07/17/197255
July 17, 1972
The regular meeting of the President and Board of Trustees of the
Village of Deerfield was called to order by the clerk in the Council Chambers
of the Village Hall on Monday, July 17, 1972 at 8:15 P.M. Upon roll call the
following were
Present: Albert E. Brust
George Kelm
Werner E. Neuman
M. Jay Turner, Jr.
Absent: Bernard Forrest, President
Stephen M. Slavin
Daniel H. Stiehr
and a quorum was present and in attendance at the meeting. Also present were
Messrs. Richard Houpt, Village attorney and Norris Stephen, Manager.
Trustee Turner moved, seconded by Trustee Neuman, that Trustee Kelm
be appointed President pro tem. Motion carried unanimously.
Trustee Neuman moved, seconded by Trustee Turner, that the minutes
of the adjourned meeting held July 10, 1972 be approved as submitted. Motion
carried unanimously.
Approve Warrant No. W -72 -7 Trustee Neuman moved, seconded by Trustee Tur-
ner that Warrant No. W -72 -7, Payment of bills,
including fund transfers and reimbursements, be approved. Adopted by the
following vote:
Ayes: Brust, Kelm, Neuman, Turner (4)
Nays: None (0)
Approve Consent Agenda The Consent Agenda was presented for consider-
ation as follows:
CONSENT AGENDA
Authorization for Village Manager to attend 58th Annual ICMA
Conference in Minneapolis, Minnesota, September 17, 1972
Trustee Brust moved, seconded by Trustee Turner, that the Consent
Agenda be approved.- Motion carried unanimously.
E.C. Water Quality Report_ A report was received from the Environmental
Accept Recommendation Commission o n the water quality of the West
and Middle Forks of the North Branch of the
Chicago River. Tests show extensive contamination, and the Environmental
Commission recommended that: 1) An informal complaint be filed with the
Illinois Pollution Control Board, in order to detect and halt further
sewage contamination of these streams, and 2) Warning signals be placed in
areas where the public could come in contact with the streams in order to
protect public health.
Following discussion of possible sources of sewage contamination,
Trustee Brust moved, seconded by Trustee Neuman, that warning signs be posted
at Village expense and an informal complaint be filed with the Pollution
Control Board as-recommended by the Environmental Commission. Motion carried
unanimously.
Re: Dutch Elm Disease The manager reported that President Forrest
had been unable to contact Professor Smalley
of the University of Wisconsin, who is on vacation, regarding a test program
for treatment of elm trees with Methoxychlor and a fungicide, but would do
so this week. He stated he had discussed the program with Hamer Hargrave
who will treat all parkway trees (approx. 800) for $3.60 each, or scattered
trees for $8.00 each. The work must be done before August 15th.
Trustee Brust suggested only part of the trees be sprayed, for a
comparison of loss between sprayed and unsprayed trees. Trustee Neuman
suggested that no action be taken until a report is available from Park Ridge
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on the effectiveness of the program. The matter will be on the agenda for the
next meeting.
Trustee Neuman asked that the Treasurer's reports show monthly cash
flows in addition to cash balances.
Re: Vines Planned Development In connection with the Vine's petition for
Bond or Escrow approval of a planned development, a report
from the Village attorney stated he had
received all previous ordinances approving planned developments, and in all
instances except the Gasparac Subdivision which is adjacent to church property,
a bond or escrow for surface and underground future streets has been required.
In his opinion this policy best serves the Village's interests, as well as
the interests of owners of interior lots.
The Vine's attorney presented a petition signed by owners of interior
lots, stating they were opposed to the proposed street. He questioned whether
the Village has the right to require a bond or cash escrow of $6,000 when it
is not known when, if ever, a street will be constructed.
Discussion was had on the proposed Vines Resubdivision and dedication
of 30 ft. for a future street. The Vine's attorney stated they were willing
to dedicate right -of -way for the steet, and if there were plans for the street
to go in within a reasonable time, there would be no objection to the escrow;
however, it would be a real hardship to tie up $6,000 for an unlimited period
of time for a future street that may never be constructed. The establishment
of a time limit for bonds or escrows required in an R -1 -B planned development
was discussed.
