05/15/197227
May 15, 1972
The regular meeting of the President and Board of Trustees of the Village of
Deerfield was called to order by the President in the Council Chambers of the Village
Hall on Monday, May 15, 1972 at 8:07 p.m. The clerk called the roll and reported
that the following were
Present: Bernard Forrest, President
Albert E. Brust
George Kelm
Werner E. Neuman
M. Jay Turner, Jr.
Absent: Charles R. Bootz
Stephen M. Slavin
and that a quorum was present and in attendance at the meeting. Also present were
Messrs. Richard H6upt, Village attorney, and Norris Stilphen, manager.
Trustee Brust moved, seconded by Trustee Neuman, that the minutes of the regular
meeting held May 1, 1972 be approved as corrected. (Page 25 - Reject C.R. Grant,Roll Call
Aye: Kelm, Nay: Neuman) Motion carried unanimously.
Approve Warrant No. W -72 -5 Trustee Neuman moved approval of Warrant No. W -72 -5 -
Approval of Bills, including fund transfers and
reimbursements. Seconded by Trustee Brust, and adopted by the following vote:
Ayes: Brust, Kelm, Neuman, Turner (4)
Nays: None (0)
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BZA Report- United Conveyor A report from the Board of Zoning Appeals recom-
Variations mended the granting of the seven foot height
variation requested by United Conveyor Corporation
for the proposed office and research building on Wilmot Road with a stipulation that
the penthouse for mechanical equipment be not more than ten feet in height.
P.C. Report-United Conveyor A report from the Plan Commission recommended that
Annexation & Zoning the United Conveyor property on Wilmot Road be
annexed with a zoning classification of Office and
Research provided the Annexation Agreement is modified to include the following:
50 ft. .dedication for Wilmot Road right -of -way; annexation of the subject property to
the Park District; a landscaped berm 4 to 5 ft. in height with shrubbery along the
north and west side of the property; covenant that the majority of lights be turned off
or light barriers closed by 10:00 p.m.; easements granted for sump pump connections
from residences on the south side of Wego Trail and the east side of Forsythia, such
connections :to be paid for and maintained by the benefiting property owner.
Discussion was had on these recommendations. The architect for United Conveyor
stated the 10 ft. height limitation on the penthouse was not adequate for equipment,
but a 12 ft. limitation would be acceptable. Since only cleaning personnel will be in
the building after normal working hours, the recommendation on lighting will be no
problem. Present plans are fof" plantings and a berm 500 to 600 ft. in length , which,
with a 75 ft. side yard, will provide a buffer and screening for the first building.
When additional buildings are constructed, the berm and plantings will be extended
and the 75 ft. side yard maintained. A berm and plantings along the entire north and
west sides of the property would be.very costly and had not been contemplated at this
time.
The attorney for United Conveyor suggested that the recommendation for sump pump
connections may be premature since it is not known how many connections would be made
and engineering for site improvements has not been done. With reference to the
requirement for annexation to the Park District, Trustee Kelm stated it has long been
the policy of the Board to require such annexation in order to maintain coterminous
boundaries with the Village. Discussion was had on building permits for future
.buildings on the tract. The Village attorney stated a variation would be required if
more than one building is constructed on one lot under the present ordinance, but
if the buildings are connected it would be considered an addition, and no variation
would be necessary. A proposed ordinance being considered by the Plan Commission could
permit a Planned Development, which would allow more than one building on a site.
Trustee Brust moved, seconded by Trustee Neuman, that the recommendation of the
Plan Commission be accepted and the Annexation Agreement be redrafted in accordance
with the recommendation.
Ad U
Trustee Kelm moved, seconded by Trustee Brust, that the motion be
amended to provide that the berm shall be ccoterminous with residential
property to the north and west. Motion carried unanimously.
The motion as amended carried unanimously.
Trustee Brust moved, seconded by Trustee Neuman, that the recommendation
of the Board of Zoning Appeals approving a seven foot height variation be
accepted and approved, and the penthouse be limited to not more than 12 ft.
in height.
Motion carried unanimously.
Resignation Trustee A letter of resignation was received from
Charles R. Bootz Trustee Bootz who is moving to Evanston.
President Forrest presented a placque to
Mr. Bootz in recognition of his services to the Village. In his acceptance of
the placque, Mr. Bootz stated the Board was democracy at its best.
