07/03/1972 + 07/10/197250
July 3, 1972
The regular meeting of the President and Board of Trustees of the Village
of Deerfield was called to order by the clerk in the Council Chambers of the
Village Hall on Monday, July 3, 1972 at 8:00 p.m.
No members being present, at 8:05 p.m. the meeting was adjourned to 8:00 p.m.
Moriday, July 10, 1972.
ATTEST:
Village Clerk
APPROVED: -��
President
July 10, 1972
The adjourned meeting of the President and Board of Trustees of the Village
of Deerfield was called to order by the President in the Council Chambers of the
Village Hall on Monday, July 10, 1972 at 8:15 p.m. The clerk called the roll and
reported that the following were
Present: Bernard Forrest, President
Albert E. Brust
George Kelm
Werner E. Neuman
Stephen M. Slavin
Daniel H. Stiehr
M. Jay Turner, Jr.
Absent: None
and that a quorum was present and in attendance at the meeting. Also present
were Messrs. Richard Houpt, Village attorney, and Norris Stilphen, manager.
Trustee Neuman moved, seconded by Trustee Stiehr, that the minutes of the
meeting held June 19, 1972 be approved as corrected (Page 45- Re;Salary Policy -Add
salaries "of comparable _lobs" and "and industry, Trustee Stiehr to furnish the sal
schedule of the Skokie Valley Industrial Association ") and the minutes of the
meetings of June 26, 1972 and July 3, 1972 approved as submitted.
Motion carried unanimously.
E.C. Report -Salt Polite The Salt Study from the Environmental Commission
Adopted recommended that majo r streets be salted with
a bare pavement policy in mind; local and
collector streets should be salted only at stop signs, intersections, railroad
crossings, school bus stops and hills, the timing and exact amount of salting to be
determined during each storm by the Department of Public Works; and the Police
Department continue gathering statistics on accidents for further correlative
studies of desired.
Trustee Slavin moved, seconded
Environmental Commission be accepted
adopted as recommended.
Motion carried unanimously.
by Trustee Neuman, that the report of the
with thanks, and the policy on salting be
The Public Works Department was directed to continue to report on the usage
of salt, and the Police Department to report on accidents in the same form as that
prepared by the Environmental Commission.
P.C. Report - Financing CBD A report from the Plan Commission recommended
Parking On.: enda Next Meeting that the proposed parking fund ordinance not
be adopted, and that other approaches to fin-
ancing parking in the Cantral Business District be studied by a committee appointed
by the President and Board of Trustees, to be made up of representative members of
the Village, Chamber of Commerce and other interested citizens.
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Plan Commission member Richard Deutsch stated it was the consensus of the Plan
Commission that to require a contribution of $3,000 for each parking space a business
is deficient was excessive and would be a hardship to the small businessman. Contribu-
tions for parking required in nearby municipalities range from $2,000 to $1,000. The
former Lamplighter shop, which has no parking, was mentioned as a place where a $3,000
contribution for each deficient parking space would seem confiscatory. Trustee Kelm
stated he had in mind a contribution when one or two spaces are needed, but not where
a large number of spaces would be required by the Zoning Ordinance.
Trustee Slavin agreed that a $3,000 contribution was excessive, but stated it was
a policy matter to be decided by the Board rather than a committee. A reduction to
$1,500 for each space was suggested, the owner and Village each to pay half. Trustee
Stiehr stated A contribution of $1,000 to $1,500 per space would not provide sufficient
funds to acquire property for parking.
Trustee Kelm moved, seconded by Trustee Brust, that the matter be placed on the
agenda for the next meeting for consideration of changes.
Motion carried unanimously:
P.C. Report- Stryker Sub. A report from the Plan Commission recommended
Approve Preliminary Plat approval of the Stryker Subdivision of three lots
on Jonquil Terrace with a variation to permit lot
widths of 68.66 and 68.67 feet in lieu of the required 75 foot width, subject to the
petitioner granting an option to the Village to purchase the proposed Lot 3 for street
purposes, the said option to expire January 1, 1975. If the Village elects to purchase
the property for a street and the parties cannot agree on the purchase price, a method
was outlined to establish the price.