Trustee Brust moved, seconded by Trustee Neuman, that the Village
attorney be directed to draft an ordinance setting a 10 year time limitation
on escrows in an R -1 -B district, the said ordinance to be referred to the
Plan Commission for a public hearing.
Motion carried unanimously.
Discussion - Retention Ponds The manager reported he had discussed data
Sewer Cleaning & Inspection on flood retention basins north of the Village
with Mr. William Byers of the North Shore
Sanitary District, and had requested additional information from the North-
eastern Illinois Planning Commission Water Resources Management and the
Soil Conservation Service.
Trustee Stiehr entered the meeting at 8:55 P.M. and was present
thereafter.
Discussion was had on the effectiveness of retention basins in
alleviating flooding of streams. Dr. Sundin of Baxter and Woodman and Trustee
Stiehr stated that during the present heavy rainfall, streets were flooded
in various areas, and the receiving streams'levels were low. Trustee Stiehr
questioned the efficacy of retention basins, pointing out the Baxter basins
were 80% complete, but flooding was occurring in the We -Go Park area. Trustee
Neuman stated if sewers flow freely, flooding of streets should be lessened;
however, if streams are full or overflowing flooding will occur.
A report from Public Works Director Klasinski estimated the first year
cost for an annual cleaning of all sewers to be $144,800 for salaries, equipment
and materials. Trustee Neuman stated he had not recommended that every foot
of sewers be cleaned every year; all sewers should be inspected each year
and cleaned where needed. After data is accumulated on where the problem areas
are, some may require inspection every six months, while others may be inspected
every two or three years. He suggested that an additional sewer maintenance
crew working for three to six months would provide sufficient information
to determine the effectiveness of the program.
Authorize Hiring 2 Men Trustee Neuman moved, seconded by Trustee
for Sewer Maintenance Brust, that the Board authorize the Public
Works Dept. to hire an additional two -man
work crew to implement the inspection and cleaning program on the sanitary
and storm sewer system; the Public Works Director to report on the results at
the meeting closest to Nov. 15, 1972. Adopted by the following vote:
Ayes: Brust, Kelm, Neuman, Stiehr, Turner (5)
Nays: None (0)
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Mr. Klasinski stated he would give weekly progress reports, and the
overall report in November. Trustee Brust suggested the Budget be amended to
provide the $12,000 required for the additional sewer maint. crew. The
manager will check availability of funds and report at the next meeting.
Re: Flood Insurance The Village attorney reported that additional
information had been requested from H.E.W.
but had not yet been received, and therefore he had not prepared the ordinance
relative to flood insurance. The ordinance will be available for the next
meeting.
1st. Presentation - Ordinance The first presentation was made of an
Storm Water Retention ordinance amending the Municipal Code by
adding a new Section 24.322, entitled "Storm
Water Detention ", and setting forth requirements therefor. Trustee Neuman
stated the Ordinance would have limited affect, but enactment would give
added leverage in requesting the adoption of similar ordinances by Lake
County and Municipalities to the north.
Re: New Force Main Discussion was had on the proposed larger
force main from the East lift station and
its effect on alleviation of flooding
problems. Dr. Sundin agrees with Trustee Neuman, who stated that both repair
of the East side sanitary sewer and additional pumping capacity and the larger
force main were necessary for relief.
Authorize Citizens' Sewer A memorandum from Trustee Brust was read in
Imp. Advisory Committee which he proposed the appointment of a Citizens'
Sewer Improvement Advisory Committee, Trustee
Kelm as temporary chairman, to develop special programs to be submitted to the
Board for approval. He gave as examples of the types of activities the committee
could undertake the following: 1) Develop an action plan for homeowners direct-
ed at immediate short term flood relief; publicize, impress, conduct area meet-
ings, go door -to -door if necessary; 2) When invited, inspect homes, advise
owners in such matters as splash- blocking downspouts, etc.; 3) Promote improve-
ment of drainage ditches; petitionresponsible commissions; 4) Promote flood
control legislation at County and State levels - acquisition of flood control
basin sites, ordinances to control run -off from future developments; and 5)
Work for approval of bond issue to finance improvements to Village sanitary
and storm sewer systems.
