02/22/1972NO
February 22, 1972
I
The regular meeting of the President and Board of Trustees of the Village
of Deerfield was called to order by the President in the Council Chambers of the
Village Hall onlTuesday, February 22, 1972 at 8:05 p.m. The clerk called the
roll and reported that the following were
Present: Bernard Forrest, President
Albert E. Brust
George Kelm
Werner,E. Neuman
Stephen M. Slavin
Absent: Charles R. Bootz
M. Jay Turner, Jr.
and that a quorum was present and in attendance at the meeting. Also present were
Messrs. Richard Houpt, Village attorney, and Norris Stilphen, manager.
Trustee Brust moved,
regular meeting held February
unanimously.
Approve Warrant No. W -72 -2
seconded by Trustee Slavin, that the minutes of the
7, 1972 be approved as submitted.. Motion carried
of bills, including fund transfers
Carl Gardner Associates bill which
Adopted by the following vote:
Ayes: Brust, Kelm, Neuman,'Slavin
Nays: None (0)
Trustee Slavin moved, seconded by Trustee
Brust, that Warrant No. W -72 -2 - Payment
and reimbursements, be approved, except the
Trustee Brust asked be considered separately.
(4)
Discussion - Sidewalk Policy President Forrest stated the Safety Council
Tabled - Re -write Policy has considered numerous requests from PTAs
and citizens regarding the construction of
sidewalks at various locations, the latest being at Crabtree Lane north of Green-
wood Avenue. The Safety Council had requested the Board to establish a policy
and guidelines for the construction of sidewalks for the whole Village. A work-
shop meeting had been held last Monday, and a policy proposed. The manager read
the proposed policy which would require the construction of sidewalks on both sides
of all dedicated streets, with priorities for construction.
Discussion was had on the proposed policy. A large number of residents,
primarily from the Woodland Park area, were present and expressed their opposition.
The Board was reminded that, about ten years ago, the question of sidewalks in
Woodland Park had been brought up and dropped because of the opposition of the
residents and the lack of demonstrated need for the walks, and conditions had not
changed to require sidewalks now. Reasons given for opposing the construction
of sidewalks in Woodland Park included the following: removal of trees and shrubs
necessitated by sidewalk construction would detract from the attractiveness and
semi -rural character of the area; there have been no accidents involving children
walking in the streets; the school has not requested the installation of sidewalks;
where sidewalks have been provided, children still walk in the street; in winter,
unless snow and ice are removed from walks, all people, not only children, prefer
walking in the street where there is better footing; Woodland Park property is
more readily salable because many people prefer no sidewalks; and, unless the
Village passes and enforces an ordinance prohibiting walking in the streets, side-
walks should be required on major streets only.
The 50/50 sidewalk replacement program and construction of sidewalks by
special assessments or on a cash basis were explained. The Village attorney
stated that,iniudases where the Board determines that walks should be construct &d
on one side of a street, property on both sides could be assessed because both
ssides are benefitted by the improvement.
The installation of blacktop paths was suggested as an alternative to the
concrete sidewalks which many people feel are unsightly. The blacktop paths would
serve the same purpose, and might well reduce the number of trees and shrubs that
would be removed if concrete walks were installed.
Several members stated the Board was attempting to establish a. policy for
the future to upgrade Village improvements, but it was not intended to require the
installation of sidewalks on all streets at this time. Safety Council Chairman
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Walter Moses stated the Council had asked for a policy on sidewalks due to the many
requests for the installation of sidewalks from residents, who, in most cases, wanted
sidewalks at locations other than at their property. He added that residents should
accept the fact that, sooner or later, sidewalks would be required on all streets.
Safety Council member Mrs. Laura Lee Christoph stated there are sidewalks in all new
subdivisions, but in older sections of the Village there are carriage walks, 2 ft.,
3 ft. and 5 ft. walks or no sidewalks, and she looked to the Board for direction on
guidelines for these varying conditions.
Trustee Brust moved, seconded by Trustee Slavin, that the matter be tabled, and
the policy on sidewalks be rewitten and adequately publicized for a pseudo - public
h earing.
Motion carried unanimously.