Mr. John Bure, attorney for the petitioner, stated the owners were willing to
give an option for two years, expiring in July 1974, with a right of first refusal for
an additional three years, provided there shall be no assessment for street improvements
if the lot is acquired, and provided the property to the rear (South of Regency) is
not developed as R -7 multiple - family. Mr. Stryker stated he wanted to be able to
negotiate with the developer if the tract south of the Regency is rezoned for apartments.
The Board not having had an
by Mr. Bure, Trustee Neuman moved,
postponed until the next meeting.
the motion be amended by approving
p onement of consideration of terms
meeting.
Motion carried unanimously.
opportunity to review the option agreement prepared
seconded by Trustee Brust, that the matter be
trustee Stiehr moved, seconded by Trustee Kelm, that
the subdivision as a preliminary plat, with post -
and conditions for final approval until the next
Info Dutch Elm Treatment Trustee Brust reported the University of Wisconsin
at Next meeting is testing a combination of methoxychlor and appli-
cation of a fungicide for control of Dutch Elm
disease. The Village is now using a methoxychlor spray on elm trees. He proposed the
University be asked to supervise a controlled test of the combined treatment, which if
effective, would result in substantial savings in removing and hauling away diseased
trees.
President Forrest will be in Madison and will contact the Cooperative Extension
Service of the University to discuss a testing program for Deerfield, and will report
at the next meeting.
Discussion - Flooding Problems Trustee Neuman read his memorandum in which he
outlined the sewerage systems and flooding problems,
and recommended the following actions to alleviate flooding: 1) Annual cleaning and
r odding of all sewers; 2) Dye testing of all parking lot and similar large run -off area
storm sewers, and street inlets; 3) Development of a 5 or 10 year sewer system improve-
ment program by the manager, the Sewer Improvement Committee's recommendations to be
part of-the-first years program; 4) Request Baxter and Woodman to expedite plans for
upgrading the sewage treatment plant in order that plans for financing may be developed;
5) Lobby attthe County and State level for upstream storm water storage reservoirs;
6) Provide funds for the expanded sewer maintenance programs; and 7) Inform the public
about programs and what they, as individual homeowners can do to relieve flooding.
Trustee Brust stated the program outlined by Trustee Neuman was fine, but it was
his opinion a Village engineer should be hired to supervise the expanded program,
to give advice to and train the proposed citizens' committee, and provide valuable service
to the community.
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Trustee Stiehr stated he agreed with Trustee Neuman's general outline
but proposed that the following actions could be started now: 1) Public Works
Director mark a',map showing areas where storm and sanitary sewers have been cleaned
and TV inspected in the last 2, 3 and 4 years; 2) Personnel at Village Hall creep
a map showing areas of reported or observed after rains of 2 inches or more during
a 24 hour period; 3) The Public Works Director to prepare and estimate of costs
for doubling, tripling and quadrupling the present maintenance program; 4) The
Public Works Director to select ten storm sewer crossovers and die test to deter-
mine if there is storm water infiltration; Village personnel to determine and
identify all sections where storm and sanitary sewers are within 3 feet of each
other and; (6) The manager to report at the first meeting in August on a realistic
time table when the above can be accomplished.
Trustee Kelm stated it was necessary to identify sources of storm water
in sanitary sewers, eneknown source being footing drain..tiles although the volume
is inknown. President Forrest stated the manager had suggested allocating $30,000
to help identify the problem which include construction of observation manholes.
Trustee Neuman stated he saw nothing wrong in-proceeding with the Phase II study
but the expanded sewer maintenance program was of vital importance.and with the
information from the inspection of every foot of pipe in the Village, the Board
can determine what work should be done in the next 12 months.