After discussion of the functions of the proposed committee, Trustee
Kelm moved that Item 1 be stricken. Motion failed for lack of a second.
Trustee Neuman moved, seconded by Trustee Turner, that appointment of Citizens'
Sewer Improvement Advisory Committee be authorized to consist initially of
six members, the Committee to elect its own Chairman, to undertake the res -ponsi-
bilities that the Board will designate to it falling within the functions
outlined in Trustee Brust's memorandum. Motion carried unanimously.
Trustee Neuman recommended that the Board form a subcommittee to study
and recommend means of financing sewage treatment plant improvement and
correction of the sewer system. The subcommittee would investigate Federal
and State grants, Special Assessments, General Obligation and Revenue Bonds.
This matter will be on the agenda for the next meeting.
Sightline Ordinance Tabled Trustee Brust reported that the Chairman of
to 2nd. meeting August the Safety Council could not be present and
had asked that consideration of the proposed
Sightline Ordinance be deferred until August. Decision was made that the
proposed ordinance.will be put on the agenda for the second meeting in August.
Ord. Special Use Trustee Brust moved, seconded by Trustee
110 Waukegan Rd.(DiPietro) Neuman, that the Ordinance be passed authoriz-
(0-72-41) ing a special use at 110 Waukegan Rd. for an
automobile accessory store (Firestone Service
Center) and a'contractor's office (Pile Swimming Pool Co.), as requested by
James DiPietro. Adopted by the following vote
Ayes: Brust, Kelm, Neuman, Stiehr, Turner (5)
Nays:; None (0)
The President pro tem signed the ordinance indicating his approval,
thereof.
)8
Report - Health & Hospitali- A report from the Manager listed three altern-
zation Insurance for Retired atives regarding health and hoapitalTzatton
or Disabled insurance coverage for retired or disabled
employees, as follows: 1) Terminate Village's
payment for coverage upon retirement or disability, giving full information
needed to obtain coverage on a direct basis; 2) Continue to pay for group
coverage for the individual, billing monthly for one half family coverage;
3) Pay for coverage of the employee and one half for family on an individual
basis, with a decision on what portion of costs Village should pay if premium
differs from cost for group coverage.
Trustee trust moved, seconded by Trustee Turner, that the Manager develop
cost figures for option 3 above for employees with 15 years or more employment.
Trustee Neuman moved, seconded by Trustee Stiehr, that cost figures for
option 2 be developed also. Motion carried unanimously.
The motion as amended was adopted by the following vote:
Ayes: Brust, Neuman, Stiehr, Turner (4)
Nays: Kelm (1)
Adopt Resolution Trustee Stiehr moved, seconded by Trustee
Approving Annexation Turner, that the Resolution be adopted approv-
Agreement - United ing the Annexation Agreement between United
Conveyor (R- 72 -16) Conveyor Corporation and authorizing execution
of said agreement.
The meeting was recessed at 10:20 P.M. and reconvened at 10:35 P.M.
Trustee Brust moved, seconded by Trustee Neuman, that, on Page 7 of
the Agreement, the phrase, "subject to the approval of the Illinois Environ-
mental Protection Agency" be added at the end of the second sentence in the
paragraph pertaining to the municipal sanitary sewer system. Motion carried
unanimously.
Discussion was had on Paragraph 5 -F of the Annexation Agreement pertain-
ing to leasing. Trustee Brust moved that paragraph 5 -F be deleted. The
motion failed for lack of a second.
Trustee Neuman moved, seconded by Trustee Kelm, that the phrase
"subject, however, to the provision of paragraph 5 -D (lighting) which
shall be included in any lease to be executed hereunder," shall be added.
The Resolution, with the amended Annexation Agreement, passed with
the following vote:
Ayes: Brust, Kelm, Neuman, Stiehr, Turner (5)
Nays: None (0)
Ordinance Annexing The Village attorney stated the United Conveyor
United Conveyor Tract Corporation had filed petitions for annex -
(0- 72 -42) ation of the following described property to
the Village and Deerfield Park District:
That part of the South East Quarter of Section 31,
Township 43 North, Range 12, East of the 3rd P.M.,
described as follows: Commencing at a point 100
rods North of the South East corner of said Section;
thence North 30 rods; thence West 80 rods';-thence
South 30 rods; thence East 80 rods, toIthe place
of beginning, in Lake County, Illinois
Trustee Turner moved, seconded by Trustee Stiehr, that the rule be
waived to permit action on the said ordinance at its first presentation.