BZA Report- i n Variations A report from the Board of Zoning Appeals
Keepper - Nagel, 00 County Line recommended that variations be granted to
Authorize Ordinance permit the erection of a six -sided sign with
with a surface area of 10.68 sq. ft. per face,
located 2 ft. 6 in. inside the front property line at 400 County Line Road, as
requested by Keepper Nagel, Inc. A letter was received from Mr. James DiPietro,
owner of the property, consenting to the erection of the sign.
Trustee Neuman moved, seconded by Trustee Brust, that the recommendation of
the Board of Zoning Appeals be accepted, and the Village attorney be instructed
to prepare the ordinance.
Motion carried unanimously.
P.C. Report -CBD Parking A report from the Plan Commission stated they
were not prepared to make a recommendation on
Parking in the Central Business District at this time.
Steadman Parking Study A study from Planning Aide Steadman showed
Authorize Implementation three plans for Park Avenue relocation and
Comprehensive Plan parking, all about equal in cost. The Plan
Commission had recommended the Comprehensive
Plan be followed.
Trustee Neuman moved, seconded by Trustee Brust, that the Village attorney
be authorized to take action to acquire property for the relocation of Park
Avenue in accordance with the Comprehensive Plan.
Motion carried unanimously.
The manager stated an additional piece of property at the rear of the
Tanelian building must be acquired. Trustee Neuman urged immediate acquisition of
the Piersen property which has been pending for more than a year, and asked that
owners of the other properties involved in the realignment of Park Avenue and
improved parking facilities be notified that the Comprehensive Plan will be imple-
m ented.
S.C. Report - Bicycle Ordinance A report from the Safety Cd'uncil hecommended
Authorize Preparation the enactment of an attached Bicycle Ordin-
ance. Safety Council Chairman Walter Moses
stated that sections of the proposed ordinance pertaining to bicycle registration
should be deleted since this requirement is covered in an ordinanne: previously
passed. The age limitation for riding bicycles in the streets has been reduced
from 18 years to 12 years.
Discussion was had on the proposed ordinance. Trustee Neuman stated it was
his opinion that enforcement of the 12 years of age limitation would be extremely
difficult because it is often impossible to judge age by appearance. He suggested'
thatz.all bicyclists be required to ride on sidewalks on certain streets, such as
Deerfield and Waukegan Roads, and the question of riding on other streets be left
to parental guidance.
Trustee Neuman moved, seconded by Trustee Brust, that the Village attorney
b e directed to prepare the ordinance as recommended by the Safety Council, changing
Section 4 - a to require bicyclists to ride on the sidewalk on Deerfield and
Waukegan Roads within the Village limits, rather than age 12.
Motion carried unanimously.
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S.C. Report -Sight Line Ordinance The Safety Council submitted a redraft of the
Tabled proposed sight line ordinance which would, in effect,
designate certain intersections as dangerous ,
and would require owners of property at such intersections to remove any fence or trim
or prune any shrubbery or trees which interfere with vehicular traffic visibility.
Trustee Kelm moved, seconded by Trustee Brust, that the matter be removed from
the table. Motion carried unanimously.
Trustee Brust moved that the Village attorney be directed to draft an ordinance
in accordance with the Safety Council's proposal. The motion failed for lack of a
second.
Trustee Neuman pointed out the proposed ordinance does not cover intersections
where both streets are stop streets.
Trustee Kelm then moved, seconded by Trustee Turner, that the matter be tabled.
Adopted by the following vote:
Ayes: Kelm, Turner, Forrest (3)
Nays: Brust, Neuman (2)
The meeting was recessed at 9:35 p.m. and reconvened at 10:03 p.m.
Appoint R. Jensen President Forrest proposed the appointment of Mr.
Chrmn. Bd. of Bldg. Appeals Rolf Jensen as Chairman of the Board of Building
Appeals.
Trustee Kelm moved, seconded by Trustee Turner, that Mr. Jensen's appointment
be approved. Motion carried unanimously.
Appoint D. Stiehr
Bd. of Trustees
President Forrest proposed the appointment of
Mr. Daniel H. Stiehr to the Board of Trustees
for the unexpired term of former TrusteepCharles R.
Bootz, who has resigned.
Trustee Kelm moved, seconded by Trustee Brust, that Mr. Stiehr's appointment
be approved.
Motion carried unanimously.
Mr. Stiehr took the oath of office and was seated.
