04/03/1972 + 04/10/1972April 3, 1972
The regular meeting of the President and Board of Trustees of the Village of
Deerfield was called to order by the clerk in the Council Chambers of the'Village
Hall on Monday, April 3, 1972 at 8:00 p.m.
No members being present, at 8:10 p.m. the meeting was adjourned to Monday,
April 10, 1972 at 8:00 p.m.
A IJ
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APPROVED: ) &-,- ,
President
ATTEST:
Village Clerk
April 10, 1972
1,
The adjourned meeting.of the President and Board of Trustees of the Village of
Deerfield was called to order by the President in the Council Chambers of the Village
Hall on Monday, April 10, 1972 at 8:17 p.m. The clerk called the roll and reported
that the following were
Present: Bernard Forrest, President
Albert E, Brust
George Kelm
Werner E. Neuman
M. Jay Turner, Jr.
Absent: Charles R. Bootz
Stephen M. Slavin
and that a quorum was present and in attendance at the meeting. Also present were
Messrs. Richard Houpt, Village attorney, and Norris Stilphen, manager.
Trustee Neuman moved, seconded by Trustee Kelm, that the minutes of the regular
meeting held March 20, 1972 be approved as corrected (page 295- Heading "Budget Dis-
cussion" - Add at end of first paragraph "and a committee of the Mayor and one or
two Trustees be selected to hire and work with an outside person to review financial
procedures and personnel "), and the minutes of the Special Meeting held March 27,
1932 be approved as submitted. Motion carried unanimously.
Trustee Neuman moved, seconded by Trustee Turner, that the public hearing on
an amendment to the Annexation Agreement with respect to the Deerbrook theatre sign
and drive -iii bankzng ,faci -liti6s?beradjouined.t6-the next meeting on April 17, 1972.
Motion carried unanimously.
Approve Bldg. Permit Park Dist. Trustee Neuman moved, seconded by Trustee Turner,
Community Center -No C.O. until that a Building Permit be issued to the Deerfield
Parking Resolved -ark District for the construction of a Community
Center in Jewett Park at no fee, as recommended by
the Board of Building Appeals.
Discussion was had on the adequacy of the 15 parking spaces proposed by the Park
District with the use of other parking facilities in the vicinity. Parking spaces
for 52 cars are required by ordinance. It was pointed out that the parking areas pro-
vided by the Presbyterian Church, Lindemann Pharmacy, commuter parking along the rail -
road, and the Village Hall and Library parking lots may not be available for activities
at the Community Center. A letter was received from Mr. John Lindemann, owner of
Lindemann's Pharmacy and parking lot, objecting to the construction of the building
without adequate parking. The Session of the Presbyterian Church submitted a letter
stating the Church's parking spaces were fully occupied during the day and most
evenings, and asked the Board to review carefully the Park Board's parking plans.
Plan Commission member Mrs. Cynthia Marty stated it was unrealistic to consider the
issuance of the permit unless there is compliance with parking requirements.
Park Board President Peter Trenchard stated the location of the building had been
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changed due to the Village's uncertainty:-on the use of Petersen Lane in the
realignment of Park Avenue, and parking could no longer be provided along the
rear and side of the building as originally planned. The use of the Savings
and Loan parking lot during non - business hours has been discussed with a repre-
sentative of the Association but no formal agreement has been reached. He
assured the Board that the Park Board wishes to do its part in providing park-
ing, but until the need for more than the proposed 15 spaces is demonstrated,
they would not like to remove trees and install blacktop for parking that may
not be needed. It is the opinion of their consultant that adequate parking
will be available for Community Center activities if events are scheduled with
due regard for hours which would not conflict with off -site parking needs.
The Village attorney stated a variation would be required if parking regula-
tions are not complied with.
Trustee Neuman moved, seconded by Trustee Brust, that debate be limited.
The motion failed, the following vote being recorded:
Ayes: Brust, Neuman (2)
Nays: Kelm, Turner, Forrest (3).
Further discussion ensued. Mr. Trenchard asked that the Building Permit
be approved subject to the review and resolution of the parking problem. The
building will not be completed until about a year from now, which will give ample
time to work out agreements on off -site parking.
Trustee Kelm moved, seconded by Trustee Turner, that the motion be amended
by adding that no Certificate of Occupancy will be issued unless there is compli-
ance with ordinance requirements for parking, either by agreements on the joint
use of off -site parking, construction of required spaces in the Park, or a varia-
tion on parking is granted. Motion carried unanimously.