Motion carried unanimously.
Trustee Turner moved, seconded by Trustee Stiehr, that the Ordinance
be passed. Adopted by the following vote:
Ayes: Brust, Kelm, Neuman, Stiehr, Turner (5)
Nays: None (0)
The President protem signed the ordinance indicating his approval thereof.
1
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Approve Final Plat The final plat of the Stryker Subdivision
Stryker Sub.. was presented for consideration with a letter
from Wessley A. Stryker dated June 29, 1972,
granting the Village an option to purchase Lot 3, for a period terminating
July 10, 1974, setting forth the method for determining the purchase price of
the said Lot 3, and further, granting the Village the right of first refusal
for an additional period terminating July 10, 1977; the said Agreement to
terminate immediately if adjoining property to the East (Regency) is rezoned
by the Village or the Court for Multiple Family development.
Trustee Stiehr moved, seconded by Trustee Turner, that the final plat
of the Stryker Subdivision with the variation in lot widths be approved as
presented with the option to purchase and refuse as presented in the letter
dated June 29, 1972. Adopted by the following vote:
Ayes: Kelm, Neuman, Stiehr, Turner (4)
Nays: Brust (1)
Authorize Application
Extension & Connection
Sewer Permit
connection to the %V.illage's
Trustee Stiehr moved, seconded by Trustee
Turner, that the President be authorized
to sign the application to the Environmental
Protection Agency for the extension and
sanitary sewer system. Motion carried unanimously.
Hyper -Video Cable T.V. Representatives of Hyper -Video of Highland
Franchise Presentation Park presented a detailed proposal for a
franchise for-Cable Television for Deerfield,
a franchise fee of 3% of the gross local revenue to be paid to the Village.
The monthly charge for service would be $6.00. Information was given on new
FCC regulations which will require some local programming.
Trustee Brust left the meeting at 11:40 P.M.
It was pointed out that several other firms had expressed interest in a
cable TV franchise, and these should be notified, as well as the High School.
Hyper -Video will have equipment at the next meeting for inspection, and the
matter will be on the agenda for the next meeting. The company will also
provide an ownership list.
Table Sears Tower Pre- An invoice was received for costs of the
sentation Costs presentation material.prepared for the Sears
Tower Suit, with a'letter from the Village
of Skokie that Deerfield pay one third, or $941.87. The Village attorney
stated Northbrook had proposed that the costs be shared on a population basis.
Decision was made that this matter be tabled until the next meeting.
Approve Payment $204.14 The real estate tax bill on the Yous property
R.E. Tax - Yous property on Park Avenue which was acquired by the
Village having been prorated, Trustee Neuman
moved, seconded by Trustee Stiehr, that payment of $204.14 be approved from
the contingency fund of the Village Board and Clerk budget. Adopted by the
following vote:
Ayes: Kelm, Neuman, Stiehr, Turner (4)
Nays: None (0)
1st. Presentation - Ord. The first presentation was made
Library Parking
lot, as requested by
lobby bulletin board.
amending the Municipal Code by
regulations for parking in the
the Library Board. The ordinance has been
of an ordinance
setting forth
library parking
n posted on the
.59
Approve Grant Application
Trustee
Stiehr moved, seconded by Trustee
Commun. Serv. Intern
Turner,
that the Board approve and authorize
execution of the application for a grant for
the Com¢nunity Services Intern
Program.
Motion carried unanimously.
Table C.D. Personnel &
Trustee
Stiehr moved, seconded by Trustee
Administration Funding
Turner,
that consideration of the Civil
Defense
Personnel and Administrative Fund-
ing proposal be tabled until
the next meeting.
e
Motion carried unanimously.