Trustee Stiehr moved, seconded by Trustee Slavin, that the Board approve
proceeding with the 6 items he listed above. Adopted by the following vote:
Ayes: Kelm, Slavin, Stiehr, Turner (4)
Nays: Brust, Neuman (2)
Mr. Arthur Rollin, 115 Eastwood, proposed that storm water reservoirs be
constructed under the tennis courts between Briarwoods and Colony Point Subdivi-
sions. He also suggested that downspout disconnections be re- checked..Trustee
Neuman suggested a fact sheet be made available to the public to provide in-
formation of sewers and flooding problems, and homeowners can then determine what
individual action he can take to alleviate the problem.
Trustee Neuman moved, seconded by Trustee Stiehr, that a citizens' com-
mittee be formed to advise the public and the Board on storm flooding problems,
and a formal proposal be presented to the Board for consideration at the next
meeting.
Motion carried unanimously.
Trustee Slavin moved, seconded by Trustee Neuman, that the manager he
directed to prepare, for the next meeting, proposed specifications for the
position of full -time Village engineer.
Motion carried unanimously.
Discussion was had on implementation of PhaseII of the Baxter and Woodman
report, $30,000 having been allocated since it is unlikely a Federal grant can
be obtained or even considered in less than one and one -half years. Mr. Loren
Woodman suggested that $5,000 be authorized for observation manholes and other
work from the 030,000 allocated, which will provide information on the volume
of storm water entering the sanitary sewers from footing drain tiles.
Trustee Slavin moved, seconded by Trustee Neuman, that Baxter and Woodman
be authorized to proceed with the engineering work for Phase II with a present
limitation of $5,000 from the $30,000 allocated, the report to be rendered within
60 days. Adopted by the following vote:
Ayes:Brust, Kelm, Neuman, Slavin, Stiehr, Turner (6)
Nays: None (0)
Discussion was had on the implementation of the improvements recommended
by the Sewer Priorities Committee. Trustee Neuman stated he had submitted a
minority report which stated he did not favor giving this additional work to
Baxter and Woodman, and another civil engineering firm be retained some of the
work. He has the names of three firms who indicated they would be interested in
working for the Village.
Trustee Neuman moved, seconded by Trustee Brust, that the manager ask for
proposals from Baxter and Woodman and three engineering firms for the engineering
work recommended by the Committe @c
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Trustee Stiehr moved, seconded by Trustee Kelm, that the motion be amended by
deleting the reference to three engineering firms.
Trustee Slavin moved, seconded by Trustee Neuman, that the matter be tabled. The
motion failed with the following vote:
Ayes: Neuman, Slavin (2)
Nays: Brust, Kelm, Stiehr, Turner (2)
The motion as amended was adopted by the following vote:
Ayes: Kelm, Stiehr, Turner (3)
Nays: Neuman, Slavin (2)
P ass: Brust (1)
Trustee Stiehr mbved"; seconded by Trustee Kelm, that Baxter and Woodman be authorµ
ized to proceed with the engineering to implement the Committee's recommended improve-
ments.
Trustee Slavin stated he was not prepared to vote on a program which would cost
$434,000 until financing was resolved. Discussion was had on the condition of receiving
streams which flood from time to time. The manager reported the $25,000 assessment
requested by the Commission for the West Drainage Ditch had been rejected by the Court.
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President Forrest stated it was his opinion the question of financing should be decided
before proceeding with the engineering.
The motion failed, the following vote being recorded:
Ayes: Kelm, Stiehr, Turner (3)
Nays: Brust, Neuman, Slavin, Forrest (4)
Discussion was had on the proposed construction of a larger force main and
increased pumping capacity at the .',east lift station, estimated to cost $487,600.
Trustee Kelm stated the proposed force main would alleviate flooding problems in some
areas, and must be constructed later in connection with sewage treatment plant improve-
ments. It was pointed out that the east danitary sewer main is in very bad condition
and the source of much storm water infiltration, and it was questioned whether the
larger main would give substantial improvement to flooding, or would merely pump to
the west side more storm water.