Refer Crabtree Sidewalks to Mr. James Simon, 1202 Crabtree Lane, stated he
S.C.- Rescind Authorization and his neighbors, the Roy Axelsons, had re-
to Proceed with Construction ceived notice from the Village that a sidewalk
will be constructed on the west side of Crabtree
Lane north of Greenwood Avenue, with alternatives for payment of special assessments,
cash, or private contract. He questioned the need for sidewalks at this location, a
narrow blacktop lane which serves only three houses. He stated that, as parents, they
are concerned about the safety of children, but with ofaly three houses there is little
traffic, particularly since the installation of "Dead End Street" signs on Greenwood
Avenue. The principal of Woodland.Park School had stated he did not feel sidewalks
were necessary, nor had the Safety Committee of the PTA requested them, and further,
the Safety Council had made no report on Crabtree sidewalks. There is some problem
with traffic and parking during the summer when Little League games are played, but
sidewalks would not resolve this problem. Petitions asking the Board to remove this
sidewalks from consideration were signed by 116 residents of the area.
Mr. Simon stated there were sidewalks on Greenwood Avenue and Wilmot Road, and
no useful purpose would be served by construction of a sidewalk on Crabtree Lane but
would detract from the quiet, safe country -like charm of the little lane.
Trustee Neuman stated he had looked over the area, and agreed with Mr. Simon
that the sidewalk was unnecessary. He then moved that the Board rescind the autboriza-
tion of January 17, 1972 to prceed with the construction of the sidewalk. The motion
failed for lack of a second.
The manager stated he had discussed the sidewalk with Dr. Caruso, Superintendent of
School District 110, who would like to study the matter further. The said the traffic
during the summer was a factor which should be discussed with the Park and School
Boards.
Trustee Slavin moved, seconded by Trustee Kelm, that the question of a sidewalk
on Crabtree Lane berreferred to the Safety Council for report and recommendation, one
aspect of consideration to be the opinions of the School and Park Boards, and that
authorization_ to proceed with the construction of a sidewalk on Crabtree Lane be
rescinded.
Motion carried unanimously.
Discussion- Library Use Trustee Brust stated he was aware of the desire
Long -Term Policy of the youth of the Village and adult leaders
to use the old library building for a youth center;
However he would like the Board to consider some means of developing a planned policy
for the long term use of the Village Hall and library building, either internally or
by an outside firm. He expressed a preference for an outside firm.
The manager stated it would be essential to have the evaluation of a qualified
architect for the best use of the two buildings, and suggested Mr. Cedarholm, the
architect of the new library, who has substantial knowledge of the old library building.
President Forrest asked that the matter be placed on the agenda for the next meeting.
Approve Youth Center Representatives of the Focal Point organization
Authorize Lease presented a program for the use of the old library
building as a Youth Center,.which included the
names of the Executive Board, the Adult Advisory Committee, pr6posed programs, and a
budget. The Park District has approved the program, and petitions signed by 1661
residents also supported the Youth Center. A letter from the manager of the Golden
Bear restaurant stated there was a real need for a gathering place for the youth of
the Village.
Mr. Peter Trenchard, President of the Deerfield Park District, stated
he had talked with members of the Focal Point group, and while the Park Board
had taken no official action, they are prepared to give the group their whole-
hearted support. The Park Board will accept responsibility for supervision
and the condition of the building. He stated contracts have been signed for
the Park District Recreation Building in Jewett Park, and construction will be
started as soon as possible, with completion within one year.
Trustee Neuman moved, seconded by Trustee Slavin,tthat the Village.
attorney be authorized to prepare a lease for the main floor of the old library
building to the Park Board, working with Focal Point, at a cost of $1.00 per
year.
Mr. William Pittenger, West Deerfield Township assessor, stated he could
not speak for the Town Board, and while he was cin complete sympathy with the
youth of the Village, itswas his personal opinion that the Village Board should
give a great deal of consideration before the Board moves in a neighbor to the
Township that may not work out very well.
Trustee Bootz entered the meeting at 9:43 p.m.
Trustee Slavin stated out that the Village attorney can insert in the
lease sufficient protection for Township uses by regulating hours for specific
activities, but it was the Board's primary responsibility, as owners of 60 per
cent of the building, to see that the needs of the community are met.
The motion authorizing preparation of the lease carried unanimou §ly.
The meeting was recessed at 9:47 p.m. and reconvened at 10:05 p.m.
Request P.C. Recommendation Trustee Brust stated he had asked that the
Gardner Contract Carl Gardner Associates bill be removed
from the pre -list of bills approved by
Warrant because he would like to know the exact status of the account, and what
was covered by the statement. President Forrest suggested the bill be held over
to the next meeting.
Trustee Brust moved, seconded by Trustee Neuman, that the Board ask the
Plan Commission for a recommendation on the need for continuation of the contract
with Carl Gardner Associates.