Approve Consent Agenda The Consent Agenda was presented for consideration
as follows:
CONSENT AGENDA
1. Approval of payment to Paul Box Associates for Parking Study and other work.
2. Resolution accepting Water Main Easement in Haskel Richards.' Subdivision. (R- 72 -10)
Trustee Brust moved, seconded by Trustee Neuman, that the Consent Agenda be
approved. Adopted by the followign vote:
Ayes: Brust, Kelm, Neuman, Turner (4)
N ays: None (0)
Pass: Stiehr (1)
Ordinance - Fragassi Sign_ The ordinance was presented granting a variation
Variation - 757 Deerfield RD. from the provisions of the Zoning Ordinance to
6 (0-- 72 -29) permit the erection of a free - standing sign at
757 Deerfield Road with a set back of 35 ft. 5 in.
from the center line of Deerfield Road as requested by Mr. Amelio Fragassi. Two
alternatives for Section Three of the said ordinance were provided; the first would
permit only the name of the business to be displayed on the sign; the second would
permit, in addition to the name of the business, the names of not more than two manu-
facturers of products sold on the premises.
Trustee Brust moved, seconded by Trustee Kelm, that the rules be waived to
permit action on the ordinance at its first presentation. Motion carried unanimously.
Trutee Turner moved, seconded by Trustee Kelm, that Section Three of the
ordinance be included which would permit two brand names on the sign in addition to
the name of the business. Motion carried unanimously.
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A lengthy discussion was had on the present sign ordinance, which in
the opinion of some, did not establish clear guidelines for what signs were
acceptable from the standpoint of appearance and good taste.
Trustee Brust moved, seconded by Trustee Kelm, that debate be terminated.
Motion carried unanimously.
Trustee Kelm then moved, seconded by Trustee Turner, that the ordinance
be passed. Adopted by the following vote:
Ayes: Brust, Kelm, Neuman, Stiehr, Turner (S)
Nays: None (0)
The President signed the ordinance indicating his approval thereof.
Accept Police CR. Grant Trustee Turner moved, seconded by Trustee
Brust, that the Police Community Relations
grant be reconsidered. Motion carried unanimously.
Two letters from the Illinois Law Enforcement Commission stated the grant
is for one year only and is not renewable, and the plans submitted by the Chief
of Police are acceptable.
Discussion was had on the overall operation of the Police Department and
the need for more patrolling and faster response to calls. Trustee Neuman
questioned whether a full time Community Relations officer was needed if the
major thrust of the program is safety education for the grammar and junior high
schools which are in session for approximately 9 months of the year. President
Forrest suggested the Chief of Police be asked to outline a program for the
full 12 months before any action is taken on the grant. The manager urged accept-
ance of the grant, stating that little is done for the youth of the Village.
Trustee Brust stated that it was his opinion that this was not a great program,
from the taxpayers point of view, a car and an additional patrolman would be pro-
vided at minimal cost to the Village.
Trustee Kelm moved, seconded by Trustee Turner, that the grant be accepted.
Adopted by the following vote:
Ayes: Brust, Kelm, Stiehr, Turner (4)
Nays: Neuman (1)
Ordinance- Speciali.Use_:, The ordinance was presented authorizing a
_Franken Garden Sales Special Use at 817 Deerfield Road for a
817 Deerfield Rd. multi- business use including an outdoor
(0- 72 -30) garden supply sales, as requested by Franken
Bros., Inc. and Village Hardware, Inc.
Trustee Brust moved, seconded by Trustee Neuman, that the rules be waived
to permit action on the ordinance At its first presentation. Motion carried
u nanimously.
Trustee Brust moved, seconded by Trustee Neuman, that the ordinance be
passed. Adopted by the following vote.
Ayes: Brust, Kelm, Neuman, Stiehr, Turner (b)
Nays: None (0)
President Forrest signed the ordinance indicating his approval thereof.
The manager was asked to check whether the Village Hardware sign, which
appears to overhang the sideway., is in violation of the Village ordinance.
Ordinance -Side Yard Variation
207 ForestwaX Drive ( Dulin)
(0- 72 -31)
Drive with an 18 foot total sideyard
by Harvey S. and Sheila Dulin.
The ordinance was presented granting a varia-
tion from the provisions of the Zoning
Ordinance to permit the construction of an
addition to the garage at 207 Forestway
in lieu of the required 20 feet, as requested
Trustee Neuman moved, seconded by Trustee Turner, that the rules be waived
to permit actioncon the ordinance at its first presentation . Motion carried
u nanimously.
Trustee Neuman then moved, seconded by Trustee Brust, that the ordinance
be passed. Adopted by the following vote:
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Ayes: Brust, Kelm, Neuman, Stiehr, Turner (5)
N ays: None (0)
The President signed the ordinance indicating his approval thereof.