The motion as amended carried by the following vote:
Ayes: Brust, Kelm, Neuman, Turner (4)
Ayes: None (0)
Approve Consent Agenda The Consent Agenda, with two items deleted,
was presented for consideration:
CONSENT AGENDA
Authorization for final payment of Estimate #13 in amount of $1,001 to
Zera Construction for Special Assessment No. 108.
Response to Drainage Ditch Commission regarding recent letter.
Trustee Neuman moved, seconded by Trustee trust, that the Consent Agenda be
approved.
Motion carried unanimously.
Discussion- Gardrier Contract Discussion was had on the contract with Carl
Approve Payment $874.75 Gardner and Associates and bills submitted
for services. Mr. Thomas Buckley, planning
consultant, explained that the fixed fee contract covered certain items, one of
which being the draft of a comprehensive amendment to the zoning ordinance.
Revisions in the draft, which has been reviewed by the Village attorney, are
taken up in meetings with the P1an.Commission with charges on an hourly basis,
as well as hourly charges for work on other matters specified by the Plan Com-
mission. The revised draft is then prepared under the contract in a form suit-
able for a public hearing. In order to expedite these revisions, he suggested
a special zoning committee be appointed to work with him, consisting of repre-
sentatives from the Plan Commission, Board of Zoning Appeals, Village Board,
the Village attorney, building commissioner and the Planning Aide.
Trustee Neuman moved, seconded by Trustee Kelm, that payment of $874.75
be approved to Carl Gardner and Associates for planning services. Adopted by the
following vote:
Ayes: Brust, Kelm, Neuman, Turner (4)
Nays: None (0)
The Village attorney stated Mr. Buckley's suggestion that a special
committee be appointed to review the zoning ordinance was an excellent means to
expedite preparation of the final draft for a public hearing. Discussion was
had on the heavy workload of the Plan Commission. Mrs Houpt stated that, while
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certain matters could be deferred, time limitations are set by statute for action
on.some items such as subdivisions. Plan Commission member Mrs. Marty stated the
Elan Commission could have special workshop meetings to revise the zoning amendment,
and if the Village attorney and Mr. Buckley would be available, they could meet on
aaSaturday or Sunday to complete the work.
1st Presentation - Ordinance The first presentation was made of the ordinance
Coin Operated Amusement Devices providing for the licensing of coin operated
amusement devices and amusement centers.
Discussion was had on the proposed ordinance. Trustee Neuman stated he objected
to the ordinance and saw no reason why the present ordinance prohibiting coin operated
amusement devices should be changed. The attorney for the proposed amusement center
stated this was a legitimate business, and regulations set forth in the ordinance
insured an orderly and proper conduct of the business.
Trustee Neuman moved the ordinance be tabled. Motion failed for lack of a
second.
Trustee Brust moved, seconded by Trustee Neuman, that the rules be waived to
permit action on the ordinance at its first presentation. The motion failed by the
following vote:
Ayes: Brust, Neuman (2)
Nays: Keltp, Turner, Forrest (3)
Mr. Seymour Rothstein, 115 Carlisle, stated he and his neighbors were opposed
to the ordinance and there had been insufficient time for discussion of the proposed
ordinance by the community.
Trustee Neuman moved, seconded by Trustee Brust, that_ the ordinance be tabled.
The motion failed by the following vote:
Ayes: Brust, Neuman (2)
Nays: Kelm, Turner, Forrest (3)
The ordinance will be on the agenda for action at the next meeting.
The meeting was recessed at 9:35.p.m., and reconvened at 9:47 p.m. with
President Forrest absent.
Trustee Brust moved, seconded by Trustee Neuman, that Trustee Kelm be appointed
President pro tem. Motion carried unanimously.
Trustee Neuman moved, seconded by Trustee Kelm, that receipt of the Audit of
Motor Fuel Tax funds be acknowledged. Motion carried unanimously.
Retain Wendt, Cedarholm & The manager reported that he had investigated the
Tippens for Bldg. Study qualifications of the three architectural firms
who had submitted proposals for a study of
the Village Hall and old Library building to determine the bests, utilization of these
buildings for Village purposes, and while Wendt, Cedarholm and Tippens had more
experience, he would recommend acceptance of the proposal submitted by Bonesz, Maas
and Buccola as being most advantageous to the Village.