Discussion was had on whether a planning consultant was needed, and
whether the Gardner firm should be retained. Trustee Bootz moved that the
contract with Carl Gardner ASsociates be cancelled. The motion failed for lack
of a second.
Trustee Brust's motion was ddopted by the following vote:
Ayes: Brust, Kelm, Neuman, Slavin (4)
Nays: Bootz (1)
S.C. Report - Authorize 4 -Way A report from the Safety Council recommended
Stop, Birchwood & Laurel that the Laurel- Birchwood intersection, now
a 2 -way stop, be made a 4 -way stop.
Trustee Neuman moved, seconded by Trustee Slavin, that an ordinance be
prepared in accordance with the recommendation of the Safety Council.
Motion carried unanimously.
Discussion -Stop Signs
Hovalnd Sub. Referred to S.E.
4 -way stops for the protection of
that traffic from industries west
to avoid the Wilmot - Deerfield and
stop signs could deter motorists
bring about a reduction in speed.
Several residents of Hovland Sbbdivision
asked that the Laurel- Fairview and the
Rosewood - Birchwood intersections be made
traffic and school children. 'They stated
of Wilmot Road use these streets at closing time
County Line - Deerfield intersections, and the
from using these streets, but at least would
Discussion was had on possible means to eliminate this traffic. The
Village attorney stated it would be possible to make these streets one -way streets
during certain hours. The use of sawhorses was also suggested. Trustee Kelm
pointed out that stop signs should not be used to control the speed or volume of
traffic, or we would have stop signs on practically every corner in the Village.
283
Trustee Bootz stated that if there are too many stop signs, they are disregarded by
drivers, and hazards to children are greater because they feel they are protected.
However, if stop signs were desired, he moved that an ordinance be prepared adding
Laurel and Fairview and Birchwood and Laurel to the list of 4 -way stop streets.
Trustee Slavin moved, seconded by Trustee Brust, that the question be separated. Motion
carried unanimously.
Safety Council Chairman Moses stated he was surprised that the Board would vote
on a 4 -way stop at Baurel and Fairview, which has been rejected by the Safety Council
and the Board, and the proposed Rosewood- Birchwood signs had not been considered by
the Council.
Trustee Brust moved, seconded by Trustee Slavin, that an ordinance be prepared
making the Laurel - Fairview intersection a 4 -way stop. The motion failed, the following
vote being recorded:
Ayes: Brust, Slavin (2)
Nays: Bootz, Kelm, Neuman (3)
Trustee Slavin moved, seconded by Trustee Brust, that the question of stop
signs at the Rosewood - Birchwood intersection be referred to the Safety Council for
report and recommendation.
Motion carried unanimously.
U
S.C. Report - Sightlines A report was received from the Safety Council
a Authorize Ordinance on sightlines at intersection, with an ordinance
submitted without recommendation as to passage.
Discussion was had on the proposed ordinance and potential difficulties in enforcement.
Trustee Neuman moved, seconded by Trustee Slavin, that the ordinance be referred
hack to the Safety Council for redrafting, keeping in mind that an ordinance is desired
that will treat the various ktreets of the Village on a classified basis of main
thoroughfares, collector and interior streets, to create a safety climate throughout
the whole Village. The motion failed by the following vote:
Ayes: Brust, Neuman (2)
Nays: Bootz, Kelm, Slavin (3)
Trustee Slavin moved, seconded by Trustee Bootz, that the Village attorney
prepare an ordinance on sightlines in-accordance with the Safety Council's report
and suggested ordinance, and the public be notified well in advance through publicity
that such an ordinance is being considered.
Motion carried unanimously.
Approve Consent Agenda The Consent Agenda sas presented for consideration.
Item #2 - approval of W61f and Company to audit
Village records, and #3 - approval of building permit for drive -in windows at Deerbrook,
were removed at the request of Trustees Neuman and Brust.
CONSENT AGENDA
Approval of release of $4,376.25 from Tiffany Subdivision improvement escrow.
Authorization for issuance of a temporary certificate of occupance on Wilson
building for a compaign headquarters.
Trustee Brust moved, seconded by Trustee Neuman, that the Consent Agenda be approved.
Motion carried unanimously.
Request B§timate of Cost Trustee Neuman stated he had no objection to the
.Wolf & Co. Audit audit of Village financial records but he would
like an estimate of the cost of the service.
He then moved, seconded by Trustee Bootz, that Wolf and Company be requested to submit
an estimate of cost for the audit for review by the Board.