A bond issue of approximately $5,000,000 was discussed to cover the cost of
all improvements to the sewerage system. Mr. Woodman stated bonds could be approved
in a referendum, and bonds issued only to make up the difference between the total
cost and the amount received from a Federal grant of 55% and a State grant of 25 %.
Any money expended would be reimburseable from the grantse. Mrs. Laura Lee Christoph
stressed the need to fully inform the public on a bond issue.
After further discussion on financing, Trustee Kelm moved, seconded by Trustee
Slavin, that the matter be tabled. Adopted by the. following vote:
Ayes: Brust, Kelm, Neuman, Slavin, Turner (5)
Nays: Stiehr (1)
Authorize Ordinance Discussion was had on action to be taken to make
Flood Insurance flood insurance available to residents. Trustee
Neuman moved, seconded by Trustee Slavin, that
the Village attorney be authorized to prepare an ordinance to satisfy requirements -far
flood insurance.
Motion carried unanimously.
TAhle Ordinance- Footing Trustee Kelm moved, seconded by Trustee Neuman,
Tile Disconnection that the ordinance requiring disconnection of all
f66ting drain tile from sanitary sewers be tabled.
Motion carried unanimously.
Re: Storm WAter A proposed ordinance was discussed which would
IDe.tention Reservoirs require developers to construct storm water
detention reservoirs to control run -off. Trustee
Slavin suggested that a resolution be prepared and adopted urging the County Board to
consider enactment of such an ordinance. Trustee Neuman suggested action at the State
as well as the county level. The matter will be on the agenda for the next meeting.
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Table Moratorium on Bldg. One of the proposals to alleviate flooding
problems was a moratorium on building.
The Village attorney stated that if fhe�, ?Village were able to substantiate a
direct relationship between denial of a building permit and public health, a
moratorium on building may be upheld by the Court.
Trustee Kelm moved, seconded by Trustee Turner, that the matter be tabled.
Motion carried unanimously.
Questionnaire on Flooding The manager submitted a proposed form of
questionnaire to be sent to residents
regarding flooding on June 14 and 19. Trustee Kelm stated somes areas were
flooded in one.storm only, and suggested the form be divided into columns to
identify dates. The reported for the Deerfield Review stated the paper will
run the questionnaire when it is ready for mailing.
Re: Toll Rd. Drainage President Forrest stated he hdd a call from
the Department of Local Government Affairs,
who had offered to go to the Toll Road Commission in connection with flooding
problems related to the Toll Road. The manager stated Baxter and Woodman had
been asked to make recommendatinns on what could be done to alleviate the problem.
They envision an area for flood retention storage where storm water would be
pumped, and would flow back by gravity to storm sewer lines after the storm is
over. The estimated cost is $200,000. If this solution does not work, a 24 inch
line could be installed through the United Conveyor property.
Trustee Stiehr stated he had reviewed the data from Baxter Laboratories
on storm water retention ponds to be constructed on their property, and he ques-
tioned whether they would be much help if a second rain occurred. The manager
was directed to ask Baxter to construct higher dikes.
Approve Grant & Purchase Trustee Neuman moved, seconded by Trustee
2 Radar Units for P.D. Turner, that the Board approve the grant
for 50% funding toward the purchase of two
radar units for the Police Department, and authorize the purchase of said units.
Adopted by the following vote:
Ayes: Brust, Kelm, Neuman,
Nays: None (0)
Approve Purchase Pierson
Property - $84,000
seconded by Trustee Neuman,
for $84,000. Adopted by th
Slavin, Stiehr, Turner (6)
The Village attorney stated a price of
$84,000 had been set by the owner of the
Pierson property. Trustee Slavin moved,
that the Board authorize purchase of th e property
e following vote:
Ayes: Kelm ;Nduifian, Slavin, Stiehr, Turner (5)
Nays: Brust (1)
There being no further business, on motion by Trustee Neuman, seconded by
Trustee Turner, the meeting was adjourned at 12:10 a.m.
ATTEST:
13.E
Village Clerk
APPROVED:
President