1st. Presentation - Ord. The first presentation was made
Library Parking
lot, as requested by
lobby bulletin board.
amending the Municipal Code by
regulations for parking in the
the Library Board. The ordinance has been
of an ordinance
setting forth
library parking
n posted on the
.59
(� 0
Table Bid Award As proposed by the Village attorney, Trustee
Recodification Neuman moved, seconded by Trustee Turner, con-
sideration of bids for recodification of the
Municipal Code was tabled until the attorney has had an opportunity to review
the bids. Motion carried unanimously:
Accept Casey Equip. Bid Bids having been received for a rubber tired
Paver - $3,975 truck mounted paver, Trustee Neuman moved,
seconded by Trustee Stiehr, that the bid of
Casey Equipment Company, Inc. in the amount of $3,975.00 be accepted. Adopted
by the following vote:
Ayes: Kelm, Neuman, Stiehr, Turner (4)
Nays: None (0)
Table Bids Front End Loader Bids for a rubber tired articulated front
end loader having been received, the manager
recommended that the bid of D.D. Kennedy Co. be accepted in the amount of
$25,225 for an Allis - Chalmers loader, model 545 -B. He stated it was not the
low bid, but the company provides excellent service and has given maintenance
and equipment to the Village without charge.
Discussion was had on whether the Board should accept any bid on any
other basis than costs. Trustee Neuman suggested that before accepting any
bid, the manager give cost data over the expected life of the gquipment.
Trustee Stiehr moved, seconded by Trustee Turner, that the bid of
D.D. Kennedy Co. be accepted for model 545 -B.
Trustee Neuman then stated he could not vote for acceptance of the bid
on the basis of present information and moved that the matter be postponed
to the next meeting. Seconded by Trustee Turner, and carried unanimously.
Accept Sunniday Bid
Police Car = $3873
Department which is partia
to any action of the bids,
manager stated the car was
car due to an accident.
The Manager recommended acceptance of the
bid submitted by Sunniday Chevrolet in the
amount of $3873.00 for a car for the Police
Lly funded by a grant. Trustee Neuman objected
since the matter was not on the agenda. The
needed since the Police Department is short one
Trustee Turner moved, seconded by Trustee Stiehr, that the bid of Sunniday
Chevrolet in the amount of $3873.00 be accepted. Adopted by the following
vote; Trustee Neuman's Pass vote being counted with the majority:
Ayes: Kelm, Stiehr, Turner (4)
Nays: None (0)
Pass: Neuman (1)
Approve Payments - Trustee Neuman moved, seconded by Trustee
Paul Box, $169.50 Turner, that payment of $169.50 to Paul Box
Harland Bartholomew,$1596.85 Associates and $1,596.85 to Harland Bartho-
lomew and Associates be approved for
services in connection with the Shepard - Melchiorre law suit. Adopted by the
following vote:
Ayes: Kelm, Neuman, Stiehr, Turner (4)
Nays: None (0)
Table Gardner Bill
until the next meeting. Motion
4
Table Village Engineer
Proposal
until the next meeting. Motion
Trustee Neuman moved, seconded b.y.Trustee
Turner, that the Carl Gardner bill be tabled
carried unanimously.
Trustee Turner moved, seconded by Trustee
Stiehr, that consideration of the proposal
for employment of a Village engineer be tabled
carried unanimously.
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1
Resolution Approving Trustee Neuman moved, seconded by Trustee
Purchase Piersen Progert .., Turner, that a Resolution be adopted approv-
(R- 72 47) ing the purchase of the Piersen property, to
formalize'the informal action taken at the
last meeting. Adopted by the following vote:
Ayes: Kelm, Neuman, Stiehr, Turner (4)
Nays: None (0)
The proposed Central Business Parking Fund will be on the agenda for
the next meeting.
A meeting with the Chief of Police will be arranged to discuss structure
of the Department, as he has requested.
The Manager was asked to get costs on a chopper for diseased elm wood,
which should result in saving in disposal costs.
Trustee Neuman moved, seconded by Trustee Turner, that the Village
attorney prepare an ordinance to eliminate conflicts between the Fair Housing
law and the Village ordinance. Motion carried unanimously.
There being no further business, on motion by Trustee Neuman and seconded
by Trustee Stiehr, the meeting was adjourned at 12 :45 A.M.
ATTEST:
Village Clerk
Li
APPROVED:
President
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