Trustee Neuman stated it was his opinion that experience was of first
importance in studies of utilization of space. He then moved, seconded by Trustee
Turner, that the proposal of Wendt, Cedarholm and Tippens be accepted. Adopted
by the following vote:
Ayes: Brust, Kelm, Neuman, Turner (4)
Nays: None (0)
President Forrest re- entered the meeting at 9:55 p.m. and presided thereafter.
1st Presentation - Ordinance
Nursing Home Special Use
approved.
Ordinaye Approving P.U.D
Lot 141 Hovland Sub.
(0- 72 -18)
The first presentation was made of an ordinance
authorizing a special use for a nursing home on
Lot 1, Golf View Subdivision which was heretofre
The ordinance was presented approving a planned
development of Lot 141 , Hovland Subdivision,
and the preliminary plat of subdivision attached
thereto.
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Trustee Neuman moved, seconded by Trustee Brust, that the rules be
waived to permit action on the ordinance at its first presentation. Motion
carried unanimously.
Trustee Brust then moved, seconded by Trustee Neuman, that the ordinance
be passed. Adopted by the following vote:
Ayes: Brust, Kelm, Neuman, Turner (4)
Nays: None (0)
The President signed the
ordinance indicating his approval
thereof.
Trustee
Authorize Preparation
The manager reported the Police
Department
and Public
Ordinance- Bicycle Registration
had prepared an ordinance on bicycle
regis-
Budget
tration. Trustee Neuman moved,
seconded by
Trustee Kelm, that the Village
attorney be directed to prepare an
ordinance
b
amending the Municipal Code with
respect to bicycle registration.
Motion
Brust, that $4,000 be included
carried unanimously.
carried unanimously.
additional crossing
guards,
Trustee Neuman asked that copies of the original ordinance be distributed
with any amending ordinance to provide easy ccomparison.
Ordinance - Filing & Hearing The ordinance was presented providing for the
on Budget filing of the tentative budget and for public
(0 -72 -191 inspection and hearing thereon, an d publi-
cation of notice of hearing on April 24, 1972.
Trustee Kelm moved, seconded by Trustee Turner, that the rules be waived
to permit action on the ordinance at its first presentation. Motion carried
unanimously.
Trustee Neuman moved, seconded by Trustee Turner, that the ordinance be
passed. Adopted by the following vote:
Ayes:
Brust, Kelm, Neuman,
Turner (4)
Trustee
Nays:
None (0)
in the budget for training for management
and Public
Works personnel. Motion
The President signed
the ordinance indicating his approval thereof.
Budget
Trustee Neuman moved, seconded by Trustee
Brust, that, with the budget presented for
b
public
perusal, a summary be
provided in the format prepared by the treasurer.
Brust, that $4,000 be included
Motion
carried unanimously.
additional crossing
guards,
Trustee Neuman moved, seconded by Trustee Brust, that the amount for
o salaries for street maintenance be increased from $5,000 to $25,000, and
college student residents be hired to repair cracks and potholes on all streets,
W throughout the Village which have deteriorated through lack of regular mainten-
Q' ance. Motion and second were*wit4mk4om when the manager explained there were
insufficient funds in the Street and Bridge account to do this work, and Motor
Fuel Tax funds cannot be used unless plans and specifications for work are
prepared by an engineer, and approved by the State Highway Department.
Trustee Neuman asked that capital items be listed separately.
Re: Lease of Library Bldg. Discussion was had on insurance coverage
to Park District Insurance of the old Library building which will be
Coverage leased to the Park District for a Youth
Center. TheVillage attorney stated the
attorney for .the Park District had pointed out that the language of the lease
was so broad that the Park District would be required to indemnify the Village
for any loss due to fire. Trustee Kelm suggested the manager check with the
Park District to see if they do not carry contractual coverage, and if not, he
suggested it be carried uner the Village's policy.
Trustee Neuman
moved, seconded by
Trustee
Kelm, the $4,400 be provided
in the budget for training for management
and Public
Works personnel. Motion
carried unanimously.
b
Trustee Neuman
moved, seconded by
Trustee
Brust, that $4,000 be included
,°,
in the budget for two
additional crossing
guards,
as recommended by the Safety
Council. Motion carried unanimously.
U
Trustee Neuman
asked that $100 be
budgeted
for the Environmental Commission.