Ordinance Authorizing Special The ordinance was presented authorizing a Special
_Uee- Multi- Business & Offices Use formulti- businesses and offices at.803
803 Deerfield Rd. (Fragassi) Deerfield Road, provided the petitioner, Amelio
(0- 72 -32) Fragassi, complies with parking requirements of
the Zoning Ordinance for off -site and on -site
parking facilities, the off -site parking facilities to be used by the tenants and
employees of tenants of the building, the Special Use to be terminated if sufficient
parking is not provided at all times in compliance with the ordinance.
Trustee Neuman moved, seconded by Trustee Turner, that the rules be waived to
permit action on the ordinance at its first presentation. Motion carried unanimously.
Truste Neuman then moved, seconded by Trustee Turner, that the said ordinance
be passed.
Discussion was had on enforcement of the provision that tenants and employees
use off =site parking spaces. Mr. Fragassi.stated that off -site parking spaces would
be assigned to tenants and employees and it was to his advantage that on -site parking
is available to customers of the businesses. Trustee Neuman proposed that all busi-
nesses in the Village designate employee parking areas, and a sticker be furnished
to each employee to be placed in a conspicuous location on his car for easy identifica=
tion, and simplify enforcement. Chamber of Commerce Secretary Robert York stated this
was an excellent idea, and he would present this suggestion to the Chamber.
The ordinance passed with the following vote:
Ayes: Brust, Kelm, Neuman, Stiehr, Turner (5)
Nays: None (0)
The President signed the ordinance indicating his approval thereof.
Authorize Ordinance A memorandum from the Chief of Police requested
Police Dept. Structure amendment of the present ordinance creating the
Police Department, either by establishing positions
for two lieutenants and five sergeants, or by deleting all reference to specific ranks.
He recommended that no ranks be specified which would allow personnel changes but
still provide full control by the President and Board of Trustees through budget pro-
visions. One lieutenant position is deleted by reason of Lt. Hall's disability, and
one sergeant would be added to the command structure.
It was pointed out that Lt. Hall is still a member of the Department although
presently on disability pension. The Village attorney stated an additional lieutenant
position could be created when and if Lt; Hall returns to work. He recommended that
the ordinance designate specific ranks and also the number of patrolmen positions.
Trustee Neuman moved, seconded by Trustee Brust, that the Village attorney
prepare the ordinance in accordance with his recommendation, including the number of
patrolmen as stated in the budget.
Motion carried unanimously.
UnauthorizedP.D. Ranks President Forrest stated the Chief of Police
Discontinued has appointed corporals despite the fact that
this rank has not been authorized by the Board.
He asked that this rank be discontinued.
Trustee Brust moved, seconded by Trustee Turner, that the Chief of Police be
notified that unauthorized ranks bhall be discontinued.
Motion carried unanimously.
Approve Grant implication The manager reported that funds are available
R.R. Parking- Authorize $1500_ from the North Suburban Transpoj=atiion District
for Study for grants for parking and station improvements,
and the grant would reimburse the Village for funds
already expended for property acquisition and improvement. He stated plans and data
for the improvements must be submitted with the grant application.
Trustee Brust moved, seconded by Trustee Kelm, that the Board approve the
application for the grant, and tthe manager contact Paul Box Associates for the necessary
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data at a cost not to exceed $500 in fees.
Trustee Neuman moved, seconded by Trustee Kelm, that the motion be
amended to increase the amount to $1,500 maximum, and the station site be speci-
fied for optimum traffic and parking usage. Motion carried unanimously.
The motion, as amended, was adopted by the following vote:
XyE�s.:, , Brust.,. uKelm ,cNeumaii,zi:Stiehr,..Tprner (5) Nays: None (0)
Trustee Brust moved, seconded by Trustee Neuman, that the data provided
not include the cost of installation of parking meters.
Motion carried unanimously.
B & W Report -Storm SEwer President Forrest stated three engineering
Flooding & Solutions firms had been contacted with regard to
flooding problems and solutions, but only
Baxter & Woodman had submitted a proposal. He expressed concern that many of the
flooding problems were in new subdivisions that have been developed in the past
five to ten years.
Dr. Hal Sundin of Baxter & Woodman stated there are two types of defic;- s
i encies in the storm sewer system - actual and theoretical. In some cases they
coincide, in others it is a local problem. He reviewed his report which listed
15 problem areas and gave solutions and estimated costs for corrections. He
estimated the total cost to be $960,000, including additional inlets, a contingency
allowance, engineering and inspection costs and legal costs. He stressed the fact
the cost figure was merely an estimate, and further investigation might reduce
costs somewhat. Financing the corrections could be by special assessments, a
bond issue, or a combination of the two, but this was a policy decision to be deter
mined by the Board.