Motion carried unanimously, Trustee Slavin not participating in the discussion or vote
due to a conflict of interests.
Refer Deerbrook Drive -in
Windows to P.C. for Hearing
matter be tabled until the next
Trustee Brust stated he had not had an opportunity
to review the request for drive -in windows at
the Deerbrook Shopping Center, and moved that the
regular meeting. The motion failed for lack of a second.
S4
Trustee Kelm stated the request should be construed as an amendment
to the Special Use, and therefore should go through regular amendment proceedings.
He then moved, seconded by Trustee Brust, that the matter be referred to the
Plan Commission for a public hearing on a special use on Deerbrook for Phases
I and II, with the understanding that the Annexation Agreement is not amended.
Adopted by the following vote:
Ayes: Brust, Kelm, Neuman, Slavin (4)
Nays: Bootz (1)
Rescind Previous Motion
Yor Clarification of
V :_Zo
his opinion no hearing was required.
Mr. Joseph Valenti, owner of Deerbrook,
stated that agreements on Deerbrook gave
specific powers to the Board to make minor
variations in plans submitted, and it was
The Village attorney stated that if substantial changes are planned, a
public hearing is required. Trustee Kelm stated it was his opinion the proposed
change was of more than minor significance.
Trustee Bootz left the meeting at 11:20 p.m.
Trustee Kelm moved, seconded by Trustee Brust, that the matter be post-
poned to the next meeting, with examination of the records by the Village attorney
to determine what °is the proper procedure, and the previous motion be rescinded.
Motion carried unanimously.
Table Truck Traffic Ordinance The truck traffic ordinance was tabled and
removed from the agenda until a reply is:,
received from the Toll Road Commission on whether signs re- routing truck traffic
w ill be permitted.
1st Presentation- Ordinance The first presentation was made of an
Deerbrook Theatre Sigg ordinance authorizing the erection and
maintenance of a sign 240 sq. ft. in area
for the Deerbrook twin theatres.
Alletter from a resident questioning the legality of the hearing by the
Plan Commission was referred to the Village attorney. The President of the
Glenbrook Property owners Association questioned the need for a 240 sq. ft.
sign, and stated the 120 sq. ft. sign specified in the Annexation Agreement
would be adequate.
1st Presentation Ordinance
Special Use - Fragassi
at 757 Deerfield.Road, as requested
seconded by Trustee Neuman, that the
ordinance at its first presentation.
Ayes: Kelm, Neuman (2)
Nays: Brust, Slavin (2)
Ordinance - Special Use
Marshall Bldg. 839 Wauke;
(0 -72 -7)
P .i
of off - street parking sp,
provisions of the Zoning
The first presentation was made of an
ordinance granting a special use for an
appliance store and offices in the building
by Mr. Mel Fragassi. Trustee Kelm moved,
rules be waived to permit action on the
The motion failed by the following vote:
The ordinance was presented authorizing a
?,an special use for retail business, commercial
and offices for the building at 839 Waukegan
Road with occupancy limited to the humber
aces provided on the premises in accordance with the
Ordinance.
Trustee trust moved, seconded by Trustee Slavin, that the rules be waived
to permit action on the ordinance at its first'presental-ion..: Adopted • by' -the
following vote:
Ayes: Brust,.Kelm, Slavin (3)
Nays: Neuman (1)
Trustee Slavin moved, seconded by Trustee Brust, that the ordinance be
passed. Adopted by the following vote:
Ayes: Brust, Kelm, Neuman, Slavin (4)
Nays: None (0)
The President signed the ordinance indicating his approval thereof.
L.'l§
Authorize Recording Trustee Kelm moved, seconded by Trustee Brust,
Special Use Ordinances that the Village clerk be authorized to record
all ordinances authorizing a special use, the
recording fee to be paid by the owner.
Motion carried unanimously.
Accept Gilmore Internation Bid Trustee Kelm moved, seconded by Trustee Brust,
Truck & Spreader - $11,473.27 that the low bid of $11,473.27 submitted by
Gilmore International for a truck and salt
spreader be accepted: Adopted by the following vote:
Ayes: Brust, Kelm, Neuman, Slavin (4)
Nays: None (0)
Ordinance -Mun. Code Amend. The ordinance was presented amending Chapter 11
Chapter 11 New Art. V of the Municipal Code by adding a new Article V
Sidewalks establishing a sidewalk replacement and repair
(0 -72 -8) program.