Trustee Neuman moved, seconded by Trustee Brust, that the amount for
o salaries for street maintenance be increased from $5,000 to $25,000, and
college student residents be hired to repair cracks and potholes on all streets,
W throughout the Village which have deteriorated through lack of regular mainten-
Q' ance. Motion and second were*wit4mk4om when the manager explained there were
insufficient funds in the Street and Bridge account to do this work, and Motor
Fuel Tax funds cannot be used unless plans and specifications for work are
prepared by an engineer, and approved by the State Highway Department.
Trustee Neuman asked that capital items be listed separately.
Re: Lease of Library Bldg. Discussion was had on insurance coverage
to Park District Insurance of the old Library building which will be
Coverage leased to the Park District for a Youth
Center. TheVillage attorney stated the
attorney for .the Park District had pointed out that the language of the lease
was so broad that the Park District would be required to indemnify the Village
for any loss due to fire. Trustee Kelm suggested the manager check with the
Park District to see if they do not carry contractual coverage, and if not, he
suggested it be carried uner the Village's policy.
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Budget Discussion was had on the removal of elm trees
with Dutch elm disease. Trustee Neuman pointed
out if a contract is awarded for removal, additional men would be freed for repair
of streets.
1� . • 1
Accept Bid Wing Tree Experts. Trustee Kelm moved, seconded by Trustee Neuman,
Tree Removal that the bid of Wing Tree Experts, alternate B,
for removal of trees and stumps of elm trees,
be accepted. Adopted by the following vote:
Ayes: Brust, Kelm, Neuman, Turner (4)
Nays: None (0)
Budget Trustee Brust moved, seconded by Trustee Neuman,
that the extra clerk for the finance department
be deleted from the budget. Motion carried unanimously.
Discussion was had on the need for additional personnel in the Police Depart-
ment. Trustee Brust moved, seconded by Trustee Neuman, that no further increase in
the Police Department be allowed this year, and Lt. Hall's position which is now
vacant be filled by promotion. The motion failed with the following vote:
Ayes: Brust (1)
Nays: Kelm, Turner (2)
Pass: Neuman (1)
Trustee Brust moved, seconded by Trustee Neuman, that the Budget Summary
show the percentage increase on a per capita basis, on a line below the present
bottom line. Adopted by the following vote:
Ayes: Brust, Neuman, Kelm (3)
Nays: Turner (1)
Decision was made that no contingency be provided for fixed items such as
bonds and salaries, and a 10% contingency be included for other expenses. The
chart of accounts will be listed by a 4- number code, and no letters will be used.
Trustee Neuman moved, seconded by Trustee Kelm, that the budget provide for
the transfer of $10,000 from the Water Fund to the General Fund, and then transferred
to the Sewer Fund to make up the deficiency in this account. Motion carried
unanimously.
Decision was made that cost accounting be established for the following items:
Spring cleanup; Leaf removal; engineering fees; legal fees; street maintenance
by Village employees; Police Department patrolling and youth activities; snow removal
and ice control; sewage treatment plant operations, sewer maintenance, water main
repairs; and tree purchase and plantin g.
The following will be listed under Capital Outlay: $33,950 payment of Valenti
for storm sewer; $10,0 00 for Chestnut Street sidewalk; $150,000 for Park Avenue
realignment; and $15,000 for commuter parking.
Trustee Neuman moved, seconded by Trustee Kelm, that the building on the
Favelli property which has beenppurchased by the Village, be demolished. Adopted
by the following vote:
Ayes: Kelm, Neuman, Turner (3)
Nays: Brust (1)
The clerk will get the amount of the drainage ditch assessment from the
attorney for the drainage district, and this amount will be included in the budget.
T_
The following will be listed under Board of Trustees and Clerk: Special
Census; Recodification of Municipal Code - $5,000 to $6,000; Consultatt on cost
accounting - $2,000; and Building Code revision.
Trustee Brust stated there have been complaints on names sent in tacthe
Manpower Commissian, and suggested this matter be taken up with the Commission.
The Plan Commission will be asked to put a first priority on the question of
Park Avenue realignment, which has been referred to the Plan Commission for their
recommendation.
President Forrest stated that the Combined Counties Police Assocaition has
been soliciting funds for the Association, and he felt something should be done to
discourage people from contributing. The Board approved the suggestion that
E4
a letter be sent by the Board to businessmen and published in the newspapers
stating that this solicitation violates what the Board feels is a proper
activity of the Association.
There being no further business, the meeting was adjourned at 12:25
p.m. on motion by Trustee Turner, seconded by Trustee Brust, and carried
unanimously.
ATTEST:
Village Clerk'
f 7-
APPROVED :,r��'�
1