It was the consensus of the Board that decisions on financing must be
made as the first step in correction of deficiencies. With this decision,
engineering could be authorized. Dr. Sundin stated they could start in 30 days,
iplanstwould be ready early in the fall, and construction undertaken next summer.
Trustee Brust suggested the appointment of a committee to review the report with
Dr. Subdin, and to come back to the Board with recommendations on action to be
taken, including recommended priorities.
Trustees Kelm, Neuman and Stiehr stated they were willing to serve on
this committee, with Public Works Director Klasinski assisting.
Trustee Neuman reported that an article in the Wall Street Journal re-
ported that it is now possible to ask for bids on engineering under a consent
decree which stated the prohibition of bidding on proposals by engineers was judged
to be in restraint of trade.
1 Yr. Term Police Pension Bd. President Forrest stated terms of office on
R. Sorg the Police Pension Board must be staggered,
and therefore the previous appointment of
Mr. Robert Sorg is for a one year term.
Reports - Communications President Forrest stated the vacancy on the
West Skokie Drainage Commission will be filled
by an appointment made by the Chairman of the County Board, and asked for
suggestions. Trustee Neuman recommended the appointment of Mr. Ray Sanders, whom
he will contact to determine if he is willing to serve.
Trustee Neuman stated the Village Treasurer's report on data processing
gave only the set -up costs. He asked for an additional report which will include
monthly charges and how-much employee time will be freed for other work.
A letter was received from the Cook County Zoning Board of Appeals
asking for comments on zoning. Trustee Brust stated the Village's comprehensive
plan should be filed with the Board, and suggested a letter be sent indicating
the Village's interest. Trustee Brust will write the letter to be signed by
the President. The matter will be on the agenda for the next meeting.
Approve $100 Y.C. Contribution The manager reported the Youth Council had
to Youth Center asked for guidance on the allocation of $100
toward the establishment of the Youth Center
in the old library building. A policy of what type of expenditures would be
allowed was requested.
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President Forrest stated that any expenditures by the Youth Council would be
taken out of its budget. Trustee Brust pointed out that only $1.00 per year rental
was charged, and it was his opinion this was a sufficient contribution.
Trustee Neuman moved, seconded by Trustee Kelm, that the Youth Council be
authorized to contribute $100 for the Youth Center at their discretion. Adopted by
the following vote:
Ayes: Kelm, Neuman, Forrest (3)
Nays: Brust, Turner (2)
Pass: Stiehr (1)
A report on speeding on Waukegan Road was received from the Police Department,
the manager stated.
Authorize Return of Deeds The President reported that deeds given by Mr.
to Irl Marshall Irl Marshall for Waukegan Road r gfit -of -way,
a 35 ft. buffer strip at the north, and a
frontage strip for park purposes had been discovered in the Village files. Mr. Marshall
had given these deeds to the Village in 1958 to show good faith in negotiations for
variations for construction of a building on his property on South Waukegan Road, and
he had requested the return of these deeds when the variations had been denied.
Trustee Turner moved, seconded by Trustee Brust, that the return of the three
deeds to Mr. Marshall be authorized.
Motion carried unanimously.
President Forrest reported he had been informed that a 10% penalty had been
added for late payment of charges for scavenger services. He asked the manager to
check whether penalties have been charged.
The manager reported a $2500 grant had been made available to the Village
by the ICMA for an employee training seminar to be held at Illinois State Beach on
June 12 to 18 inclusive. With the grant, the cost to the Village would be very small.
He would like to send two people, Mrs. Patricia Rogge and Larry Alexander. If approved
by the Board, he and Mr. Klasinski would attend a three day orientation course on
June 1 to 3, inclusive. He stated the course was excellent, and the knowledge gained
was brought back to other employees by those who had attended. The Board approved
attendance as proposed. Trustee Neuman stated it was customary for people living
n earby'to drive back and forth each day which would result in a considerable saving.
President Forrest asked that final plats of subdivision not be submitted to the
Board for approval until all other signatures have been affixed and the bond or cash
escrow filed for improvements. Submission to the Board before compliance with these
requirements has caused unnecessary delay and work.
There being no further business, on motion by Trustee Neuman, seconded by
Trustee Brust, the meeting was adjourned at 12:25 a.m.
ATTEST: �J�
C'Zea"� v
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.Village Clerk
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APPROVED:
President