Trustee Brust moved, seconded by Trustee Neuman, that the rules be waived to
permit action on the ordinance at its first presentation. Adopted by the following
vote:
Ayes: Brust, Kelm, Neuman (3)
Nays: Slavin (1)
Trustee Brust then moved, seconded by Trustee Kelm, that the ordinance be passed.
Adopted by the following vote:
Ayes: Brust, Kelm, Neuman, Slavin (4)
Nays: None (0)
The President signed the ordinance indicating his approval theteof.
Refer Fire Protection Survey Trustee Brust moved, seconded by Trustee Slavin,
to Fire District -that the Fire Protection Survey Report be
referred to the Fire District for their comments.
Motion carried unanimously.
Approve Purchase 2 Aerators Trustee Neuman moved, seconded by Trustee Slavin,
Swift Edible Oil - $8000 that the purchase of two aerators be approved
Oil Company,
vote:
at a cost of $4,000 each from the Swift Edible
payment to be made from General Fund surplus. Adopted by the following
Ayes: Kelm, Neuman, Slavin, Forrest (4)
Nays: None (0)
Abstaining: Brust (1)
Resolution Requesting Forest Trustee Brust moved, seconded by Trustee Neuman,
Preserve Purchase - Waukegan & 22 that a resolution be passed requesting the
(R -72 -4) acquisition of the acreage at the southeast corner
of Waukegan Road and Halfday Road by the Lake
County Forest Preserve District. Adopted by the following vote:
Ayes: Brust, Neuman, Slavin, Forrest (4)
N ays: Kelm (1)
Trustee Brust asked that copies of the resolution he sent to the mayors of
Highland Park, Bannockburn, Lake Forest and Highwood, in addition to the 'copies to bs
sent to. .the.Lakef.County,Board o.fSupervisors and the Forest Preserve Commission and Land
Acquisition Committee.
No Exemption Sr. Citizen
VEhicle Tags
a seoond.
Resolution Approving Purchase
iavelli Property $48,000
(R-72-5)
Trustee Brust moved,that an ordinance be prepared
exempting senior citizens from payment for Village
vehicle licenses. The motion failed for lack of
Trustee Neuman moved, seconded by Trustee Brust,
that a resolution be adopted approving the purchase
of the Favelli property on Deerfield Road for
� r
� 1
$48,000, and authorizing execution of the contract for such purchase. Adopted
by the following vote:
Ayes: Brust, Kelm, Neuman, Slavin (4)
Nays: None (0)
Policy - Payment for Parking Trustee Brust moved, seconded by Trustee
Favelli Property Slavin, that the Board adopt the policy
that the cost of purchase and improvement
of the Favelli property be paid for by the users of the property for parking, the
method of payment to be determined at a later date.
Motion carried unanimously.
Trustee Neuman moved, seconded by Trustee
Approve Committee - Investment Slavin, that a committee of two trustees
of Funds be appointed to work with the treasurer to
formulate a policy for theLinvestment of
Village fudds.
Motion carried unanimously.
Neuman & Slavin Appointed President Forrest proposed the appointment
of Trustees Neuman and Slavin to the Invest-
ment Committee. Trustee Brust moved, seconded by Trustee Kelm, that the appoint-
ments be approved.
Motion carried unanimously.
Re: Cost Analysis Committee= Trustee Neuman asked that the committee be
appointed to establish cost accounting
analyses for Village projects as approved by the Board. Fresdient Forrest
stated he will present alternate plans at the next meeting, and the Manpower
Commission has been requested to give recommendations.
Authorize Ordinance Equal Trustee Slavin moved, seconded by Trustee
Opportunity Village Employment Neuman, that the Village attorney prepare
an ordinance formally adopting a policy of
equal opportunity for employment by the Village.
Motion carried unanimously.
Trustee Brust asked that the Environmental Commission be asked to give
an opinion on the use of spray for control of Dutch Elm disease.
Official Map Signed The President signed the Official Map
as authorized by Ordinance passed December
6, 1971.
Approve Final Plat Trustee Slavin moved, seconded by Trustee h,..l
Bure Sub. Kelm, that the final plat of the Michael
Bure Subdivision be approved and execution
thereof authorized. Adopted by the following vote, Trustee Brust's pass vote
being counted with the majority:
Ayes: Kelm, Neuman, Slavin (3) plus (1)
Nays: None (0)
Pass; Brust (1)
There being no further business, on motion by Trustee Brust, seconded
by Trustee Neuman, the meeting was adjoured at 12 :02 a.m.
TTEST :
Village Clerk
APPROVED: \�f
President