Trustee Neuman, that this matter be placed on the agenda for the next meeting. Motion carried unanimously. Accept,-Grant Video A letter was received from the State Department Tape.System for P.D. of Transportatinn stating a grant had been approved for purchase of a video tape system for the Police Department, the grant to cover half the cost, estimated to be $3,400 total. Trustee Neuman suggested that the High School's video tape equipment be borrowed and used during the holiday season to see if it meets the needs of the Department and will be used. Trustee Kelm moved, seconded by Trustee Stiehr, that the grant be accepted. Adopted by the following vote: Ayes: Brust, Kelm, Stiehr, Forrest (4) Nays: Neuman (1) Allstate Letter Re: A letter from the Allstate Insurance Company Braus Law Suit stated the amount of damages claimed in the suit filed -by Philip Braus exceeded the coverage under the Village's policy, and suggested the Village may wish to have a personal attorney, at Village expense, cooperate with the company's attorney in the defense of the suit. The Village attorney stated a motion had been filed which he felt would eliminate the Village from the suit. He suggested awaiting the outcome of the motion. No Action - Diamond Lake School Dist. Suit A notice was received advising that the Diamond Lake 6chool District had filed suit asking that monies withheld by the County Treasurer for extension and collection of taxes be paid over to taxing districts, and stating the Village could intervene, withdraw or take no action. The Village attorney explained the basis of the suit and recommended that no action be taken. Trustee Neuman.moved,.seconded by Trustee Stiehr, that the attorney's recommendation be approved-'and no action taken. Motion carried unanimously. Re: R.R. Station Design A letter was received from the Milwaukee Road stating that an application has been prepared which provides for the Transit District to engage an architect to prepare plans for new stations at several municipalities, including Deerfield. President Forrest stated it appeared that the Village had no voice in the preparation of plans and it was a matter of concern that an unattractive, boxlike station will be constructed. Trustee Brust moved, seconded by Trustee Stiehr, that a reply be sent stating the Village does have authority, or will go to the Transit District and the Federal Government with a complaint. Motion carried unanimously. 96' Trustee Kelm stated he hoped the letter .would be toned down, and merely indicate the Village has an interest in the design and would like to cooperate in obtaining an attractively designed station. Approve Ward Truckload A letter was received from Montgomery Ward Carpet Sale requesting permission to display of 30 ft. to 40 ft. truck on the company's parking lot from November 15 through November 20, to advertise the "Truckload Carpet Sale ". Trustee Kelm moved, seconded by Trustee Neuman, that the request be granted. Trustee Stiehr moved, seconded by Trustee Neuman, that the motion be amended to provide that banners advertising the sale be firmly attached. Motion carried unanimously. The motion, as amended, carried unanimously. Reports President Forrest stated a Finance Committee would be appointed at the next meeting to review the Budget with the manager. A.letter from Baxter Laboratories stated the height of the berm on their property west of the Toll Road could not be increased. Trustee Brust expressed his concern about flooding on the east side of the Toll Road. Authorize $16500 Trustee Stiehr moved, seconded by Trustee Oversize UNited Conveyor Brust, that the Board authorize the,expendi- Storm Sewer ture of $16,500 for oversizing the United Conveyor storm sewer. Adopted by the following vote: Ayes: Brust, Kelm, Neuman, Stiehr (4) Nays: None (0) Appoint D. Christensen President Forrest proposed the appointment Youth Council -3 Yr. Term of Mr. Daniel Christensen to the Youth Council for a 3 year term. Trustee Kelm moved, seconded by Trustee Stiehr, that Mr. Christensen's appointment be approved. Motion carried unanimously. Trustee Neuman asked that the Governor's proposal on a tax rate freeze be put in the agenda for the next meeting. Trustee Kelm asked that the classi- fication plan be taken up at the next meeting. A report on a meeting of the Central Business District Committee will be sent to the Board, and will be discussed at a workshop session. Copies of the proposed Reciprocal Parking Agreement have been sent to owners in the northeast quadrant, and also to: -the Chamber of Commerce. There being no further business, on motion by Trustee Neuman, seconded by Trustee Stiehr, the meeting was adjourned at 11 :55 p.m. APPROVED President ATTEST: Village Clerk